DB SOW Phase I Solicitation 8_3_20 .pdf

Design-Build (DB) Statement of Work

(SOW)

Design-Build Delivery Method

VERSION 1.0 (07/15/2020)

U.S. General Services Administration Public Buildings Service

DBB Contract Statement of Work, Version 1.0 Pacific Highway Envelope Project Solicitation Number:

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: Pac Highway Envelope Restoration Project

Number: TBD

Region: 10 Building Name: PAC HIGHWAY AUTO BUS & CARGO BUILDING ST

(WA0120BN)

Building Address: BLAINE, WA 98230-9242

TABLE OF CONTENTS

1 PROJECT DESCRIPTION 1

1.1 Project Goals and Objectives 2

1.2 Project Delivery Approach 2

1.3 Reference Materials and Standards 3

2 GENERAL REQUIREMENTS 4

2.1 Project Milestones Schedule 4

2.2 Performance Objectives 4

2.2.1 Standards and Criteria Documents 4

2.2.1.1 Applicability 4

2.2.1.2 Document List 4

2.3 Project Management Responsibilities 5

2.3.1 Communications Plan 5

2.3.2 Detailed Project Schedule 6

2.3.3 Project Progress Meetings/Presentations 6

2.3.4 Meeting Agendas, Attendance, Minutes, and Correspondence 7

2.3.5 Design Quality Assurance 7

2.3.5.1 Owner’s Review 7

2.3.5.2 Codes and Standards Review 7

2.3.5.3 Constructability Review 7

2.3.6 Design Review Procedures 8

2.3.7 Electronic Project Management System 8

2.4 Electronic/Print Media 8

2.4.1 (CAD) Standards 8

2.4.2 Other Electronic Documents 9

2.4.3 Plans and Specifications 9

2.5 Personnel Security Requirements 9

2.6 Document Security 9

2.7 Record Keeping 9

3 SCOPE OF SERVICES 9

3.1 Design Stage 10

3.1.1 Design Development (DD) Phase 10

3.1.1.1 Coordination 10

3.1.1.2 Construction Work Sequence Planning 10

3.1.1.3 DD (65% Design) Submission 10

3.1.1.4 DD Reviews 10

3.1.2 Construction Documents (CD) Phase 10

3.1.2.1 CD Phase Commissioning 11

3.1.2.2 CD Coordination 11

3.1.2.3 In-Progress CD Reviews 12

3.1.2.4 Final CD (100% Design) Submissions 12

3.2 Construction Stage 12

3.2.1 Construction Start Coordination 12

3.2.1.1 Pre-Construction Conference 12

3.2.1.2 Construction Progress Photographs 12

3.2.2 Construction Administration 13

3.2.2.1 Payment Requests 14

3.2.3 Construction Delivery Phase Testing and Inspections 14

3.2.3.1 Construction Delivery Phase Commissioning Plan Updates 14

3.2.3.2 Commissioning Schedule 15

3.2.3.3 Construction Delivery Phase Testing and Inspection Coordination 15

3.2.3.4 Construction Checklists 15

3.2.3.5 Testing and Inspection Documentation 15

3.2.4 Turnover Process 15

3.2.4.1 Substantial Completion 15

3.2.4.2 Punch-List 15

3.2.4.3 Operation and Maintenance (O&M) Manuals Submittals 15

3.2.4.4 Warranties, Guarantees and Certificates 15

3.2.4.5 Final As-Built Drawings and Specifications 16

3.2.4.6 Material Samples, Attic Stock and Spare Parts 16

3.2.4.7 Preparation for Occupancy 16

3.3 Closeout Stage 16

3.3.1 Final Record Documents 16

3.3.2 GSA CAD Library Coordination 16

3.3.3 Final Project Photographs 16

3.3.4 Contract Closeout 16

4 ADMINISTRATION 17

4.1 Travel 17

4.2 Reproduction and Delivery 17

5 ATTACHMENTS 17

5.1 ATTACHMENT 1 – Project Development Study 17

5.2 ATTACHMENT 2 – Personal Security and Access Requirements 17 DBB Contract Statement of Work, Version 1.0 Pacific Highway Envelope Project Solicitation Number:

5.3 ATTACHMENT 3 – Division 1 Specifications 17

ATTACHMENT 2 18

ATTACHMENT 3 21

1 PROJECT DESCRIPTION

The General Services Administration (GSA) intends to award a firm fixed-price Design-Build contract for envelope and roof restoration of the Pacific Highway Land Port of Entry in Blaine, WA. The design-build scope of work includes all labor and materials required to provide design, engineering, construction, and other related services necessary to perform exterior restoration as identified in the 2016 project development study and in accordance with GSA goals and objectives in compliance with all applicable codes.

