Updated_02.28.2018_RFP_47PL0218R0004_U.S.COURTS_O&M_Svc.pdf

U.S. COURTS (SEACTHS, TUS & NAKAMURA) O&M Services

THIS PROCUREMENT IS A TOTAL SMALL BUSINESS SET ASIDE.

REQUEST FOR PROPOSAL

(RFP) NUMBER: 47PL0218R0004

SERVICE: Operations &Maintenance and Related Services

LOCATIONS:

Seattle Courthouse (SEACTHS) WA0102ZZ United States District Court 700 Stewart Street, Suite 2310, Seattle, WA 98104

Tacoma Union Station Courthouse (TUS) WA7587ZZ United States District Court 1717 Pacific Avenue, Tacoma, WA 98402-3200

William Kenzo Nakamura Courthouse

(NAKAMURA) WA0035ZZ

United States Court 1010 5th Avenue, Seattle, WA 98104

PERIOD OF PERFORMANCE: July 1, 2018 – January 31, 2018 ( Seven months)

WITH FOUR (4) ONE-YEAR OPTIONS

SOLICITATION ISSUE DATE: February 27, 2018

PROPOSAL DUE DATE/TIME: March 23, 2018 / 4:00 PM Pacific Standard Time

NOTE: ANY QUESTIONS REGARDING THIS SOLICITATION MAY BE DIRECTED TO:

Mr. Min Kim Mr. Michael Metje Contract Specialist Supervisory Contracting Officer

(253) 931-7081 (253) 931-7456 min.kim@gsa.gov michael.metje@gsa.gov

A Pre-Proposal Conference WITH Site Walk Through is scheduled for March 8, 2018 @ 8:30

AM PST.

The conference will be conducted by meeting at SEACTHS with Site Walk Through to follow at SEACTHS, NAKAMURA and TUS.

mailto:min.kim@gsa.gov mailto:michael.metje@gsa.gov

Tentative Timeline for Pre-Proposal Conference and Site Visit on March 8, 2018:

8:30 AM PST to 9:30 AM PST – Pre-Proposal Conference at SEACTHS 9:30 AM PST to 11:00 AM PST – Site Walk Through at SEACTHS 11:30 PM PST to 1:00 PM PST – Site Walk Through at NAKAMURA 3:00 PM PST to 4:30 PM PST – Site Walk Through at TUS

Please RSVP by sending email to min.kim@gsa.gov and/or michael.metje@gsa.gov by no later than March 7, 2018 @ 4:00 PM PST. All participants are responsible for their own transportation to the conference and between building sites.

SIGNIFICANT DATES

DATE ISSUE TIME

Tuesday - 2.27.2018 RFP posted to FBO.GOV

Wednesday - 3.7.2018 RSVP due for Walk-Through 1600 hrs / 4:00 PM PST

Thursday - 3.8.2018 Pre-Proposal Conference and Site Walk Through 0830 hrs / 8:30 AM PST

Wednesday - 3.14.2018 Final day for questions 1000 hrs / 10:00 AM PST

Friday - 3.16.2018 Final answers posted 1500 hrs / 3:00 PM PST

Friday - 3.23.2018 RFP Closes 1600 hrs / 4:00 PM PST

CONTACT INFORMATION (SF1449 - block 7)

Point of Contact: Mr. Min Kim, Contract Specialist Email: min.kim@gsa.gov Phone: 253-931-7081

Alternate Point of Contact: Mr. Michael Metje, Supervisory Contracting Officer Email: michael.metje@gsa.gov Phone: 253-931-7456 mailto:min.kim@gsa.gov mailto:michael.metje@gsa.gov

REQUEST FOR PROPOSAL (RFP) TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

A.1 FORMS

A.1.1 Standard Form 1449 Solicitation/Contract/Order for Commercial Items –

Attachment 1 A.1.2 Addendum to Standard Form 1449 – Attachment 1 A.1.3 Vendor Validation Information Form – Attachment 2

B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

B.2 O&M RELATED SERVICES

B.3 TRAVEL

B.4 OPTION YEARS

B.5 PRICING – ADDITIONAL SERVICES

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1 SCOPE OF WORK

C.1.1 Services C.1.2 Responsibilities C.1.3 Exclusions

C.2 DEFINITIONS

C.2.1 Acceptance C.2.2 Acts of God C.2.3 Additional Services C.2.4 Advanced Meters C.2.5 Advanced Metering Systems C.2.6 Approval C.2.7 Architectural and Structural C.2.8 Basic Services C.2.9 Building Automation System (BAS) C.2.10 GSALink – RESERVED C.2.11 Building Operating Plan C.2.12 Commissioning C.2.13 Ongoing Commissioning

