RFP_47PL0218R0004-Amendment_0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

10PQD

Michael Metje, Supervisory Contracting Officer

Please see the attached description.

Acquisition Management Division Services Acquisition Branch 400 15th St SW Auburn, WA 98001

47PL0218R0004

1 18

03/16/2018

02/27/2018

Description of Amendment 0002

Amendment Number: 0002 Solicitation Number: 47PL0218R0004 Project: Operations and Maintenance Services Locations: SEACTHS, NAKAMURA AND TUS

The purpose of amendment number 0002 of solicitation 47PL0218R0004 is to publish answers to questions GSA received from interested Offerors

Answers to questions GSA received from interested Offerors

Delta Building Services

1. Next Re-Certification date of the ROOF Anchors in all buildings?

Nakamura: September 2018 SEACTHS: Mar 2018 TUS: Mar 2018

2. Are there Roof Anchors at the Tacoma Site?

Yes

3. Do these three buildings require a monthly load test on the generators to be performed by an outside contractor Annual load test on the generators at all three sites is required

4. Is the Contractor responsible for servicing the LUTRON lighting?

Refer to PWS Section C.35.4. Yes for SEACTHS.

5. Several Agencies work 24/7/365. What is the O&M contractor’s responsibility for after hours?

Response to emergency/safety service calls or as directed by the COR per the requirements of the contract.

6. Is Fuel purchased by the Government?

Refer to PWS Section C.35.2 for how much fuel the contractor is expected to supply.

7. Is the contractor responsible for the maintenance of the Lilly Pond and the KOI pond?

There is NO KOI pond. The Contractor is responsible for ALL the water features including water treatment and maintenance. Presently, the upper exterior pond at SEACTHS has a leak and is out of service. The cost for repair belongs to the Government.

Sno Valley

1. When was the last Eddy Current testing done?

SEACTHS: April 2017 Nakamura: April 2017 TUS: April 2017

2. When were the last stop open and inspect done for chillers?

Chiller PM is performed annually where tubes are brushed, oil samples are taken, and filters changed.

ACEPEX

1. Please clarify contractor responsibilities during the different days and shifts of the week.

C.21.2 Extended Operating Hours lists several servers in each of the three buildings that have 24/7/365 operations. Attachment J-04 for the Seattle US Courthouse states “NORMAL BUILDING OPERATING HOURS: 7:00 AM to 5:00 PM (Opening and Closing of Building) CORE BUILDING OPERATING HOURS 6:00 AM to 6:00 PM(Contractors Coverage Hours)” similar but not necessarily identical statements are made for the other two buildings. However, no mention is made in these statements of weekends or Federal holidays, implying 365 days per year. It was stated at the site visit that the contractor awarded must have a subcontractor onboard to respond all BAS control problems 24/7, however we have been unable to find an explicit statement in the RFP to support this. Please clarify contractor responsibilities outside of 6:00 AM to 6:00 PM Mondays through Fridays except federal holidays. Must personnel be on site during those hours? What emergencies must have a response during those hours?

Response to emergency/safety service calls or as directed by the COR per the requirements of the contract. In addition, the on-site staffing is not required outside of the contractor coverage hours unless there is an emergency. Refer to PWS Sections C.2.22 for definition of emergency.

2. Please provide either the gross square feet or the net square feet for each building.

GSF for SEACTHS: 679,979 GSF for Nakamura: 198,005 GSF for TUS: 187,094

3. It appears that this contract falls under EO 13706 but please confirm.

Refer to RFP Section I

4. Tacoma is in Pierce County. May we please have the wage determination for Pierce County? Refer to Section J - Attachment 04

5. Are there any contractor-designated parking spaces provided at any of the three buildings?

Refer to Q&A on Amendment 0001

6. SOW (Statement of Work) C.2.27 states that "Thanksgiving is always the 3rd Thursday of November," but would you please confirm that the Government means the "4th Thursday of November"?

4th Thursday of November is correct

7. PWS C.10 states, in part, "For facilities where the GSA provides a NCMMS, the government-provided NCMMS is the required format for providing inventory data." Would the government please confirm whether or not the it provides the NCMMS for any or all of the three locations to be serviced under the proposed contract? Please clarify.

Refer to Q&A on Amendment 0001. NCMMS is available at all 3 site locations and is the government's system of record.

