Updated SOW - Trailer Renovation 2023 7 13.pdf

Source Selection Plan SATOC ST. Elizabeth Campus-Washington, DC

Single Award Task Order Contracts (SATOC) for projects under the Simplified

Acquisition Threshold (SAT) for St. Elizabeth Campus

SOURCE SELECTION EVALUATION PLAN

IDIQ Single Award Task Order Contracts (SATOC)

St. Elizabeth Campus

Last Revised on July 12, 2023

NOTE: This plan is for use by the Government’s Source Selection Evaluation Board and is

NOT part of the solicitation package. The information contained herein is for

GOVERNMENT USE ONLY and SHALL NOT BE RELEASED to prospective offerors.

1. DESCRIPTION OF PRODUCT OR SERVICE TO BE PROVIDED

This plan describes the formal source selection procedures which will be used to procure a construction contractor for one award Indefinite Delivery/Indefinite Quantity (IDIQ) Single Award Task Order Contracts (SATOC) for GSA projects under the Simplified Acquisition Threshold (SAT) at the St.

Elizabeth West Campus.

St. Elizabeths West Campus is listed in the National Register of Historic Places. The Contractor shall coordinate design and construction documents with the GSA Regional Historic Preservation Office (RHPO). The RHPO will provide guidance on preservation zones and appropriate treatments.

This Source Selection Plan establishes the criteria, methodology, and organization, to be used in the evaluation and selection of sources using formal source selection procedures. The purpose of this solicitation is to evaluate and select one qualified offeror whose proposal represents a “Best Value” to the Government, price and technical factors considered. This source selection will be conducted in accordance with procedures described in FAR and GSAM.

The work will be performed when authorized by properly executed task orders (GSA300) which will be issued from time to time for various quantities and types of work provided for in this contract. This authorized work shall be performed only at Government-owned buildings and/or Government-leased space where GSA has either repair responsibility or authority. This Contract involves a base year and four (4) one (1) year options. The North American Industry Classification (NAICS) Code for this project is: 236220 - Repair or Alterations of Other Administrative Facilities & Service Buildings, size standard $39.5 million. The maximum value (total of the base and all optional periods) is $5,000,000.00.

2. FUNCTIONAL RESPONSIBILITIES OF ORGANIZATIONAL UNITS

The duties of the source selection participants

a) Source Selection Authority (SSA) The SSA is responsible for ensuring that offers are evaluated solely on the factors and sub-factors contained in the Request for Proposal (RFP), and for:

1) Reviewing and approving the SSP and the RFP in conjunction with the CO;

2) Appointing the chairperson(s) and other members of the Technical Evaluation Team (TET) in conjunction with the CO;

3) Providing the TET with appropriate guidance and specific instructions, as necessary, for conducting the evaluation and selection process, including approving the evaluation criteria and weights assigned in conjunction with the CO;

4) Ensuring consistency among the solicitation requirements, notices to offerors, proposal preparation instructions, evaluation factors and sub-factors, solicitation provisions or contract clauses, and data requirements, in conjunction with the CO;

5) Considering the recommendations of the TET; and selecting the source or sources whose proposal is the best value to the Government.

b) Contracting Officer (CO): The CO is responsible for:

1) Directing the entire source selection process;

2) Appointing the chairperson(s) and other members of the TET, in conjunction with the SSA;

3) Providing the TET with appropriate guidance and specific instructions, as necessary, for conducting the evaluation and selection process, including approving the evaluation criteria and weights assigned, in conjunction with the SSA;

4) Reviewing and approving, with assistance from the TET along with responsible program and/or technical personnel, the SSP, in conjunction with the SSA;

5) Reviewing and approving the RFP in conjunction with the SSA;

6) Coordinating with the SSA on the preparation and issuance of the RFP;

7) Issuing any amendments to the RFP;

8) Preparing notifications and advertisements:

9) Safeguarding classified and other sensitive material, including all proposals and amendments;

10) Conducting or coordinating cost or price analysis as prescribed by FAR Subpart 15.4 and documenting the results;

11) Promptly notifying all offerors eliminated from the competition in accordance with the FAR;

12) Determining offeror responsibility in accordance with FAR Subpart 9.1;

13) Determining the competitive range;

14) After release of the Solicitation, serving as focal point for inquiries from actual or prospective offerors:

15) After receipt of proposals, controlling exchanges with offerors in accordance with FAR 15.306:

16) Conducting or controlling all discussions and negotiations with offerors (and requesting clarifications if necessary);

17) Requesting revised proposals;

18) Awarding the contract and taking all necessary contractual actions;

19) Conducting or supervising the debriefing of unsuccessful offerors;

c) Technical Evaluation Team Chairperson (TETC)

1) Conducting and scheduling TET meetings;

2) Providing overall supervision, planning, direction and execution of TET activities;

3) Completing TET responsibilities within the time frame established in the SSP; and

4) Summarizing the raw evaluation data.

d) Technical Evaluation Team (TET)

TET will be formed to assist the SSA by performing comprehensive technical evaluations for each technical evaluation factor. The team will have an assigned chairperson. The team will be composed of Government employees, and may include private sector consultants with specific technical expertise. The TET may contract for assistance. TET members will report to the TET chairperson, and will evaluate offers in accordance with the SSP and RFP. Each TET member will identify strengths, weaknesses, and deficiencies in accordance with the evaluation criteria set forth in the solicitation and further defined in this SSP, and will record those findings on Individual Evaluation Worksheets. (See Attachment A) The TET’s consensus evaluations will be reported on the Consensus Summary Worksheet. (See Attachment B)

e) Chairperson

The Chairperson will prepare the Source Selection Evaluation Board (SSEB) reports for the for the St. Elizabeth Campus SATOC; evaluate the proposals in accordance with the plan and the solicitation; provide written documentation reflecting the evaluation; safeguard proposals and source selection information against unauthorized disclosure; negotiate, if necessary; and document the final evaluation recommendation. The Chairperson has the authority to substitute voting members/ technical advisors as deemed appropriate.

1) Designation of Source Selection Participants

f) Regional Counsel. The Regional Counsel’s office will review the Source Selection

Plan and the Request for Proposals and will provide any review and/or assistance to the CO/SSA and the evaluators as required. The designated Regional Counsel’s office attorney for this procurement is Claire Watkins.

3. PROPOSED PRE-SOLICITATION ACTIVITIES

Market Research will consist of issuing a Sources Sought notice on www.sam.gov to confirm there are at least two (2) small business firms available and interested in this procurement. A combined Synopsis and Solicitation will be issued for this commercial item acquisition using www.sam.gov. A pre-proposal conference will be held within approximately two weeks of the RFP posting. This conference will include a site visit. Government representatives plus representatives from interested contracting firms and potential subcontractors will be invited. The intent of the conference will be to review key areas of the RFP and provide prospective offerors with a site visit to view the building and the building’s mechanical systems. Comments aimed at clarifying or improving the RFP will be considered. There will be no discussion regarding the specifics of any offeror(s) qualifications or proposal. Upon implementation of any approved recommendations, an amendment to the RFP, if necessary, will be issued to all interested parties. Unless formally amended, all terms and conditions of the RFP will remain unchanged following the pre-proposal conference.

4. SUMMARY OF THE ACQUISITION STRATEGY

The contract will be awarded utilizing an acquisition process that allows GSA to select the offer that provides the best value through the trade-off process, by evaluating price and other factors specified in the RFP. This process will provide for a firm-fixed price contract

5. STATEMENT OF THE PROPOSED EVALUATION FACTORS AND THEIR RELATIVE

IMPORTANCE

Technical proposals will be evaluated based upon the weights listed below. Award will be made to the offeror representing the best value to the Government when considering technical rating and price.

The evaluation factors and their assigned weights are listed below:

Factor #1: Relevant Experience 40% Factor #2: Qualifications and Experience of Key Personnel 35% Factor #3: Successful Past Performance on Similar Projects 25% Factor #4 Price-Seed Project 0%

Price will be evaluated but will not be weighted/scored.

6. DESCRIPTION OF THE EVALUATION PROCESS, METHODOLOGY, AND

TECHNIQUES TO BE USED, INCLUDING EVALUATION STANDARDS

a) Trade-Off Process:

Source Selection Authority (SSA) Robert Jackson Contracting Officer Nicole Dent SSEB Chairperson Mark Banks

Contract Specialist Tracy Parker

Technical Evaluation Team Chairperson (TETC) LaJuan Stevens Technical Evaluation Team (TET) Melissa Thomas

David Marsden Ifedolapo Akinleye

Price Chair Tracy Parker

1) The Government intends to use the trade-off process in selecting the offer that is most advantageous. The trade-off process is a method of evaluating price and other factors as specified in the solicitation to select the offer that provides the best value to the Government.

Best value is measured with respect to the anticipated performance of the offeror's team, and to rewarding offers that provide more than the minimum required project quality and/or quantity. This process permits trade-offs between price and technical factors. It allows the Government to accept other than the lowest priced offer or the highest technically scored offer.

2) Price is of significantly less importance than the combined weight of the technical factors;

however, the degree of importance of price as a factor becomes greater as technical offers approach equality. Ultimately, if the highest technical offer is not the lowest priced offer, the TET must attempt to quantify the value of the technical factors of an offer to reconcile the price and technical factors. The perceived benefits of the higher priced offer, if any, must merit the additional cost and the rationale must be fully documented in the file.

b) TET Orientation Session:

Prior to commencement of the technical evaluations, the CO will meet with the TET to provide specific instructions and to review the evaluation process. The SSP will be discussed to ensure a common understanding among the TET members of the evaluation requirements. At a minimum, the orientation will include the following general conditions:

1) All personnel participating in the evaluation process will comply with GSA source selection policies in effect at the time the solicitation is issued with respect to non-disclosure, conflicts of interest, safeguarding of data, evaluation procedures and any other regulatory or statutory requirements therein stated or referenced. Training in the foregoing will be provided, as necessary.

2) All personnel participating in the evaluation process will review the RFP and become very familiar with its requirements before undertaking the evaluation process.

3) Individuals participating in the evaluation process must not discuss or reveal information concerning the evaluation except to another individual participating in the evaluation process.

All TET members will be required to sign a Certificate of Nondisclosure and Conflict of Interest Statement prior to reviewing the proposals.

4) Evaluators will not contact any offerors to obtain clarifications. During the source selection process, all communication between GSA and the offerors must come from the Contracting Officer.

c) Technical Evaluation Methodology

1) Each competitive proposal will be rated against the Evaluation Standards for each evaluation factor. Offers will not be compared to other offers.

2) Each offer shall be evaluated for each technical evaluation criteria, using the attached evaluation sheets and the following ratings: Excellent, Highly Successful, Successful, Marginal, and Poor. These ratings are defined on the Technical Rating Scale. (See Attachment C)

d) Elements of the Technical Evaluation Process

1) Identifying deficiencies in offers and/or unacceptable offers The evaluation will identify each aspect in which an offer is inadequate to meet the solicitation’s minimum requirements. A determination that an offer is unacceptable must be based on an inability to meet minimum requirements that are stated in the RFP.

2) Identifying ambiguous language and inadequate information

Sometimes language in an offer is ambiguous, and the offer’s technical merit will differ depending on the interpretation given the language. In instances where inclusion or exclusion of the offer from further evaluation process is uncertain, the CO will send a letter to the offeror requesting clarification. This communication will not be used to cure proposal deficiencies or material omissions, materially alter the technical or cost elements of the proposal, and/or otherwise permit revision of the proposal.

3) Identifying strengths and weaknesses of proposals The TET will identify the strengths and weaknesses of each technical proposal. In order to appreciate the technical merits of a given proposal, the SSA needs to understand the ways in which a given proposal is considered technically strong, as well as the ways in which it is weak or deficient. A catalog of the strengths and weaknesses of each proposal, in terms of the evaluation factors, provides a summary that facilitates arriving at a well-informed judgment as to which proposal is most advantageous overall to the Government. This information is essential and will be included on the evaluation forms and in the report to the CO.

e) Recording findings

1) Initial Technical Evaluation: Each TET member will record their evaluations on the Individual Technical Evaluation Worksheet (See Attachment A). Evaluations should be supported by narrative statements, which support the evaluation result recorded on the Individual Technical Evaluation Sheet. Each evaluator will summarize their evaluations on the Summary Technical Worksheet. (See Attachment A1) The CO will review the TET’s Individual Technical Evaluation Sheets prior to any attempts to reach a consensus.

2) Consensus: After the CO has reviewed and approved the Individual Technical Evaluation Worksheets, the TET will meet to formulate consensus grades under the guidance of the TETC.

This consensus grade (poor, marginal, successful, highly successful, or Excellent), along with a narrative description of strengths and weaknesses will be noted on the Consensus Summary Worksheet (Attachment B).

3) TET Summary Report: After the TET has established a consensus evaluation for each offeror, the TETC is responsible for preparing the TET’s Summary Report, which summarizes the TET’s evaluation narrative comments and supports the Consensus grade/score given to each offeror. The format for the TET’s Summary Report is found in Attachment D.

4) Cost or Price Evaluation: Cost or price will not be assigned a numerical weight, point score, or adjectival rating. The CO will use price analysis to evaluate the price proposal to determine whether it is reasonable and also to determine the Offeror’s understanding of the work and ability to perform the contract. The CO will document the price evaluation, and after the TET has ranked all offers based on their consensus score, provide this information to the TET. Cost or price should be used by the TET to judge the value of contract work, based on the quality of services to be furnished. Technical merits and price offered should be considered together to determine how advantageous the offers are to the Government. The Price Evaluation Committee (PEC) will perform a price analysis of the proposal, including the Offeror’s overhead and profit rates as well as construction task order level personnel rates for the Seed Project. The Offeror will also provide their planned overhead and profit rates as well as construction task order level personnel rates for the base year and for subsequent years and escalation factors. The Seed Project pricing shall be broken into units of measure, quantities, labor, material, rental cost, and equipment summarized into a total for each the sub-contractor and for the prime contractor separately. The Seed Project pricing will be evaluated in comparison to the IGE.

5) It is the intent of the Government to award the contract to the firm within the competitive range whose proposal is most advantageous to the Government. Award may be made without discussions. Firms will be encouraged to submit initially, proposals with their most favorable terms from a technical and price standpoint.

6) CO’s Response to TET’s Summary Report:

a) The Initial TET Summary Report

The CO will review Technical Evaluation Summary Report for concurrence prior to the evaluation of cost/price. If the CO determines that discussions are not necessary, an award will be made without discussions. If the CO determines that discussions are necessary, the CO will commence discussions/negotiations. The CO will consult with the TET during this decision-making process.

b) The Final TET Summary Report The CO will review the Technical Evaluation Summary Report and evaluation of cost/price and recommendation from the TET for concurrence. If the CO agrees with the TET’s recommendation the CO will prepare a recommendation award memo and submit to the SSA for award approval. The CO will consult with the TET during this decision-making process.

f) Discussions and Revised Proposal Evaluation Process

1) The CO will hold discussions/negotiations with all offerors included in the competitive range.

In these discussions, the offerors will be advised of the deficiencies and significant weaknesses in their offers. The Government may meet with each offeror one or more times. The Government need not treat each offeror identically as long as each offeror is treated fairly and given the opportunity to put forth their strongest offer.

2) In accordance with FAR 15.307, upon completion of discussions/negotiations, the CO shall issue to all offerors who are still under consideration, a request for revised offers. These revised offers are for purposes of clarifying and documenting understandings reached during discussions/negotiations. When these offers are received, a final technical evaluation will be performed to see if the offer revisions affect the technical merits of the offers, the grades and relative standing. The final evaluation will be governed by the same basic rules and considerations as those used in the evaluation of the initial technical offers.

g) Selection of Successful Offer

Upon completion of the Final technical evaluations, the CO shall compare the final Technical Evaluation to the proposed prices. If the highest technically evaluated offer is the lowest price, then that shall be the recommendation to the SSA. If not, the CO must decide whether the higher price proposed by the best technical proposal is justified by the price differential of the second ranked technical offer. The CO must conduct a cost/price – technical trade-off process. The CO’s recommendation will be based on the technical merits of competing proposals and final prices, and is the offer that provides the best value to the Government. The CO will consult with the TET, if needed, to make this determination.

h) Evaluation Standards Factor #1: Relevant Experience (40%) Description: Offeror demonstrated evidence of substantial successful experience providing similar construction and renovation projects for a site, building, structure deemed worthy of preservation for their historical significance.

The standard is met when: The Offeror demonstrated recent and relevant successful experience on a minimum of three (3) projects within the last five (5) years managing projects; at least one (1) project should be of “similar” size and complexity. Descriptions of the firm’s general background, organizational structure, lines of authority, and qualifications of key officials and management staff were provided.

Project shall be considered “similar” if it meets ALL the following characteristics:

The project was a site/building that was either eligible or listed in the National Register of Historic Places.

The project focused on the recommendations and analysis to be review by the GSA

Regional Historical Preservation Office, National Capital Planning Commission, and/or Commission of Fine Arts.

Experience with A/E design and submissions to support performance requirements that are included in the scope of work.

Factor #2: Qualifications and Experience of Key Personnel (35%) Description: Offeror demonstrated experience by providing qualifications of the proposed key personnel.

The standard is met when: The Offeror’s technical proposal provided evidence of their ability to meet the professional qualifications, experience and capabilities of key personnel in accordance with Section H.15.1 Qualifications of Supervisory Personnel and H.15.2 Qualifications of Technicians.

Factor #3: Successful Past Performance on Similar Projects (25%) Description: Offeror demonstrated evidence of substantial successful past performance in projects similar to this project.

The standard is met when: The Offeror’s technical proposal included a minimum of three (3) recent references which confirm successful past performance on similar projects of the same size and complexity as well as quality of work. Recent is defined as within the last five years. The references included names, titles, and phone numbers of primary customer contacts. All references provided were accurate and when contacted the results were favorable.

Factor #4: Pricing of Seed Project (0%) The price proposal must contain the following:

1) SF 1442 (Solicitation, Offer and Award);

2) Certificate of Corporate Principal/Authority;

3) Price Schedule (the SATOC overhead & profit, and the SATOC escalation rates for the contract duration);

4) Price schedule for Seed Project

5) Audit/Financial Statement

6) Surety Letter;

7. SCHEDULE OF SIGNIFICANT MILESTONES EVENTS AND DATES

a) Issue Synopsis on FBO 10/20/22

b) Source Selection Plan approved by SSA 10/28/22

c) Issue RFP on FBO 12/05/22

d) Preproposal Conference/Site Visit 12/19/22

e) Cut off date for questions 12/28/22

f) Proposal(s) Due 01/09/23

g) TET Orientation 01/09/23

h) Evaluation Begin 01/09/23

i) Evaluation End 01/20/23

j) Establish the Competitive Range 01/26/23

k) Notify offerors excluded 01/26/23

l) Begin Discussion/Negotiations 01/26/23

m) End Discussion/Negotiations 01/31/23

n) Request Final Revised Offers 01/31/23

o) Evaluate Final Revised Offers 02/03/23

p) Submit Final TET Summary Report 02/06/23

q) Recommend Award to SSA 02/06/23

r) Contract Award 02/17/23

s) Notify Unsuccessful Offerors 02/17/23

t) Post Award Synopsis/Notice on FedBizOpps 02/17/23

CONCURRENCES:

Mark Banks, Chairperson Date

LaJuan Stevens, Chair, Tech Eval Date

Melissa Thomas, Member Date

David Marsden, Member Date

Ifedolapo Akinleye, Member Date

Tracy Parker, Contract Specialist Date

Nicole Dent, Contracting Officer Date

Reviewed for Legal Sufficiency by:

Claire Watkins, Regional Counsel Date

Robert Jackson, Source Selection Authority Date

ATTACHMENT A

Individual Technical Evaluation Worksheet

EVALUATION FACTOR #1: Relevant Experience

OFFEROR:

Formula: Weight x Rating = Score .40 x ______ = _______

ADJECTIVAL RATING

Excellent (4)

Highly Successful (3)

Successful (2)

Marginal (1)

Poor (0)

SUMMARY SIGNIFICANT STRENGTHS:

SUMMARY MINOR STRENGTHS:

SUMMARY SIGNIFICANT WEAKNESSES:

SUMMARY MINOR WEAKNESSES:

EVALUATION FACTOR #2: Qualifications and Experience of Key Personnel

Formula: Weight x Rating = Score .35 x ______ = _______

Excellent (4)

Highly Successful (3)

Successful (2)

Marginal (1)

EVALUATION FACTOR #3: Successful Past Performance on Similar Projects

Formula: Weight x Rating = Score .25 x ______ = _______

Excellent (4)

Highly Successful (3)

Successful (2)

Marginal (1)

SEED PROJECT STATEMENT OF WORK

Trailer #37A Renovations at St. Elizabeth West Campus- Washington, DC

PROJECT IDENTIFICATION

Building ID #: DC1472SE

Building Location: 2701 Martin Luther King Avenue, SE

Washington, DC 20032

Project Control Number: N/A

GSA Work Items: N/A

RWA #: N/A

Kahua Number: 000007330

SOW Author: Melissa Thomas

1. PROJECT INFORMATION

This section provides an overview of the project.

