AMEND 0003 Phase 3 CM SVCS RFI LOG 2024 01 22.pdf

QUESTION RESPONSE

The technical evaluation criteria is provided but there's no information on how the proposal shall be submitted to GSA.

Is this electronic via email or uploaded to Ebuy?

Electronic via email to the attention of the Contracting Officer, bonnie.echoles@gsa.gov

2 What is the deadline for RFI's to be submitted?

All questions will need to be in writing and submitted to the

Contracting Officer (bonnie.echoles@gsa.gov) within 4 calendar days (12:00 pm Eastern Time) after the SITE VISIT.

With the RFP being issued at the Thanksgiving Holiday and then due the Friday after New Years, would GSA consider an extension for proposal due date? If not an extension on the submission, would GSA consider making the PPQ's due the same date as the technical submission, as opposed to 3-days prior?

As of the date of this Amendment, proposal are due

01/05/2024. The date for the receipt of PPQs is CHANGED to within 3 days by 12:00PM EST AFTER Proposal Receipt.

Can existing PPQ's, in similar GSA government format be used for this requirement?

Yes, as long as the information provided is the same as requested on the current PPQ issued under the RFP.

In this section it states the Estimated design start is 07/2022 and estimated substantial completion is 10/2024. What is the current status of design. Is there an updated schedule for that work? Is there an overall schedule for the program of projects that GSA can provide?

CISA Build is a Design-Bid-Build. Design has been completed.

Estimated Award of CISA BUILD is February 2024 with completion scheduled for 807 calendar days from the GC's receipt of NTP. ICE and Gate 1 Garage will be Design Build projects with anticipated design completion in late Summer

2024.

Can the prime use subcontractor past experience for this requirement? No.

Does GSA have an estimated cost of construction for the below prospectus projects that are planned during the 5 -year contract period?

Non-prospectus projects can range from $100,000 - $3M.

These projects are unplanned and therefore, difficult to predict the number of these types of projects.

Pricing sheets were provided, but are not included as part of the evaluation factor. Is pricing required with this submission?

Yes, pricing sheets are to be submitted as an attachment to the

SF 1449.

There are discrepancies between the listed key staff in the

Scope of work, the Technical Evaluation criteria and the pricing sheet. Can GSA Please confirm what roles they consider to be key?

Technical Factor - Key Personnel (5) requires the submission of resumes for Principal-in-Charge (PIC), Principal Project

Manager, Lead Design Manager, Mechanical/Electrical/Plumbing (MEP) Project Manager, *Historic Preservationist Architect and Historic Landscape Arch.

SOW para. 3 (page 3) is amended. See ITEM 14 Description of

Amendment on SF30

ISSUED UNDER AMENDMENT 0003

(IRA) RFP 47PM0024R0001, PHASE 3 CM SUPPORT SERVICES, St Elizabeths West Campus, SE

Wash DC

RFI LOG (01/22/2024)

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Pricing Sheet: The estimated hours provided on the Pricing

Sheet are for EVALUATION PURPOSES ONLY. They are not intended to provide any indication of the amount of additional work that the Government may or may not request under the contract. Offerors are requested to provide a RATE and the

TOTAL (Rate times Estimated HRS/YR). Base Year award obligation is based on the Government's established base year disciplines and relevant hours considered necessary to accomplish the Base Year scope of services. ( The same will be for each Option Period.) NOTE: Offerors will submit a Pricing

Sheet for BASE and each Option Period.

There is no information on what work The Historic

Preservation Architect and Historic landscape Architect will oversee or be responsible for. Can GSA provide any information on the scope of services for this role?

Potential Offerors are encouraged to review the documents and supporting materials posted at http://www.stelizabethsdevelopment.com/index.html in order to better appreciate the unique nature of the St. Elizabeths campus, especially from historical and environmental perspectives. The CM shall review, understand, and appreciate the issues, obligations, and responsibilities of GSA as they relate to the Environmental Impact Statement (EIS), the

Record of Decision, and the Programmatic Agreement (PA).

The CM shall assist in ensuring that the Project complies with all of these documents. During the Dersign Phase Services, the

CM shall monitor adherence to historic requirements. Phase 3 consists of site infrastructure and Adaptive Re-use of existing buildings on the historic campus.