8. In regard to asbestos, Exhibit J.4 says "No" for the Seattle and Tacoma Union Station Courthouses, although there is also a comment to "see note." For the Nakamura Courthouse, the answer is "Yes -- see summary" and also includes a comment to "see note." Where are the referenced notes and summary located? Please clarify.

Refer to PWS C.41.15

9. Please clarify the following questions in regard to the Troutdale Warehouse (C.21.2):

a. With which of the three courthouses is the warehouse affiliated?

b. What is the location/address of the warehouse?

c. What are the core contractor working hours for the warehouse?

d. What is the size of the warehouse?

As discussed at the Pre-Proposal Conference, please disregard Troutdale Warehouse

10. K.1 directs offerors to uscontractorregistration.com . This is a 3rd party, for profit registrar not associated or affiliated with the government in any way. Registration in SAM, including completion of ORCA, can be accomplished by the registrant at sam.gov at no additional cost.

Please clarify.

The Government has no control over your why you are being directed to the website other than https://www.sam.gov/portal/public/SAM/ .

11. Does the Times New Roman, Font Size 12 requirement specified at L.1 also apply to headers, footers, graphs, tables, and charts? Please confirm.

Using a font or font size other than Times New Roman Font Size 12 for First Set of Volume III including headers, footers, graphs, tables, charts and page numbers will render your proposal non-responsive.

12. In Attachment 11, the instructions for responding to Question 1 refer to JFB and FOB sites. Would the government please confirm they want us to respond in regard to the SEACTHS, Nakamura, and TUS buildings under the proposed solicitation?

Use “RFP_Section J - Attachment 11 (Updated V.1)” under Amendment 0001 Attachments http://uscontractorregistration.com/ http://sam.gov/ https://www.sam.gov/portal/public/SAM/

13. Attachment 12 refers to "8 inch x 11 inch" paper. Would the government please confirm they are referring to 8.5" x 11" paper?

8.5" x 11" is correct.

14. Attachment 15 states, in part, "Vendors are reminded that this Contractor-Supplied Experience Questionnaire (Attachment 15) is used by the Government to evaluate whether or not the Vendors have recent and relevant experiences. This form shall not be confused with Past Performance Questionnaire form (Attachment 15)." Would the government please confirm that the Past Performance Questionnaire referenced is Attachment 14?

Past Performance Questionnaire form (Attachment 14) is correct.

WWC

1. What is the current annual value of the contract?

Refer to amendment 0001

2. Can you provide a current seniority list for personnel?

GSA will not be providing this information. GSA has no authority to release the incumbent contractor’s personnel information.

3. Please provide a list of current subcontractors being used?

GSA will not be providing this information. This is an area that must be developed by all Offerors interested in submitting their proposals in response to this RFP. All interested Offerors must read and understand the RFP its entirety.

4. Is there any on site staffing requirements for the buildings? (O&M, Grounds, Custodial)?

This is an area where Offerors must propose to the Government as part of their technical evaluation for acceptability. This is a performance-based service contract and the success of the contract depends on the satisfaction of the requirements that are stated in terms of desired results with associated quality standards.

5. Has the scope of the new contract changed significantly over the existing one?

All interested Offerors must read and understand the current RFP in its entirety. All interested Offerors are reminded to focus on the current RFP in an effort to prepare the most successful proposal rather than diverting their focus to what change(s) has(have) been made over the existing one.

6. Please provide the square footage for each building.

GSF for SEACTHS: 679,979 GSF for Nakamura: 198,005 GSF for TUS: 187,094

7. Are there any incumbent employees currently performing? If yes, how many?

GSA will not be providing this information. GSA has no authority to release the incumbent contractor’s personnel information.

8. What is the make, model, serial number and size of the generators?

The Offerors were provided an opportunity to obtain this information via scheduled site visit held on March 8, 2018.

9. What is the make, model, and serial number for the chillers? What is the tube count?

The Offerors were provided an opportunity to obtain this information via scheduled site visit held on March 8, 2018.

LB&B

1. Just to clarify, the only difference between the first set and second set of Volume III is the fact that in the second set, we should identify our company, but the information is the same?

Should they also be sent in the same email or in separate email submissions?

