47QDCB23Q0011 Solicitation Instructions.pdf

Federal Acquisition Service GSA Great Lakes Region

Market Profile Subscription Services Solicitation #47QDCB23Q0011

REQUEST FOR QUOTE

SOLE SOURCE TASK ORDER

INSTRUCTIONS AND INFORMATION FOR THE OFFEROR

Issued by GSA Region 5, Federal Acquisition Service

Project Name: Market Profile Subscription Services Acquisition # 47QDCB22K0011 Solicitation # 47QDCB23Q0011 Project Number: N/A Contract Type: Unless otherwise negotiated, this Task Order is being solicited and will be awarded using the following contract type.

firm fixed-priced, labor hour or Time & Materials, Combination FFP- Time & Materials.

Issuing Agency: GSA Region 5, Federal Acquisition Service Requiring Activity: GSA Customer and Stakeholder Engagement

(CASE)

Contractor: Deltek, Inc.

Federal Supply Schedule: Not Applicable Contract #: To Be Determined NAICS Code: 519290 – Web Search Portal and All Other Information Services Product Service Code – DA10 IT and Telecom - Business Application/ Application Development Software as a Service

NOTE: THIS IS A SOLE SOURCE REQUEST FOR QUOTE.

Market Profile Subscription Services Solicitation #47QDCB23Q0011

Contents

1. GENERAL INFORMATION

1.1 GSA Schedule Special Item Numbers

1.2 North American Industry Classification System (NAICS) Code

1.3 Extent of Competition

1.4 Type of Order

1.5 Requirement Description

1.6 Period of Performance

1.7 Issuing Office Points of Contact

1.8 Small Business Set-aside

1.9 Historical Information (or estimated staffing requirements)

1.10 Incumbent Contract Information

2. SUBMISSION INSTRUCTIONS:

Quote Contents - General Quote Contents – Technical (non-price volume) Quote Contents – Schedule of Items and Prices (price volume)

2.1 Due Date

2.2 Questions

2.3 Quote Submission Procedures

2.4 Minimum Acceptance Period

2.5 Format

2.6a Page Limitations and Definition 2.6b Page Limitation Exclusions

2.7 Quote Organization and Page Formatting

2.8 Ability to Perform

2.9 Accurate and True Statements

2.10 Assumptions

2.11 Elaborations

2.12 Electronic Submission

2.13 Extraneous Material

2.14 MAS Contract and COMET BPA Reference

2.15 Quote Clarity

2.16 Quote Retention

2.17 Restrictive Markings

2.18 Security Classification

2.19 Modifications to the Quote

2.20. No-Quote Notification

3. EVALUATION FACTORS

4. EVALUATION PROCESS/BASIS OF AWARD:

4.1 Basis for Award

4.3 Award Format and Contents

5. SECTION RESERVED

6. TERMS AND CONDITIONS:

6.1 Provisions Incorporated by Reference

6.2 Provisions in Full Text

6.3 Clauses Incorporated by Reference

Market Profile Subscription Services Solicitation #47QDCB23Q0011

6.4 Clauses in Full Text

7. ADDITIONAL SOLICITATION INFORMATION

7.1 Quality Assurance / Quality Control

7.2 Invoicing and Payment

7.3 Proposal Preparation and Pre-Award Costs

7.4 Representations and Certifications

7.5 Subcontracting Plan

7.6 Funding

7.7 Privacy

7.8 Requests for Changes, Clarifications or Additional Information

8. Attachments Attachment 1 - SOW Attachment 2 – Schedule of Items and Prices Attachment 3 – Provision and Clauses Incorporated by Full Text

Market Profile Subscription Services Solicitation #47QDCB23Q0011

1. GENERAL INFORMATION

This Request for Quote (RFQ) is issued utilizing the procedures authorized under FAR 13.5 and applicable supplements. By submission of a quote, the contractor agrees to all RFQ requirements. Contractor shall clearly identify any non-material exceptions to the notice terms and conditions and provide complete accompanying rationale. A quote that takes exception to any of the material terms and conditions will be considered unacceptable and will not be awarded.

The resultant single award task order will be issued by the General Services Administration, Federal Acquisition Service, Region 5 Contracting Division on behalf of the Office of Customer and Stakeholder Engagement (CASE). This notice is not authorization to begin performance and in no way obligates the Government for any costs incurred by the contractor for this requirement.

The Government reserves the right not to award an order as a result of this notice.

Quotes for this requirement are only being solicited Deltek, Inc. A Sole Source Justification has been approved by the Contracting Officer.