C.2.14 National Computerized Maintenance Management System (NCMMS) C.2.15 Consumable Parts C.2.16 Contracting Officer (CO) C.2.17 Contracting Officer Representative (COR) or Designee C.2.18 Contractor C.2.19 Contractor’s Other Than Normal Working/Duty Hours C.2.20 Controls and Control System C.2.21 Defective Service C.2.22 Emergency C.2.23 Emergency Callback C.2.24 Environmentally Sustainable C.2.25 Existing Deficiency List Report C.2.26 Exterior C.2.27 Federal Holidays C.2.28 Federal Executive Holidays, Unanticipated C.2.29 Fire Protection and Life Systems C.2.30 Guiding Principles for High Performance Existing Buildings C.2.31 GSA Green Purchasing C.2.32 Indefinite Quantity C.2.33 Miscellaneous Repair C.2.34 Miscellaneous Work C.2.35 Modification of Contract C.2.36 Negligence C.2.37 Non-reimbursable Repairs C.2.38 Normal Working Hours C.2.39 Occupant Emergency Plan (OEP) C.2.40 Open Systems C.2.41 Operations C.2.42 Performance Based Service Contracting – RESERVED C.2.43 Performance Work Statement (PWS) C.2.44 Predictive Maintenance C.2.45 Preventive Maintenance (Scheduled and Unscheduled) C.2.46 Product Preference C.2.47 Quality Assurance Surveillance Plan (QASP) C.2.48 Quality Control Plan C.2.49 Repair C.2.50 Reimbursable Repair C.2.51 Sequence of Operations C.2.52 Work Request / Work Order C.2.53 Standard Services C.2.54 Stewardship C.2.55 Supervisor, On-Site C.2.56 Tour C.2.57 Vertical Transportation Systems C.2.58 Watch

C.3 REFERENCES

C.4 EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1 Initial Inspections C.4.2 Initial Deficiency List

C.5 START-UP PHASE/TRANSITION PHASE

C.5.1 Transition Phase Startup C.5.2 Startup Phase Schedule - RESERVED C.5.3 Adjustments and Corrections

C.6 PHASEOUT TRANSITION PERIOD

C.7 DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8 GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Work Request / Work Order and Administrative Support C.8.5 Use of NCMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Surveillance Program

C.8.7.1 Contract Performance C.8.7.2 Methods C.8.7.3 Records and Files C.8.7.4 Cooperation C.8.7.5 Contractor Performance System (CPARS)

C.9 BUILDING OPERATING PLAN

C.9.1 Building Operating Plan C.9.2 Components of the Building Operating Plan

C.10 EQUIPMENT INVENTORY

C.11 MONTHLY PROGRESS REPORTS

C.12 PERFORMANCE REVIEW MEETINGS

C.13 EQUIPMENT CONDITION ASSESSMENTS

C.14 OCCUPANT FEEDBACK PROGRAM

C.15 REFERENCE LIBRARY

C.16 REVIEW OF DESIGN DOCUMENTS

C.17 BUILDING MANAGEMENT AND SUPPORT SERVICES

C.18 INSPECTIONS ASSISTANCE FOR SPACE BUILD OUTS

C.19 EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20 LABELING OF ELECTRICAL CIRCUITS

C.21 OPERATIONAL REQUIREMENTS

C.21.1 General C.21.2 Extended Operating Hours C.21.3 Continuity of Operations (COOP) C.21.4 Emergency Operations Plan C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency

C.22 SYSTEM PERFORMANCE STANDARDS OR PROCEDURES - RESERVED

C.23 WORK REQUEST / WORK ORDERS

C.23.1 General C.23.2 Emergency Work Request / Work Order C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Work Request / Work Order Response C.23.5 Routine Work Request / Work Order Response

C.24 TOURS

C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies C.24.4 Condensate Pans C.24.5 Monitoring of Central Plant Equipment C.24.6 Leak Testing C.24.7 Equipment Failure Report

C.25 DEMAND RESPONSE PROGRAMS – RESERVED

C.26 CURTAILMENT PLAN – RESERVED

C.27 BAS ALARM RESPONSE

C.28 ADVANCED METERING PROGRAM

C.29 PROTECTION AND DAMAGE

C.30 NEGLIGENCE

C.31 KEY CONTROL

C.32 DISRUPTIVE OR HAZARDOUS TOOLS

C.33 SCHEDULED DISRUPTION TO UTILITIES, LIGHTING, FIRE PROTECTION & LIFE

SAFETY SYSTEMS OR SPACE CONDITIONING

C.34 PLUMBING AND RESTROOMS

C.35 MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software C.35.4 BAS Control Systems

C.35.4.1 BAS Operating Standards C.35.4.1.1 GSA-hosted Systems Requirements C.35.4.1.2 Excepted Systems Requirements

C.35.4.2 Reporting C.35.4.3 Staffing

C.35.5 Smart Building Technology – RESERVED C.35.6 Ongoing Commissioning/Re-Tuning – RESERVED C.35.7 Switchgear and Electrical Distribution Equipment

C.36 WATER TREATMENT

C.36.1 General C.36.2 Tolerances C.36.3 Initial Report and Development of Program C.36.4 Cooling Tower Water Management Plan C.36.5 Corrosion Monitoring C.36.6 Monthly Testing

