A001_HPIDIQ_RFP_10052018_Final.pdf

General Services Administration Public Building Service - Northwest/Arctic Region 10

Construction Acquisition Division

THIS PROCUREMENT IS 100% TOTAL SMALL BUSINESS SET-ASIDE

Clause 52.219-6 (Nov 2011) applies

SOLICITATION NUMBER: 47PL0118D9000

SERVICE: Multiple Award, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract for Historical Preservation Construction, Repair & Alteration Services for GSA- Owned and - Leased Facilities in the Geographic Area(s) of Region 10

LOCATION(S): Multiple locations within General Services Administration (GSAs)

Western Washington Geographic Region 10 (including:

Alaska, Idaho, Oregon, and Washington)

SUBJECT TO

MULTIPLE AWARD: GSA will be accepting proposals with the intent to award up to five (5) Indefinite Delivery/Indefinite Quantity contracts (see Section L for additional details).

PERIOD OF

PERFORMANCE: One (1) Base year and Four (4) One-Year Options

SOLICITATION

ISSUE DATE: Thursday, October 4, 2018

PRE-PROPOSAL JA Redden Courthouse CONFERENCE & October 11, 2018 at 10:00 am (updated via A001 to 1:00 PM -

3:30 PM) .

Meeting will be held in the JA Redden Courthouse, Medford OR

SITE VISIT: PRE-REGISTRATION REQUIRED – See pre-registration instructions in the attached Agreement (updated via A001 to see Exhibit 9 Pre-proposal Conference and Site Visit Instructions and Send Email to kimberlym.johnson@gsa.gov including Company Name, Point of Contact, and List of Attendees

Heather Bowden Kimberly Johnson Contracting Officer Contract Specialist General Services Administration General Services Administration 400 – 15 th Street SW 400 – 15th Street SW Auburn, WA 98001-6599 Auburn, WA 98001-6599 Phone: 253-204-5631 Phone: 253-709-7780 Email: Heather.bowden@gsa.gov Email: kimberlym.johnson@gsa.gov

QUESTIONS: The final submission date for questions will be accepted up to ten (10) calendar days prior to the close date of the Request for Proposal (RFP). The government will respond to questions within five (5) calendar days of receipt. Questions must be submitted via email to Kim Johnson at email : Kimberlym.johnson@gsa.gov.

OFFER RECEIPT DATE/TIME: November 1, 2018 at 2:00 PM, Pacific Standard Time

PROPERTY OF THE UNITED STATES GOVERNMENT COPYING, DISSEMINATION, OR

DISTRIBUTION OF THESE DRAWINGS, PLANS, OR SPECIFICATIONS TO

UNAUTHORIZED USERS IS PROHIBITED

Do not remove this notice Properly destroy documents when no longer needed

TABLE OF CONTENTS

Standard Form 1442 Section B - Supplies or Services and Prices Section C - Description/Specifications/Statement of Work Section D - Packing and Marking Section E - Inspection and Acceptance Terms Section F - Deliveries or Performance Section G - Contract Administration Data Section H - Special Contract Requirements Section I - Contract Clauses and Provisions Section J - List of Documents, Exhibits and other Attachments Section K - Representations and Certifications and Other Statement of Offerors Section L - Instructions, Conditions and Notices to Bidders Section M - Evaluation Factors for Award

Note: Sections K, L, and M will be physically removed from any resultant award, but will be incorporated, by reference, in the award.

Attachments A. IDIQ Terms & Conditions B. Small Business GC Agreement - Sample C. Task Order Reps and Certs D. Task Order Request for Proposal (TORFP) - Sample E. Seed Project ~ Statement of Work (SOW) - JA Redden US Courthouse Sandstone Repair

(Signed SBU must be received prior to release of documents ~ Exhibit 6) F. Seed Project ~ Price & Services Schedule and Associated Worksheets (Signed SBU must be received prior to release of documents ~ Exhibit 6) G. Seed Project ~ Construction Wage Rate Determination - OR180026 09142018

Exhibits

1) Contractor Project Experience Form

2) Key Personnel Resume Form

3) Past Performance Questionnaire

4) HSPD-12 Vendor Determination Manual

5) PBS 3490.2 Sensitive Building Unclassified (SBU)

6) SBU Agreement

7) GACA (Google Account Contractor Authorization)

8) 2018 PBS-P100

9) Added via A001 - Exhibit 9 Pre-proposal Conference & Site Visit Instructions

SECTION B – Supplies or Services and Prices

ITEM NO

SUPPLIES/SERVICES 0001

Base Period – Based on Award Date for a period of 1 year

Firm Fixed Price (FFP) - Design Build Historical Preservation Construction Services Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (IDIQ) for a Conservation Team as Consultant & Constructor (CaCC), which includes rehabilitation, restoration and reconstruction efforts of GSA Historical Buildings.

Contract shall service the Region 10 historical building locations in the following areas: Alaska, Idaho, Oregon, and Washington.

