47QFHA25R0017_T10_08_MDoDS SB On-Ramp RFP - Questions_Answers (Exhibit 1).pdf

Q# RFP DOC SEC RFP LANGUAGE REFERENCE QUESTION(S) GOV RESPONSE(S)

1 Attachment 1 - PWS 6.2

The Government will evaluate the Contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance

Plan.

When will QASP be provided?

QASP are GOV only (internal) document that use contract/order Performance Requirement

Summary (PRS) standards for evaluation. PRS are provided to Contractor as part of a award/contract/order.

2 Attachment 1 - PWS 6.6 Type of Contract: The Government will award a

Firm Fixed Price/Cost Plus Fixed Fee/Cost Reimbursable contract.

Is there an expected % of solicited FFP vs. Cost Plus vs. Cost Reimbursable under the MDoDs Pool

Contract?

No set %; contract/CLIN type is based on the individual requirement (i.e. future IDIQ task orders).

3 Attachment 1 - PWS 7.28 All Contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty.

Will the Government provide the required OPSEC training?

Yes; when required by (future) task orders, GOV required training will be provided.

4 Attachment 1 - PWS 11.1.1.3 XML Data Transfer Standards

Are there specific document standards or formats required for technical deliverables beyond what is specified in the solicitation, especially for XML data transfers?

RFP Section 11.1.1.3 applies to FAR required Service Contract Reporting requirements (only).

All/any (future) task order deliverables and details related to, will be provided at the time of that required (via solicitation / order award).

5 Attachment 1 - PWS 11.1.1.6 Monthly Status Report Frequency

Would the Government please clarify if the Monthly Status Report should be submitted on the first of the month following the reporting period or at the end of the reporting month?

Deliverables will be provided at the task order level.

6 Attachment 1 - PWS 11.1.2.2 TO Project Kick-Off Meeting Agenda Are there any specified formats or templates for the

TO Project Kick-Off Meeting Agenda, or can the contractor propose its own format?

Details related to will be provided at the task order level.

7 Attachment 1 - PWS 11.1.2.3 OCONUS Travel Frequency and Support Would the Government elaborate on the expected travel frequency and Government-provided logistical support for OCONUS tasks?

Details related to OCONUS work will be provided at the task order level, as applicable.

8 Attachment 1 - PWS 11.1.8.5

The Contractor shall draft and provide a Project Kick-Off Meeting Minutes Report documenting the Project Kick-Off Meeting discussion and capturing any action items. Following the Project Kick-Off Meeting, the Contractor shall provide the Final TDP to the COR for review and approval in accordance with Section E.

The section references a Section E, can the Government point Offerors to this Section or whether it will be provided on a Task Order level?

Refer to Section E of the RFP (Section E - Inspection & Acceptance)

9 Attachment 1 - PWS 11.1.8.6 Deliverable: Draft Technical Direction Letter Is it the Government's intention for the deliverable to be the Technical Direction Plan as referenced in

11.1.8.1?

Details related to will be provided at the task order level.

10 Attachment 1 - PWS 7.15.2.

Costs for travel, subsistence, and lodging shall be reimbursed to the Contractor only to the extent that it is necessary and authorized for performance of the work under this SOW.

Please clarify if the SOW as referenced refers to the PWS or if there is a separate document.

PWS Section refer to overall MATOC SOW.

Individual requirement SOW (via PWS) will be provided at the task order level.

11 Attachment 1 - PWS 8.1.7

Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS.

Section 7.12. lists Key Personnel as N/A.Can the Government clarify if the key personnel referenced are as listed within the solicitation document or if there are no key personnel at the contract vehicle level?

Section 8 are definitions only. KP requirements for (future) task orders at clarified at that time/task order request (TOR).

12 Attachment 3 - Price/Rates - Labor Rate Table

For roles that are not full-time equivalents (FTEs) or may fall under ODC-funded positions (e.g., Surge support, SMEs), should Offerors still propose annual rates for these labor categories?

Offerors are requested to submit FTE labor rates IAW the solicitation and attachments.

13 Attachment 3 - Price/Rates - Formulas, Column H and onwards

The formulas in the Government's template for out-year ceiling rates are not rounding to the nearest cent, as required in Section L.11.3. if the Government would like the out-year rates rounded to the nearest cent, should bidders change the template or will the Government issue an updated one?

Government has verified that RFP Attachment 3 is rounding to two places for rates and labor

(columns C through P on both tabs) and is consistent with RFP Section L.11.3.

14 Attachment 3 - Price/Rates - Labor Categories

The Labor Categories in Attachment 3 Price Labor Rates Template do not match those in Exhibit

2_Labor Categories and Definitions. Please explain the discrepancy and the purpose of both lists of labor categories in the context of the positions described in the solicitation on pp. 21-23.

Furthermore, please provide the mapping of the

MATOC positions to the relevant Labor Categories.

The Government will not provide a mapping/crosswalk.

15 Attachment 3 - Price/Rates - Loaded Labor Rates

What is the purpose for requesting ceiling loaded labor rates, in the context of Cost Reimbursement task orders, where the Government will reimburse

Contractors for their actual incurred costs plus potentially a fixed fee - which is by CLIN or for the entire award, but not by individual position? Loaded labor rates would be relevant to T&M task orders.

PRISM requires fully burdened ceiling rates.

16 Attachment 3 - Price/Rates - Loaded Labor Rates Will the loaded rates have any bearing on Fixed Price task orders? PRISM requires fully burdened ceiling rates.

17 Attachment 7 - MATOC Labor - SOC Identifier & LCAT

Will the Government provide guidance or a crosswalk on how proposed labor categories should map to the standardized LCATs in Attachment 7?