C.37 OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives C.37.3 Oil Changes C.37.4 Generator Oil Testing C.37.5 Diesel Fuels Level Checks and Testing

C.38 LAMPS AND BALLASTS

C.39 ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General C.39.2 Maintenance Repair C.39.3 Repair and Replacement Work C.39.4 Painting

C.39.5 Interior Signage and Directories C.39.6 Finishes Maintenance C.39.7 Historic Building Preservation C.39.8 Vertical Transportation and Associated Equipment C.39.9 Flag Procedures

C.40 REPAIRS

C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Reimbursable Repairs C.40.4 Miscellaneous Work C.40.5 Repair Shared Liability Example C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C.41 SAFETY & ENVIRONMENTAL MANAGEMENT

C.41.1 General C.41.2 Scheduling and Recordkeeping C.41.3 Refrigerant

C.41.3.1 Control and Certification C.41.3.2 Certified Handlers

C.41.4 Air Emissions C.41.4.1 Local Air Quality Management Operating Permits

C.41.5 Fuel Storage Tank Management C.41.5.1. Underground Storage Tank Management C.41.5.2 Above Ground Storage Tank Management

C.41.6 Solid Waste Audit – RESERVED C.41.7 Polychlorinated Biphenyl (PCB) Control – RESERVED C.41.8 Facility Hazards C.41.9 Workplace Safety C.41.10 Electrical Safety C.41.11 Fall Protection and Fall Arrest C.41.12 Powered Platforms C.41.13 Lock Out/Tag Out C.41.14 Confined Spaces C.41.15 Asbestos Management C.41.16 Hazardous Materials

C.41.16.1 Safety Data Sheet (SDS) C.41.16.2 Disposition of Waste

C.41.16.2.1 Non-Hazardous Solid Waste C.41.16.2.2 Universal Waste C.41.16.2.3 PCB Wastes and Ballasts

C.41.16.2.4 Hazardous Waste C.41.16.2.5 Recycling Hazardous Waste and Electronic Waste C.41.16.2.6 Miscellaneous Hazardous Substance Disposal C.41.16.2.7 Used Oil

C.41.16.3 Environmental Reporting C.41.17 Boiler/Pressure Vessel Operation and Inspection Standards

C.41.17.1 Boiler Operation and Inspection C.41.17.2 Inspection and Test

C.41.18. Potable Water Systems C.41.18.1 Use of Lead-Free Plumbing Materials C.41.18.2 Potable Water System Disinfection – RESERVED C.41.18.3 Backflow Prevention Devices

C.41.19 Labeling and Signage C.41.20 Roof Anchorage Points C.41.21 Sustainable Products and Reporting C.41.21.1 Key Sustainable Products (KSP) C.41.21.2 Proof of Compliance – RESERVED C.41.21.3 Recycled Content Product Purchase Annual Reporting – RESERVED C.41.21.4 Bio-Based Products C.41.21.5 Green Cleaning Plan

C.42 FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 General C.42.2 Fire Alarm System Services C.42.3 Water Based Fire Suppression System C.42.4 Fire-rated Door Assemblies C.42.5 Fire Damper and Combination Fire/Smoke Dampers C.42.6 Smoke Doors Assemblies C.42.7 Smoke Dampers C.42.8 Portable Fire Extinguishers C.42.9 Non-Water-Based Fire Extinguishing Systems C.42.10 Smoke Control Systems C.42.11 Emergency and Standby Power Systems C.42.12 Emergency Lighting Systems and Exit Signage

C.43 MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS -

RESERVED

C.44 SUBMITTALS CHART (CONTRACTOR DELIVERABLES)

C.45 FEDERAL REQUIREMENTS

D. PACKAGING & MARKING

D.1 PAYMENT OF POSTAGE AND FEES

D.2 MARKING

E. INSPECTION & ACCEPTANCE

E.1 CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

F.1 PLACE OF PERFORMANCE

F.2 TERM OF THE CONTRACT

F.3 DEFINITION FOR DAY

F.4 ORDERING PROCEDURES

F.5 TASK ORDERS OVER $2,500.00 ORDERING PROCESS

F.6 MICRO-PURCHASES UNDER $2,500.00 ORDERING PROCESS

F.7 MINOR ANCILLARY REPAIR & ALTERATION ORDERING PROCEDURES

F.8 ADDITIONAL BUILDING AND REQUIREMENTS

F.9 MODIFICATIONS

F.10 EXERCISING OF THE OPTION AND IDIQ ANNUAL REVIEW

F.11 CONTRACTOR PERFORMANCE EVALUATION

F.12 MINIMUM/MAXIMUM CONTRACT AMOUNTS

F.13 FEDERAL HOLIDAYS

G. CONTRACT ADMINISTRATION DATA

G.1 ACCOUNTING AND APPROPRIATION DATA

G.2 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR

CONTRACT ADMINISTRATION

G.2.1 IDIQ CONTRACTING OFFICER (CO)

G.2.2 IDIQ CONTRACT SPECIALIST (CS)