The contractor shall perform in accordance with Section C – Description/Specifications/Scope of Work and within strict accordance of the terms and conditions specified herein, as well as with the Scope of Work provided with each Task Order and within strict accordance of the terms and conditions specified herein.

SUPPLIES/SERVICES 0002

Base Period – Based on Award Date for a period of 1 year

Firm Fixed Price (FFP) - Design Build Historical Preservation Construction Services Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (IDIQ) for a Conservation Team as Consultant Services (CCS), which is limited to services in support of onsite conservation work at GSA Historical Buildings.

the terms and conditions specified herein, as well as with the Scope of

SUPPLIES/SERVICES 0003

Base Period – Based on Award Date for a period of 1 year

Firm Fixed Price (FFP) - Design Build Historical Preservation Construction Services Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Task Order Contract (IDIQ) for a Conservation Team as Constructor (CaC), which is limited to onsite conversation and preservation work at GSA Historical Buildings.

the terms and conditions specified herein, as well as with the Scope of

SUPPLIES/SERVICES 1001

Option Year 1 - Based on Award Date for a period of 1 year Same as Item Number 0001.

SUPPLIES/SERVICES 1002

Same as Item Number 0002

SUPPLIES/SERVICES 1003

Same as Item Number 0003

SUPPLIES/SERVICES 2001

Option Year 2 - Based on Award Date for a period of 1 year Same as Item Number 0002.

SUPPLIES/SERVICES 2002

SUPPLIES/SERVICES 2003

SUPPLIES/SERVICES 3001

Option Year 3 - Based on Award Date for a period of 1 year Same as Item Number 0003.

SUPPLIES/SERVICES 3002

SUPPLIES/SERVICES 3003

Option Year 4 - Based on Award Date for a period of 1 year

SECTION C – Description/Specifications/Statement of Work

C-1. CONTRACT DESCRIPTION

The Multiple Award Task Order Contract (IDIQ) is an Indefinite Delivery/Indefinite Quantity (IDIQ) Contract to establish terms and conditions upon which the contractor(s) will perform planning and executing conservation services on historic properties in order to provide essential continuity from need identification, analysis, and planning through construction completion. These services include, but not limited to: consulting services (e.g., development of architectural conservation plans for specific elements related to a single facility such as surveys and assessments, testing and investigations, feasibility studies, documentation and design; development of cyclic maintenance plans and preventive conservation program plans, and cleaning methodology; and inspection of work performed by other Government contractors), onsite work (e.g., architectural conservation and preservation, repair, replacement, and minor maintenance of historically significant interior/exterior materials and building elements), or a combination of the consulting and the onsite work. Work shall be for GSA owned or leased real property in all of GSA’s Region 10 geographic areas (including: Alaska, Idaho, Oregon, and Washington). Types of facilities include, but are not limited to administrative buildings, courthouses, warehouses, and land port of entry. Task Order execution will be directed by one of the following work elements:

C-1.1. Conservation Team as Consultant & Constructor (CaCC) The CaCC project delivery is defined as a comprehensive delivery method unique to the conservation of built structures. This delivery method allows for professional services, condition assessment and construction that adheres to the conservation process of assessment and treatment. Work anticipated to be ordered under this project delivery method includes, but is not limited to:

● Architectural conservation and preservation, repair, replacement, and minor maintenance of historically significant materials within the designated facilities;

● Exterior project work (e.g., envelope, cladding, windows, unique and custom architectural elements). Interior project work unique, custom architectural materials in, flooring, ceilings, and interior wall of different compositions. (The work may be related to or affect electrical, mechanical, fire & life-safety systems, conveyance systems, and building automation systems.)

Task Orders may be awarded using performance based requirements similar to design-build to accomplish the intended outcomes (see C-6 below). The Conservation Team or those firms in CTA that have a lead contractor are responsible for project management, site superintendence, subcontractor management of both related professional services and physical restoration efforts, and quality control of completed work.

Task Orders may include emergency services such as stabilization for damaged or vandalized architectural materials to ensure their safety until full conservation assessment and treatment may be performed. The objective is to provide emergency conservation service response within forty-eight (48) hours, or as needed to reduce or limit damage to threatened architectural materials or artworks in the case of a Federal building emergency where the decorative feature(s) is/are threatened by natural or man-made disaster (e.g., flood, fire, earthquake, terrorism, or civil emergency). A disaster response may be limited to a telephone consultation or may require a site response as determined by the Government.

C-1.2. Conservation Team as Consultant Services (CCS) Conservation Team Consultant Services (CCS) covers a wide variety of tasks exclusive of self-performing the conservation and preservation work including but not limited to planning, problem-solving, maintenance, training, and inspection. Task Orders may focus on the development of architectural conservation plans for specific elements related to a single facility such as surveys and assessments, testing and investigations, feasibility studies, documentation and design. Maintenance Task Orders may include the development of cyclic maintenance plans and preventive conservation program plans, and cleaning methodology. Inspection Task Orders under this contract would be for the inspection of work performed by other Government contractors not utilizing this contract. The purpose is to determine if the findings provided by the contractor to the GSA COR for acceptable preservation and/or conservation work. The GSA COR will provide acceptance/non-acceptance determination to the contractor to ensure the work was carried out in the manner specified and in accordance with the other Government contractor’s contract requirements (i.e., drawings, specifications, etc.).