The First Set shall not contain any identifying information of the Offeror. The Second Set shall contain same information as the First Set but with the Offeror’s identifying information.

The entire proposal package should be directed to the Contract Specialist and Contracting Officer on the RFP.

2. Should the projects for Attachment 14 and Attachment 15 be the same projects?

The Government has no requirement that Attachments 14 and 15 should include the same projects. Attachment 14 is used to evaluate the Offeror’s past performance and Attachment 15 is used to determine whether or not the Offeror has recent and relevant experiences.

3. Is the NCMMS system currently up and operating for PM and Service Calls or is this something the incoming contractors will have to setup?

NCMMS is currently up and running for Service Calls and PMs.

4. What is the maximum limit on repairs for each location? How is this tracked?

Refer to the PWS Section C for maximum limit on repairs for each location. The Offeror should track the repairs on its own record and via monthly reports submitted to GSA.

5. Can you provide a current list of all subcontractors used at each facility for chillers, boilers, eddy current testing, BAS, electrical and infrared testing, fire and sprinkler system testing, roof anchor testing and generators maintenance?

GSA will not be providing this information. GSA has no authority to release the incumbent contractor’s subcontractor information.

6. Are there coupon racks currently being used on the water systems in the various buildings?

Yes

7. Is the Energy and Water Efficiency Plan currently being used and if so, will this data be available to the incoming contractor so they can meet this requirement.

Yes, refer to Section J - Exhibit J.10. The data will be available to the awardee.

8. Is the requirement to operate and staff the administrative function of the NCMMS during normal building hours from 7:00 am to 5:00 pm?

Adhere to the contractor coverage hours from 6:00 am to 6:00 pm as stated on the Building Information Sheet Section J - Exhibit J.04. Region 10 has a call center that all services call are pointed. Administrative function is the utilization of the NCMMS tool and its input of work conducted.

9. When was the last time the five-year test was done on the fire extinguishers in each building?

Refer to the Building Information Sheet Section J-Exhibit J.04

10. Is a radon mitigation program needed at any of these locations?

No

11. Is there a detailed inventory of each piece of equipment in each of the buildings?

Refer to Section J- Exhibit J.15. There is an inventory list but not everything is detailed.

12. During the weekend activities at TUS, is the contractor expected to be onsite during these events? If so, will the contractor be reimbursed for hours worked during these time period.

No.

13. How many hours will be required to support elevator testing after hours? Is this cost reimbursable under this contract?

Varies. The Contractor will be reimbursed for escorting services performed during the after hours, which requires a prior COR approval.

14. Are the Air Emissions records current and up to date?

No air emission reporting is required

SIGMASIX

1. Do employees with current government security clearances and CAC cards need to submit anything for security access to the GSA buildings?

Answer: YES, all applicants will need to submit security paperwork. If they are currently working on a GSA contract then their adjudication will be reciprocated. If they have security clearances with other agencies or the DOD(CAC) then they will need to complete the entire process, including an eQIP invite & enrollment at a credential center.

2. Does the testing equipment used on electrical switchgear need to meet the calibration requirements of NETA, i.e. calibrated within 12 months and traceable back to the National Institute of Standards and Technology (NIST)?

YES! That’s why we have the language in our Contracts to meet NETA standards and requirements.

3. Section H.15.3.16 of the RFP states that technicians testing the electrical switchgear must be a NETA Level III or IV. NETA allows Level III and IV technicians to directly oversee the work of a Level I or II. Is this acceptable, or do all technicians need to be Level III and IV to work in the building?

Follow NETA standards

4. The inventory list for the courthouses does not include panelboards in the electrical rooms throughout the building. Should panelboards be included in the scope for annual infrared scanning?

Refer to PWS Section C.35.7

5. What is meant by low, medium, and high voltage on the inventory list? (For example, medium voltage switchboards are listed on the inventory, but there were no switchboards over 1000V in any of the courthouses during the site walk) According to the GSA 5850 document where the terms came from low voltage is up to 600 volts and medium voltage is 600 to 15,000 volts.

EML

1. Reference PWS Section C.1.1 Services : Under “Services Included in the Scope” item “k” it says “Elevator and vertical transportation systems, including locks and key card systems”.