G.2.3 IDIQ CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.2.4 TASK ORDER ORDERING OFFICIALS

G.3 INVOICES

G.4 SUSPENSION OF WORK

G.5 EXCUSABLE DELAY

G.6 CANCELLATION OF CONTRACT

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY

H.1.1 Security Requirements and Personal Identity Verification Procedures (Non- Classified Contract)

H.1.2 GSAR 552.237-70 Qualification of Offerors (MAY 1989) H.1.3 GSAR 552.237-71 Qualifications of Employees (MAY 1989) H.1.4 Suitability Determinations H.1.5 Compliance with Security Requirements H.1.6 Safeguarding Sensitive Data and Information Technology Resources

H.2. IDENTIFICATION CREDENTIAL

H.3. ESCORT REQUIREMENTS

H.4. STANDARDS OF CONDUCT

H.5. REMOVAL FROM CONTRACT WORK

H.6. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING INFORMATION

H.7. RECORDING PRESENCE

H.8. GOVERNMENT FORMS

H.9. OTHER CONTRACTORS

H.10. ORDINANCES, TAXES, PERMITS AND LICENSES

H.11. DISCREPANCY IN THE SPECIFICATIONS

H.12. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

H.12.1 Standards H.12.1 Reporting H.12.1 Recycle Content Certification

H.13. ASBESTOS AWARENESS TRAINING

H.14. UNIFORMS

H.15. PERSONNEL QUALIFICATIONS

H.15.1 Personnel Training H.15.1.1 Re-Tuning Training

H.15.2 Qualifications of Project Manager and Onsite Supervisory Personnel H.15.2.1 Qualifications of Project Manager H.15.2.2 Qualifications of Onsite Supervisor

H.15.3 Qualifications of Technicians H.15.3.1 Qualifications of Fire Alarm System Technicians H.15.3.2 Qualifications of Water-Based Fire Suppression System Technicians

H.15.3.3 Qualifications of Dry Chemical and Wet Chemical Extinguishing System Technicians

H.15.3.4 Qualifications of Clean Agent Fire Extinguisher System Technicians H.15.3.5 Qualifications of Halogenated Extinguishing System Technicians

H.15.3.6 Qualifications of Carbon Dioxide Extinguishing System Technicians H.15.3.7 Qualifications of Ventilation System Fire Extinguishing System

Technicians H.15.3.8 Qualifications of Smoke Control Technicians

H.15.3.9 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke Damper Technicians

H.15.3.10 Qualifications of Fire-rated and Smoke Door Assemblies Technicians H.15.3.11 Qualifications of Portable Fire Extinguisher Technicians H.15.3.12 Qualification of Emergency and Standby Power System Technicians H.15.3.13 Qualifications of Emergency Lighting Equipment and Exit Signage

Technicians H.15.3.14 Qualifications of HVAC Technicians

H.15.3.15 Qualifications of AMS, BAS Technicians H.15.3.16 Qualifications of Electrical Technicians H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State, and Local Codes

H.16. GOVERNMENT-FURNISHED MATERIALS

H.16.1 Requirements for Network Connection

H.17. CONTRACTOR FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES [INDEFINITE QUANTITY PROVISIONS]

H.18.1 General H.18.2 Price Proposal for Additional Services Work

H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Labor H.18.6 Subcontracts

H.18.7 Cost Documentation H.18.8 Competitive Bids H.18.9 Method of Ordering and Invoicing

H.19. AWARD FEE - RESERVED

H.20. STRIKE CONTINGENCY PLAN (SCP)

H.21. OCCUPANCY EMERGENCY PLAN (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES

I.1 FAR 52.212-4 -- CONTRACT TERMS AND CONDITIONS -- COMMERCIAL ITEMS

(JAN 2017)

I.2 FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS (JAN 2017)

I.3 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

I.4 GSAM 552.212-71 CONTRACT TERMS AND CONDITIONS APPLICABLE TO GSA

ACQUISITION OF COMMERCIAL ITEMS (JUL 2016)

I.5 FAR 52.216-18 ORDERING (OCT 1995)

I.6 FAR 52.216-19 ORDER LIMITATIONS (OCT 1995)

I.7 FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

I.8 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.9 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.10 FAR 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

1989)

I.11 FAR 52.223-7 -- NOTICE OF RADIOACTIVE MATERIALS (JAN 1997)

I.12 FAR 52.223-11 -- OZONE-DEPLETING SUBSTANCES (MAY 2001)

I.13 FAR 52.252-4 - ALTERATIONS IN CONTRACT (APR 1984)

I.14 INSURANCE REQUIREMENTS

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER

ATTACHMENTS)

LIST OF EXHIBITS

EXHIBIT J.1 QUALITY ASSURANCE PLAN (QASP)

EXHIBIT J.2 ANNUAL CONTRACTOR REPORTING OF DESIGNATED BIO-BASED

PURCHASES

EXHIBIT J.3 SOLID WASTE AUDIT REPORT - RESERVED

EXHIBIT J.4 BUILDING INFORMATION SHEETS (SEACTHS, NAKAMURA AND

TUS)