C-1.3. Conservation Team as Constructor (CaC) Conservation Team as Constructor (CaC) services is limited to self-performing the conservation and preservation work. Task Orders will focus on executing the onsite work as either a follow-on task to a previously completed CCS Task Order that specifically developed the scope or as a separate and independent task when the scope does not require additional effort to define.

C-2. CONTRACT REQUIREMENTS

The Contractor shall furnish all management, supervision, labor, materials, supplies, equipment, and other items necessary to plan, schedule, coordinate, execute, and assure effective performance of all services provided under this contract. The scope of this IDIQ will generally follow the conservation process of assessment and then treatment. Work may be ordered for preservation, rehabilitation, restoration, or reconstruction as defined by the Secretary of the Interior standard definitions.

Architectural materials include, but are not limited to: high, low and sunken relief sculpture, elaborate moulded cornices, ornamental entries and surrounds, stairs, handrails, paneling (stone and wood), ornamental finishes such as gold and other metal leaf, metal gilding, bronze patination, ornamental bronze (or other metals) gates and doors, elevator doors and cabs, hardware, stained glass, faux and other decorative painting, marble, terrazzo, tile, mosaic, parquet and other ornamental flooring including all architectural woodwork, and masonry such as terra cotta, brick, sandstone, limestone, concrete and granite, terrazzo, cast stone and terracotta ornamentation, and ornamental and flat plaster. These materials represent the majority of materials anticipated to be worked with under this contract and within the primary and secondary work sites.

C-3. CONTRACTOR TRADES

Task order projects may require either a single discipline or multi-disciplined trades for all aspects of general building.

C-4. CONTRACTOR ORGANIZATION

The contractor shall have available a design and construction staff to respond to the requirements of this multi-discipline IDIQ type of contract. The contractor’s organizational approach shall integrate with this staff to provide project management, project design/engineering, on-site superintendence, quality control and contract administration. The General Construction Contractor identified and agreed to during negotiations must maintain their partnership for execution of individual projects through the duration of the IDIQ. The contractor shall obtain Contracting Officer’s written consent before making any substitutions of the designated parties.

C-4.1. Key Personnel Requirements The contractor shall maintain a staff of the following personnel with the minimum qualifications stated below for the duration of the Base Contract IDIQ and the four option periods, if exercised.

Program Manager

The individual proposed as the Program Manager should have a college degree in an engineering, architecture, construction management or equivalent field and have five (5) years experience in Program Management for other contracts/programs with a minimum of three (3) years working design build projects OR eight (8) years experience Project Management experience for other contracts/programs with a minimum of three (3) years working design build projects. The individual proposed as the Program Manager should document certification and/or professional registration, in their respective field, where applicable or available and must be an employee of the Prime.

Project Managers For each task order, the offeror shall designate one (1) individual as a project manager (PM). The Program Manager may act as the PM, with approval of GSA, if the task order execution is sufficiently limited. The Offeror shall identify the PM upon issuance of the task order and the PM qualifications, experience and performance history shall be satisfactory to the Contracting Officer (CO) and the Contracting Officer's Representative (COR). The PM shall be the single point of contact for the task order, and shall be responsible to the Program Manager for the management and execution of the task order in accordance with the approved statement of work / performance work statement (SOW/PWS), approved work plans, and all federal, state, and local laws and regulations. The PM shall coordinate with the Project Superintendent to ensure that all site activities are performed in compliance with task order terms and conditions. The PM shall also maintain close communication and coordination with GSA for the duration of the project, including weekly and/or monthly progress and detailed Schedule of Values (SoV) showing work completion and Project obligation values through the Prime Contractor’s Program Manager.

Historic Architect:

Project Manager should document certification and/or professional registration, in their respective field, where applicable or available and must be an employee of the Prime.

The minimum qualification is for the individual to have earned a bachelor of architecture (B.Arch) or a bachelor of arts in architecture (B.A. Arch.) and a State license to practice architecture. It is highly preferable that this individual be employee of the Prime or identified in a teaming arrangement provided in the Executive Summary. The individual proposed as the Historic Architect should document certification and/or professional registration, in their respective field, where applicable or available and have one of the following:

● At least (10) ten years of full-time professional experience on historic preservation projects.

Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports, and preparation of plans and specifications for preservation projects.

Conservator:

The minimum qualification is for the individual to be an Associate or Fellow with the American Institute of Conservators. A candidate for professional associate status must have earned an undergraduate university degree (or the international equivalent) and completed at least two years of basic training and five years of experience in his/her special field beyond the training period (third/fourth year degree program internships are considered training).The individual proposed as the Conservator should document certification and/or professional registration, in their respective field, where applicable or available. It is highly preferable that this individual be employee of the Prime or identified in a teaming arrangement provided in the Executive Summary.

Project Superintendent:

Project Superintendent (PS) - The PS shall have no less than ten (10) years of experience as a project superintendent on historic construction projects of similar size and dollar value to the project in this solicitation. The experience should demonstrate historic building construction knowledge, the ability to manage complex projects and coordination between multiple subcontractors, as well as be consistent with the type of construction provided for in this solicitation. The PS shall be on the site at all times during construction. Clearly state in your proposal the number of years of experience that this proposed team member has served as a Project Superintendent.

Any changes to the proposed individuals before OR after award MUST be approved by the CO.

The Contractor shall provide complete resumes for proposed substitutes, and any additional information requested by the CO. Proposed substitutes shall have the same minimum qualifications as those noted above.

C-5. CONTRACT COST CEILING LIMITATION FOR CONSTRUCTION COSTS

The total amount for the IDIQ Contract is estimated not to exceed $10 million. Task orders will range from $2,000.00 to the current prospectus limit, (currently $3.095 million) with most task orders anticipated to fall in the range of $25,000.00 to $500,000.00.

C-6. ORDERING PROCEDURES

As the need arises for performance under the terms of this contract, the Contracting Officer or authorized representative will issue a Task Order Request for Proposal’ (TORFP) providing a SOW/PWS of the proposed project requirements, define the government evaluation method(s) to be used for subsequent award of Task Order, and establish the date, time and location of the pre-Proposal site visit. Task order issuance procedures are identified within Section F below. The costs for preparation of Task Order Proposals shall be the responsibility of the Contractor and are not directly reimbursable. The Contractor shall furnish all project management, planning, estimating, labor, transportation, mobilization, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the Task Order as defined in the pricing schedule for each project.

C-7. PROJECT LOCATIONS

The Contractor shall accomplish all work under this contract at GSA owned or leased real property in all of GSA’s Region 10 geographic areas (including: Alaska, Idaho, Oregon, and Washington). Types of facilities include, but are not limited to administrative buildings, courthouses, warehouses, and land port of entry.

SECTION D – Packing and Marking

D-1. PAYMENT OF POSTAGE AND FEES

All postage and fees related to submitting information to the CO or the COR shall be paid by the Contractor.

D-2. MARKING

D-2.1. All information submitted to the Government shall clearly indicate the project title, contract number, and task order number for which the information is being submitted.

D-2.2. SBU Labels All specifications and drawings that are generated must be labeled on the Cover Sheet or First page as follows:

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy or return documents when no longer needed

D-3. SHIPPING AND DELIVERY

D-3.1. All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the U.S. Government. Preservation, packaging and packing shall be in accordance with standard practices for commercial packaging.

D-3.2. Government personnel are not authorized to accept deliveries for the contractor, nor are they responsible for off-loading shipments. A contractor representative must be present to accept deliveries.

SECTION E – Inspection and Acceptance Terms

E-1. CLAUSES INCORPORATED BY REFERENCE:

52.246-12 Inspection of Construction Aug 1996

Supplies/services will be inspected and accepted at facilities shown on individual task orders.

E-2. INSPECTION AND ACCEPTANCE

Inspection of all products, reports, or construction under this contract shall be accomplished by the GSA Contracting Officer’s Representative (COR) identified by the Contracting Officer as responsible for the product, report, or construction being delivered, or any other duly authorized Government representative as designated in writing by the Contracting Officer. Acceptance of all work and effort under this contract (including “Reporting Requirements,” if any) shall be accomplished by any duly designated representative, as designated in writing by the Contracting Officer.

SECTION F – Deliveries or Performance

F-1. TERM OF CONTRACT

The initial term of the Contract shall be from the time of award for a period of one year. There are four

(4) one-year option periods that the Government shall have the unilateral right to extend the term of the contract by written notice to the Contractor in accordance with Clause 52.217-9, Option to Extend the Term of the Contract. The Government will issue a preliminary notice of intent to exercise the option 60 calendar days prior to the expiration date. The option will be exercised 15 calendar days prior to expiration of the contract. The Government shall have the unilateral right to extend the term of the contract for up to 6 months, pursuant to the clause at 52.217-8, Option To Extend Services.

F-2. TASK ORDER REQUEST FOR PROPOSAL (TORFP)

Consistent with FAR 16.505(b) each awardee will be provided a fair opportunity to be considered for each order exceeding $2,000.00, except as outlined at FAR 16.505(b) (6). Contractor’s failure to comply with the requirements outlined below may affect the consideration of the Contractor for the award of future task orders.

(a) The Contracting Officer reserves the discretion to determine the submission requirements for each task order. Each Task Order Request for Proposal (TORFP) will clearly outline the Proposal requirements and evaluation criteria. The Contracting Officer may elect to use the appropriate evaluation scheme depending on the complexity of the subject task order. The following procedures may be used:

(1) Price Proposal only. For simple work requirements. Award will be made to the lowest priced Proposal.

(2) Price Proposal and Similar Relevant Experience. For slightly more complex work where work requirements are well defined similar relevant experience may be evaluated. The Government will reserve the right to make a technical/price trade-off and may elect to award to a higher priced proposal where the proven similar relevant experience justifies this trade-off.

(3) Technical Proposal. Complex work where the requirements are not as well defined.

(4) Basis of Award. Task Order proposal (s) will be evaluated as LPTA or best value.

a. Lowest Price Technically Acceptable (LPTA): Award will be made to the offeror whose Proposal is technically acceptable and offers the lowest reasonable price.

b. Best Value Trade-off: Government reserves the right to make a technical/price tradeoff and to award to other than lowest priced Proposal or other than the highest rated technical Proposal.

(b) In most circumstances the contractors will be provided with a SOW/PWS and/or drawings, and/or specifications.

(c) Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness, proposal requirements, evaluation criteria, and pricing. The Government may enter into dialogue with the competing Offerors to clarify any discrepancies or inconsistencies in the proposal prior to making an award decision. The Government may also engage in further discussions. Award of the task order will be consistent with the criteria contained in the task order request for Proposal.

F-3. TASK ORDER ISSUANCE PROCEDURES

a. When services are required the GSA Contracting Officer or authorized representative will issue a Task Order Request for Proposal (TORFP). Please see Attachments for TORFP GC Agreement and TORFP Cover Letter that will associate a Request for Proposal at the Task Order level. The TORFP will contain at a minimum the following information:

1. IDIQ Ordering Path: CaC, CCS or CaCC

2. Detailed description of services required including, specifications and drawings as applicable

3. Acquisition Strategy: LPTA vs. Best Value Trade-Offs

4. Task Order Terms & Conditions applicable to the services required

5. TORFP submittal requirements

6. Performance period

7. Bonding and Insurance Requirements

8. RFP Issue date

9. RFP Response Date

10. Range of Magnitude - ROM per FAR 36.204

11. HSPD-12 and facility security requirements

12. Applicable wage determination

13. Applicable liquidated damages

14. Site visit information

15. Submittal requirements

b. When Proposals are received in response to the TORFP, the GSA Contracting Officer will evaluate them in accordance with the selection criteria identified in the RFP.

c. Award of the TORFP will be executed by a written Task Order on a (Solicitation, Offer, and Award) SF 1442 signed by the Contracting Officer. Task Orders will be firm fixed price and clearly define the specific services to be performed or the performance desired.

d. Submission of Proposals for Task Order RFPs are not mandatory. However the contractor shall notify the Contracting Officer within two (2) workdays of receipt of the TORFP if they do not intend to submit a Proposal. Failure to propose and/or communicate intent may result in the contractor’s option not being exercised.

F-4. VENDOR PAST PERFORMANCE SYSTEM

F.4.1. The General Services Administration (GSA), Public Buildings Service (PBS), uses the Contractor Performance Assessment Reporting System (CPARS) as the secure, confidential, information management tool to facilitate the performance evaluation process and provides a record, both positive and negative, on a given contractor during a specific period of time.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The following are the modules of the system:

CPARS module: This module is used to create past performance evaluations on all procurements meeting the threshold requirements of FAR Subpart 42.15. FAR Subpart 42.1502(d) Orders under Single-agency contracts. For single-agency task-order and delivery-order contracts, the contracting officer may require performance evaluations for each order in excess of the simplified acquisition threshold when such evaluations would produce more useful past performance information for source selection officials than that contained in the overall contract evaluation (e.g., when the scope of the basic contract is very broad and the nature of individual orders could be significantly different).

● Construction - Task Orders exceeding $700K

F.4.2. Each task order award requiring an evaluation will be registered in CPARS by the government.

The contractor will receive several automated emails annotating contract registration and report status.

F.4.3. Within thirty days of award, the contractor will receive the first email that annotates contract registration containing user account information and evaluation module assigned.

F.4.4. Once the evaluation is completed by GSA, the contractor will receive a second email notifying them that the evaluation is ready for their review and comment. The contractor will have thirty

(30) days to respond to the evaluation. GSA provides a level above the contracting officer (i.e., contracting director) for review to consider any disagreement between GSA and the contractor regarding GSA evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

F.4.5. The contractor will receive a third email once the evaluation is finalized in the system.

F.4.6. Contractors are encouraged to visit http://www.cpars.csd.disa.mil/allapps/cpartrng/webtrain/webtrain_all.htm to sign up for the free on-line Contractor Overview training targeted to contractor users who will provide Past Performance Evaluation comments on the evaluations.

Unless the contractor provides a different point of contact (POC) to the contracting officer after award, the contracting officer will use the Government POC listed in the contractor’s System for Award Management (SAM) profile as the default CPARS POC. This is the person that will receive the above CPARS email alerts.

F.4.7. GSA retains the evaluations, contractor responses, and review comments, if any, as part of the contract file. The evaluations are available for use by all Federal Agencies in support of future award decisions.

SECTION G – Contract Administration Data

G-1. ADMINISTRATIVE MATTERS

Base Contract will be administered by:

Heather Bowden, Contracting Officer GSA, Public Buildings Service (10PQC) 400 15th Street SW, Auburn, WA 98001-6599 Office Phone: 253-206-5631 E-mail Heather.bowden@gsa.gov

Administration of Task Orders will be indicated on individual task orders.

G-2. INVOICES

Invoicing procedures shall be established in each individual Task Order issued against this contract.

Invoice and payment clauses are contained in Section I of the contract. At a minimum, invoices must contain:

● Company Name (must match contract)

● Contract Number

● Order Number

● PDN Number

● Invoice Number

● Invoice Date

● Point of Contact for questions

G-3. ACCOUNTING AND APPROPRIATION DATA

Base Contract Minimum Guarantee: $250.00

Task Order: Pricing will be determined on individual projects

SECTION H – Special Contract Requirements

H-1. FEDERAL HOLIDAYS

GSA observes the following Federal Legal holidays:

New Year's Day 1 January Martin Luther King's Birthday Third Monday in January Presidents Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

The contractor must coordinate with the Contracting Officer (CO) and the Contracting Officer Representative (COR) prior to working on any Federal Holidays.

H-2. MINIMUM/MAXIMUM CONTRACT AMOUNTS

A minimum of $250.00 is guaranteed for each IDIQ contract awarded for the base period only. The Government makes no representation as to the number of task orders or actual amount of work to be ordered in excess of the minimum guarantees specified herein. The maximum aggregate amount of the of Historic Preservation IDIQ program, inclusive of all awarded task orders, including options, shall not exceed $10 million over the life of the contract.

H-3. COMMENCEMENT OF WORK

No work under this contract will commence until such time as the Contracting Officer issues a written Task Order and Notice to Proceed (NTP) under the Task Order. Prior to issuance of Task Order NTP, contractor may be required to provide the following:

Performance and Payment Bonds Proof of Insurance Security Clearance

H-4. PREPARATION COSTS

The costs for preparation of Task Order Proposals shall be the responsibility of the contractor and not directly reimbursable. Each Task Order awarded will include at a minimum all management, supervision, mobilization, material, equipment labor, and other applicable costs as well as overhead and profit . The contractor shall furnish all project management, planning, estimating, labor, transportation, materials, equipment, tools, supervision, design if applicable, and all other associated costs necessary to fulfill the requirements of the Task Order.

H-5. CONSTRUCTION WAGE RATE (DAVIS BACON) DETERMINATION

Applicable Construction Wage Determination(s) will be incorporated by individual task order RFP’s and their associated awards.

H-6. LIQUIDATED DAMAGES

FAR Clause 52.211-12, Liquidated Damages - Construction, will be included in each Request for

Proposal (if applicable) and incorporated into the resultant Task Order (if applicable) identifying the liquidated damages rate applicable to that Task Order.

H-7. SITE INSPECTIONS

Upon receipt of the scope of work, including applicable specifications and drawings, and following a brief time period for reviewing the documents, the Contractor shall inspect the job site. Site visit information will be provided by Task Order RFP. Any deficiencies, conflicts, or other areas of concern existing in the scope of work and applicable specifications and drawings should be brought to the attention of the Contracting Officer, in writing. The contractor shall also notify the Contracting Officer, in writing, upon observing any features in the design that appear to be ambiguous, confusing, conflicting or erroneous.

H-8. PRE-CONSTRUCTION CONFERENCE

Prior to commencing work under a Task Order, the Contractor shall meet with the Contracting Officer and/or designated technical personnel at a mutually agreeable time to discuss and develop mutual understandings concerning schedule, logistics, security, technical approach, and administration of work.

H-9. COMPETITION

(a) Only the contractors awarded contracts as a result of this RFP will be eligible to compete for subsequent task orders. These contractors are encouraged to participate in all site visits and submit Proposals for each requirement. Failure to participate responsibly in site visits and submit Proposals may result in the Government not exercising the option period(s).

(b) A minimum of two Proposals submitted in response to the TORFP’s (if the Contracting Officer determines the price to be fair and reasonable) will satisfy competition requirements. If only (1) proposal is received in response to the TORFP, the Contracting Officer shall evaluate the single response for Technical Acceptability and Fair and Reasonable pricing. If the Contracting Officer cannot make a favorable determine, the Contracting Officer can solicit to the open market.

(c) Unless the Contracting Officer applies the exceptions noted below, Awarding Orders Under Multiple Award Contracts, each Task Order will be awarded, as a result of competition to the contractor who offers the best value to the Government considering the criteria specified in individual TORFP as outlined in section F above.

(d) The contracting officer shall give every awardee a fair opportunity to be considered for a delivery-order or task-order exceeding $2,500.00 unless one of the following statutory exceptions applies:

(A) The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays.

(B) Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

(C) The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

(D) It is necessary to place an order to satisfy a minimum guarantee.

(E) For orders exceeding the simplified acquisition threshold, a statute expressly authorizes or requires that the purchase be made from a specified source.

(F) In accordance with section 1331 of Public Law 111-240 (15 U.S.C. 644(r)), contracting officers may, at their discretion, set aside orders for any of the small business concerns identified in 19.000(a)(3). When setting aside orders for small business concerns, the specific small business program eligibility requirements identified in part 19 apply.

H-10. PERFORMANCE AND PAYMENT BONDS –APPLICABLE TO INDIVIDUAL TASK ORDERS

Contractor shall furnish Performance and Payment Bonds (Standard Form 25A) as required for each individual task order award with good and sufficient surety or sureties, acceptable to the Government.

The penal sums of the bond will be in accordance with FAR Part 28. Payment and performance bonds shall be required on Construction Task Orders exceeding $35,000.00.

INSURANCE REQUIREMENTS - APPLICABLE TO INDIVIDUAL TASK ORDERS

The Contractor shall obtain and maintain insurance for each individual task order award, in addition to any insurance required by law, the following minimum kinds and amounts of insurance required pursuant to FAR clause 52.228-5, Insurance – Work on a Government Installation, and GSAR 552.228-5, Government as Additional Insured.

H-11. GUARANTEE OF SUBSEQUENT TASK ORDERS:

Individual Proposal guarantees (Bid Bond- Standard Form 25) shall be required unless the Task Order Contracting Officer determines it is not in the best interest of the Government.

H-12. REPLACING IDIQ CONTRACTORS

Should one or more of the incumbent IDIQ contractor’s options not be exercised, or if termination of a contract occurs, the process for selecting replacement contractors shall follow the same process and procedures as used in selecting and awarding the initial awardees.

H-13. WARRANTY OF DESIGN (FIRM-FIXED PRICE DESIGN-BUILD CONTRACT)

(a) The Contractor warrants that the design shall be performed in accordance with the contract requirements. Design and design related construction not conforming to the Contract requirements shall be corrected at no additional cost to the Government. The standard of care for design is defined in paragraph (b) of Special Contract Requirement “RESPONSIBILITY OF THE CONTRACTOR FOR

DESIGN.”

(b) The period of this warranty shall commence upon final completion and the Government’s acceptance of the work, or in the case of the Government’s beneficial occupancy of all or part of the work for its convenience, prior to final completion and acceptance, at the time of such occupancy.

(c) This design warranty shall be effective from the above event through the Statute of Limitations and Statute of Repose, as applicable to the state that the project is located in.

(d) The rights and remedies of the Government provided for under this clause are in addition to any other rights and remedies provided in this contract or by law.

H-14. RESPONSIBILITY OF THE CONTRACTOR FOR DESIGN

(a) The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other non-construction services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiency in its designs, drawings, specifications, and other non-construction services and perform any necessary rework or modifications, including any damage to real or personal property, resulting from the design error or omission.

(b) The standard of care for all design services performed under this agreement shall be the care and skill ordinarily used by members of the architectural or engineering professions practicing under similar conditions at the same time and locality. Notwithstanding the above, in the event that the contract specifies that portions of the work be performed in accordance with a performance standard, the design services shall be performed so as to achieve such standards.

(c) Neither the Government’s review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising out of the performance of this contract. The Contractor shall be and remain liable to the Government in accordance with applicable laws for all damages to the Government caused by the Contractor’s negligent performance of any of the services furnished under this contract.

(d) The rights and remedies of the Government provided under this contract are in addition to any other rights and remedies provided by law.

(e) If the Contractor is comprised of more than one legal entity, each entity shall be jointly and severally liable hereunder.

H-15. ALTERNATE DISPUTE RESOLUTION (ADR)

Contractors and all subcontractors may participate in resolving differences or disputes, if any, through the use of Alternate Dispute Resolution (ADR) practices. Procedures that may be applied include negotiation, facilitation, mediation, fact-finding mini-trial, arbitration, or any combination thereof. ADR practices are to be integrated into partnership efforts.

H-16. SECURITY REQUIREMENTS

H-16.1. Suitability Determinations

Please refer to Attachment - Security Clearances - Vendor Determination Manual

H-17. STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary.

H-18. REMOVAL FROM CONTRACT WORK

(a) As provided in the clause entitled Materials and Workmanship (FAR 52.236-5), the contracting officer or a designated representative may require the Contractor to remove any employee(s) from GSA controlled buildings or other real property should it be determined that the individual(s) is either unsuitable for security reasons or otherwise unfit to work on GSA controlled property. This shall include, but not be limited to, instances where an employee is determined, in the Government's sole discretion, to be incompetent, careless, insubordinate, unsuitable or otherwise objectionable.

(b) A contractor employee may also be removed where the continued employment of the contractor employee in connection with the Government work is deemed, in the Government's sole discretion, contrary to the public interest, inconsistent with the best interests of security, or a potential threat to the health, safety, security, general well being or operational mission of the facility and its population.

(c) Where a contractor employee is granted a temporary suitability determination, and an unfavorable final suitability determination is later rendered, the Government may insist on the employee's removal from the work site and from other work in connection with the Contract.

(d) The Contractor shall be responsible for providing replacement employees in cases where contract employees are removed at no additional cost to the Government.

H-19. SAFEGUARDING DOCUMENTS DESIGNATED AS SENSITIVE BUT UNCLASSIFIED (SBU)

Certain information contained in the Solicitation Documents may be designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt and care of such information in accordance with GSA Order PBS P 3490.2.

SECTION I – Contract Clauses and Provisions Please see Attachment A Historical Preservation IDIQ Terms and Conditions for the applicable

Clauses.

SECTION J – List of Documents, Exhibits and Other Attachments

Attachments

A. IDIQ Terms & Conditions

B. Small Business GC Agreement - Sample

C. Task Order Request for Proposal (TORFP) Sample

D. Seed Project - SF1442

E. Seed Project ~ Statement of Work (SOW) - JA Redden US Courthouse Sandstone Repair

F. Seed Project ~ Price & Services Schedule and Associated Worksheets (Signed SBU must be received prior to release of documents ~ Exhibit 6)

G. Seed Project ~ Construction Wage Rate Determination - OR180026 09142018 (Signed SBU must be received prior to release of documents ~ Exhibit 6)

Exhibits

1) Contractor Project Experience Form (2A) and Experience Checklist (2B)

2) Key Personnel Resume Form

3) Past Performance Questionnaire

4) HSPD-12 Vendor Determination Manual

5) PBS 3490.2 Sensitive Building Unclassified

6) SBU Agreement

7) GACA (Google Account Contractor Authorization)

8) PBS P100

9) Added via Amendment 0001 - Pre-proposal Conference & Site Visit Instructions

SECTION K – Representations, Certifications and Other Statements of Offerors

Please see Attachment A - Historical Preservation IDIQ Terms and Conditions - Page 8.

SECTION L – Instructions, Conditions and Notices to Offerors

L-1. GENERAL INFORMATION

This solicitation is set aside for eligible Small Business Concerns Only.

L-1.1. General Description of Work General Services Administration (GSA) Region 10 intends to conduct this acquisition by use of Competitive Source Selection Procedures in accordance with the provisions set forth in the Request for Proposal (RFP), FAR Part 15. The Government intends to award up to five (5) Indefinite Delivery/Indefinite Quantity contracts as part of a Multiple Award Task Order Contract (IDIQ) pool for Historical Preservation Construction Services for GSA Region 10, to the offeror(s) submitting proposals determined to be most advantageous to the Government; price, and other factors considered.

Task orders awarded under this IDIQ shall be firm fixed price (FFP). The intent is to award up to five (5) contracts; however, if the Contracting Officer determines during the source selection process that fewer or more than that number of contracts should be awarded, the Contracting Officer has the discretion of adjusting that number (higher or lower), or awarding none at all. In any case, the Government may not award any contract if the resulting contract would not represent a "best value" to the Government using trade-off selection procedures as required by the Federal Acquisition Regulation (FAR). It is strongly suggested that the provisions stated in section L and M be fully studied prior to assembly of the proposal.

L-1.2. Copies of Solicitation Documents and Amendments Copies of the solicitation are available by INTERNET ACCESS ONLY. All solicitation documents will be posted to the Federal Business Opportunities website at: http://www.fbo.gov under solicitation number 47PL0118D9000 titled Multiple Award Task Order Contract (IDIQ) Historic Preservation Construction Services for Region 10.

It shall be the contractor’s responsibility to check the website for any amendments. The offeror shall submit in the proposal all requested information specified in this solicitation. There will be no public opening of the proposals received as a result of this solicitation.

Offerors are encouraged to form teaming arrangements, joint ventures, or consortiums involving two or more small businesses. For consolidated acquisitions, the size standard is applied to the individual person or concerns, not to the combined assets of the joint venture. Note: This type of strategy allows members of the Small Business Community to leverage their capabilities to participate at the prime level without invalidating their status as small businesses.

A list of interested vendors (potential offerors and subcontractors) is available on the Federal Business Opportunities website.

L-1.3. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. The offeror shall submit in the proposal all requested information specified in this section of the Request for Proposal RFP) solicitation at or before the exact time specified. Failure to meet a requirement may result in an offer being ineligible for award.

L-1.4. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition, the Contracting Officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the Contracting Officer to determine the reasonableness and affordability of the price.

L-1.5. Exceptions / Assumptions (if required) Identification and explanation of any exceptions or deviations. Any assumptions used in the proposal preparation must be fully explained. Offerors must clearly identify any exceptions to the solicitation terms and conditions and provide complete accompanying rationale. Exceptions taken to terms and conditions of the TORFP, to any of its formal attachments, or to other parts of the solicitation shall be identified.