SOW paragraph 2. Project Description includes “For a graphic representation of the project phases, see attachment”. Please provide the attachment, as the dates shown in 2.A.ii-iii seem to require adjustments. See attached Phase 3 Prospectus Project Schedules

05 CM3 IRA TECH EVAL CRITERIA offers a breakdown of the value of each technical factor, but we could find no discussion of how price and non-price factors will be weighed in the selection process. Please provide an explanation of the basis for the award that GSA will use to make a best value (or other) selection decision. Clarified under Amendment .

Key personnel identified in the various RFP documents appear inconsistent. Please consider revising the documents to match up the proposal key personnel resumes (Technical

Evaluation Factor 3), pricing worksheet labor categories, and the personnel listed in paragraph 3. of 02 FINAL CM3 IRA

SOW 2023 11 21. See RFI LOG #9

02 FINAL CM3 IRA SOW 2023 11 21, paragraph 3. Scope of

Work includes: Contractor shall provide below personnel initially at RFP phase subject to revision at later date.

A. 2 Senior Project Managers min 10 years on large multi-year capital projects.

A1. 1 Civil Engineer and 1 Mechanical Engineer or Architect

B Project Managers min 10 years on capital projects.

B1. 1 Mechanical and 1 Architect or Civil Engineer

There is to be 1 architect maximum between combined A & B above. SOW sections provide minimum expected staffing.

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. Does this provision require the CM to deploy the personnel above for full-time on-site work upon award or to provide resumes in the proposal for prospective personnel listed?

. Are these positions separate and distinct from the Principal

Project Manager, Lead Design Manager, MEP and A/S Project

Manager positions or the same?

. If different, please consider adding them to the pricing worksheet.

. Please explain what “at RFP phase subject to revision at later date” means; RFP phase of which contract (CM or construction), and revision of what by whom? See RFI LOG #9

03b CM3 PRICING WORKSHEET Personnel. Please verify how the pricing worksheet should be submitted. Clarified under Amendment.

Instructions for submitting proposals. Please provide instructions on how the technical and price proposal should be submitted. Clarified under Amendment.

Text for all organizational and flow charts, graphics, and illustrations. Please verify if 10 font-size text can be used in all organizational and flow charts, graphics, and illustrations.

Yes, flow charts and illustrations of the processes or systems submitted in addition to the narrative can be 10 font-size text, as long as it is legible.

Technical Evaluation Criteria. Factor 1: Past Experience of

Firm, Statements of past experience shall not exceed three

(3) typed pages, 12-point text and one-inch margins. Please verify if this statement means one page per project or three pages per project. Three (3) typed pages per project.

Technical Evaluation Criteria. Factor 4: Management

Approach and Capabilities, Approach Statement/Risk &

Mitigation Measures, page 4, This statement shall not exceed three (3) typed pages in 12-point text and one-inch margins.

Please verify if an 11x17 page size can be used for flow charts and illustrations and does not count toward the page limitation.

11 x 17 Flow charts and illustrations of the processes or systems submitted in addition to the narrative DO NOT count toward the page limitation.

Technical Evaluation Criteria. Factor 4: Management

Approach and Capabilities, High-Level Staffing Plan, page 5, The CM shall also supply an organizational chart that shows a graphic display of reporting relationships that provide a general framework of the organization. Include names with titles and responsibilities, show who reports to whom, describe who the decision makers are, and who are the points of contact for GSA. This statement shall not exceed two (2) typed pages in 12-point text and one-inch margins.

Please verify if an 11x17 page size can be used for the organizational chart and does not count toward the page limitation.

An 11 x 17 page size can be used and DOES NOT count toward the page limitation.

Technical Evaluation Criteria. Factor 4: Management

Approach and Capabilities, Resource Capacity, page 5, The page limit for the Resource Capacity is three (3) pages, 12-point, one-inch margins. Please verify if an 11x17 page size can be used for maps and/or illustrations and does not count toward the page limitation.

An 11 x 17 page size can be used and DOES NOT count toward the page limitation.

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Technical Evaluation Criteria. Factor 4: Management

Approach and Capabilities, Coordination, page 6, CM may submit flow charts and illustrations of the processes or systems. These documents can be provided in addition to the narrative. Please verify if an 11x17 page size can be used for the flow chart and illustrations and does not count toward the page limitation.

11 x 17 page size Flow charts and illustrations submitted in addition to the narrative DO NOT count toward the page limitation.

Technical Evaluation Criteria. Factor 4: Management

Approach and Capabilities, Methodologies for Quality

Control, Claims Avoidance, Delays, and Change Orders, page

6, CM may submit flow charts and illustrations of the processes. These documents can be provided in addition to the narrative. Please verify if an 11x17 page size can be used for the flow chart and illustrations does not count toward the page limitation.