Specifically, can Offerors rename titles if they clearly map to the functional description?

The Government will not provide a mapping/crosswalk.

18 Other - General - -

Given the new Administration’s direction to reduce services contracts and centralize contracting operations under GSA, is it reasonable to assume that a significant level of work will be moved to this vehicle?

Applicable E.O. or OPM directives/guidance regarding centralization contracting functions is not related to GSA's Assisted Acquisition Services (AAS). PRISM is a AAS support vehicle for applicable Defense Departments and Directors.

19 RFP H.8.1. Acceptable Accounting System Would the Government provide more detail on what constitutes “current status” for the Acceptable Accounting System updates to ensure compliance?

As stated in RFP Section H.8.1, "If a contractor does not have an acceptable accounting system at the time of proposal submission, the contractor must pass a pre-award survey audit before an award can be made. Additionally, once the pre-award survey is passed, the contractor must go through a full DCAA system audit that results in a DCMA approved accounting system. In the event that a pre-award survey is not passed, the next HTRO-RP contractor will be selected."

20 RFP B B.3.4 Subcontracting

Would the Government consider removing the B.3.4 Subcontracting section requiring a

Subcontracting Plan given that awards will only be made to Small Business prime contractors and that is covered sufficiently in section G.3.1?

While this PRISM MDoDS on-boarding is for small businesses only, the MDoDS Pool contains both OTSBs and SBs. As resulting awards will contain RFP language, section shall remain and only apply as applicable.

21 RFP B

NAICS: 541715 for Business Size, but all three

NAICS (541715, 541611, 541330) will apply to this Pool at the task order level.

Can the Government explain the selection of 541715 for its primary SB NAICS, as opposed to

541611 for the LB competition?

This is the structure established under PRISM.

22 RFP B.1

This will be a Small Business on-ramp to the MDoDS Pool of the Multiple Award Task Order

Contract (MATOC) to supply enterprise solutions to enhance P&R capabilities that will enable soldiers and strategic partners to increase readiness and meet mission requirements through more efficient collaboration and integration.

Can the Government please clarify whether small business base contracts will be awarded within the P&R Pool from this solicitation? If so, how many base contracts does the Government anticipate awarding to small businesses within the P&R Pool?

Selected SBs will be awarded a Multiple Award Task Order Contract (MATOC), which is a type of Indefinite-Quantity Contract awarded to more than one Offeror. Refer to Federal Acquisition

Regulations Subpart 16.5 for further explanation.

23 RFP B.1.5 Task Order and Contract Ceiling

What safeguards will be in place to prevent task order awards that exceed the $400M individual ceiling or cause over-obligation of the $1.8B MATOC cap?

The Government monitors this information internally.

24 RFP B.2 ODC Proposal Requirements Will ODCs such as travel and materials be proposed and reimbursed per a standardized structure or task-order specific instructions?

ODCs are clarrfied at the (future) task order level.

25 RFP G.2.3.2 PCPM Hours Is the 480 hours per year allocated for the PCPM a firm funded amount or a reimbursable ceiling across task orders?

A reimbursable ceiling across active task orders.

26 RFP G.2.3.3.

"Substitute Key Personnel qualifications shall be equal to, or greater than, those of the Key

Personnel substituted. If the AAS CO and the AAS COR determine that a proposed substitute Key

Personnel is unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the TO, the contractor may be subject to default action as prescribed by FAR 52.249-6 (for Cost Reimbursement) or FAR 52.249-8 (for Fixed-Price

Supply and Service)."

Would the Government modify the requirement to allow for the replacement of Key Personnel in accordance with an established set of minimum qualifications, which can be quantified, rather than the subjective opinion of the CO and COR.

The Government will not modify the requirement.

27 RFP G.2.3.3.

"Substitute Key Personnel qualifications shall be equal to, or greater than, those of the Key Personnel substituted."

Please modify the referenced requirement to allow for the replacement of Key Personnel in accordance with an established set of minimum qualifications, rather than comparison to the previous employee, since the current language can discourage bidders from offering stellar Key

Personnel, as they would have to replace them with someone progressively better as they retire or leave employment due to reasons outside of the Contractor's control. The language as written penalizes Contractors which provide the top Key Personnel candidates up front (e.g., someone with a PhD and 30 years of experience - if vacant, this position would then have to be filled with someone with a PhD and 31+ years of experience, and then

32+ years, and so on - versus a contractor who starts with a Key Personnel with a Bachelor's and 8 years of experience, for example - and can much more easily find replacements as the positions are vacated). The replacement should be judged against a baseline for that position rather than the last employee who filled that position.

This is the structure established under PRISM.

28 RFP G.2.3.4. "a. Information Assurance (Jr., or Journeyman.)… "

Can the Government please map the MATOC positions provided in section G.2.3.4. Minimum

Requirements for Non-Key Personnel to the Labor Categories provided in Exhibit 2_Labor Categories and Definitions, as well as to those provided in Attachment 3 Price Labor Rates Template?

The Government will not provide a mapping/crosswalk.

29 RFP G.3.1 Teaming Commitment Letters Can the Government confirm whether Teaming

Commitment Letters (TCLs) are mandatory when using subcontractor experience or key personnel?

As a small business, this section of the MDoDS solicitation / requirement would not be applicable.

30 RFP G.3.1 Subcontracting Plan Goals Will subcontracting goals be monitored at the task order level, or only at the MATOC contract level?

As a small business, this section of the MDoDS solicitation / requirement would not be applicable.