EXHIBIT J.5 MONTHLY REPORT TEMPLATE

EXHIBIT J.6 BUILDING OPERATING PLAN TEMPLATE

EXHIBIT J.7 SMART BUILDING

EXHIBIT J.8 WATER TREATMENT

EXHIBIT J.9 OPERATIONAL PERFORMANCE TARGETS

EXHIBIT J.10 ENERGY AND WATER EFFICIENCY USE PLAN

EXHIBIT J.11 ENERGY AND WATER EFFICIENCY MONTHLY REPORT

EXHIBIT J.12 ANNUAL ENERGY& WATER EFFICIENCY REPORT

EXHIBIT J.13 QUALIFICATIONS OF ELECTRICAL TESTING TECHNICIANS (ETT)

EXHIBIT J.14 MISCELLANEOUS BEST PRACTICES - RESERVED

EXHIBIT J.15 EQUIPMENT INVENTORY (SEACTHS, NAKAMURA AND TUS)

EXHIBIT J.16 PREVENTIVE MAINTENANCE GUIDES/5850 rev 2012

EXHIBIT J.17 SOLID WASTE and RECYCLING REPORT

EXHIBIT J.18 EQUIPMENT FAILURE REPORT

LIST OF ATTACHMENTS

ATTACHMENT 1 STANDARD FORM 1449

ATTACHMENT 2 VENDOR VALIDATION INFORMATION

ATTACHMENT 3 COLLECTIVE BARGAINING AGREEMENT

ATTACHMENT 4 WAGE DETERMINATIONS (KING COUNTY AND PIERCE

COUNTY)

ATTACHMENT 5 SCHEDULE OF PRICING: O&M SERVICES

ATTACHMENT 6 SCHEDULE OF PRICING: G&A AND PROFIT

ATTACHMENT 7 SCHEDULE OF PRICING: SWITCHGEAR SERVICES

ATTACHMENT 8 SCHEDULE OF PRICING: ADDITIONAL SERVICE LINE ITEMS

ATTACHMENT 9 SCHEDULE OF PRICING: SUBCONTRACTOR SERVICES

ATTACHMENT 10 CHECKLIST OF ITEMS TO SUBMIT

ATTACHMENT 11 TECHNICAL EVALUATION QUESTIONS

ATTACHMENT 12 SERVICE DELIVERY QUESTIONS

ATTACHMENT 13 SWITCHGEAR SUBCONTRACTOR SELECTION

ATTACHMENT 14 PAST PERFORMANCE QUESTIONNAIRE

ATTACHMENT 15 CONTRACTOR-SUPPLIED EXPERIENCE QUESTIONNAIRE

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

BIDDERS/OFFERORS

K.1 SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

L.1 INSTRUCTIONS FOR PROPOSAL PREPARATION

L.2 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

L.4 GSAR 552.237-70 QUALIFICATIONS OF OFFERORS (MAY 1989)

L.5 FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

L.6 FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUL 2013)

M. EVALUATION FACTORS FOR AWARD

M.1 BASIS FOR AWARD AND TECHNICAL EVALUATION PROCESS

M.1.1 Basis for Award M.1.2 Evaluation Process

M.1.2.1 Source Selection Procedures that will be followed by the Government M.1.2.2 Acceptability of Offers M.1.2.3 Acceptability of Other Information

M.2 EVALUATION FACTORS

M.2.1 List of Evaluation Factors

M.2.1.1 Evaluation Factor 1: Technical Evaluation Questions (Vol. III) M.2.1.2 Evaluation Factor 2: Service Delivery Questions (Vol. III) M.2.1.3 Evaluation Factor 3: Switchgear Subcontractor Questionnaire (Vol. III) M.2.1.4 Evaluation Factor 4: Past Performance (Vol. IV) M.2.1.5 Evaluation Factor 5: Price (Vol. II)

M.3 EVALUATION METHODOLOGY

M.3.1Technical Factors: Evaluation Methodology

M.3.2 Past Performance: Evaluation Methodology M.3.3 Price: Evaluation Methodology M.3.4 Competitive Range M.3.5 Exchanges M.3.6 Award without Discussions

SECTION A. SOLICITATION / CONTRACT FORM

A. SOLICITATION / CONTRACT FORM

A.1 FORMS

A.1.1 Standard Form 1449 Solicitation/Contract/Order for Commercial Items – Attachment A1 A.1.2 Addendum to Standard Form 1449 – Attachment A1 A.1.3 Vendor Validation Information Form – Attachment A2

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. 6.