11 x 17 page size Flow charts and illustrations submitted in addition to the narrative DO NOT count toward the page limitation.

General. Who are the incumbent contractors on the Phase I and Phase II CMS contracts for this site?

The required CM Services under Phases 1 and 2 are completed.

Phase 1 - Tishman/AECOM JV. Phase 2 - AFG Group, Inc.

It is not clear how price will be included in the selection process. Will this be a best value or lowest priced technically acceptable award? Clarified under Amendment.

General. What was behind the decision not to set aside this work for small businesses? Did you not get an adequate response in the Sources Sought process?

The responses received from the Small Business community were not adequate for a Small Business set-aside. There was no reasonable expectation of obtaining a sufficient number of offers from responsible small businesses that would have been competitive in terms of performance of a project requiring the management of simultaneous, ongoing new construction and adaptive reuse (renovation) projects on a historical campus/facility.

Attachment 02, Scope of Work, Page 2, Sect. 2.A.ii. This bullet indicates that construction is estimated to be substantially completed by 10/2024. Is that still accurate or do you have an updated date?

The first St Elizabeths Phase 3 mega-project is CISA Build

(Design-Bid-Build). Design has been completed. Estimated

Award of CISA BUILD is February 2024 with completion scheduled for 807 calendar days from the GC's receipt of NTP.

Attachment 02, Scope of Work, Page 3, Sects. 3.A. and 3.B.

These sections call for two Senior Project Managers and two

Project Managers, but these positions are not included in

Attachment 03b, the Pricing Worksheet. Where should we include the pricing for these four positions?

Attachment 03b is to solely evaulate billing rates for perspective vendors and does not indicate quantities of LCATs to be provided as a part of the RFP response. Please provide requested information as requested for key personnel and complete Attachment 03b in alignment with the LCATs listed in the table.

Attachment 02, Scope of Work, Page 23, Sect. 11.3. The acronym “CMa” is used in this Section and others. Is this the same as “CM”, the Construction Management Contractor?

Yes. CM is used as a shortened version of CMa: Construction

Manager as agent

Attachment 03b, Pricing Worksheet. The spreadsheet provides space for Base Year rates only. How will Option Year rates be handled?

Offerors will submit a Pricing Sheet for BASE and each Option

Period. The sheet is in excel format for ease of preparation of the individual option periods.

Attachment 03b, Pricing Worksheet. Not clear how this spreadsheet will be used given this is a fixed price contract.

Are the labor categories and hours in this spreadsheet the minimum regarding staffing or are these recommendations only?

The estimated hours provided on the Pricing Sheet are for

EVALUATION PURPOSES ONLY. The labor categories represent disciplines that may be utilized during the life of the contract.

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Attachment 03b, Pricing Worksheet. The spreadsheet provides space for hourly labor rates only. As part of a price proposal, are we to provide other direct costs such as pictures, videos, field office, asbestos inspections, etc. in a separate spreadsheet? Provided rates shall be fully burdened rates.

In the event a JV proposes as the CM, will the Government permit Past Experience and Past Performance references from the individual JV partners, or will the evaluated experience have to be performed by the JV entity?

The evaluated experience does NOT necessarily have to be performed by the JV as an established entity under the name of the JV. In the case where the JV does not possess experience

(or past performance, business systems, and certifications) necessary to perform the contract as an established entity, both joint venture partners must submit experience (or past performance, business systems, and certifications) necessary to perform the contract. GSA will consider work done and qualifications held individually by each partner to the joint venture as well as any work done by the joint venture itself previously.

Please clarify if the evaluation factor pertains to SMALL

BUSINESS PLAN rather than just SMALL

DISADVANTAGED BUSINESS PLAN as that would be a more overarching factor.

CORRECT. A Small Business Participation Plan which will describe how small businesses, including SDBs, WOSBs, VOSBs, SDVOSBs and HUBZone, will play an active role throughout the life of this contract.

Can Historic Preservation Architect position be filled by an Architectural Historian under the Secretary of the

Interior's Historic Preservation Professional

Qualification Standards for these professions as outlined in the Federal Registrar, vol. 62, no. 119, June

20, 1997 or do they in fact require need to be licensed architects?

Please provide Historic Preservation Architect with minimum qualifications described in RFP.

In reference to the Standard Form 1449, please confirm that the lump some cost for Item No 0001, 0003, 0004, 0005 and

0006, should be the sum of the labor totals in “03b CM3

PRICING WORKSHEET Personnel” for the base year and 4 option years.

