47QMCA19R0011_Pre-Proposal_Conference_FINAL_slides_07_09_2019.ppt
PPT presentation 1 MB Posted
- Solicitation number
- 47QMCA19R0011
- Issued by
-
GSA Federal Acquisition Service
About this file
This document provides an overview of a federal solicitation for light vehicles. The General Services Administration will issue a Request for Proposals seeking sedans, light trucks, and SUVs to be produced for fiscal year 2020 in accordance with Federal Vehicle Standards. Interested offerors must request an AutoBid account and indicate desired vehicle models by June 24, 2019 to participate. The solicitation is anticipated the week of June 24, 2019 as a firm fixed price, indefinite delivery/indefinite quantity contract for a one year base period and four one-month option periods. The evaluation factors will include technical capability, management capability, and price. Successful offerors must meet minimum standards and be able to provide at least 50,000 vehicles annually to federal agencies and the Department of Defense.
The document also outlines requirements for the proposal submission process, including submitting vehicle specifications through the AutoBid system and separate volumes for administrative, technical, and pricing information. The evaluation process and potential award are described at a high level, noting the contracting officer may request clarifications or discussions and consider tradeoffs in a best value determination for delivery orders. Overall, the overview provides prospective offerors with details to request AutoBid access and prepare for the upcoming solicitation for light duty vehicles for governmentwide use.
47QMCA19R0011 Pre-Proposal Conference FINAL slides 07_09_2019
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Other files
| File | Type | Posted |
|---|---|---|
| 47QMCA19R0011_Amendment_001_SF30_07_24_2019.docx | DOCX document | |
| 47QMCA19R0011_Pre-Proposal_Conference_Questions_&_Answers_07_11_2019.pdf | ||
| Entering_Fuel_Economy_Info_in_AutoBid_07_09_2019.pptx | PPTX presentation | |
| 47QMCA19R0011_Solicitation_Package_07_02_2019.zip | ZIP file | |
| 47QMCA19R0011_Anticipated_Models_05_28_2019.xlsx | XLSX spreadsheet | |
| 47QMCA19R0011_Request_for_AutoBid_Account_05_28_2019.docx | DOCX document | |
| AutoBid_Vendor_Instructions_05_28_2019.pdf |
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Text version
U.S. General Services Administration
2020 Light Vehicles Pre-Proposal Conference GSA Vehicle Purchasing Solicitation
47QMCA19R0011
July 9, 2019
Federal Acquisition Service
AGENDA
| Welcome |
| Leonard Fedoruk, GSA Vehicle Purchasing Director |
| RFP Overview and Proposal Submission |
| Katherine Cartoski, Contract Specialist |
| Gordon Scott, Contract Specialist |
| AutoBid Fuel Economy Enhancements |
| Casey Crandell, AFV Team |
| Law Enforcement Upfit (LU) Options |
| Russell Miller, GSA Engineering |
RFP OVERVIEW
AND PROPOSAL SUBMISSION
| Acquisition Lifecycle Update |
| Solicitation Package Review |
| Proposal Submission |
| Evaluation |
| Award |
| Contract Administration |
ACQUISITION LIFECYCLE UPDATE
AutoStandards AutoBid AutoChoice
Requirements Development Solicitation Proposal Submission** Evaluation Award/Order Placement **In addition to other proposal submission requirements of the RFP (Administrative Requirements/Technical Proposal)
SOLICITATION PACKAGE REVIEW
| All announcements/synopses are posted to FedBizOpps (FBO) |
| Each solicitation contains its own unique: |
| General Information |
| Schedule of Items |
| Due date/time |
| Periods of Performance |
| Requests for Explanation/Information |
| Additional Requirements |
| Clauses/Provisions |
| Instructions to Offerors |
| Evaluation Methods |
| Contracting Officer is only POC after solicitation issuance |
Each RFP is unique!
Always refer to the terms/conditions of each individual RFP
Amendments Register as an interested party
SOLICITATION PACKAGE REVIEW
Schedule of Items
| Outlines Government’s minimum requirements |
| Includes applicable Federal Standards |
| Estimated Quantities |
| Other regulatory information |
| Statutory Price Limitations |
| Substantial Transformation Determinations |
SOLICITATION PACKAGE REVIEW
Additional Requirements
| Includes administrative deliverables |
| Points of contact/authorities |
| Status reporting requirements |
| Invoicing instructions |
| Other additional requirements |
| Notification of Vehicle Defects reporting requirement |
| Recalls |
| Technical Service Bulletins (TSBs) |
| Warranty Extensions |
Emphasize electronic invoicing (FedPay)
SOLICITATION PACKAGE REVIEW
Clauses and Provisions
| Mandated by FAR/GSAM (supplemented as necessary) |
| Clauses |
| Terms or conditions applying after contract award, or both before and after award |
| Become part of any awarded contract |
| CAN BE APPLICABLE TO PRIME’S SUBCONTRACTORS |
| Provisions |
| Terms or conditions used only in solicitations and applying only before contract award |
| Do not become part of awarded contract |
| Full-text or Incorporated by Reference (IBR) |
OEMs are subcontractors to resellers and resellers need to be aware that there are some flowdown clause requirements to subcontractors
SOLICITATION PACKAGE REVIEW
Instructions to Offerors
| Provide instructions for proposal preparation |
| Submission Content / Format of Proposals |
| Generally two separate submission requirements |
| Electronic submission via email |
| Volume 1 – Administrative Requirements |
| Volume 2 – Technical Proposal |
| Volume 3 – Electronic Printout of AutoBid |
| AutoBid submission via AutoVendor portal |
| Volume 3 – Pricing Proposal |
Each RFP is unique!
Always refer to the instructions of each individual RFP
SOLICITATION PACKAGE REVIEW
Evaluation Methods
| Evaluation Criteria |
| Rating Structure |
| Method of Award for Master Contract |
| Lowest Price/Technically Acceptable (LPTA) |
| No consideration of tradeoffs |
| Method of Award for Delivery Orders |
| AutoChoice |
| Best Value |
| Tradeoffs considered |
| May not be lowest price |
Each RFP is unique!
Always refer to the evaluation methods of each individual RFP
SOLICITATION PACKAGE REVIEW
Significant Changes from FY19
| Alternative Models will NOT be considered |
| More than one model may be submitted and awarded per offeror per standard item number |
| Defect/recall notification process has been revised |
| NMY consideration will be available for all vehicle models awarded under the contract (without restrictions on engine/transmission changes, model redesigns, etc.) |
SOLICITATION PACKAGE REVIEW
Significant Changes (cont’d)
| Contractors will be required to provide access to all PDI instructions for all makes/models awarded, w/out restrictions |
| Contractors will no longer submit DIT procedures |
| Government will submit info to contractors |
| Contractors will follow their own required internal procedures/forms for processing claims |
| First Production Vehicle inspection requirements will be listed in Fed. Standards or applicable purchase descriptions |
PROPOSAL SUBMISSION
| DO’S |
| USE THE PROPOSAL CHECKLIST |
| Read the entire RFP |
| Follow ALL Instructions to Offerors |
| Format/content/submission |
| Follow prescribed File Naming |
| Ensure your proposal addresses all requirements |
| Ensure your AutoBid submission is accurate/complete |
| Submit all Volumes as prescribed in the RFP |
PROPOSAL SUBMISSION
| DON’TS |
| Don’t submit late |
| Late offers will not be considered |
| Don’t submit one aspect (AutoBid) without |
all other requirements (Administrative/Technical)
| Don’t submit Administrative/Technical requirements as one document |
| Instructions to Offerors outline file naming protocols |
PROPOSAL SUBMISSION
DO NOT WAIT UNTIL LAST MINUTE
EVALUATION
| After receipt of proposals |
| Review of Administrative Requirements |
| Subcontracting Plans, Letters of Supply, Reps/Certs, EEO Clearances, etc. |
| Past Performance Evaluation |
| CPARS, offeror-supplied past performance information |
| Responsibility Determination |
| Financials, Delivery Schedule, Performance, Facilities, etc. |
This list is not exhaustive; each RFP has its own requirements
EVALUATION
| Technical Proposal Evaluation |
| Technical Evaluation Board |
| Evaluation procedures in the RFP |
| Contracting Officer may ask for proposal Clarifications |
| Price Analysis |
This list is not exhaustive; each RFP has its own requirements
EVALUATION
| Competitive Range established |
| Discussions (negotiations) conducted as necessary |
| Final Proposal Revisions requested, if applicable |
| Offeror will submit any Final Proposal Revisions, if applicable |
| AutoBid will only reopen if Contracting Officer conducts discussions |
| Final Evaluation and Price Analysis |
| Recommendation for Award |
AWARD
| Source Selection authority makes award recommendation(s) |
| Multiple Award |
| Single Award |
| Solicitation Clauses, Technical Proposal, Pricing Proposal, other Terms/Conditions become part of final award |
| Award notices posted to FedBizOpps (FBO) |
| AutoBid information is merged into AutoChoice |
| AutoChoice is opened for ordering |
CONTRACT ADMINISTRATION
| Ship vehicles in accordance with contract terms/conditions |
| Weekly Status Reports |
| Monthly Status Reports, as applicable |
| Notification of Vehicle Delays |
| Notification of Vehicle Defects |
| Vehicle Availability Listing (VAL) updates |
| Other contract administration actions as necessary |
| 95% on-time shipment performance benchmark |
HELPFUL RESOURCES
| www.gsa.gov – GSA website |
| www.gsa.gov/automotive – Vehicle Buying website |
| www.fbo.gov – FedBizOpps website |
| www.acquisition.gov – FAR/GSAM website |
| www.maritime.dot.gov – Maritime Administration (MARAD) website |
| lalit.raina@dot.gov |
| laura.mahoney@dot.gov |
| james.doh@dot.gov |
AUTOBID FUEL ECONOMY ENHANCEMENTS
| Casey Crandell |
| Alternative Fuel Vehicles (AFV) Team |
LAW ENFORCEMENT UPFIT (LU) OPTIONS
| Russ Miller |
| GSA Engineering |
Section F, Volume 4 G01-G33 Attachment O Attachment P Attachment Q
DO NOT WAIT UNTIL LAST MINUTE
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