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

SOLICITATION NUMBER

47PL0218R0004

Mr. Min Kim / Mr. Michael Metje (253)931-7081 / 326-1653

10PQD 100

Seattle Courthouse (WA0102ZZ) Nakamura Courthouse (WA0035ZZ) Tacoma Union Station Courthouse (WA7587ZZ)

10PQD

Acquisition Management Division Services Acquisition Branch 400 15th St SW, Auburn, WA 98001

GSA Finance Division (BCFA) PO Box 17181 Ft. Worth, TX 76102-0181

ONE

561210

$38.5 Million

DATE

07/01/2018

SOLICITATION ISSUE

DATE

02/27/2018

03/23/2018

4:00 PM PST

GSA/PBS

Acquisition Management Division Services Acquisition Branch 400 15th St SW, Auburn, WA 98001

BCFA

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ADDENDUM TO STANDARD FORM 1449

Block 17a DUN & BRADSTREET NUMBER (DUNS):

Block 17b REMITTANCE ADDRESS:

In the event an EFT transfer does not work please indicate where a paper check should be mailed if the address is other than that shown on the Standard Form 1449, Solicitation/Contract/Order for Commercial Items:

SUBMIT WITH VOLUME I OF PROPOSAL

VENDOR VALIDATION INFORMATION

VENDOR: ___________________________________________________________________

DUNS NUMBER: _____________________________________________________________

TAX ID NUMBER: _____________________________________________________________

CONTRACT EXECUTIVE: The following contractor representative is hereby identified as the

Contract Executive and will negotiate submitted Request for Proposal (RFP).

Name: ______________________________________________________________________

Title: ________________________________________________________________________

Telephone Number: ____________________________________________________________

Email Address: _______________________________________________________________

SIGNATORY AUTHORITY: The following Contractor Representative is providing signatory authority on behalf of this contract.

Name: ______________________________________________________________________

Title: ________________________________________________________________________

Telephone Number: ____________________________________________________________

Email Address: _______________________________________________________________

SECTION B. SERVICES, ORDERING AND PRICES

B.1 DESCRIPTION OF SERVICES

B.2 O&M RELATED SERVICES

B.3 TRAVEL

B.5 PRICING – ADDITIONAL SERVICES

Schedule of Pricing Sheets (Attachments 5 – 9) shall be used for submitting all pricing

B.1 DESCRIPTION OF SERVICES AND PRICES

The contractor must provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The Contractor must provide O&M Services in accordance with the requirements of this solicitation. It is the responsibility of the Contractor to ensure that the necessary hours to meet the performance standards specified in the solicitation are built into the monthly recurring services price. Specific Requirements for the agreed upon performance is located in the Operations and Maintenance Performance Work Statement, Inventory Lists, and other documents listed in Section J.

B.2 O&M AND RELATED SERVICES: GENERAL REQUIREMENT

General Services Administration, Region 10 has a requirement for Operations and Maintenance services at multiple buildings within the locations listed in the Schedule of Items. This is not a new require-ment. The requirements of this IDIQ are addressed in the Performance Work Statement (PWS). These requirements could include, but are not limited to: Locksmith services; Plumbing operations & mainte-nance; Electrical services to include: High/low voltage systems and maintenance and repair of exterior electrical distribution system; Maintenance of energy management control systems (EMCS); Refrigera-tion maintenance; Maintenance of renewable energy systems; Repair of water tanks; Fire alarm system preventive maintenance and repair service; Maintenance support training and consulting services; Fire suppression system preventive maintenance and repair services; Mechanical and operations maintenance & repair of building systems to include: HVAC, boilers, chillers, etc.; Operation and Maintenance of water distribution systems and septic systems.

The Government’s intent is to establish an Indefinite Delivery/Indefinite Quantity contract for a base period of seven (7) months, and four (4) one year option periods for a total potential performance period of four (4) years and seven (7) months. This IDIQ requires a monthly Firm Fixed Price line item for specified services as described in the Performance Work Statement (PWS). The potential for ordering Additional Services within the scope of the IDIQ is a possibility, however, not a guarantee.

Federal Business Opportunities (FedBizOpps) will be the system for advertising and posting require-ments. Please carefully follow the instruction on FedBizOpps relating to posting questions & answers (Q&A) and accepting proposals. The open period for proposals will be in accordance with dates listed on FedBizOpps; to include, if any, extensions or changes to the requirements.

B.3 TRAVEL

Travel shall not be reimbursable, unless specifically authorized by the Contracting Officer (CO) at a lat-er date.

Any reimbursable travel to be allowed must be authorized by the CO in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish through bilat-eral contract modification, the allowable travel reimbursable per visit to sites in cities or locations out-side of the GSA. In negotiating the fixed price for such travel, the allowable per diem cost shall not ex-ceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is nego-tiated. In addition, and to the extent the CO authorizes reimbursable travel, all travel by privately owned vehicles outside of the GSA will be reimbursed on Federal Travel Regulations mileage rates. The Con-tractor shall provide sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the COR.

Offerors must price option year requirements for each additional twelve-month period by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial twelve-month period of performance will apply to all additional twelve-month periods. The minimum wage rates and fringe benefits applicable to the initial twelve-month period of performance are outlined on Wage Determination 2015-5535, Revision 5, dated January 10, 2018 AND Wage Determination 2015-5539, Revision 7, dated January 10, 2018.