03b CM3 Pricing Worksheet is for vendor comparison only. LS cost Items for No 0001, 0003, 0004, 0005, and 0006 are to be estimated costs for the corresponding option years.

Can GSA provide minimum qualifications (years of experience) for the labor categories provided in 03b CM3

PRICING WORKSHEET Personnel.

Please confirm that projects submitted in Factor 1: Past

Experience of the Firm must have been completed by the prime contractor.

CONFIRMED. However, in the case of a JV, the evaluated experience does NOT necessarily have to be performed by the

JV as an established entity under the name of the JV. If the JV does not possess experience (or past performance, business systems, and certifications) necessary to perform the contract as an established entity, both joint venture partners must submit experience (or past performance, business systems, and certifications) necessary to perform the contract. GSA will consider work done and qualifications held individually by each partner to the joint venture as well as any work done by the joint venture itself previously.

Section 9 on page 18 of the Scope of Work (attachment 02

FINAL CM3 IRA SOW 2023 11 21) states "The CM shall coordinate with the separate Commissioning Agent (Cx),” however, during the pre-proposal conference it was stated that commissioning was part of the scope of this contract.

Please confirm that commissioning services are part of this contract.

Commissioning services are not a part of the the SOW for the

Phase 3 Construction Manager. Please disregard scope referencing performance of commissioning scope.

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Are there clearance or citizenship requirements for the personnel completing the design review services outlined in section 5.B on pages 8-10 of the Scope of Work (attachment

02 FINAL CM3 IRA SOW 2023 11 21)?

All personnel and team members shall have backgrounds in alignment with attaining an HSPD-12 badge although all personnel may not be required to attain an HSPD12 badging.

The provided Standard Form 1449 lists “Option: CM3

Commissioning Services” under Item No. 0002, however, the

Scope of Work gives very limited information about the extent of the commissioning services required, and what exactly is to be commissioned. Can GSA please provide clarity on how you would like this priced? To be consistent with the rest of the services, we suggest revising “03b CM3 PRICING

WORKSHEET Personnel” to include labor rates for commissioning personnel (Commissioning Authority, Senior

Commissioning Agent, Mid-Level Commissioning Agent, Junior Commissioning Agent) each year and removing Item

No. 0002 from the Standard Form 1449. See Response to Item 39.

Section 3 on page 3 of the Scope of Work (attachment 02

FINAL CM3 IRA SOW 2023 11 21) states that the Contractor shall provide a total of 4 Project Managers (2 Senior Project

Managers, plus 2 Project Managers) initially at RFP phase, however, it’s unclear which positions these line up with in the

Pricing Worksheet. Can GSA please clarify? Are these the

Principal Project Manager (Senior PM), Mechanical/Electrical/Plumbing Project Manager (PM), Architectural/Structural Project Manager (PM), plus an additional Senior Project Manager?

a. As a follow-on question to the above, Section 3 of the

Scope of Work states requirements for Civil Engineer, Mechanical Engineer, and Architect, however many construction project managers do not have Professional

Engineering licenses or degrees. Can offerors propose personnel with more than 10 years of direct construction project management experience in lieu of the engineer and architect requirements? SOW para. 3 (page 3) is amended. See ITEM 14 Description of

Amendment on SF30.

Can GSA please provide the draft contract that it expects the successful offeror to sign for this project?

The contract will consist of the SF 1449 and Price Sheets, SOW

(as amended), all Amendments issued, Contract Clauses , CM proposal,..

44 Does GSA expect to hold interviews with shortlisted? firms GSA may elect to hold interviews.

Can offerors use an 11”x17” page to provide the required organization chart under the High-Level Staffing Plan section in Factor 4: Management Approach and Capabilities Yes.

Please confirm that projects submitted in Factor 1: Past

Experience of the Firm must have been completed within the last 10 years. Confirmed. "within the last ten (10) years "

Please confirm that the organization chart does not count in the two (2) page limit for the High-Level Staffing Plan section in Factor 4: Management Approach and Capabilities. Confirmed.

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Please confirm that the three (3) page limit for Factor 1: Past

Experience of the Firm is 3 pages for each project, and not three pages for the entire section. Confirmed. Three (3) typed pages per project.

Is it acceptable to use font smaller than 12-point in matrices, charts, and graphics?

Yes, it is acceptable to use smaller than 12 font-size, as long as it is legible. Example, 10 font.

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