31 RFP G.3.1.

"The Contractor shall submit Individual Subcontract Reports (ISR) or SF 294 Report for Individual

Subcontracting Plans, if applicable at the task order level. Contractors are required to adhere to their Subcontracting Plan, incorporated into the basic contract by reference. When a Contractor does not meet any one or more of their Subcontracting

Goals for a given reporting period, the Contractor shall explain, in writing, the rationale for not meeting the goals in the comments section of the ISR or SF 294."

Please confirm that none of the language in Section G.3.1. Subcontracting Plan applies to small business bidders, and that small businesses don't have to submit any subcontracting plans or reports.

As a small business, this section of the MDoDS solicitation / requirement would not be applicable.

32 RFP G.3.1. Subcontracting Plan Requirement

Given that this on-ramping opportunity is a small business set-aside, can the Government clarify why a subcontracting plan is required? Per FAR 19.702, small business concerns are typically exempt from this requirement. Please confirm whether small business Offerors must submit a subcontracting plan for this solicitation.

As a small business, this section of the MDoDS solicitation / requirement would not be applicable.

33 RFP G.3.1. Small Business Participation

Can the Government please confirm that the Small Business (SB) subcontracting goal does not apply to SBs that are serving as prime contractors?

Specifically, we are Refer toking clarification on whether a SB prime is allowed to subcontract up to 49% of the work to a Large Business.

As a small business, this section of the MDoDS solicitation / requirement would not be applicable.

34 RFP G.3.1. Subcontracting Plans are not required for small business concerns.

Page 24 states that subcontracting plans are not required of small businesses. Given that the entire competition is for small business Offerors, is Volume III, Tab D Small Business Participation

Plan still a requirement?

As a small business, this section of the MDoDS solicitation / requirement would not be applicable.

35 RFP H H.8.1 Acceptable Accounting System

As a Tribal 8(a) organization, the entity operates under an approved and audited accounting from a sister company. The system was reviewed by the Defense Contract Management Agency (DCMA) and deemed acceptable in accordance with DFARS 252.242-7006 . This system ensures proper segregation, identification, accumulation, and allocation of direct and indirect costs for cost-reimbursement task orders and supports audit readiness. All sister companies under the same tribal ownership utilize this approved accounting system to maintain audited records, leveraging shared infrastructure and financial capabilities to support cost-reimbursable contracts and meet federal compliance standards. Can the Government confirm if this is acceptable for the validation of an approved accounting system?

Yes, if this in accordance with DCAA and DCMA issued guidance regarding joint ventures and the use of existing approved accounting systems.

36 RFP H.11 Limitations on Subcontracting As a Small Business Prime, is teaming restricted only to other Small Businesses, or may a Small Business team with a Large Business as well?

RFP Section H.11 deals with subcontracts under (future) task orders. Subcontracts may be with large or SB as long as in compliance with PRISM MATOC and TO terms and conditions.

37 RFP H.12. Prime to Prime Partnering

To enhance small business participation and promote access to a broader talent Pool, will the Government consider restricting large business PRISM MATOC primes from subcontracting or teaming with small businesses for this on-ramp?

Such a restriction would help ensure more equitable opportunities for new small business entrants.

The Government will not modify the requirement.

38 RFP H.3.1 FAR 19.503 Small Business Reservations

The solicitation references both three (3) reserved base contracts and two (2) Small Business awards for the MDoDS Pool.

Can the Government clarify the actual number of base contract awards reserved for Small Businesses in the MDoDS Pool, and how many Small Business on-ramp awards will be made under this solicitation?

As stated in RFP Section M.3.1. The MDoDS Pool will award two (2) Small Businesses with base contracts under the PRISM MATOC

39 RFP H.3.1

Pursuant to FAR 19.503 the Government has reserved base contract awards for small businesses within each of the two MATOC pools;

three (3) base contracts are reserved for the

MDoDS Pool.

Can the Government please clarify whether they anticipate or will consider awarding more than the three reserved base contracts to small businesses within the MDoDs Pool?

As stated in RFP Section M.3.1. The MDoDS Pool will award two (2) Small Businesses with base contracts under the PRISM MATOC

40 RFP H.3.1

Pursuant to FAR 19.503 the Government has reserved base contract awards for small businesses within each of the two MATOC pools;

three (3) base contracts are reserved for the

MDoDS Pool.

Can the Government please clarify whether additional on-ramping opportunities will be available for small businesses within the MDoDs Pool over the life of the contract?

Potential Offerors are directed to reread RFP Section H..4 regarding on-ramping.

41 RFP

H.3.1

M.3.2

H.3.1:Pursuant to FAR 19.503 the Government has reserved base contract awards for small businesses within each of the two MATOC pools;

three (3) base contracts are reserved for the

MDoDS Pool.

M.3.2: The Government will then move to the next highest technically rated Offeror to determine a fair and reasonable price. The evaluation process will continue this cycle until the top 2 for the MDoDS apparent successful Offerors are identified that represent the Highest Technically Rated Offerors with a Reasonable Prices. The Offerors within the

Pool will also be ranked for the purpose of determining if there is a tie at the position of number 3 respectively. If there is a tie, all Offerors tied for this position shall receive a contract award.

If 2-3 awards are correct, can the Government explain why it intends to award so few contracts relative to the number of large business awards?

Does the Government expect additional on-ramps expanding competition?

No, not at this time.

42 RFP

H.3.1

M.3.2

H.3.1:Pursuant to FAR 19.503 the Government has reserved base contract awards for small businesses within each of the two MATOC pools;

three (3) base contracts are reserved for the

MDoDS Pool.

M.3.2: The Government will then move to the next highest technically rated Offeror to determine a fair and reasonable price. The evaluation process will continue this cycle until the top 2 for the MDoDS apparent successful Offerors are identified that represent the Highest Technically Rated Offerors with a Reasonable Prices. The Offerors within the

Pool will also be ranked for the purpose of determining if there is a tie at the position of number 3 respectively. If there is a tie, all Offerors tied for this position shall receive a contract award.

Page 28 indicates 3 base contract awards. Page 110 indicates 2 potential awards. Can the

Government please clarify which is correct?

Reference sentence in H.3.1 refers to all Small Business (SB) contracts in MDoDS Pool (one SB already holds an PRISM MATOC-MDoDS pool) and the other sentence in M.3.1 refers to number of SB awards for this RFP MDoDS Pool on-boarding process.

43 RFP H.3.1. and M.3.1.

Three (3) base contracts are reserve (H.3.1.) vs Top 2 SB for MDoDS (M.3.1.)

There Refer toms to be a discrepancy between the number of potential awardees referenced on pages

28 and 110. How may SB awardees will be on-ramped? 2 or 3?

Reference sentence in H.3.1 refers to all Small Business (SB) contracts in MDoDS Pool (one SB already holds an PRISM MATOC-MDoDS pool) and the other sentence in M.3.1 refers to number of SB awards for this RFP MDoDS Pool on-boarding process.

44 RFP H.4.2 Vertical On-Ramping

Can the Government clarify whether small businesses that outgrow their size status may vertically on-ramp into the MDoDS Pool without recompeting in an open season?

The Government would encourage potential Offerors to closely reread RFP Section H.4.2.

45 RFP H.6 TDL Requirements Will the Government provide a standardized template or process for Technical Direction Letters (TDLs) across task orders?

If (future) task orders contain TDLs, the individual task order request (TOR) solicitation will include applicable information and templates.

46 RFP H.8.1 Accounting System Audit

Please clarify if the acceptable accounting system requirement includes a specific timeframe for audit completion relative to the proposal submission date.

The Government would encourage potential Offerors to closely reread RFP Section H.8.1.

47 RFP H.8.1. Acceptable Accounting System

To avoid limiting competition, will the Government accept a completed SF 1408 from an independent CPA in lieu of a formal DCAA-approved accounting system?

The Government would encourage potential Offerors to closely reread RFP Section H.8.1.

48 RFP H.8.7 Teaming Commitment Letters

Can the Government confirm whether TCLs are also required if the subcontractor is not providing corporate experience, past performance, or Key Personnel (e.g., providing specialized technical support only)?

The Government would encourage potential Offerors to closely reread RFP Section H.8.7.

49 RFP H.8.7 Large Business Subcontractors

Can a Small Business prime leverage the past performance and corporate experience of a Large

Business subcontractor under this on-ramp, provided a valid TCL is submitted?

The Government would encourage potential Offerors to closely reread RFP Section H..8.7 and H.12. Nothing in the RFP would prevent this arrangement as long as all RFP terms and conditions are met.

50 RFP H.8.7 Commitment Duration

For the required commitment period (base + one option year), does this apply only at the MATOC award level, or also extend to every Task Order competed under the Pool?

The Government would encourage potential Offerors to closely reread RFP Section H.8.7 and H.4.4.

51 RFP H.8.7 Contractor Teaming Arrangement (CTA)

Can the Government define what constitutes a CTA under this solicitation and how it differs from a traditional Prime -Subcontractor teaming arrangement?

The Government would encourage potential Offerors to closely reread RFP Section H.8.7 and FAR Subpart 9.6.

52 RFP H.9 SOFA and Deployment Support

Will the Government assist contractors in securing SOFA/TESA status and support required pre-deployment authorizations for OCONUS task orders?

The Government would encourage potential Offerors to closely reread RFP Sections H.9 ammd B.3.1.

53 RFP H.9.2 Facility Clearance Will any minimum Facility Clearance Level (FCL) be required for the base award, or will it be defined at the task order level only?

There is no Facility Clearance requirement at the MATOC level; security/clearance requirements are established at task order level.

54 RFP H.9.2 DD254/Special Access

Will the Government provide a sample DD254 to help contractors understand the scope of likely clearance levels required (e.g., TS/SCI, SI, JWICS)?

PRISM MATOC security requirements are established at the task order level. As such, no sample DD254 was included with this RFP.

55 RFP H.9.2 Facility Clearance What is the Facility Clearance requirement for this MATOC? Are clearances required at the MATOC award stage, or only at the Task Order level?

There is no Facility Clearance requirement at the MATOC level; security/clearance requirements are established at task order level.

56 RFP H.9.2 Facility Clearance for JV If Top Secret clearance is required, can a Joint

Venture member's Top Secret clearance suffice for the JV Small Business Prime Offeror?

There is no Facility Clearance requirement at the MATOC level; security/clearance requirements are established at task order level.

57 RFP H.9.2. Facility Clearance Level

For a joint venture (JV), will the Government consider the JV eligible to bid on a task order if only one of the member organizations possesses the required Facility Clearance Level (FCL)?

There is no Facility Clearance requirement at the MATOC level; security/clearance requirements are established at task order level.

58 RFP H.9.2. Facility Clearance Level

For a JV or prime contractor whose Facility Clearance Level (FCL) is currently in process, must the clearance be active at the time of task order proposal submission, or is it sufficient for the FCL to be in place by the time of award?

There is no Facility Clearance requirement at the MATOC level; security/clearance requirements are established at task order level.

59 RFP K

Prohibition on Contracting with Inverted Domestic Corporations. (1)Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-

2(b) applies or the requirement is waived in accordance with the procedures at 9.108-4.

Can the Offshore partner be used in the CTA?

Offshore means those contractors who operate outside the geographical location of the US.

Determined at the task order level.

60 RFP L L5 Formatting

Can the Government confirm whether title pages and table of contents pages are excluded from the five-page limit for plan documentation, as referenced in Section L.5?

The cover pages and tables of contents do not count toward the page limitations.

61 RFP L H.8.7

Are Teaming Subcontractors able to provide

MATOC Key Personnel as part of their five (5) required “Factor 2 KPs”?

Refer to the relevant solicitation section.

62 RFP L L.4.1 SB OnRamping Is this On-Ramp only for MDoDS Pool and not P&R Pool? This on-ramp is only for the MDoDS Pool.

63 RFP L L.4.6 Proposal Due Date Is the due date 20 Aug 2025 as there was a box around 20 with lines through it?

The due date for responses is 20 Aug 2025, at 5:00pm, Central.

64 RFP L L.4.6 Proposal Due Date

Request to add additional minimum 2 weeks after the Government responses to all Offerors questions and/or to extend the proposal to 3 Sep 2025 to give the Offeror to incorporate RFP changes.

At this time the proposal due date will not be extended.

65 RFP L Proposal Due Date Will the Government extend the proposal due date to August 29th to provide a similar response time to the previous MDODS solicitation?

At this time the proposal due date will not be extended.

66 RFP L L.5 Proposal Format vs. L.6.1 For the MDoDS Pool what format do we use L.5 or L.6.1 (Pg 102)?

The Government would encourage potential Offerors to closely reread RFP Section L.5 and

L.6

67 RFP L L.5 Proposal Format vs. L.6.1

Does the Offeror integrate Factors 1 through 6 into the format in section L.5.1? If yes, then specify the integrated format that integrates section L.5.1 and section L6.1.

The Government would encourage potential Offerors to closely reread RFP Section L.5 and

L.6.

68 RFP L L.6 Tab A 4. What are you looking for "4. A list of the proposal package contents besides stating the 6 Volumes?

Potential Offerors are encourage to bid it as they understand (RFP).

69 RFP L L.6 Tabs A through D For Volume 1 does all the Tabs need to be in one file?

Potential Offerors are encourage to bid it as they understand (RFP).

70 RFP L L.6.1 MDoDS Submission

For MDODS Submission, does the Offeror submit the other volumes? What is the Volume that all the MDoDS Factors 1 through 6 go into? What is the name of the file?

Volumes are the same for both Pools.

71 RFP L L.6.2

Specify where does section L.6.1 where does factors 1 through 6 go into the 6 volumes filenames in section L.6.2.

Potential Offerors are encourage to bid it as they understand (RFP).

72 RFP L L.7

Does the Offeror include their teammates'

(subcontractors') Section K Reps and Certs in Volume 2 Tab A?

Potential Offerors are encourage to bid it as they understand (RFP).

73 RFP L L.7

Does the Offeror include their subcontractors' information in Volume 2 Tab B if the prime and subcontractor was created for this specific solicitation and there was no prior existing relationship?

Refer to Section L.7

74 RFP L L.7

Does the Offeror have their subcontractor completed the GSA 527 and does the Offeror submit that in Volume 2 Tab C?

The Government does not have privity of contract with subcontractors.

75 RFP L L.8 Are there specific requirements and a template for the Corporate Experience Volume 3 Tab C? No, there are none.

76 RFP L L.8 What is the minimum and maximum number of Corporate Experience submitted in Volume Tab C?

Per Section M.3.7. Up to five (5) CE submissions can be submitted per Funcitonal Area. Each submission must be liimited to 2 pages max.

77 RFP L L.8

What is the contract dollar size, PoP requirements, NAICS Code required for the Corporate Experience for Volume Tab C?

Per section M.3.7...."Corporate Experience will be evaluated to determine if the offeror has the necessary relevant experience in professional services to meet the demands of a MATOC of this size and complexity."

78 RFP L L.8

Are there specific requirements/guidance for items to be included Technical Approach Tab A for Volume 3?

Refer to the relevant "M" section.

79 RFP L L.8 What are the key personnel required for Volume 3 Tab B? Refer to the relevant "M" section.

80 RFP L L.9 Does have to submit PPQ if they have a current CPARS to determine project performance?

Potential Offerors are encourage to bid it as they understand (RFP).

81 RFP L Small Business subcontracting plan

In the Solicitation, Section G.3.1. Subcontracting Plan (Submit Plan in Section M), Page 24, it states

“Subcontracting Plans are not required for small business concerns.” However, the Solicitation

Subfactor 4: Small Business Participation (Tab A4), Page 116, also states that “All offerors (both large and small businesses) are required to submit a Small Business Participation Plan for evaluation of the level of proposed participation of U.S. small businesses in the performance of this acquisition

(as small business prime offerors or small business subcontractors) relative to the objectives and goals established herein. Please clarify if Small Businesses have to submit a Small Business

Participation Plan.

A “Subcontracting Plan" is different than a "Participation Plan."

82 RFP L L.5 Proposal Format vs. L.6.1 vs. L.8 For the MDoDS Pool do we follow L.8 Volume 3 Technical Proposal? Volumes are the same for both Pools.

83 RFP L.10 Tab A Can we submit a proposal without DCAA approval, with the intention of bidding only on Firm-Fixed- Price task orders if awarded?

No, this is not how PRISM RFP is structured.

84 RFP L.11.2.

Price Narrative Attachment (Include with Tab A).

Caution: Offerors are strongly advised to provide clear and convincing rationale to support indirect rates not generated from their acceptable accounting system, otherwise the proposed indirect rate may not be considered fair and reasonable, and the Offeror may not be eligible for award regardless of the technical score.

It is unclear if the solicitation requirement deems Government-issued documents such as an

Approved Billing Rates letter as sufficient rationale to support indirect rates for this proposal.

If you have "Government-Issued documents" allowing for the use of "indirect rates not generated from" your "acceptable accounting systems," submit it for review.

85 RFP L.4.1.

"Proposal submissions shall not be locked, encrypted, or otherwise contain barriers to opening."

There are some documents which the Government designated as CUI (such as Forward Pricing

Letters), and it is required to password-protect such documents. Please confirm whether bidders must use standard CUI procedures when submitting Government-issued CUI files.

Refer to the relevant solicitation section.

86 RFP L.4.3.

All the evaluation elements that an Offeror is submitting a proposal for and taking credit for in accordance with Volumes 1 through 6, must be in the Offeror’s name as submitted in Block 15A on the Standard Form (SF) 33, Solicitation, Offer and Award, with a corresponding CAGE Code and UEI

Number in the CCR and/or SAM.GOV that matches the Offeror name on the SF 33, Block 15A.

Can the Government confirm that evaluation items (corporate experiences, past performance, key personnel, etc.) of partners that are within the requirements and limitations of the solicitation instructions are exempt from this requirement?

Potential Offerors are encourage to bid it as they understand (RFP).

87 RFP L.4.3.

All the evaluation elements that an Offeror is submitting a proposal for and taking credit for in accordance with Volumes 1 through 6, must be in the Offeror’s name as submitted in Block 15A on the Standard Form (SF) 33, Solicitation, Offer and Award, with a corresponding CAGE Code and UEI

Number in the CCR and/or SAM.GOV that matches the Offeror name on the SF 33, Block 15A.

Would the Government allow an Offeror to claim evaluation items such as an Acceptable Accounting system, Corporate Experience, and/or Past Performance through Meaningful Relationships within their corporate structure?

Refer to the relevant solicitation sections.

88 RFP L.4.6.

Proposal Due Date – Proposals shall be submitted no later than 20 August 2025 at 5:00 pm, Central.

Offerors are notified that the Government will not reimburse costs incurred for Proposal preparation, to include potential pre-award site visits.

Given the number of discrepancies, would the Government consider an extension to both the question period and proposal due date?

At this time the proposal due date will not be extended.

89 RFP L.5 Formatting Requirements Can the Government confirm the required font type and size for proposal submissions, and whether smaller font may be used for tables and graphics?

Refer to RFP section L.6.

90 RFP L.5 Graphics and Tables

Are graphics, tables, and charts permitted within the page limits, and if so, will they be counted towards the page count? Are fold-out pages allowed?

The Government would encourage potential Offerors to closely reread RFP Section L.5

91 RFP L.5 Proposal Format Instructions Are there any required formats or specific templates for the submission of the Technical Approach under Tab A of Volume 3?

Refer to the submission requirements.

92 RFP L.5 Past Performance Questionnaire Do Offerors need to provide past performance questionnaires if they have existing CPARS evaluations that cover relevant projects?

Refer to the relevant solicitation section.

93 RFP L.5

The Offeror’s proposal shall be formatted into Six

(6) separate Volumes by Volume Number and Title as follows:

Can the Government please clarify whether each proposal volume should be submitted as 1) only one complete PDF file subdivided within the PDF file into tabs or 2) separate PDF files for each tab?

Potential Offerors are encourage to bid it as they understand (RFP).

94 RFP L.5. Tab D The Offeror shall submit a Professional Employee Compensation Plan in a single PDF file format

Can the Government please clarify whether the Professional Employee Compensation plan should be submitted separately from the rest of Volume 1 in its own PDF file?

Potential Offerors are encourage to bid it as they understand (RFP).

95 RFP L.5., L.6.1.,

M.3.5. Refer to Column B (multiple sections)

Each one of these sections provides different and/or varying instructions for the Technical

Approach and what is required. Can the Government please reconcile the instructions and provide a clear description for the requirements for the Tech Approach? The evaluation describes a Management Approach under Technical.

Refer to the relevant "M" section.

96 RFP L.6 Proposal Submission Timeline Given the scope and complexity of this solicitation, will the Government consider granting a one-month extension to the proposal submission deadline?

No extentions will be granted.

97 RFP L.6.1 Sample Task Order Requirement

The solicitation notes 'Task Order Specific technical approach will be limited to the following.'

Can the Government provide the sample Task Order for which the technical approach must be prepared?

Corrected in RFP Amendment 01.

98 RFP L.6.1 Subfactor 3 Clarification The instructions does not reference Subfactor 3 Corrected in RFP Amendment 01.

99 RFP L.6.1

1. Factor 1 Technical Approach

a. Subfactor 1 MATOC Management Approach

b. Subfactor 3 Management Approach to Critical Functional Areas of the MDoDS Pool

c. Subfactor 4 Small Business Participation

Subfactor 2 is missing from the requirements list.

Can the Government please add Subfactor 2 and describe what it is?

Corrected in RFP Amendment 01.

100 RFP L.6.1 vs L.8 Proposal Instruction Clarification

Can the Government clarify the difference between the instructions in L.6.1 requiring technical and price proposals for the MDoDS Pool, and the instructions in L.8 dividing Technical Proposals into three evaluation factors?

Potential Offerors are encourage to bid it as they understand (RFP).

101 RFP L.6.2 Volume Naming Convention

For teaming subcontractors submitting proprietary cost/pricing data directly, will the Prime still be required to include a summary of the subcontractors labor categories and rates in its

Volume 6 submission?

Proprietary information can be submitted directly to the Government.

102 RFP L.7 Accounting System Verification

The solicitation requires an Acceptable Accounting System approved by DCAA. If a contractor has a DCAA approval letter older than three years, will that be considered valid, or is a recent audit required?

Refer to the relevant solicitation sections.

103 RFP L.7

These risks are associated with the Government’s decreased visibility into, understanding of, and control over how the technology that they acquire is developed, integrated, and deployed, as well as the processes, procedures, and practices used to assure the integrity, security, resilience, and quality of the products and services.

1. Will the U.S. Government consider modifying the solicitation to require ISO/IEC 27001 certification—for all security-related tasks?

At this time ISO/IEC 27001 will not be considered for this proposal.

104 RFP L.7.

The Offeror must submit a complete copy of the Joint Venture or Partnership agreement that established the CTA relationship, disclosing the legal identity of each team member of the Joint

Venture or Partnership, the relationship between the team members, the form of ownership of each team member, any limitations on liability or authority for each team member, and a specific statement of what resources each team member provides the teaming agreement

Are Mentor Protege JV allowed in teaming? Refer to the relevant solicitation sections.

105 RFP L.8 / M Scope of Technical Approach Should the Technical Approach address only the evaluation criteria subfactors in Section M, or must it also address all Task Areas from the PWS?

Refer to the relevant "M" section.

106 RFP L.8 Tab A Technical Approach Content

What must the Technical Approach include? Since all the subfactors within the Technical Approach appear relevant to the management approach, should Offerors to address task areas for the technical approach from PWS?

Refer to the relevant solicitation sections.

107 RFP L.8 Tab B Key Personnel Security Clearances Are active security clearances required for Key

Personnel at the MATOC award stage, or only at the Task Order level when specified in the PWS?

Refer to the relevant solicitation sections.

108 RFP L.8 Tab C Corporate Experience Alignment

For Corporate Experience, must Offerors address all three areas (MDoDS Sustainment, MDoDS

Modernization, MDoDS Life Cycle Support), or is alignment to some areas acceptable? Should CE also be tied to all Task Areas from the PWS?

Potential Offerors are encourage to bid it as they understand (RFP).

109 RFP L.8 Tab C Non-Federal Corporate Experience

Can Corporate Experience include state, commercial, or subcontractor projects, or must it be

Federal only? If allowed, can Past Performance Questionnaires (PPQs) be completed and signed by non-Federal clients?

Refer to the relevant solicitation sections.

110 RFP L.8 Tab C Corporate Experience Page Limit

Does the 2-page limit per Corporate Experience project in Volume 3 (Tab C) include tables, graphics, and PPQ references, or are those excluded from the page count?

Refer to the relevant solicitation sections.

111 RFP L.8.

The Technical Response shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Technical Proposals are divided into three (3) Evaluation Factors:

o Tab A: Technical Approach (45 Page Limit) (No limit for Small Business Subcontracting Plan) o Tab B: Key Personnel (KP) (1-2 Page Limit per KP Resume) o Tab C: Corporate Experience (CE) (2 Page Limit per CE Project)

Relative to other Volumes, there are very few instructions provided for how to respond to the technical approach. Can the Government provide instructions for the requirements for all 4 subfactors under the Technical approach?

Refer to the relevant "M" section.

112 RFP L.9 CPARS Contractor Past Performance Assessment Reporting System

Given that the Government will verify CPARS records, is submission of separate past performance questionnaires still required, or may Offerors rely solely on their CPARS profile?

Refer to the relevant "M" section.

113 RFP L.9 Subcontractor Corporate Experience

If a Small Business prime uses subcontractor Corporate Experience through a TCL, can the subcontractors projects include state or commercial work, and will PPQs from those clients be acceptable?

Potential Offerors are encourage to bid it as they understand (RFP).

114 RFP L.9 Volume 5 Systems and Certifications

Will MATOC Volume 5. Systems, Certifications, and Clearances be accepted from a subcontractor under a Prime -“Subcontractor relationship, provided a valid Teaming Commitment Letter is included?

Potential Offerors are encourage to bid it as they understand (RFP).

115 RFP M M.3.5 SubFactor 1 (Tab A1)

For Evaluation Criteria a, where are different MDoDS Pool Functional Areas defined and described in the RFP package to reply to these criteria?

Refer to the relevant solicitation sections.

116 RFP M M.3.5 SubFactor 1 (Tab A1) For Evaluation Criteria b, what and where are defined and described in the RFP package to response to criteria b?

The Government does not understand this question and is unable to respond accordingly.

117 RFP M M.3.5 SubFactor 1 (Tab A1)

For Evaluation Criteria c, does the Government want the Offeror to describe their approach in using TDL and Cost Type contracting to execute the task requirements for assessment of risks and mitigation plans? If not, they specify want type of response you want from the Offeror?

Potential Offeror's first understanding to the evaluation criteria is correct.

118 RFP M M.3.5 SubFactor 2

Where is the PWS for the MDoDS related task requirement that has the Critical Functional Areas?

The PWS is for P&R that was attached to the other

Pool.

PWS is for both.

119 RFP M M.3.5 SubFactor 2 Where is Tab A3 in the RFP package of various documents? "Tab A3" is the label name for that section.

120 RFP M M.3.5 SubFactor 2 Where are the Critical Functional Areas located in the RFP documents? Refer to the relevant solicitation sections.

121 RFP M M.3.5 SubFactor 2

Does the Offeror require SIPR experience for Corporate Experience in all 4 Evaluation Criteria for all 5 projects in each criterion? If not, specify how

SIPR experience is required?

The Government does not understand this question and is unable to respond accordingly.

122 RFP M M.3.5 Subfactor 2, IV. b.2

Does the Offeror require SIPR experience for Corporate Experience in this Evaluation Criteria for 1 to 5 projects or do all 5 projects demonstrate this experience?

The Government does not understand this question and is unable to respond accordingly.

123 RFP M M.3.6 Factor 2 (Tab B) For MDoDS Pool, does the Offeror need to submit a minimum 3 and maximum of 5 Key Personnel SMEs?

Potential Offeror is encouraged to reread RFP Section M.3.6.(b).

124 RFP M M.3.6 Factor 2 (Tab B) For MDoDS Pool, does the Offeror need to submit a minimum 1 and maximum of 2 Key Personnel Project Managers?

Potential Offeror is encouraged to reread RFP Section M.3.6.(c).

125 RFP M Program Manager (PCPM) (1- KP)

Given that there is one PCPM across both PRISM Pools, for current PRISM P&R Pool contract holders, will the current MATOC Key Personnel evaluation for the PCPM apply to the MDoDS Pool, or will that resume need to be re-evaluated?

Current contract holders will NOT be reevaluated.

126 RFP M M.3.6 Is the Prime Contractor required to submit a minimum number of Factor 2 KPs?

Potential Offerors are encourage to bid it as they understand (RFP).

127 RFP M M.3.6

If the prime offerors team size exceeds more than 3 companies how should offerors meet the minimum submission of 5 reumes?

This is the structure established under PRISM.

128 RFP M M.3.7

Could the Government confirm that offerors can use a single individual project for more than one evaluation area (MDoDS Sustainment, MDoDS

Modernization, and MDoDS Life Cycle Support)? In this context, could the offeror submit three (3) separate CE submissions for the same project with a single CPARS/PPQ?

A project can be submitted for multiple functional areas.

129 RFP M M.5 Tab F What is security clearance for all the Key Personnel for MDoDS Pool?

Potential Offerors are encouraged to reread RFP Section M.3.5 and and M.3.5 (Tab F)

130 RFP M M.3.7 Factor 3 (Tab C)

What is the current size, complexity, and magnitude of task orders on the current MDoDS

Pool so Offerors on the On-Ramp know the expectations of the project that they submit?

The Government is unable to provide this information.

131 RFP M M.3.7 Factor 3 (Tab C)

If the Offeror submits 2-3 projects each for MDoDS sustainment, MDoDS Modernization, & MDoDS Life Cycle Support will they score lower than an Offeror that submits 5 projects for each?

Potential Offerors are encouraged to carefully reread RFP.

132 RFP M 3.2 Basis of Award

Can the Government please confirm that the intended number of awards to Small Business Primes is two, with a slight possibility for three awards? Why is the Government choosing to limit the total number of awards to this low number?

Potential Offerors are encouraged to carefully reread RFP.

133 RFP M 3.3 Task Order Basis of Award

How will the Government ensure adequate competition to justify Small Business set-asides at the Task Order level with such a small number of on-ramp awards?

This is the structure established under PRISM.

134 RFP M.1.

"The following documents will be evaluated on an Acceptable/Unacceptable basis regarding whether the requested proposal submission information meets the criteria for the information requested in Section L.5. and information is current, accurate, and complete:

1. Cover Letter (Tab A)

2. Exceptions/Assumptions (if applicable) (Tab B)

3. Uncompensated Overtime Policy (Tab C)

4. Professional Employee Compensation Plan (Tab D).

5. Refer to Section L for additional submission requirements."

Please provide more detail on what would be considered an acceptable vs unacceptable uncompensated overtime policy - or is submitting the company's current existing policy in its entirety acceptable, regardless of the policy?

Potential Offerors are encouraged to reread RFP Section L.6 (Tab C) and FAR Clause

52.237-10.

135 RFP M.1.

"The following documents will be evaluated on an Acceptable/Unacceptable basis regarding whether the requested proposal submission information meets the criteria for the information requested in Section L.5. and information is current, accurate, and complete:

1. Cover Letter (Tab A)

2. Exceptions/Assumptions (if applicable) (Tab B)

3. Uncompensated Overtime Policy (Tab C)

4. Professional Employee Compensation Plan (Tab D).

5. Refer to Section L for additional submission requirements."

Please provide more detail on what would be considered an acceptable vs unacceptable

Professional Employee Compensation Plan - or is submitting the company's current existing one in its entirety acceptable, regardless of the details within it?

Potential Offerors are encouraged to reread RFP Section L.6 (Tab D) and FAR Clause

52.222-46.

136 RFP M.3. Highest Technically Rated Offeror What are the specific criteria used to determine the

Highest Technically Rated Offeror during the evaluation process?

The Government would encourage potential Offerors to closely reread RFP Section M.3.2 and M.3.5.

137 RFP M.3. Lowest Evaluated Rating Benchmark Will the Government disclose or publish the benchmark for the lowest evaluated rating from the original MDoDS Pool?

The Government will follow General Services Acquisition Manuaral (GSAM) Source Selection notification procedures IAW GSAM Subpart 515.370.

138 RFP M.3. Scoring Definitions Can the Government clarify the definitions and scales used for the technical and risk scoring methodology described in Section M?

Potential Offerors are encouraged to reread RFP Section M (specifically M.3.4).

139 RFP M.3. Subcontractor Use in Factor 3 May Offerors rely on subcontractor corporate experience to meet the requirements in Factor 3, and if so, what documentation is required?

Potential Offerors are encouraged to reread RFP Section M.3.7.

140 RFP M.3.1. Basis for Awards

To maximize competition and enhance the Government’s access to top-performing small businesses, would the Government consider increasing the number of small business awards under this on-ramp to at least seven?