The Pacific Highway (Hwy) Land Port of Entry (LPOE), located in Blaine WA, sits on an

11.8 acre site and consists of two buildings – the Auto/Bus and the Commercial/Warehouse buildings.

The Port, which was expanded and renovated in 1999, is the main commercial port of entry between the

State of Washington and British Columbia, Canada, and is operated by US Customs and Border

Protection (CBP). The LPOE facilities house several different Federal agencies responsible for protecting the border and facilitating border crossings. The LPOE operates 24/7/365.

The Auto/Bus building is a single-story automotive and bus processing building with 30,418 gross square feet (GSF). The Commercial/Warehouse building is a three-story commercial inspection and administration/head-house building, with an attached single- story Warehouse wing/building. The

Commercial/head-house building and the Warehouse were originally constructed as separate buildings in

1999; however, a subsequent project, completed in approximately 2005, connected the two structures via a multi-story breezeway. The Commercial/Head-house building totals 67,013 GSF, and the Warehouse is estimated at 19,700 GSF.

The building is in need of exterior restoration and a new roof. Very soon after completion of the Port the facade began exhibiting issues involving water infiltration, air leakage, moisture control issues, mold and overall poor performance.. Specific areas of work identified are:

1. Completely redesigning, removing and installing a new exterior envelope

2. Roof replacement

3. Rebalancing the existing HVAC to match the new exterior enclosure

The proposed project is required to replace the failed exterior façade, to stop water intrusion into the building, provide both tenants and the general public with a comfortable, safe and dignified environment and to enable the Government to realize savings in energy and maintenance costs.

Although the buildings do not qualify as historically protected the project is subject to the GSA Design

Excellence program and standards.

In meeting the challenges associated with the stewardship of federal resources, GSA’s performance standard is Design Excellence—buildings that express the vision, leadership, and commitment of the government to serving the public and the values of the nation. More specifically, Design Excellence in the Public Buildings Service means:

● Providing best value to our customer agencies and the American taxpayer.

● Developing safe, productive, and attractive workplaces.

● Operating efficiently and effectively—keeping projects on time and on budget.

● Ensuring that projects respond positively to national urban and environmental policies.

● Selecting America’s best designers and artists to create facilities that ultimately become respected landmarks.

A Project Development Study (PDS) was prepared in 2016 by oh architecture and planning. The purpose of this Project Development Study (PDS) was to clearly define the moisture infiltration problem with the current envelope of the Pacific Highway LPoE buildings and present a design solution that replaces the envelope that prevents future water damage while respecting the original envelope design intent. The PDS content includes a thorough analysis of the current systems and materials, site visits, and previous PDS findings. An architectural plan of action has been developed to unify discrepancies that have occurred between the original design, as-built documentation and actual on-site conditions.

DB Contract Statement of Work, Version 1.0

1.1 Project Goals and Objectives

The overall goal is to utilize a highly collaborative design build delivery approach for this project, with the outcome that the DB contractor will work closely with the GSA project team of experts, the GSA project manager, building manager and CMa team to deliver the project.

Specifically, the DB contractor will work with GSA to ensure that the project:

• Complies with the PBS P-100, 2018 to include

• Executive Order 13834: Efficient Federal Operations

• Energy Independence and Security Act of 2007 (EISA 2007)

• Energy Policy Act of 2005 (EPAct 2005)

• Guiding Principles for Sustainable Federal Buildings (Guiding Principles)

• Minimizes impact to tenants and public users.

• Enhances energy efficiency, creates a sustainable and healthy environment and prohibits water intrusion.

• Abates hazardous materials (mold and moisture that enables biological matter).

1.2 Project Delivery Approach

GSA envisions a highly collaborative design build delivery approach for this project. The expectation is that the DB contractor will work closely with all of the stakeholders to perform restoration and replacement activities that meet the expectations and needs of the GSA.

The goal of this delivery approach is to contract with a highly skilled design-build team with each member excelling in their respective fields of expertise. Preference will be given to teams who have worked together previously and demonstrated successful teamwork and collaboration. This does not preclude newly formed ventures, nor does the GSA discourage this arrangement, so long as the requirements are adequately represented.