1.1 GSA Schedule Special Item Numbers

Not Applicable

1.2 North American Industry Classification System (NAICS) Code 519130 – Internet Publishing and Broadcasting and Web Search Portals

1.3 Extent of Competition

☐ Competitive Procedures ☐ Limited Sources X Sole Source

1.4 Type of Order

Firm Fixed Price

1.5 Requirement Description

The offeror who is awarded this task order shall perform the specific work objectives and tasks and furnish the deliverables that are specified within the Statement of Work (SOW) (Attachment 1).

1.6 Period of Performance

The period of performance for this task order shall be September 30, 2023, through September 29, 2024 with two, 1-year option periods through September 29, 2026.

1.7 Issuing Office Points of Contact

Primary Ms. Kimberly Hampel Contracting Officer U.S. General Services Administration Federal Acquisition Service, Great Lakes Region

Market Profile Subscription Services Solicitation #47QDCB23Q0011

Contracts Division 1734 Corporate Crossing, Suite 2 O’Fallon Illinois 62269 Office Phone: (618) 406-8924 Kimberly.Hampel@gsa.gov

Alternate Mr. Eben Greybourne Supervisory Contracting Officer U.S. General Services Administration Federal Acquisition Service, Great Lakes Region Contracts Division 230 S. Dearborn Street, Room 3500 Chicago, IL 60604 Office Phone: (312) 886-3811 eben.greybourne@gsa.gov

1.8 Small Business Set-aside

1.9 Historical Information (or estimated staffing requirements)

1.10 Incumbent Contract Information

Deltek, Inc. 2291 Wood Oak Drive Herndon, VA 20171 – 6006

2. SUBMISSION INSTRUCTIONS:

Non-conformance with the below instructions and quote content requirements may result in immediate removal from competition.

Quote Contents - General Quotes must –

1. Confirm that the offeror will furnish the item(s) or services described in the attached

SOW.

2. Confirm that the offeror will perform work and deliver items according to the government’s work statement and delivery schedule.

3 Verify compliance with any contract security requirements stated in the SOW

Section 8.

4. Reference the Solicitation number provided in the title of this document.

5. Warranty: Not Applicable.

6. Confirm compliance with Section 508 of the Rehabilitation Act of 1973. [All services and/or products provided in response to this solicitation shall comply with Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), and the Architectural and Transportation Barriers Compliance board Electronic and Information Technology (EIT) Accessibility Standards (36 CRF Part 1194).]

7. Confirm SAM (System for Award Management) registration [The Contractor must mailto:eben.greybourne@gsa.gov

Market Profile Subscription Services Solicitation #47QDCB23Q0011 be registered in SAM to receive an award in response to this solicitation. Vendors may register at http://www.sam.gov.]

8. Complete the certifications found in the Provisions Incorporated by Full Text.

(Attachment 3).

9. Comply with other requirements in this RFQ.

10. Be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The offer should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the offer.

Quote Contents – Technical (non-price volume) Provide a quote to include an explanation of the technical approach that is being proposed for accomplishing the work and identify the contractor representative who will be the focal point for this task order.

Quote Contents – Schedule of Items and Prices (price volume)

1. State the offered firm fixed price. Provide backup that supports the quoted firm fixed price. The price quote shall reflect the complete costs to perform the stated requirements. The price quote shall include any conditions or assumptions made by the offeror in arriving at the quoted price.

2. The pricing portion of the quotation shall be submitted using the Government-provided Schedule of Items and Prices (Attachment 2).

3. If the offeror makes modifications to the Schedule of Items and Prices, those modifications shall be clearly marked, along with an explanation of the modification.

4. The offeror should ensure the price is consistent with the technical submission in all respects.

5. No price information shall be included within the Non-Price/Technical volume of the quote.

6. All pricing submissions shall be provided in Microsoft Excel format.

2.1 Due Date

The contractor shall submit its quote on or before the due date and time listed in the GSA ASSIST system. Late quotes will be processed in accordance with FAR 52.212-1(f) Late Submissions, Modifications, Revisions, and Withdrawals of Offers.

2.2 Questions

All questions regarding this solicitation shall be submitted in email no later than 11 AM Central Standard Time on August 17, 2023, to the Contracting Officer at the email addresses provided above.

http://www.sam.gov/

Market Profile Subscription Services Solicitation #47QDCB23Q0011

2.3 Quote Submission Procedures

Offerors must submit their quotes through the GSA ASSIST procurement portal (www.portal.fas.gsa.gov) under the Solicitation number (noted above). The task order will be awarded and administered through the GSA ASSIST system. Quotes submitted in ASSIST must meet the following guidelines:

• Only files with the following extensions are allowed PDF, DOCX, XLSX, HTM, MHT, TXT, ZIP, RTF, TIF, MDI, JPG, XPS, MPP, SNP, HTML, MSG, PPTX, DOCM, BMP, XLSM, DWG, XML, DOT, WPD, XPX, TIFF, VSD, GIF, MP4. It is preferred that all word processing documents/files be written in Microsoft Word format with all external objects embedded (not linked) OR in portable document format (.pdf), and all spreadsheet documents/files be written in Microsoft Excel format. [Note: This stipulation is for compatibility with government software and is not an endorsement of Adobe Systems, Inc. or Microsoft Corporation or their respective products.]

• Maximum file size is 50 MB

• Minimize the use of special characters in document filenames.

• File upload time is dependent upon size and network speed, and it is recommended to upload one file at a time if uploading large files.

• Uploading files at maximum size can take anywhere from a few minutes to 30 minutes or more for slower networks.

• Note that the browsers built in progress bar does not reflect the progress of the actual file upload.

• external objects embedded (not linked)

• Multimedia files will not be accepted, e.g., QuickTime or Windows Media Player, RealPlayer, etc.

• The offeror is not required to submit hard copies of the quote or any attachments

If you have technical difficulties using the ASSIST system, please contact GSA ASSIST Technical Support at https://portal.fas.gsa.gov/assist2-web/help, or by calling toll free 877 / 472-4877 and follow the prompts.

2.4 Minimum Acceptance Period

Quotations shall be available for Government acceptance for a period of no less than 120 calendar days from the date that quotes are due.

2.5 Format

The quote may be submitted in one volume along with the pricing spreadsheet. The quote shall include the following information:

Cover Page The cover or introductory page or pages of the quote shall contain, at a minimum:

(1) offeror’s name

(2) offeror’s contact information

(3) project title

(4) solicitation number

(5) date of quote

(6) date of quote expiration

(7) offeror’s UID number, and

Market Profile Subscription Services Solicitation #47QDCB23Q0011

2.6a Page Limitations and Definition

2.6b Page Limitation Exclusions

2.7 Quote Organization and Page Formatting

2.8 Ability to Perform

The quote shall demonstrate the offeror’s ability to perform the functions and meet the needs and stated requirements of the Government as set forth in the SOW (Statement of Work) and any associated, accompanying, or referenced laws, regulation, provisions, or documents.

2.9 Accurate and True Statements

All information presented in the quote shall be accurate and true according to the offeror’s best belief. The penalty for making false statements in quotes is prescribed in 18 U.S.C.

1001.

2.10 Assumptions

The quote shall clearly state, in a separate section, all or any assumptions, conditions of engagement, contingencies, or exceptions to the solicitation made by the offeror. These must be cross referenced to the portion of the quote to which they pertain. If none are noted, the government will presume that there are none and that the offeror agrees with all of the terms, conditions, and requirements of the solicitation. It is not the responsibility of the Government to seek out and identify assumptions, conditions, contingencies, or exceptions buried within the offeror’s quote. Any assumptions, conditions of engagement, contingencies, or exceptions to the solicitation may affect the level of confidence score given by the government during the evaluation of quotes or may render the quote unacceptable or non-responsive.

2.11 Elaborations

Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and not desired.

2.12 Electronic Submission

Quote shall be submitted electronically, as described in the quote submission instructions, below.

2.13 Extraneous Material

The quote shall not include, by reference, any extraneous material. The quote shall not mention or reference external material (material not included in the quote) that would not be easily understood by a general practitioner in the field of expertise related to this

Market Profile Subscription Services Solicitation #47QDCB23Q0011 requirement.

2.14 MAS Contract

Not applicable.

2.15 Quote Clarity

The quote shall be clear and concise. All claims and capabilities shall be substantiated by references, documented experience, and/or examples. The quote should not simply re-phrase or re-state the Government’s SOW and performance objectives. The quote must show how the offeror intends to meet the government’s requirement.

2.16 Quote Retention

In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful Quotes.

2.17 Restrictive Markings

Offerors who include in their quotes data they do not want disclosed to the public for any purpose or used by the Government except for evaluation purposes, shall mark the title page with the following legend:

"This quote includes data that shall not be disclosed outside the Government and shall not be duplicated, used or disclosed--in whole or in part--for any purpose other than to evaluate this proposal or quote. If, however, a TO is awarded to this offeror as a result of--or in connection with--the submission of this data, and the Government incorporates the quote as part of the award, the Government shall have the right to duplicate, use, or disclose the data. Also, this restriction does not limit the Government's right to use information contained in this data if it is obtained from another source without restriction. The data subject to the restriction is contained in sheets (insert numbers or other identification of sheets)”, and mark each sheet of data it wishes to restrict with the following legend:

"Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal or quote."

The Government assumes no liability for disclosure or use of unmarked data and may use or disclose the data for any purpose. Unless restricted, information submitted in response to this request may become subject to disclosure to the public pursuant to the provisions of the Freedom of Information Act (5 U.S.C. 551).

2.18 Security Classification

The quote shall be unclassified.

2.19 Modifications to the Quote

Should it be necessary to make revisions and/or updates to a quote, the electronic version shall be re-submitted in its entirety with the corrections noted. Revisions and/or updates to hard copy versions may be made by submitting, as a minimum, the full page on which

Market Profile Subscription Services Solicitation #47QDCB23Q0011 the revision or correction is made.

2.20. No-Quote Notification

Not applicable.

3. EVALUATION FACTORS

The quote will be reviewed for compliance with the SOW and solicitation provisions. Additionally, pricing will be verified to ensure that they are appropriate to perform the work and the work are fair and reasonable.

4. EVALUATION PROCESS/BASIS OF AWARD:

4.1 Basis for Award

The Government will make an award resulting from this solicitation based on the provisions found in this solicitation. This solicitation does not obligate the government to make an award.

4.3 Award Format and Contents

The Task Order resulting from this solicitation will be awarded electronically on a GSA Form 300 in the GSA ASSIST system. The vendor receiving the award will be notified by email through the ASSIST system’s automated notification function. The Task Order will contain all applicable vendor, product identification, order processing, price, and invoicing and payment information.

5. SECTION RESERVED

6. TERMS AND CONDITIONS:

6.1 Provisions Incorporated by Reference

The following provisions are incorporated by reference with the same force and effect as if provided in full text:

FAR 52.203-11, Certification and Disclosure Regarding Payment to Influence Certain Federal Transactions (Sept 2007) FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial And Government Entity Code Reporting (Aug 2020) FAR 52.217-5, Evaluation of Options

6.2 Provisions in Full Text

See Attachment 3.

6.3 Clauses Incorporated by Reference

The following clauses are incorporated by reference with the same force and effect as if provided in full text:

FAR 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper

Market Profile Subscription Services Solicitation #47QDCB23Q0011

FAR 52,204-12, Unique Entity Identifier Maintenance FAR 52.204-13, System for Award Management Maintenance FAR 52.203-12, Limitation on Payments to Influence Certain Federal Transactions (Jun 202) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (Dec 2022) FAR 52.232-1, Payments FAR 52.232-39, Unenforceability of Unauthorized Obligations FAR 52.233-1, Disputes FAR 52.246-4, Inspection of Services – Fixed Price FAR 52.252-2, Clauses Incorporated by Reference

NOTE: The Security provisions are listed in Section 8 of the Performance Work Statement are applicable to this acquisition.

Upon request, the Contracting Officer will make the full text of the clauses available.

6.4 Clauses in Full Text

See Attachment 3.

7. ADDITIONAL SOLICITATION INFORMATION

7.1 Quality Assurance / Quality Control

An order resulting from this solicitation will be subject to the quality assurance and quality control provisions of the task order include the offeror’s Quality Assurance Surveillance Plan.

7.2 Invoicing and Payment

The invoice and payment instructions will be provided in the task order award document.

7.3 Proposal Preparation and Pre-Award Costs

This RFQ does not commit the Government to pay any quote or proposal preparation and submission or other pre-award costs.

7.4 Representations and Certifications

The Government shall rely on the offeror’s Representations and Certifications, as submitted in response to this solicitation when making any award based on this solicitation.

7.5 Subcontracting Plan

Not Applicable.

7.6 Funding

The Government intends to fully fund this requirement.

Market Profile Subscription Services Solicitation #47QDCB23Q0011

7.7 Privacy

Information received by the Government, from vendors, in response to this solicitation that is subject to the Privacy Act shall be used in complete accordance with all rules of conduct as applicable to Privacy Act Information.

7.8 Requests for Changes, Clarifications or Additional Information The government Contracting Officer is the offeror’s single point of contact for questions, clarifications, comments, and additional information regarding this solicitation. ADDRESS

ALL QUESTIONS REGARDING THIS SOLICITATION TO THE CONTRACTING

OFFICER BEFORE THE DATE AND TIME SHOWN IN PARAGRAPH 2.2, ABOVE.

Additionally, no representative of the vendor or the Government is authorized to negotiate or otherwise change the terms and conditions of this solicitation or enter into any additional agreements regarding this solicitation without the written approval of the Contracting Officer. (See Section 1.7, above)

8. Attachments

Attachment 1 - SOW Attachment 2 – Schedule of Items and Prices Attachment 3 – Provision and Clauses Incorporated by Full Text