1.1. PROJECT SUMMARY

The President created The Safer Federal Workforce Task Force, led by the White House COVID-19 Response Team and several federal agencies to give the heads of federal agencies ongoing guidance to keep their employees safe and their agencies operating during the COVID- 19 pandemic. Following the guidelines established by this Task Force, GSA is moving forward with re-entry plans at St. Elizabeths West Campus.

Trailer #37 is the construction trailer to support the ongoing work on the St. Elizabeths Redevelopment Project. Safety is the top priority and we want to ensure that all federal employees, contractors, and visitors can safely work together. This project shall address the essential work requirements consistent with best public health practices. See Section 2.1 for detailed project requirements.

The Contractor shall coordinate work and gain approvals required in this Statement of Work (SOW) with the Contracting Officer (CO) and Contracting Officer’s Representative/Project Manager (COR/PM) as required.

1.2. PROJECT BACKGROUND

St. Elizabeths West Campus is located in Ward 8, Southeast quadrant of Washington, DC. The St. Elizabeths Redevelopment Project will be designed as a high-security federal campus where DHS’ headquarters operations will be consolidated into a secure, 4.5 million gross square feet (GSF) of new construction and rehabilitated existing buildings plus parking. The resultant campus will be the central core for leadership, operations coordination, policy, and program management functions in support of DHS’s strategic goals.

1.3. CONTRACT TYPE

This contract is a firm-fixed price contract. The services required shall include, but shall not be limited to, the following:

● Contract Management

● Construction Services including Materials, Labor, and Supervision

● Professional Inspection and Testing Services, if any

1.4. DELIVERY TYPE

The project is a Construction Services delivery type.

1.5. PROJECT GOALS

● Complete project on-time

● Complete project within the overall project budget

● Complete the project with no safety incidents

● Complete the project with no security violations or infractions

1.6. PROJECT OBJECTIVES

To be considered successful, the project must achieve the following objectives:

● Establish and maintain positive relations with the tenant(s), public authorities, jurisdictions and neighborhood

● Ensure a safe work environment during construction for workers and authorized visitors on the construction site

● Manage the completion of the project with the spirit of partnering and without litigation

● Provide timely reports and communications

● Ensure that all sensitive documents are handled, distributed, archived and destroyed according to established project procedures

● Follow all security requirements in the delivery of this project

1.7. PROJECT SCHEDULE

The overall Period of Performance shall be 60 calendar days from Notice To Proceed (NTP) to Project Closeout, based on the following:

● NTP to Substantial Completion 45 calendar days after NTP

Project Closeout (as defined in Section 5.4.) 15 calendar days after Substantial Completion

2. SCOPE OF WORK

This section details the technical requirements and constraints for which the Contractor is responsible.

The Contractor shall perform all services described in this Statement of Work (including services required under exercised options, if any). The Contracting Officer and the COR/PM must approve all proposed changes to the Scope of Work.

2.1. PROJECT REQUIREMENTS

1. Replace flooring - The contractor shall remove/replace all flooring (approximately 4,100 sq ft). The new flooring shall be similar in color and style. The contractor shall install a new vinyl wall base to match new flooring. The contractor shall provide sample(s) to be approved by the COR prior to installation.

2. Repair subfloor - The contractor shall inspect the subflooring and make any necessary repairs.

3. Repair roof leaks - The contractor shall inspect the roof and make any necessary repairs.

Seal roof at seams.

4. Painting - The contractor shall repaint interior walls with eggshell finish in similar color.

The contractor shall provide paint sample(s) to be approved by the COR prior to installation.

5. The following items should be provided as a per cost option:

Painting - The contractor shall repaint interior walls with eggshell finish in similar color. The contractor shall provide paint sample(s) to be approved by the COR prior to installation.

Repair/replace decks and railing at the front and back of the trailer.

Install cipher locks on both doors.

Repairs to the trailer skirt and siding.

Ensure that the trailer is ABASS compliant. Identify any deficiencies

The Contractor shall be responsible for relocating any office components necessary to perform this work. Anything the Contractor deems necessary to relocate, not described in this SOW, shall only be relocated after approval from the COR/PM.

2.2. PROJECT SITE REQUIREMENTS

The Contractor shall visit the site prior to submitting a bid to examine conditions. Access to customer spaces shall be made upon request (and within reason) to review as-built situations, perform field measurements, calculate material requirements, review mechanical electrical and plumbing infrastructure, and identify finishes. It is the Contractor’s responsibility to thoroughly understand the specific conditions in the space to be constructed. The Contractor shall identify any discrepancies and site conditions prior to submission of a bid. The Contractor shall verify for accuracy, any information supplied by the Government. The Contractor shall verify and be responsible for all field dimensions and conditions and shall notify the GSA COR/PM of any discrepancies before proceeding with the project.

The building is to remain fully operational throughout the entirety of the project, with no disruption to tenant operations. All work areas must be cleaned at the end of every work day.

2.2.1. Work Restrictions

All corridors and hallways are to be kept clean and free of dirt and debris during the performance of this contract. Where applicable, the contractor must employ adequate dust control measures.

2.2.2. Working Hours

Perform all work during normal working hours. Normal working hours are 6:00 am to 6:00 pm Monday through Friday.

If at any time work performance becomes disruptive to the tenant agency (due to noise, dust, fumes, etc.), the GSA Building Manager or Contracting Officer’s Representative may immediately stop work on this project and reschedule the task(s) for a more suitable time.

2.2.3. Loading Dock

A loading dock is not available for use at the project site.

2.2.4. Parking

Limited parking is available on site during the performance of this contract.

Arrangements must be approved by the GSA Building Manager or Contracting Officer’s Representative at least 72 hours in advance.

2.2.5. Staging and Storage

The Contractor may be provided a staging area within the building, contingent upon GSA approval, and provided that its use will not interfere with operations of the Government. No GSA employees will assist with unloading/loading of vehicles(s).

The contractor shall provide all personnel and equipment needed for unloading, moving, and assembling the materials.

2.2.6. Dumpster

Limited space is available on site for a dumpster. Use of existing building dumpsters and trash bins is strictly prohibited.

2.2.7. Restrooms

Restrooms are available for use.

2.2.8. Freight Elevator

A freight elevator is not available for use at the project site.

2.2.9. Existing Conditions

All Government property or systems displaced, altered, or damaged during the performance of this contract other than stated in this SOW shall be restored to its original condition at no cost to the Government. These repairs, if needed, shall be executed immediately when the Contractor is notified by the Contracting Officer that such repairs are required due to actions by the contractor or his/her subcontractors.

2.2.10. Electrical Circuits Updates - N/A

2.3. STANDARDS AND CRITERIA DOCUMENTS

The Contractor shall ensure that all work performed, and materials used, under this scope of work are in accordance with the guidelines, codes and specifications of the following associations and agencies. Any conflicts or ambiguities within, or among, the referenced Standards and Criteria Documents, or any deviations from requirements contained in the Standards and Criteria Documents, shall be reported to the COR/PM in writing, for determination as to applicability.

● 2021 PBS P100, Facilities Standards for the Public Buildings Service, including all applicable Standards, Criteria and Guides listed therein

● PBS P-120, Public Buildings Service Cost and Schedule Management Policy Requirements, August 4, 2016

● Architectural Barriers Act Accessibility Standard (ABAAS)

● PBS Order 3490.3 CHGE 1, “Security for Sensitive Building Information Related to Federal

Buildings, Grounds, or Property”, March 22, 2021

● IAQ Guidelines for Occupied Buildings under Construction by SMACNA

● Occupational Safety and Health regulations for construction and general industry; 29 CFR

Parts 1926 and 1910

● Section 01546 – Safety and Health Specification

● International Code Council Codes (ICC)

● National Fire Protection Association (NFPA) National Fire Codes and Standards

● Egress issues shall meet NFPA 101 Life Safety Code

● Section 02087 - Avian Excreta

2.4. CUTTING & PATCHING REQUIREMENTS

The Contractor shall replace, patch, and repair material and surfaces cut or damaged by methods and with materials in such a manner as not to void any existing warranties. No structural elements may be cut during this project.

All substrates must be inspected, and defects repaired prior to installing new material or finish.

All replacement and new materials shall match the existing in material, dimensions, color and finish. All material selections and/or mock-ups need to be reviewed and accepted by the COR/PM and Tenant Agency prior to ordering.

Any work related to removing equipment, brackets, supports, etc. that leaves holes or damaged surfaces on the floor, walls, and ceilings, the work shall be patched with the same adjacent material and finish.

2.5. NATIONAL HISTORIC PRESERVATION ACT (NHPA) REQUIREMENTS - N/A

2.6. ACCESSIBILITY REQUIREMENTS

Architectural Barriers Act Accessibility Standard (ABAAS) is mandatory for all GSA projects.

The building ABAAS accessibility shall be maintained at all times.

2.7. SAFETY REQUIREMENTS

All contractor(s) shall comply with the safety guidelines and requirements contained in NCR’s

Section 01546 – Safety and Health specification.

2.8. FIRE PROTECTION AND LIFE SAFETY REQUIREMENTS

GSA’s Fire Protection Engineers are the authority having jurisdiction (AHJ) for all GSA owned facilities.

Changes to fire safety systems, devices or components must comply with national, state, and local codes and regulations. All modifications must be approved in writing by the GSA Safety, Fire and Environmental Branch. The Contractor will provide at least 72-hours’ notice before any sprinkler work will commence.

The means of egress shall be always maintained. All components of the means of egress shall meet the requirements of Chapter 7 of NFPA 101, National Life Safety Code.

2.9. ENVIRONMENTAL REQUIREMENTS

Contractor shall not allow the venting of refrigerants to the atmosphere in compliance with section 608 of the Clean Air Act (40 CFR Part 82).

2.10. HAZARDOUS MATERIAL REQUIREMENTS

All work, including contact with and handling of hazardous materials, the disturbance or dismantling of structures containing hazardous materials, and/or the transport and disposal of hazardous materials shall comply with the applicable requirements of 29 CFR 1910/1926, and

40 CFR 761/260-271.

2.10.1. Hazardous Materials Survey - N/A

2.10.2. Asbestos Containing Material

It is not anticipated that Asbestos Containing Material will be encountered during work activities.

All thermal systems insulation (i.e. boiler insulation, duct insulation, pipe insulation), surfacing materials (i.e. plaster and sprayed-on fireproofing) and miscellaneous materials (i.e. asphalt flooring, ceiling tiles, adhesives and mastics, drywall, roofing, gaskets and cement board), installed no later than 1980, must be considered asbestos containing unless proven otherwise in accordance with 29 CFR 1926.1101. Work involving the disturbance, dismantling or demolition of asbestos containing materials or structures containing asbestos; or the removal and disposal of asbestos, shall also comply with the requirements of 40 CFR Part 61, Subparts A and M; 29 CFR

1910.1001 (where applicable); and GSA Specification 02085 Asbestos Abatement Procedures.

2.10.3. Lead Based Paint

It is not anticipated that Lead-Based Paint (LBP) will be encountered during work activities.

All finished/painted surfaces of buildings constructed prior to 1978 shall be considered finished with lead-based paint unless proven otherwise. The Contractor shall protect employees and the building by minimizing the creation of dust when patching/repairing/prepping existing surfaces for new paint. Dry sanding is prohibited.

Work involving the disturbance, dismantling or demolition of lead-based paint shall comply with 29 CFR 1926.62, as well as GSA Specification 02090 Lead Based Paint Abatement Procedures.

2.10.4. Polychlorinated Biphenyl - N/A

2.10.5. Radon - N/A

2.10.6. Mercury

It is not anticipated that mercury will be encountered during work activities.

2.10.7. Universal / Hazardous Waste

It is not anticipated that universal / hazardous waste will be encountered during work activities. The Contractor shall dispose of all fluorescent bulbs as universal hazardous waste.

2.10.8. Exit Signs Requiring Special Disposal

It is not anticipated that exit signs requiring special disposal will be encountered during work activities.

2.10.9. Hazardous Materials Cost Tracking

The Contractor shall propose and invoice costs for all effort related to asbestos separately from costs for all efforts related to all other hazardous materials, both of which shall be separate from all other costs for GSA’s accounting purposes.

2.11. SUSTAINABILITY REQUIREMENTS

2.11.1. Green Purchasing

All products and services purchased by the Contractor shall meet strict sustainability requirements including, but not limited to, non-toxic, low VOC, recycled content, energy efficient, and water conserving. Where products that are labeled FEMP-approved, DesignLights Consortium® (DLC) Premium Certification (or Standard DLC rating if Premium is not available), Energy Star, EPA Safer Choice, or WaterSense exist and are applicable for this project, they shall be used.

2.11.2. Key Sustainable Products

The use of GSA’s Key Sustainable Product (KSP) standards is mandatory for all contracts and task orders. If any of the five materials listed below are purchased as part of this project, they must comply with their respective sustainability standards.

The Contractor shall specify the brand name and product that shall be used to meet each applicable KSP standard below. The Contractor shall provide the required data submittals to the COR/PM prior to the start of construction. The COR/PM shall verify that the products submitted are compliant with these KSPs. The Contractor shall use standards listed in the Green Procurement Compilation (https://sftool.gov/greenprocurement) for products not listed below:

● Concrete (ready-mix and site-mix) Standard: ≥ 25% fly ash OR ≥ 15% ground granulated blast-furnace (GGBF) slag.

● Interior Latex Paint Standard: ≤ 50 grams per liter (g/L) VOCs post-tint (i.e.

SCAQMD Rule 1113 standard).

● Acoustical Ceiling Tile Standard: Meets the California Section 01350 standard for low-VOC materials; AND total recycled content ≥ 20%; AND recyclable in a closed loop process; AND USDA Certified BioPreferred; AND Environmental Product Declaration (EPD) available.

● Nylon Carpet Standard: NSF 140 Platinum certification or Cradle-to-Cradle Bronze

● Gypsum Board Standard: Greenguard Gold certification OR 0 g/L VOCs

A template for reporting KSP purchases is attached to this document. In addition to the above listed KSPs, all other interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design. Sustainability requirements for specific interior finishes and construction materials may also be found at https://sftool.gov/.

2.11.3. Proof of Compliance

The Contractor shall, always, maintain a record of sustainable products purchased using the Key Sustainable Product and Green Product Compilation Compliance Reporting form attached to this SOW to demonstrate compliance with product requirements. The Contractor shall provide copies of such documentation to the COR/PM as required, or upon request.

2.11.4. Construction and Demolition Debris - N/A

2.11.5. Refrigerants - N/A

2.12. ENERGY AND WATER EFFICIENCY REQUIREMENTS - N/A

2.13. BUILDING CONTROL SYSTEMS, INCLUDING BUILDING AUTOMATION

SYSTEMS (BAS) AND BUILDING MONITORING AND CONTROL (BMC) SYSTEMS

- N/A

2.14. MANUFACTURER REQUIREMENTS

The Contractor shall follow all manufacturers’ instructions and best accepted trade practices during performance of this work.

3. DESIGN STAGE

Not applicable.

4. CONSTRUCTION STAGE

4.1. GENERAL

The Contractor shall provide all necessary labor, materials, supervision, management, quality control plan, and testing to produce work conforming to the contract documents.

The Contractor shall verify all demolition and layout issues with the COR/PM before demolition or alterations begin.

The Contractor shall conduct a final cleaning after completion of work.

4.2. PERMITTING

The Contractor shall obtain and provide to the COR/PM all applicable permits such as, but not limited to, sheeting, shoring, and public space permits as required by federal, state or local jurisdictions; this includes application fees and any fines or penalties that result from noncompliance.

4.2.1. Permit for Welding, Cutting, or Brazing

The Contractor shall comply with NFPA 51B. The Contractor shall not conduct operations involving the use of open-flame, electrical arc equipment, or flammable substances until a permit for welding, cutting, and burning has been issued by the Government.

The Contractor shall complete GSA 1755 - Permit for Welding, Cutting, or Brazing.

Contact the Building Management Office to obtain burn permits. Burn permits are required for each separate occurrence. Burn Permits must be displayed at the work site during burning operation. The permit duration shall be one work shift for a specific location unless otherwise agreed to by the Government and Contractor.

4.2.2. Utility Outages

Utility outages (electrical, domestic water, chilled water, steam, gas) must be approved by the GSA Building Manager at least 72 hours prior to the outage.

All unscheduled power and communication outages caused by the Contractor as a result of demolition or construction activities shall be restored immediately. The Contractor shall take all necessary precautions to minimize the possibility of such a disruption from occurring by conducting a thorough pre-construction survey. Failure to provide corrective actions for causing an outage as described above will result in the Government executing the repair and charging the Contractor for the full cost of the repair performed by others as well as the administrative costs of the repair.

4.2.3. Fire Protection and Life Safety System Impairment - N/A

4.2.4. Fire Watch - N/A

4.3. CONSTRUCTION SCHEDULE

The Contractor shall provide GSA with a detailed work schedule within 7 calendar days of the contract award. The schedule shall contain the start date, finish date, working hours, activities and durations. All durations shall be shown in calendar days.

The Contractor shall be responsible for following this schedule and updating it biweekly.

The construction start must be scheduled within a maximum of 14 calendar days from contract award.

4.4. CONSTRUCTION PROGRESS REPORTS

For projects exceeding 28 calendar days, the superintendent will generate daily reports and submit them on a daily basis. Reports shall include the number and type of workers on site, work performed each day, materials delivered, and any issues causing delay or impact.

4.5. SHOP DRAWINGS / PRODUCT DATA SUBMISSIONS

The Contractor shall provide submittal data for acceptance, prior to installation, on any system and material requested by GSA.

4.6. CONSTRUCTION INSPECTIONS

The Contractor shall notify the GSA COR/PM before walls are erected so a close-in inspection can be conducted.

GSA will inspect construction at random intervals throughout construction. All work shall be completed in a workmanship-like manner plumb; flush; level; straight; true; perpendicular and parallel.

During construction the Contractor shall provide advance notice to the GSA Project Manager of delivery to the job site of materials, equipment and supplies to give GSA the opportunity to inspect these items before installation if GSA elects to do so.

The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

4.7. CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT

Provide separation, dust control, HVAC protection and other IAQ strategies as required by project requirements.

4.8. SAFETY PLAN

All work will be reviewed for potential safety issues. The project does not require the Contractor to submit a safety plan for review and approval by GSA. Work can only commence after the plan is approved in accordance with OSHA Safety Plan Requirements.

4.9. COORDINATION OF WORK

The Contractor shall coordinate the work of this contract with that of other contractors in the building at the same time.

4.10. MODIFICATIONS / CHANGE ORDERS

A Change Order will only be approved if the COR/PM agrees that additional work to be performed by the Contractor, as a result of resolution of an RFI, is beyond the original scope of work. Proposals from subcontractors shall be included in any proposal requested by the Contracting Officer.

5. CONTRACT ADMINISTRATION

5.1. CONTRACTOR’S STAFF

5.1.1. Personnel Qualifications

The Contractor shall provide a full-time, continuum of proactive, comprehensive, project and construction management personnel capable of executing, at a minimum, the following services:

● Ensure a successful project completion

● Review the scope of work and intent with the GSA COR/PM

● Manage, host, and attend all required project meetings

● Provide meeting notes and distribute them to the project team no later than 2 calendar days after meetings

● Provide action items and follow up on all outstanding issues

● Coordinate the order, preparation, delivery, and installation of all equipment and materials provided in the proposal

● Provide and continuously update the project schedule

● Supervise site work

● Serve as the “competent person” as defined by OSHA for all jobsite hazards

● Provide daily progress reports

● Coordinate with manufacturers, sub-contractors, and installers

● Communicate and coordinate in good faith with other contractors and stakeholders

● Speak English fluently

5.1.2. Contracting Officer Acceptance

The CO shall accept or reject personnel proposed by the Contractor. The Contractor shall make a timely and prompt re-submittal to provide other personnel required to replace any that are rejected by the CO, both at initial submittal or any subsequent rejection or substitution of personnel.

5.1.3. Personnel Security Requirements

The Contractor shall comply with the Security Clearances section of the contract documents and GSAR 552.204-9 Personal Identity Verification Requirements.

For any individual whose Initial Fitness Determination requires that the applicant wait for Final Fitness Determination, the Contractor shall promptly provide a qualified replacement. No extensions for schedule will be given for failure to get personnel credentialed in a timely manner.

All personnel in this contract shall comply with all building security provisions and facility access requirements beyond HSPD-12. Contact GSA to obtain the Personnel Access Request Form to be completed and submitted a minimum of 72 hours in advance of arrival to the campus for the first time. The tenant agency security procedures may require additional information from Contractor employees.

If applicable, tenant agency issued building badges must be worn above the waist and below the neck in a visible fashion at all times by the Contractor while in the subject facility.

5.1.4. Escorting

The Contractor shall only enter the facility or building with continuous escort service during their work hours, and they will depart the facility or building prior to the end of the work hours. Upon entering and departing the facility or building, each contractor must sign in and out as required at the site.