The project presents many challenges, both on a problem-solution level but also on a site-organization level. The active and busy port of entry offers very little space for logistics associated with construction projects. Laydown areas are practically non-existent, material deliveries of large items is difficult and requires coordination, the buildings will be occupied during construction and employee parking is extremely limited. Disruptions to the CBP operations is not acceptable at any time and is paramount to the success of this project. Therefore, a top priority of this project lies in the professional orchestration and management of the many moving parts of this project. Project teams must exhibit successful experience in managing sites and conditions similar to this project. During the development period from initial concept to final concept the DB team will work in close consultation with GSA and the CMa to ensure that all goals and objectives are addressed. The GSA will engage several Subject Matter Experts (SME’s) and the services of envelope commissioning agents via the CMa. As part of the GSA Design Excellence program this project will be subject to peer review which will consist of other GSA-appointed subject experts from the construction industry.

1.3 Reference Materials and Standards

All efforts, materials and work performed under this contract shall comply with and/or shall be with knowledge and forethought of applicable federal, state and local building codes based on the requirements of the current edition of recognized and accepted building standards, codes, and regulations. Any conflicts or ambiguities within or among the referenced Standards and Criteria

Documents, or any deviations from requirements contained in the Standards and Criteria Documents, must be reported to the GSA in writing, for determination as to applicability.

All contractual references – documents, codes, standards, etc. – shall be used to measure compliance of the design and construction of building renovations within contractual expectations.

The following core documents shall be considered instrumental in providing guidance in the successful completion of the project:

• 2016 Project Development Study and Drawing Set (Oh planning + design, architecture)

• Value Analysis Report, Pt 1 & 2 (Art Anderson and Associates, 1996)

• Thermal Imaging Report (October, 2017)

• Mold and Moisture and Indoor Air Quality Report (EHS International, 2006)

• Siding Replacement Feasibility Study (CNJA, 2005)

• Sumas Border Station Roof Report and Pacific Hwy. Window/Leak Inspection, RAMP, 2007

• Pacific Highway Land Port of Entry Blaine, Washington Envelope Study (GSA, Novini/Hill, 2013)

• Pac Highway Building Assessment (GSA, Frank Hill, 2015)

• GSA PBS P100 – Facilities Standards for Public Building Service Handbook

(https://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/facilities-standards-p100-overview )

• CSI Division Specifications

In addition to the above listed core documents, the following reference materials specific to the

Federal Office Building will be made available:

• GSA Region 10 - Dry Sprinkler System Guidelines

• GSA Region 10 - Fire Alarm Design, Installation and Testing Policy

• GSA Region 10 - Fire Watch Log

• GSA Region 10 - Wet Sprinkler System Guidelines

The above listed documents have been provided by the GSA Authority Having Jurisdiction (AHJ) and are periodically updated by that office. Please ensure your team has the most current version. It is the responsibility of the DB Contractor to contact the GSA Project Manager for the most current version.

https://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/facilities-standards-p100-overview https://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/facilities-standards-p100-overview https://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/facilities-standards-p100-overview

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

2.1 Project Milestones Schedule

The anticipated project award is 12/10/2020.

2.2 Performance Objectives

2.2.1 Standards and Criteria Documents

2.2.1.1 Applicability

All efforts, materials and work performed under this contract shall comply with and/or shall be with knowledge and forethought of applicable federal, state and local building codes based on the requirements of the current edition of recognized and accepted building standards, codes, and regulations, including, but not limited to documents found below in the document list. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work shall prevail.

2.2.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable Standards, Criteria and Guides listed therein

PBS P-120, Project Estimating Requirements for the Public Buildings Service

PBS PQ-251, Value Engineering Program Guide for Design and Construction, Volume 2, Contracting Officers and Professional Services Contractors

Architectural Barriers Act Accessibility Standard (ABAAS)

GSA Pricing Desk Guide

U.S. Environmental Protection Agency National Emissions Standards for Hazardous Air Pollutants (NESHAPS). (Code of Federal Regulations Title 40, Part 61, Subparts A and B.)

U.S. Department of Labor Occupational Safety and Health Administration (OSHA):

1. Title 29 Code of Federal Regulations Section 1910.1001—General Industry Standard For Asbestos.

2. Title 29 Code of Federal Regulations Section 1910.134—General Industry Standard For Respiratory Protection.

3. Title 29 Code of Federal Regulations Section 1910 et al.—Occupational Exposure to Asbestos; Final Rule.

4. Title 29 Code of Federal Regulations 1926.1101—Construction Standard for Asbestos.

5. Title 29 Code of Federal Regulations Section 1910.2—Access to Employee Exposure and Medical Records.

6. Title 29 Code of Federal Regulations Section 1910.1200—Hazard Communication.

CERCLA, Comprehensive Environmental Response, Compensation, and Liability Act (42 U.S.C. 9601 et.seq.)

RCRA, Resource Conservation and Recovery Act.

Washington State General Occupational Health Standards, WISHA Chapter 296-62 Washington Administrative Code (WAC); Chapter 296-65 WAC Asbestos Removal & Encapsulation; Chapter 296-155 WAC Safety Standards for Construction Work.

Puget Sound Clean Air Agency Regulation III, Article 4 Asbestos Control Standards.

Washington Industrial Safety and Health Act (WISHA).

2.3 Project Management Responsibilities

2.3.1 Communications Plan

The Contractor, in consultation with the stakeholders of the project, shall assist GSA in developing and complying with a project communications plan. The Contractor shall review and comply with GSA’s communication plan. This plan shall be used and maintained throughout the project and modified as necessary to suit each project phase.

The Contractor shall direct all questions and requests from tenant agency and local community interests to GSA’s project manager. Prior to contacting any parties other than GSA regional personnel, the Contractor shall confirm all meetings and/or communications with GSA’s project manager.

The Contractor shall not release any oral, written, or graphic information regarding this project to outside sources without obtaining prior consent from GSA. All requests for information concerning the project shall be referred to GSA’s contracting officer for response.

All presentations to non-GSA entities must first be approved by GSA.

2.3.2 Detailed Project Schedule

GSA’s overall project schedule will be provided in accordance with the timelines set forth elsewhere in this statement of work and in the contract agreement presented by the GSA contracting officer.after award.

Before starting any other work, the Contractor shall develop and provide a detailed schedule for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final design development submission(s). After the Contractor receives notice to proceed with the Construction Phase work, the Contractor shall provide and maintain a detailed schedule for completion of all Construction Phase activities, tasks, and submissions required herein. The Contractor schedules shall itemize all required submission dates and review durations, and shall conform to the milestones and durations provided in GSA’s overall schedule..

The Contractor shall also provide and maintain the construction schedules as further described elsewhere. After approval by GSA, the Contractor schedules shall be incorporated into the master project schedule.

The Contractor shall provide comprehensive master schedule updates to GSA and the CMa with the submission of each draft pay application, showing progress on and completion of all required Design Stage services and Construction Phase work. Failure to provide the schedule update will delay the pay application process. The Contractor will provide a detailed three week lookahead schedule update at each weekly OAC meeting that demonstrates every activity, all eventual shutdowns, all traffic revisions on the Port, anything that affects the CBP or Port in general and anything that requires collaborative planning and efforts. Advance notice must be given to the CPB for any and all work items that affect their mission and daily operations. The degree of advanced notice, in days or weeks, will be addressed with CBP in the kickoff meeting and will depend on the activity, its location onsite and the severity of impact of the work item.

The Contractor shall notify GSA immediately of any anticipated delay in performance of the work and any change in the schedule as presented. Unannounced deviation by the Contractor from the proposed schedules will not be tolerated.

2.3.3 Project Progress Meetings/Presentations

During the Design Stage and the Construction Documents Phase, the Contractor shall host project progress meetings and/or presentations with GSA and primary stakeholders. The meetings and presentations will keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the GSA Construction Manager (CMa) will host the weekly stakeholders meetings, and observe the weekly subcontractor meeting(s). The Contractor shall also attend construction oversight meetings with representatives from GSA on a weekly basis.

Refer to the Scope of Services section below for detailed requirements for progress reporting.

2.3.4 Meeting Agendas, Attendance, Minutes, and Correspondence The Contractor shall prepare and distribute an agenda for each contractor-hosted project meeting, in advance of the meeting date and shall coordinate agenda topics with the CMa for all other scheduled or unscheduled stakeholder meetings.

Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The Contractor shall provide minutes of all contractor-hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes shall be provided within five calendar days after each meeting.

2.3.5 Design Quality Assurance

GSA requires that contractor design and construction documents submissions undergo three general types of design review: owner’s review, codes and standards review, and constructability review.

2.3.5.1 Owner’s Review

The owner’s review ensures that established functional, aesthetic and spatial requirements of the project are satisfied, including but not limited to:

● The design complies with all requisite documents and guidelines referenced in this scope of work.

● The design is responsive to GSA / Client program goals, objectives and priorities.

● The completed work can be efficiently operated and maintained.

● Interests of tenant agencies, local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.3.5.2 Codes and Standards Review

The codes and standards review ensures that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives. Such reviews shall not be construed as relieving the Contractor of any code compliance responsibilities.

2.3.5.3 Constructability Review

Constructability of the project as designed is the sole responsibility of the Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the Contractor shall ensure that:

● The level of design complexity is consistent with the project schedule and budget constraints.

● Building systems are compatible and viable.

● Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

● Existing conditions are shown correctly and adequately.

● Construction duration and phasing plans are reasonable and logical.

2.3.6 Design Review Procedures

The Contractor shall respond in writing to the design review comments within 14 calendar days after receipt of the design review report.

2.3.7 Electronic Project Management System

Proliance® software from Meridian Systems, a secure, web-based, electronic project management (ePM) system will be provided by GSA to accommodate the information needs of all project participants. The ePM system will be implemented at the beginning of the Design Stage and maintained continuously through completion of the Design and Construction Stages. All communications among the major parties involved in the execution of the project are to be captured and recorded in the ePM system. User licenses and training will be provided for all

Government and contracted members of the Project Delivery Team who will require access to the ePM system.

The Contractor shall use the ePM system for all necessary communications with other major parties involved in the project. Electronic storage and transmission of information via the ePM system shall be compliant with the provisions of the Document Security section of these General

Requirements.

2.4 Electronic/Print Media

2.4.1 (CAD) Standards

Starting with the design development submission, all drawing materials provided by the Contractor, including final as-built drawings, shall conform to GSA PBS computer-aided design (CAD) standards. Refer to http://www.gsa.gov/cifm for requirements (link confirmed 07/21/2020).

http://www.gsa.gov/cifm

2.4.2 Other Electronic Documents

All design submittals - from concept to final “for construction” documents will be provided in both paper (2 copies each to the GSA) and electronic formats. Closeout documents will be provided as follows: Upon substantial completion draft copies (hard and electronic) of all closeout documents - O&M manuals, as-builts, warranties - must be submitted in electronic format to the GSA. Failure to provide the draft documents will delay acceptance of the substantial completion date. All electronic media must be in a form readable by standard office automation applications.

2.4.3 Plans, Specifications and Cost Estimate

Provide 2 hardcopy sets of plans (1 full-size, 1-half size) of all plans, specifications and estimates in electronic format, for each required design development and construction documents submission. Closeout documents will be provided as follows: Upon substantial completion draft copies (hard and electronic) of all closeout documents - O&M manuals, as-builts, warranties -must be submitted in electronic format to the GSA. Failure to provide the draft documents will delay acceptance of the substantial completion date. All electronic media must be in a form readable by standard office automation applications.

2.5 Personnel Security Requirements

Refer to Attachment 2 (Personnel Security and Access Requirements) for detailed security clearance procedures. These procedures are to be followed for each individual accessing the site.

2.6 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The Contractor shall comply with the requirements regarding handling, disseminating, and storing SBU building information as described in GSA Order PBS 3490.1.A.

2.7 Record Keeping

The Contractor is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project’s progress during each phase. The Contractor is responsible for maintaining records so as to facilitate document storage and retrieval.

Refer to the Scope of Services section below and Division 1 of the performance specification.

Meeting minutes are the responsibility of the Contractor. Daily reports, meeting minutes, accident reports, progress reports, punch lists and all related project reports are the responsibility of the Contractor and must be uploaded to the shared Drive and the ePM repository.

3 SCOPE OF SERVICES

The Contractor shall perform all services described in this Scope of Services in accordance with applicable requirements and provisions set forth in the General Requirements section above.

3.1 Design Stage

3.1.1 Design Development (DD) Phase

3.1.1.1 Coordination

3.1.1.1.1 Program Review Workshop

Conduct a program review workshop prior to the start of DD. This workshop shall use the 2020 OPR and the 2016 Project Development Study as a basis of design for developing design strategies and processes commensurate with GSA design excellence standards.

3.1.1.1.2 Interdisciplinary Coordination Review Meeting

Prior to the DD submission, conduct an interdisciplinary Project Delivery Team review meeting.

3.1.1.2 Construction Work Sequence Planning

In coordination with GSA and tenant agencies, develop, maintain and update a construction work sequence plan addressing:

● Construction phasing approach

● Use of any fast tracking or multiple construction document packages to achieve best value for the Government

● Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning (if required)

● Possible labor and/or material shortages

● Ordering of long-lead delivery materials

3.1.1.3 DD (65% Design) Submission

Provide a DD submission in accordance with the submission requirements listed in PBS- P100 - 2010 and the following additional requirements.

Provide a draft construction specification for DB Contractor self-performed work and subcontracts, subcontractor requirements and preliminary project-specific construction management issues. The construction specification must be prepared following the latest Master format version Coordinate Division 1 requirements with GSA.

3.1.1.4 DD Reviews

Reconcile DD review comments, and provide GSA with written responses to all comments.

3.1.2 Construction Documents (CD) Phase

Upon receipt of notice to proceed with the Construction Documents Phase work, the Contractor shall perform all services described in this section.

3.1.2.1 CD Phase Commissioning

3.1.2.1.1 Design Stage Commissioning Record

Review and comment on the GSA Design Stage commissioning record.

3.1.2.1.2 Testing and Inspection Plan

The Contractor shall review and comment on GSA’s testing and inspection plan, defining all special testing requirements and procedures, to be coordinated with and reflected in construction specifications and the Construction Phase services contract.

3.1.2.1.3 Program of Requirements

During the CD phase, the Contractor shall assist GSA in updating and refining the Program of Requirements for additional detail and clarity based on CD Phase decisions.

The Contractor shall incorporate the results of the Program of Requirements review in the design narratives accompanying the CD submissions.

3.1.2.2 CD Coordination

3.1.2.2.1 CD Program Review Meetings

Prior to the start of CD, the Contractor shall conduct program review meetings. These meetings can be held concurrently with the program review workshop.

3.1.2.2.2 Construction Work Sequencing and Coordination Plan

Based on the updated construction work allocation plan, the Contractor shall prepare and submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among all trades. The Contractor shall provide a corresponding schedule of planned in-progress and final CD submissions for all work packages. The

Contractor shall update the construction work sequencing plan and submission schedule periodically throughout the CD phase.

Solicitation Number::

3.1.2.3 In-Progress CD Reviews

The Contractor shall reconcile review comments and provide GSA with written responses to all comments.

3.1.2.4 Final CD (100% Design) Submissions

For each construction work package, the Contractor shall provide an in-progress construction specification sections emphasizing project phasing, Contractor requirements, and preliminary project-specific construction management issues. The construction specification shall be prepared following the latest Master format version. The Contractor shall coordinate Division 1 requirements with GSA.

3.2 Construction Stage

The Contractor shall construct the project in accordance with the requirements of this scope of work, other portions of the contract, and the construction documents prepared by the Design-Build contractor, reviewed and accepted by GSA. The Contractor shall be responsible for the purchase and installation of all materials, related services, and other items, as well as the means and methods of construction for all aspects of the project.

Upon receipt of notice to proceed with the Construction Stage work, the Contractor shall perform all services described in this section as a part of the Construction Stage work.

3.2.1 Construction Start Coordination

3.2.1.1 Pre-Construction Conference

The Contractor shall participate in a pre-construction conference.

3.2.1.2 Construction Progress Photographs

At regular intervals during construction, the Contractor shall take photographs of the project’s progress from different points of view documenting progress of the work. The Contractor shall take photographs weekly, adjusting the timing of the photographs each month to coincide with the cut-off date associated with each application for payment. Some photographs shall be taken from the same vantage point each time to best show the status of construction and progress since taking previous photographs.

The Contractor shall prepare all photographs in a JPG format, with a minimum resolution of

1024x768 pixels. Photographs shall be uploaded into the GSA ePM software.

3.2.2 Construction Administration

In order to administer the construction of the project properly and efficiently, the Contractor shall provide the following services and deliverables.

● GSA Construction Site Office – The GSA may provide a project office with utilities and furnishings.

● Schedule of Values – The Contractor shall prepare and submit a schedule of values for GSA approval, as required in Division 1 of the contract performance specifications.

● Construction Delivery Phase Recordkeeping – Refer to Division 1 of the contract performance specification for requirements.

● Construction Progress Reporting – Refer to Division 1 of the contract performance specifications for requirements.

● Construction Safety Program – Refer to Division 1 of the contract performance specification for requirements.

● Project Progress Meetings – GSA shall participate with the Contractor in progress meetings.

Refer to Division 1 of the DB contract performance specification for requirements.

● Construction Schedules – The Contractor shall provide and maintain construction schedules in accordance with the requirements provided in Division 1 of the contract performance specifications.

● Submittal Processing – The Contractor shall prepare and submit a submittal schedule in accordance with Division 1 of the contract performance specifications. All submittals shall be processed using the ePM system in accordance with the procedures developed and approved by GSA.

● Inspections and Testing – The Contractor shall develop an overall field inspections and testing plan. The Contractor shall conduct inspections and tests as required by the construction specifications.

● The Contractor shall conduct construction safety (OSHA) inspections as required.

● Clarifications/Requests for Information/Change Orders – Using ePM, and in accordance with procedures developed and approved by GSA, the Contractor shall promptly submit to GSA a written request for information (RFI) to request clarification of any owner-related issues, apparent conflicts, ambiguities, or omissions in the DB contract requirements. The Contractor shall ensure that all subcontractors understand, agree to, and conform to their respective roles, responsibilities, and timeliness requirements for RFI processing.

● Each RFI shall include a specific description of the issue requiring clarification, citing the specific related contract documents requiring clarification. RFIs shall only be submitted after performing due diligence to confirm that the contract requirements in question are in fact unclear or otherwise inadequate.

● Upon receipt of the response to each RFI submitted, the Contractor shall coordinate the response with all involved subcontractors to ensure understanding and appropriate action.

● Contractor As-Built Drawings and Specifications – The Contractor shall update the CAD drawings (as-built drawings) and electronic specifications at least monthly in order to document the changes that occur during construction.

3.2.2.1 Payment Requests

The Contractor shall update the construction schedules monthly prior to each payment request and provide an advance copy of the construction progress report to the CMa. The Contractor shall provide documentation evidencing the cost of work performed to be included in the payment request.

Before submitting each payment request, the Contractor shall meet with the CMa and GSA to review the advance copy of the construction progress report. The Contractor shall ensure that the CMa and GSA are in agreement as to the progress of the construction work and the value of the work completed.

Based upon agreed value of work completed, the Contractor shall submit monthly payment requests to GSA.

3.2.3 Construction Delivery Phase Testing and Inspections

During the Construction Delivery Phase, the Contractor shall coordinate its testing, inspection, and quality assurance activities with GSA’s independent testing, inspection, and verification.

Elements of the Contractor’s quality control plan for all systems, assemblies, and equipment will be independently verified by GSA. The Contractor shall perform Construction Delivery Phase testing and inspection support services as described below.

3.2.3.1 Construction Delivery Phase Commissioning Plan Updates

The Contractor shall review and comment on Construction Delivery Phase commissioning plan updates.

3.2.3.2 Commissioning Schedule

The Contractor shall review and comment on the commissioning schedule, coordinating the commissioning work with the Project Delivery Team to ensure that commissioning activities are being incorporated. The Contractor shall integrate commissioning activities into the construction schedule.

3.2.3.3 Construction Delivery Phase Testing and Inspection Coordination

In close collaboration with the CMa, the Contractor shall participate in regular testing and inspection coordination meetings with the Project Delivery Team.

3.2.3.4 Construction Checklists

The Contractor shall complete the construction checklists as the work is accomplished.

3.2.3.5 Testing and Inspection Documentation

The Contractor shall perform these duties related to documentation:

● review and comment on GSA commissioning inspection reports

● assemble and review all test certifications described in the testing and inspection plan

● resolve all failures and concerns reported in the issues log

3.2.4 Turnover Process

3.2.4.1 Substantial Completion

Prior to substantial completion, the Contractor shall assist GSA in conducting a pre-final walk-through.

3.2.4.2 Punch-List

After GSA certification that the work or each designated portion thereof is substantially complete, the Contractor shall assist GSA in conducting a final inspection and preparing a punch-list documenting remaining work.

The Contractor shall participate with GSA in conducting follow-up inspections to administer resolution of punch-list items.

3.2.4.3 Operation and Maintenance (O&M) Manuals Submittals

The Contractor shall prepare and submit complete and properly organized O&M manuals as required in accordance with Division 1 of the contract performance specification and the final construction specifications. The O&M manual shall be presented in two (2) 3-ring binders as well as in digital format.

3.2.4.4 Warranties, Guarantees and Certificates

The Contractor shall prepare and submit warranties, guarantees, and certificates, ensuring that GSA rights and responsibilities are clearly defined.

3.2.4.5 Final As-Built Drawings and Specifications

The Contractor shall prepare and submit final CAD as-built drawings and electronic as-built specifications for review and approval at the completion of the construction.

3.2.4.6 Material Samples, Attic Stock and Spare Parts

As a condition for GSA certification of substantial completion, the Contractor shall provide an inventory list of all attic stock items to be turned over to GSA at close-out.

3.2.4.7 Preparation for Occupancy

The Contractor shall coordinate the planning and scheduling of property management training with GSA property management staff, allowing sufficient lead time for GSA to prepare for the training and to ensure that the appropriate personnel will be available.

The Contractor shall conduct training of operating staff in optimal operation and maintenance of all installed equipment and material as required in accordance with Division 1 of the DB contract performance specification and the final construction specifications. The training shall be conducted on-site in the completed and fully operational facility using the actual equipment in place.

The Contractor shall include any available and suitable video material from manufacturers and suppliers in the training sessions.

3.3 Closeout Stage

3.3.1 Final Record Documents

The Contractor shall update the CAD construction drawings (as-built drawings) and electronic specifications (as-built specifications) to document changes that occur, or unforeseen conditions impacting delivered work during construction. The Contractor shall produce final record documents, based on as-built drawings and specifications, to reflect all contract modifications and noted field conditions.

3.3.2 GSA CAD Library Coordination

The Contractor shall coordinate with GSA’s regional CAD librarian and regional spatial data management coordinator to log in record documents to GSA’s document library.

3.3.3 Final Project Photographs

The Contractor shall provide digital images depicting the completed project. Each image must be tagged with the project name and the specific view, with city and state in which it is located.

Captions and photo credits must also be keyed to each image.

The Contractor shall provide a compact disk (CD) containing digital images of all photographs in a JPG format, with a minimum resolution of 1024x768 pixels.

All prints and digital images must be accompanied by a statement signed by the photographer (or his or her authorized representative) allowing GSA to reproduce the images in print and electronic media without additional compensation. All pictures will be labels in the file name with a specific description of the image.

3.3.4 Contract Closeout

The Contractor shall resolve all remaining punch-list items.

The Contractor shall assist GSA in establishing a final breakdown of the total contract amount into the key modernization cost elements.

The Contractor shall submit release of claims.

The Contractor shall return all Government-issued security credentials.

4 ADMINISTRATION

4.1 Travel

Unless otherwise indicated in this Statement of Work, the Contractor is responsible for travel costs to support the requirements contained in this Statement of Work, including all progress meetings, workshops, reviews, site visits, and factory equipment test witnessing. The Contractor shall assume all travel will be within the vicinity of the project site except as specifically indicated otherwise in the Scope of Services section.

4.2 Reproduction and Delivery

Printing, reproduction and delivery costs necessary for execution of this contract are included the contract price.

5 ATTACHMENTS

5.1 ATTACHMENT 1 – Project Development Study

5.2 ATTACHMENT 2 – Personal Security and Access

Requirements

5.3 ATTACHMENT 3 – Division 1 Specifications

END OF DOCUMENT

point-of-contact for all security related matters Details, forms and training will be provided upon award. The GSA Project Manager is the use (15 days total) only.

helpful for short notice trades. The Escort option cannot be repeated and is to be a one-time leave and come again for 4 days a few weeks later once the furniture arrives. This option is also group of furniture to be delivered and installed. The electrician can come to the site for 3 days, furniture. The duration of the work is 7 days total, but the electrician needs to wait for each As an example: An electrician is needed to make connections from the power whips to cubicle

(3) days and is especially useful for trades that are required to be onsite for a very limited time.

project for a cumulative 15 days calendar days. The investigation is typically conducted in three The final option is the Escort investigation. This option allows for individuals to work on the and be reactive when contacted by the authorities for additional information or corrections.

the Government's workload but also due to the individual's ability to quickly turn in documents Both the Tier-1 and SAC investigations can take up to 30 to 45 days to complete depending on investigation.

Personnel working on the project for a duration less than 6 months will be submitted for a SAC months or longer must also be submitted for a Tier-1 investigation.

the project) must be submitted for the Tier-1 investigation. Personnel working on the project 6 The key personnel (PM, Superintendent, Principals and all persons fulfilling leadership roles in and amount of time each person will spend on the project.

Assurance (OMA). This process and durations vary depending on the status of the individual EAll Contractors working on the project must be properly cleared through the Office of Mission

PersonnelSecurityandAccessRequirements

ATTACHMENT2

Solicitation Number:

Pacific Highway Envelope Project DB Contract Statement of Work, Version 1.0 http://www.fedidcard.gov/ https://timetrade.com/app/usaccess/workflows/usaccess001/schedule/?appointmentTypeGroupId=hspd12 https://timetrade.com/app/usaccess/workflows/usaccess001/schedule/?appointmentTypeGroupId=hspd12 http://www.fedidcard.gov/credappointments.aspx http://www.fedidcard.gov/viewdoc.aspx?id=109

ATTACHMENT 3

DIVISION 1 SPECIFICATIONS

Specifications shall be supplied as an Amendment at a later date.