B.5 PRICING – ADDITIONAL SERVICES

Pricing Information: Quote a fully burdened rate for each line item for additional services when ordered, that is in addition to the base services specified under this contract. If ordered, the Contractor shall invoice for these items separately. These items are not funded with the base services awarded under this contract.

The additional services provision is to be used to satisfy the Government’s short-term non-recurring needs for service. Should a continuing need for additional service arise, a contract modification will be negotiated with both parties in agreement.

Additional follow-on hourly rates may be adjusted on the anniversary date using current wage determination.

Fully Burdened Rates: This Indefinite Delivery/Indefinite Quantity (IDIQ) is established under the procedures in FAR 15. All quotes submitted shall include fully burdened labor rates to accomplish the tasks and any supplies and equipment required to perform the work. In addition, fully burdened rates are required to accomplish the tasks and any supplies and equipment required to perform additional services required by the IDIQ.

Monthly services: Monthly services will be awarded directly the base contract based on a monthly rate in accordance with the maintenance requirements specified in the PWS for each line item.

Additional services and Ancillary Minor Repair and Alteration (R&A) Services: All additional services to be furnished under this IDIQ shall be ordered through the issuance of task orders based on the hourly rates specified in each contract. Minor Repair and Alteration (R&A) Services shall be or-dered as ancillary to the monthly services or additional services. The labor rates proposed under this contract for additional services and any services considered ancillary Repair and Alternation services shall be based on the labor categories included in the base monthly services. The additional services CLINs will be evaluated based on the labor rate proposed times the number of estimated hours for a total price. Award will be evaluated based on the aggregate price for the base monthly services only. The additional services will be evaluated for price reasonableness and to estimate the total contract dollar value only. Additional discounts are encouraged.

Precedence: All task orders will be firm fixed priced and specify the performance period for the re-quired services. The task order performance period may not extend beyond the expiration date of the current IDIQ period of performance. Modifications to existing task orders will be issued using the Standard Form 30, “Amendment of Solicitation/Modification of Contract.” All task orders are subject to the terms and conditions of the IDIQ contract. In the event of conflict between a task order and the ID- IQ, the IDIQ will take precedence.

Authority: Only warranted Contracting Officers within the General Services Administration, North-west/Arctic Region 10, Service Contracts Branch, are allowed to modify the established IDIQ.

Subject to Availability of Funds: Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropri-ated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

Proposal Preparation Costs: The costs for preparation of Task Order proposals shall be the responsibility of the contractor and not directly reimbursable. Each Task Order awarded will include at a minimum all management, supervision, mobilization, material, equipment labor, and other applicable costs as well as overhead and profit. The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the Task Order.

Department of Labor Wage Determination: The following Wage Determinations are incorporated into this IDIQ Contract as incorporated into this solicitation:

Wage Determination No.: 2015-5535, Revision No. 5 Date of Revision: 01/10/2018 State: Washington Area: King County

Wage Determination No.: 2015-5539, Revision No. 7 Date of Revision: 01/10/2018 State: Washington Area: Pierce County

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction

This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Operations and Maintenance Contractor (known from here on as Contractor).

A higher level of effective communication between the Government and Contractor is essential for partnering and for the performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities to improve the building’s performance and achieve the intent and metrics of the Guiding Principles for Sustainable Existing Buildings.

While working with the Government, the Contractor is motivated to obtain GSA’s goals through improved methods of performance to assist GSA in reducing operating cost. The effectiveness of this partnership will be demonstrated in GSA attaining its goals.

C.1. Scope of Work C.1.1 Services The Contractor shall be responsible to provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of:

Seattle Courthouse (SEACTHS) WA0102ZZ

700 Stewart Street, Suite 2310 Seattle, WA 98104

Tacoma Union Station Courthouse (TUS) WA7587ZZ

1717 Pacific Avenue

Tacoma, WA 98402-3200

William Kenzo Nakamura Courthouse (NAKAMURA) WA0035ZZ United States Court 1010 5th Avenue

Seattle, WA 98104

Services shall include the following:

a. Electrical systems and equipment.

b. Mechanical, plumbing, Building Automation System (BAS) and associated inputs and outputs such as sensors and actuators, heating distribution and associated isolation and control valves, boilers and associated distribution pumps, chillers and associated heat rejection systems such as cooling towers, pumps, etc., ventilation systems, exhaust systems and air conditioning (HVAC) systems and equipment. NOTE: Where BAS/ ECMS systems are connected to the GSA network, the Contractor’s shall be responsible for insuring his/her employees obtain and actively maintain in good standing a GSA ENT account to access systems as required.

c. Fire protection and life safety systems and equipment.

d. All Building Monitoring and Controls systems. These BMC systems may include

Building Automation Systems (BAS), Digital Addressable Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems. BMC systems will be connected to the GSA Network and access to these systems will require GSA ENT network credentials (see section C.35.4.1.1 for details). Contractor will be responsible for hardware and software for listed systems excluding computerized operating systems (For example Windows Server 2008, Linux, etc.). Software maintenance must include security patching and minor revision updates as recommended by system installer. A minor revision is an incremental patch or update to the existing software or firmware version with low risk to existing interoperability. Note: SeaCTHS has a separate Lutron lighting control system for its courtrooms.

e. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

f. Work Request / Work Order desk operations as identified in Section C.8.4 to include record keeping using a National Computerized Maintenance Management System (NCMMS) as well as other administrative functions.

g. Maintenance of landscape irrigation systems. This must be priced as a separate line item for each building.

h. Locks, door hardware, door closers, electric strike, Security Systems DSX field devices (card readers) and associated hardware and field wiring up to the DSX computer. GSA owned systems only. This shall include the mechanical components of the secure entry points and all unscheduled maintenance on all entry doors.

i. Vehicle barrier systems and bollard systems. Note: SeaCTHS has hydraulic bollards that are used in specific security cases that must be tested weekly.

j. Dock levelers and roll-up and sliding garage doors.

k. Elevator and vertical transportation systems, including locks and key card systems

l. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

m. Complete roofing system investigations and repairs including roof anchors.

n. Maintenance, operation and repair of the U.S. flag pole, lighting and pulley system including flag raising and lowering during normal business hours according to the US Code for Flag Protocol (36 U.S.C. 173-178) Note: TUS has 1, SeaCTHS has 1, Nakamura has 2.

o. Kitchen equipment, ductwork above ceiling, grease traps with associated piping, kitchen hoods, exhaust system, fire suppression system and any fire alarm equipment relate to the kitchen. Kitchen/concessions area drains if applicable. Note: SeaCTHS has a larger café open to the public with cooking capabilities, TUS has a convenience food center with no cooking capabilities.

p. Conveying equipment, parking control equipment, and loading dock equipment..

q. Specialty lighting: Note: Courtroom lighting controls in Seattle CTHS are on a separate Lutron system. SeaCTHS lobby and courtrooms have very high ceilings that require need special equipment. Courtrooms and the rotunda in the TUS are in spaces with very high ceilings and have historical lighting fixtures, plus artwork lighting.

r. Maintenance of two water features with water treatment at SeaCTHS.

s. Maintenance of solar panels on roof of SeaCTHS.

t. TUS and SeaCTHS have detainee areas; all buildings have above standard security areas.

u. Any other work requests by tenants that fit within the identified scope elements.

C.1.2 Responsibilities The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

h. Comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.3 Exclusions Excluded from this scope are:

a. Security systems not owned by GSA (does not include mechanical components of the door, closers, keepers, hinges, etc.)

b. Telecommunication systems. All Government Furnished Equipment (including GSA switches, Routers, Workstations and peripherals)

c. Equipment owned and operated by tenant agencies.

d. Furnishings (not installed as fixtures).

e. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

f. Tenant Owned kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

g. Equipment owned by servicing public utilities.

h. Upgrade of software and software licenses for NCMMS.

i. Contractor shall exclude any major revision upgrade of software (minor revision, security patching and firmware patching shall be included as system maintenance.

j. Additional services as needed by various agencies.

k. Fitness center equipment.

l. Elevator and vertical transportation systems, including locks and key card systems.

m. All artwork in all buildings.

C.2. Definitions C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Additional Services “Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing.

The CO or their designee will issue a separate delivery order before work may proceed. Use of building staff 100% dedicated to the Scope of this Contract is not allowed unless the work is performed after the staff members regular work day.

Unless otherwise approved by the CO or their designee, additional service work shall be performed by contracted staff not assigned to any facility during the normal working day or if the work is proposed to be performed by regular facility staff it shall be performed outside of normal working hours. This is intended to prevent double labor hour billing.

C.2.4 Advanced Meters Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.2.5 Advanced Metering Systems A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.6 Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.)

and has determined the documents conform to contract requirements.

C.2.7 Architectural and Structural

“Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.8 Basic Services The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement. Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

C.2.9 Building Automation System (BAS) The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses. A System Integrator is the "BAS support vendor," or "BAS Dealer/Distributor," or a brand software company such as ,"JCI," "Siemens," "Honeywell," or a branch or independent BAS vendor.

C.2.10 GSAlink

RESERVED

C.2.11 Building Operating Plan The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.12 Commissioning A practice used to optimize and verify performance of fundamental building systems.

C.2.13 Ongoing Commissioning The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings/GSALink). GSA will from time to time evaluate the building system operation through commissioning evaluation. This evaluation by GSA does not alleviate the Contractor’s responsibility from performing their ongoing commissioning duties.

C.2.14 National Computerized Maintenance Management System (NCMMS) A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements. GSA’s National Computerized Maintenance System (NCMMS) is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

C.2.15 Consumable Parts “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly.

Consumables include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc. As an example: The Contractor is responsible for any consumables used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period (more than 4 hours per event) or due to a power loss would be treated as a reimbursable expense.

C.2.16 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this contract.

The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.17 Contracting Officer's Representative (COR) or their Designee Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO.