RFP Govt Responses Questions and Answers 47QFSA22R0001 Nov 18 2021.xlsx
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- COVID Response - Import Permit Program - DSAT
- Solicitation number
- 47QFSA22R0001
About this file
This document contains a request for proposal for COVID response import permit program support services. The Centers for Disease Control and Prevention is seeking proposals to conduct approximately 1,000 facility inspections over a one year period to support its import permit program. Inspections will involve a two person team preparing for and conducting onsite visits, then reporting findings. Inspections take one day to prepare, one to two days onsite, and one day for follow up activities. The contract will have a one year base period with options to extend for additional years if needed. The solicitation closes on November 30, 2021 and award is expected by January 2022. Evaluation criteria include technical capability, staffing approach, past performance, and price.
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Other files
| File | Type | Posted |
|---|---|---|
| PWS 47QFSA22R0001 Nov 2 2021.docx | DOCX document | |
| QASP PB and COR Quarterly Report 47QFSA21K0148 Nov 2 2021.docx | DOCX document | |
| Combined Sysnopsis Solicitation 47QFSA22R0001 Nov 2 2021.docx | DOCX document |
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Q&A
| RFP Gov't Response to Vendor Questions | ||||
| Solicitation Number: 47QFSA22R0001 | ||||
| Project Title: COVID Response - Import Permit Program - DSAT | ||||
| Date | Question # | Solicitation Reference | Question | Answer |
| 17-Nov-21 | 1 | RFP CLOSING DATE/TIME |
COMBINED SYNOPSIS/SOLICITATION Page 1
| In order to allow bidders to submit suitably throrough responses, will the government consider extending the proposal due date by two weeks? | In order for the Government to stay on schedule, the RFP will not be extended | ||||
| 17-Nov-21 | 2 | Performance Requirements Summary (PRS) 18.1 | |||
| PWS Page 5 | "99% of days per month have full staff coverage" equates to a maximum of 0.2 days without coverage in a 20 work day month. Is it the government's intent that the contractor provide sufficent staff and backups to staff at essentially 100% for every workday? i.e. 12 staff available for 2080 hours per year with sick time, vacation, and training not included in that time. | Must be available Monday thru Friday, excluding holidays and weekends | |||
| 17-Nov-21 | 3 | Firm Fixed Price (FFP) Labor | |||
| PWS Page 1 | To enable more control over the process and better management of changing circumstances would the government consider changing the pricing approach to a Time and Materials model? | No | |||
| 17-Nov-21 | 4 | Performance Requirements | |||
| PWS Page 4 | 4.4: Recognizing that facility sizes and work complexity at the facility will vary, on average, how many contractor staff does the government anticipate will be required to conduct each onsite facility inspection? | The inspections will contain a two person team that consist of one contractor staff or two. | |||
| 17-Nov-21 | 5 | Performance Requirements | |||
| PWS Page 4 | PWS 4.8 Given that an inspection from end-to-end consists of all the pre-inspection work (document collection/review, scheduling the inspection, travel arrangements, determining how many people need to go and what PPE is required, travel time, etc.), conducting the inspection, and the post-inspection work (travel time, post-inspection debrief meeting, prepare draft inspection report (and revisions until approved), and follow-up with the facility to ensure they respond to and/or correct any findings identified in the report, how many hours does the average inspection take over what duration? | It depends on the facility that is inspected. Normally, we estimate one day to prepare, one to 2 days to perform inspection and one day for follow-up. Depending on locations, individuals are able to conduct 2-3 inspections in a week. | |||
| 17-Nov-21 | 6 | Performance Requirements | |||
| PWS Page 4 | PWS 4.8: For staffing and planning purposes, can the contractor assume that the government intends to complete the 1,000 inspections within the entire 30 month POP (i.e., approximately 30 facility inspection per month)? If not, can the government provide the anticipated number of inspections the contractor should plan on conducting during each period of performance (i.e., during the base year, option year 1 and 6-month extension period) | The government intends for the approximately 1000 inspections to be conducted within 1 year of contract awarded. Option year 1 and 6 month extension will only be exercised if it is needed per FAR clauses, 52.217-9 & 52.217-8, respectivley. | |||
| 17-Nov-21 | 7 | N/A | Is there an incumbent contractor, if so who is it, what was the value of the contract? | No incumbent | |
| 17-Nov-21 | 8 | N/A | If this is a follow-on contract, are there incumbent personnel and if so, can we get their positions and date of hire? | Refer to question #7 | |
| 17-Nov-21 | 9 | N/A | If this is a new requirement is it a consolidation of other existing contracts? | No | |
| 17-Nov-21 | 10 | PWS, Section 3, Page 3 | In section 3. Scope on page 3 of the PWS, the government states that "DSAT will provide materials, equipment and supplies for contractor staff required to perform the inspections. " Will the government please clarify whether this includes the personal protective equipment (PPE) required to perform inspections? . | Yes, this includes PPE for inspections. | |
| 17-Nov-21 | 11 | PWS, Section 3, Page 3 | Will the government provide repritory medical and fit testing to contractors on this contract or is this the reponsiblity of the contractor? | Yes, the government will provide. | |
| 17-Nov-21 | 12 | CSS, Section 7, page 4 | Is there a size limitation on individual or combined file attachments. If yes, can offeror email proposal response in groups to meet size limitations? | The size limitation is 25MG. Contractor can email proposal response in multiple emails to meet size limitations. | |
| 17-Nov-21 | 13 | Attachment 4 Pricing Format | Attachment 4 Pricing Format does not specify a column to include the load for fringe benefits. Where does the CDC want to see the fringe benefit load included as a component of the fully burdened rate? | Per the Combined Synopsis/Solicitation (CSS), section 11: "Additional information and/or rows may be added to the pricing template." | |
| 17-Nov-21 | 14 | PWS, Section 4, Subsection 4.8, page 4 | Will the government provide geographic locations (city, state) of labs to be inspected and number of labs within each geo location? | Yes, once the contracted is awarded, the information will be provided. | |
| 17-Nov-21 | 15 | PWS, Section 4, Subsections 4.1 & 4.8, page 4 | Do the instructions provided by DSAT management include timeframe for scheduling inspection. Does government prioritize the 1,000 inspections or Contractor determine the overall schedule of inspections? | DSAT will prioritize the inspections. | |
| 17-Nov-21 | 16 | CSS, Section 6, Page Reference Chart, pg 3 | In the Page Reference Charts, Proposal Page # column, if a response to an Attribute starts on one page and ends on the following page, does the Government want both pages listed (e.g. 3-4) or just first page listed? | List all pages | |
| 17-Nov-21 | 17 | PWS, Page 10 | In section 14.0 of the PWS, the government states that "Work should be performed in accordance with this PWS off-site of CDC.". Does the government forsee a time during the POP for the contract that staff may be required to report to the Roybal or another CDC campus as part of routine work performance or for any mandatory in-person training? | This is dependment on return to work directions provided by HHS and CDC. | |
| 17-Nov-21 | 18 | CSS, Section 6, page 3, VOLUME 2 assumption(s) | In Volume 1: Technical Capability, the government notes that "All assumptions shall have a separate page titled "Assumptions" (CSS page 6) Question: If we have any assumptions for Volume 2, can they be listed under a separate page since they are not to be included in the page limitation? | Yes, as long as it is in the correct volume | |
| 17-Nov-21 | 19 | PWS 9.0 | How long does an inspection take? PWS 9.0 | It depends on the facility that is inspected. Normally, we estimate one day to prepare, one to 2 days to perform inspection and one day for follow-up. Depending on locations, individuals are able to conduct 2-3 inspections in a week. | |
| 17-Nov-21 | 20 | PWS 18.0 | What is the related discipline for BS in Biological Science? PWS 18,0 | Comparable degrees in the field of Science. | |
| 17-Nov-21 | 21 | PWS 18.0.0 | Does the 5 years experience have to specifically in lab and Biomedical lab specifically? PWS 18.0 | This would be experience in clinical or research laboratory. | |
| 17-Nov-21 | 22 | PWS 11.0.0 | For the meetings with contractors can a member attend in place of contractor? PWS 11.0 | Must be a member of the contractor staff | |
| 17-Nov-21 | 23 | N/A | Do we need a permit with CDC to submit Checklist | No, the contract staff will submit the checklists through eIPP information system. | |
| 17-Nov-21 | 24 | PWS 10.0 | Work week is Monday through Friday but can employees travel on weekends? PWS 10.0 | Must be available Monday thru Friday, excluding holidays and weekends; Monday and Friday will be a travel day | |
| 17-Nov-21 | 25 | N/A | Will we need to get certified through DSAT? From the DSAT website? | Don’t' understand your question |
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