However, under C.1.3 Exclusions, item “l” it states: “Elevator and vertical transportation systems, including locks and key card systems.” Please confirm that the contractor’s responsibilities with regards to the elevators are only those listed in Section C.39.8 and that we are not responsible for the recurring preventive maintenance of the elevators.

The contractor shall provide assistance in performing elevator testing by being responsible for maintaining lighting, electrical equipment not directly part of elevator systems, and HVAC systems associated with elevator machine rooms and systems, and escorting the elevator subcontractor(s) when necessary . Recurring elevator PM for SeaCTHS and Nakamura will be provided by Fujitec America and TUS will be provided by Thyssenkrupp.

2. Regarding Volume III Technical Evaluation Factors – Do cover letters, table of contents and title pages (redacted to remove names of contractors or any identifying information) count towards the page counts in any way?

No

3. Volume III, Factor 3: Switchgear Subcontractor Selection Questionnaire: Please confirm that we are to only submit a completed Attachment 13 for the Switchgear Testing Company we chose for this contract.

Yes

4. Volume III, Factor 3: Switchgear Subcontractor Selection Questionnaire: If we are to submit more than just the Attachment 13, i.e. a narrative, please describe what type of narrative you are requesting and if there is a page limitation.

Refer to Section M.2.1.3. No page limitation.

5. Building Information Sheets: Please provide the square footage for each building. We cannot locate this information within the building information sheets.

GSF for SEACTHS: 679,979 GSF for Nakamura: 198,005 GSF for TUS: 187,094

6. Ref J. Attachment 6 - Instructions state: “Please round to the nearest dollar. Do not use cents.”, however table indicates %. Do you want to see G&A in $ or % in this table?

Refer to updated Attachment 06 in Amendment 0001 Attachments Winzip File

7. Ref J. Attachment 7 – Does the Govt want to see direct cost only in this table or should indirect costs (i.e. overhead, g&a, fee, etc.) be included in this table as well?

Direct cost only. Indirect costs, however, should be reflected in the monthly/annual pricing in Attachment 05.

8. Ref J. Attachment 7 – The performance period unit quantities are shown in this table (i.e. 7, 12). Does the Govt want the annual cost broken down by these quantities or do you want to see the total annual cost for these services in this table?

Annual cost

9. Ref J. Attachment 8 – Will Additional Services be part of the overall evaluated contract price or only for a determination of “fair and reasonableness”?

Fair and reasonableness

10. Ref J. Attachment 9 – Does the Govt want to see direct cost only in this table or should indirect costs (i.e. overhead, g&a, fee, etc.) be included in this table as well?

Direct cost only. Indirect costs, however, should be reflected in the monthly/annual pricing in Attachment 05.

LTS

1. Can each buildings support generator load testing or will a load bank be required?

Load Bank is required.

2. Is eddy current testing required on the chillers?

Yes

3. Do any of the building water systems use coupon racks? If so, will they be maintained under this contract?

Yes, and must be maintained by the O&M contractor.

4. Is the government or the contractor responsible for BAS system and Maximo software upgrades?

The Government is responsible Maximo software. Refer to PWS C.35.4 for BAS software upgrades responsibilities.

5. Will one badge allow access to all three facilities and is there a cost to the contractor for this badging?

One badge allows access to all three facilities; however, as stated in Section J - Exhibit J.04, in addition to OPM HSPD-12 clearance information, the U.S. Marshals Service (USMS) requires personal background information be submitted to the USMS for review for all Contractors working in the US Courthouse(s). No cost to the contractor.

6. Can historical workload data be provided on routine, urgent, and emergency work orders at each building?

This information may be provided to the awardee.

7. Will each building have a separate Building Manager/COR or will one government representative manage the entire project.

Each building will have a separate Building Manager/COR

8. Volume IV Past Performance: This section appears to force contractors to rely upon the government POCs and their ability/willingness to follow your bidding instructions for submission of a qualified proposal. A contractor should only be held responsible for requesting PPQs and should not be penalized for a lack of follow-through by other government personnel.

This is the entire reason for development of the CPARs/PPIRs system and many government POCs refuse to fill out PPQs citing the CPARs database. Will the government consider accepting CPARs or recent completed PPQs?

Refer to the purpose of PPQ stated on Section J - Attachment 14

Urban Services Group

1. C.1.1.g. We could not identify a line item in the pricing attachments to price landscape irrigation maintenance separately for each building. Please clarify. Also, please provide the number of sprinkler heads the landscape irrigation system has at each building; and the number of annual repairs to each system over the last 2 years.

Irrigation systems are not part of this contract.

2. C.1.1.i. Vehicle barrier systems and bollard systems. Note: SeaCTHS has hydraulic bollards that are used in specific security cases that must be tested weekly. Please provide the Make/Model # and quantity of Hydraulic barriers?

The Offerors were provided an opportunity to obtain this information via scheduled site visit held on March 8, 2018.

3. C.8.1. Can the Project Manager and Onsite Supervisor be the same person?

This is an area where Offerors must propose to the Government as part of their technical evaluation for acceptability. This is a performance-based service contract and the success of the contract depends on the satisfaction of the requirements that are stated in terms of desired results with associated quality standards. (MK)

4. C.8.4. Is the NCMMS fully functional(Service Calls, PM’s, reports?) If not, which functions remain to be implemented?

All functions are functional and have been implemented.

5. C.8.5. Does each building have its own NCMMS?

Refer to Amendment 0001 Q&A. (MK)

6. C.21.2 Is the Contractor required to provide onsite staffing during extended operating hours? If so, in what building/location and over what period of time. What about the Troutdale Warehouse, are extended staffing hours required at this location, and if so, what are they?

The Contractor is required to provide onsite staffing during the contractor coverage hours as described in Section J - Exhibit J.04. As discussed at the Pre-Proposal Conference, the Offeror shall ignore Troutdale Warehouse.

7. C.35.2. During the pre-proposal conference the GSA representative discussed Region 10’s desire to migrate from the standard GSA PM guides to the manufacturer’s frequencies and instructions, and that there was a lot of clean-up to be done in implementing the manufacturer’s instructions in the NCMMS. C.35.2 of the SOW requires that we use the most stringent of the GSA Guides, manufacturer’s recommendations, etc. Invariably, the GSA PM Guides are the most stringent, which brings us full circle to pricing and execution based on the GSA PM Guides. Recommend the GSA revise the SOW language to eliminate reference to the most stringent.

The Contractor shall adhere to the most stringent PM standards. No exceptions.

8. Please confirm that the Contractor must have on its staff a person with a BAS operator level technical expertise and building specific knowledge of the BAS. If so, is the Contactor required to have a staff person at each building with this expertise or can one person with the BAS knowledge of all buildings fill this requirement?

This is an area where Offerors must propose to the Government as part of their technical evaluation for acceptability. This is a performance-based service contract and the success of the contract depends on the satisfaction of the requirements that are stated in terms of desired results with associated quality standards.

9. C.41.5. Do the diesel fuel storage tanks require cleaning? If so, what was the date of the last cleaning?

The Contractor shall adhere to the requirements under PWS Section C.41.5

10. C.41.17.2 versus SEACTHS Building Information Sheet, Para 8. The listing of July 2020 for pressure vessel inspection would indicate that the GSA has implemented a schedule other than annually for inspection of these items. Please clarify the schedule for inspecting boilers and unfired pressure vessels.

There appears to be a typographical error in the Building Information Sheet. It is required annually and it was last tested in July 2017.

11. Para 13.5.1 of the NFPA 25 Standard requires Inspection and Testing of Sprinkler Pressure Reducing Valves and paragraph 13.5.1.2 requires a full flow test on each valve at 5-year intervals. Has this full flow test ever been conducted at the Seattle and Tacoma facilities? If so, what was the date of the last test? If not, will this test be required under the new contract? If yes do you want it performed in the base 7 months of the contract?

Unknown; however, this data will be provided to the Awardee.

12. Para 14.2.1 of the NFPA 25 Standard requires an inspection of piping and branch line conditions every 5 years by opening a flushing connection at the end of one main and by removing a sprinkler toward the end of one branch line for the purpose of inspecting for the presence of foreign organic and inorganic material. Has this internal inspection ever been conducted at the Seattle and Tacoma facilities? If so, what was the date of the last inspection? If not, will this inspection be required under the new contract? If yes do you want it performed in the base 7 months of the contract?

Unknown; however, this data will be provided to the Awardee.

13. C.40.5 Repair Shared liability – can the cost of a repair include a mark-up for the Contractor’s overhead and profit? Or marked up by the Standard Coefficient?

Yes, however, the markup for G&A and profit shall not be added to the Contractor’s shared liability portion and the contractor’s fully burdened (additional services) hourly labor rates.

The Contractors are reminded that the proposed pre-priced additional services hourly labor rate must be a fully loaded rate where G&A and Profit cannot be applied. G&A and Profit can only be applied towards parts, materials, and subcontractor proposal price.

14. C.42.8. What is the capacity of the portable fire extinguishers in SEACTH and TUS, e.g., 6 lb, 10 lb, etc.?

The Offerors were provided an opportunity to obtain this information via scheduled site visit held on March 8, 2018.

15. C.41.11. How many roof anchors are at SEACHTS and how many are at NAKAMURA?

Please provide the Make/Model #?

The Offerors were provided an opportunity to obtain this information via scheduled site visit held on March 8, 2018.

16. C.42.11. How many gallons of diesel fuel are consumed per generator per year in tests?

It varies. Refer to PWS Section C.35.2

17. C.42.11. Is the building load in each building sufficient to meet the requirement of NFPA 110 to avoid annual load bank testing? If not, Is an annual load bank required to exercise the generator at each building? If so, is there one at each building?

An annual load bank required is required to exercise each generator located at each building.

18. H.15.3.1 Qualifications of Fire Alarm System Technician. Since the contractor is required to be able to operate the Fire Alarm system, if trained by our Fire subcontractor will the Contractor’s Operating Engineers be able to reset the Fire Alarm panel for minor trouble calls?

Yes, that is correct. The qualification requirements are to work on and repair equipment not just to operate it.

Will be able to disable any alarms when a subcontractor performs work and requires a temporary disabling of certain alarms?

The Government takes fire and life safety extremely seriously. Receiving Training from the Fire Alarm System subcontractor will not be sufficient for this requirement. Fire Alarm System Technician must be certified by the National Institute for Certification in Engineering Technologies (NICET) and possess at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Fire Alarm Systems.

19. H.15.3.2. Qualifications of Water-Based Fire Suppression System Technicians. Since the contractor is required to be able to operate the Fire Pumps, if trained by a NICET level 2 technician, will the Contractor’s Operating Engineers be allowed to perform the weekly/monthly fire pump test /inspections? If trained, will Contractor’s Operating Engineers be allowed to inspect all fire suppression weekly and monthly inspections such as dry pipe/pre-action/deluge system inspections, valves, gauges, etc.?

The Government takes fire and life safety extremely seriously. Receiving Training from a NICET level 2 technician will not be sufficient for this requirement. Technicians performing contract work involving the inspection, testing, and preventive maintenance or repair of water-based fire suppression systems must be certified by the National Institute for Certification in Engineering Technologies (NICET) and possess at least a NICET Level 2 (Associate Engineering Technician) in Fire Protection Engineering Technology, Inspection, and Testing of Water-Based Systems.

20. H.15.3.12 Qualification of Emergency and Standby Power System Technicians. Since the contractor is required to be able to operate the generators, if trained by the manufacturer’s representative, will the Contractors Operating Engineers be allowed to perform the monthly generator test/run?

Yes

21. H.15.3.14 Qualifications of HVAC Technicians. In order to account for the potential costs of training, do all HVAC Mechanics on the current contractors’ staffs qualify under this requirement?

GSA will not be providing this information. GSA has no authority to release the incumbent contractor’s personnel information.

The answers to questions 18, 19, 20, 21 are particularly relevant in order to save the Gov’t thousands of dollars over the life of the contract.

22. Exhibit J.4, Building Information Sheets, Anniversary Dates of Last Testing of Major Maintenance Items. According to the NETA Maintenance and Test Specification, infrared testing is required annually on many items of the electrical distribution system, including building switchgear (as designated as trip-test in the solicitation). For SEACTHS and NAKAMURA the Eddy Current Testing & Infrared Testing line indicates testing in March 2020. That would indicate that the infrared testing is due in 2020. It would appear that the GSA is requiring infrared testing to be conducted every 3-years in conjunction with 3-year electrical testing of switchgear items. Is infrared testing due in accordance with NETA MTS or is it only required every 3 years?

Adhere to NETA standards. There appears to be a typographical error in the Building Information Sheet.

23. Attachment 7. The separate line for annual infrared would suggest that infrared is in lieu of the other annual operations required by the NETA Maintenance and Test Specification for electrical distribution system equipment items. Please clarify whether all annual operations, including infrared, required by the NETA MTS are to be priced in this line item. If the line is reserved for infrared only, are the other NETA MTS annual operations required?

Adhere to the pricing sheet (Attachment 7) as instructed.

24. Do the boilers in SEACTHS provide heating for environmental conditioning? If not, what is the purpose of the boilers? If environmental heating, what months are included in the heating season?

Yes, the boilers provide heating.

25. In TUS, do the boilers operate all year? If not, what months are in the heating season?

No, fall and winter months as necessary to maintain building temperature standards

26. Do the chillers in each building operate all year? If not, what months are they operating?

No, fall and winter months as necessary to maintain building temperature standards

27. Please provide the gross square footage of each building.

GSF for SEACTHS: 679,979

GSF for Nakamura: 198,005 GSF for TUS: 187,094

28. In which building in the project office currently located?

There is an office space in the basement of every building for the O&M Contractor.

29. Please provide the current monthly or annual value of the contract at each building?

Refer to amendment 0001

30. Please clarify if the Contractor or GSA is responsible for fire alarm monitoring, and/or the cost of the dedicated telephone line?

GSA has a contract with Simplex Grinnell for fire alarm monitoring services. The Contractor is not responsible for this cost.

31. Note: SeaCTHS has a separate Lutron lighting control system for its courtrooms. Please provide the Model # of the Lutron system?

The Offerors were provided an opportunity to obtain this information via scheduled site visit held on March 8, 2018.

32. C.1.1.s. Maintenance of solar panels on roof of SeaCTHS. Please provide the Make/Model # and quantity of solar panels?

The Offerors were provided an opportunity to obtain this information via scheduled site visit held on March 8, 2018.

33. C.1.1.o Note: SeaCTHS has a larger café open to the public with cooking capabilities. Is this café operated by an outside vendor? If so what are the vendors responsibilities for maintaining their equipment? Is there a Kitchen Hood Ansul system in place? If yes who is responsible for testing/inspection, the vendor or the contractor? If the contractor, please provide the Name of the Ansul system? Also provide the length of the duct run? We cannot get accurate pricing from a subcontractor without some idea of the length of the run.

Refer to O&M Contractor’s responsibilities in PWS.

34. H.15.3.16 Qualifications of Electrical Technicians It would appear that the only way a company can meet the qualification requirements is for the testing technicians to hold a level 3 or a level 4 certification. The only way to obtain either of these certifications is through NETA (as recognized by the GSA since both cited websites go to the NETA website). After due diligence, there is no certification company in existence independent of NETA. NETA will only certify technicians for NETA Member companies.

Therefore, the offeror is forced to subcontract only with a NETA member company to provide electrical testing. This streaming negates the qualifications of many nationally recognized specialty companies providing electrical testing services exclusively for the commercial and public building environment, and has been consistently condemned by GAO as prejudicial to competition. Recommend the GSA modify this overly restrictive requirement. For instance, the GSA might achieve confidence in the quality of electrical testing by specifying that the testing technicians meet or exceed the training and experience requirements stated for level 3 and 4, rather than insisting on the formal certification. As currently written, the H.15.3.16 requirement would not allow testing by a degreed electrical engineer with over 20 years of experience. It would also prevent the offeror from subcontracting with the specialty contractor performing the latest 3-year testing. Further, recommend that the entry for "NETA Certification" be removed from the Attachment 13 form.

Refer to “RFP_Section J - Attachment 13 (Updated V.1)” under Amendment 0001 Attachments.

GSA Region 10 technical team has determined that the Government cannot assume the risk of accepting standards other than NETA as described in H.15.3.16.

From Amendment 1 Answers:

35. Q11. US Courthouse has 14 UPS systems manufactured by ELESCO. Please provide the Make/Model # of the UPS systems and the number of batteries associated with each system?

The offerors were provided an opportunity to view the UPS systems in the electrical closets.

Only two vendors elected to visit the electrical closets where the UPS reside.

36. Q12. When is the KMC BAS going to be upgraded to Tridium N4 Platform?

Unknown, it is currently in process.

From Equipment Lists:

Seattle Courthouse E-56-Dimmer and Control, Stage and General Lighting (Triatek General Lighting) 26 E-56 Dimmer and Control, Stage and General Lighting (Courtrooms Siemens) 37 Question: Are these occupancy sensors?

No

L-3 Lighting, Special Feature (Courtrooms, Garage/Lobby areas) 2058 L-3 Lighting, Special Feature Interior 491 L-3 Lighting, Special Feature Interior (front lobby is 102: 72 induction) 102 L-4 Lighting, Outside 148 Question: What types of bulbs are these?

Unknown as there are various types of bulbs are being used.

R-4 Central Chilled Water Package Unit 25 tons and under 10 Question: Are these drinking fountains?

Unknown as there are various types of bulbs are being used.

Tacoma Station E-56 Dimmer and Control, Stage and General Lighting 14 Question: Are these occupancy sensors?

No, they are lighting dimmer switches and should not be included as a maintenance item because they are sealed units and require no maintenance.

L-3 Lighting, Special Feature 3462 Question: What types of bulbs are these? Do any of the buildin

Unknown as there are various types of bulbs are being used.

TSS

1. It was noticed during the walkthrough at the Nakamura Courthouse that the emergency generator oil and fuel filters were service dated 9/5/16 and the batteries were dated 9/15/14. Is the emergency generator service requirement or standard different at this building than at other buildings that are part of this contract?

All emergency generator service requirement standards are same for all three locations.

2. It was noticed during the walkthrough at the Nakamura Courthouse that the water loop coupon racks maintenance record tag was last service dated 7/29/15 and the valves were in the closed position preventing water from accessing the coupons. Is the water treatment standard different at this building than other buildings that are part of this contract?

All water treatment standards are same for all three locations.

3. It was noticed during the walkthrough at the Nakamura Courthouse that switchgear was not labeled with current test dates. Is the switchgear testing requirement or standard different at this building than at other buildings that are part of this Contract?

All switchgear testing standards are same for all three locations.

4. It was mentioned during the pre-proposal conference that vendors who have had past performance questionnaires (attachment 14) submitted recently for other bids, may reuse those same questionnaires so that their customer does not have to resubmit. How would a vendor go about submitting those forms so that their proposal is not interpreted as being incomplete?

The Offerors, who received a confirmation from their customers that they had recently submitted a completed past performance questionnaire (PPQ or Attachment 14) to GSA in connection with other recent RFP in the last six month, may choose to include a statement in their Volume IV to inform GSA to reuse the same PPQ that was submitted by their customers. In addition, not including a PPQ in the proposal will not be interpreted as being incomplete because the PPQ is not mandatory but highly encouraged.

5. Section C.1.1.i states the SeaCTHS has hydraulic bollards that are used in specific security cases that must be tested weekly. Is this a special requirement found in the O&M manual or a GSA requirement? Do the Bollards at Nakamura have any “Special” testing requirements not outlined in an O&M manual that contractor must follow?

The bollards at both the SeaCTHS and Nakamura have "special GSA requirements" to exercise them weekly. Since the bollards are currently not used on a daily basis, the Courts require that they are exercised regularly to insure that they will function in "heightened security" situations and placed in service at a moments notice. In short, the security bollards at both the USCH and the Nakamura CH will be exercised once a week and logged.

6. Section C.9.1 Notes states “all three buildings in this contract need new Building Operating Plans.” In the Preproposal meeting SME stated that we will be given the current plans to revise. Will Contractor need to revise the current plans or provide brand new plans for each building?

The Awardee will be provided a “sample” Building Operating Plan to write and provide new “acceptable” plan for each building.

CHEM AQUA

I was at the walkthrough for Seattle Courthouse last week and would like to ask a question about the indoor/outdoor water fountains. I saw they were on the bid which is new for us as we have never touched those water features. I’m just trying to figure out what the expectation is for the water treatment on those two water features? What is being done now and what is required from us to maintain?

Below is the description in the O&M Spec Document (Section C.36.1)

Any more info you have regarding this would be greatly appreciated so we can quote accurately.

Provide water treatment as stated under PWS Section C.36.1.