DRAFT_SOW_AK_08082019.pdf

Northwest/Arctic Region

Alaska IDIQ for Construction SOW

ALASKA IDIQ* for Construction

SCOPE OF WORK (SOW), dated 05/31/2019

* IDIQ – Indefinite Delivery Indefinite Quantity

I. SCOPE INFORMATION

A. BACKGROUND

The GSA Northwest/Arctic Region (R10) has a requirement for construction services to be completed within the GSA, PBS, Northwest/Arctic Region, referred to as Region 10 (R10). The geographic coverage area covered by this GCC IDIQ is the state of Alaska. This IDIQ will be referred to as the ‘Alaska IDIQ for Construction’.

(1) This Solicitation and Agreement establishes two IDIQ award pools. The GSA, PBS, Region 10 will use the award pools to solicit task orders for design and construction projects in federally owned and controlled facilities located in these areas. GSA facilities are primarily located in major metropolitan central business districts and land ports of entry in remote locations along the United States and Canadian border. The Alaska IDIQ for Construction contract aligns to two geographic zones. The geographic zones are:

a. ZONE 1 - SOUTHEAST (SE) ALASKA: This zone includes the southeastern area of the state and includes but not is not limited to federal facilities located in or near the cities of Juneau, Ketchikan, Skagway, Haines, and Petersburg. GSA intends to award two (2) contracts for this zone.

b. ZONE 2 - SOUTH CENTRAL (SC) ALASKA: The contract coverage for this zone includes, but is not limited to, federal facilities located in or near the cities of Anchorage, Fairbanks, and the Alcan area. GSA intends to award three contracts for this zone.

c. GSA may elect to use this IDIQ for facilities outside of the cities named above, as long as they are within the state of Alaska.

d. Each geographic zone equals one award pool. Offerors may propose on one or both award pools. Offerors selected for both award pools will receive two IDIQ contract awards.

Work will be performed in two (2) geographic based zones.

B. PURPOSE:

The purpose of this IDIQ contract is to provide the GSA, PBS, and R10 with an ordering vehicle for design and construction services in GSA owned and controlled facilities located in the State of Alaska. Work includes commercial construction for interior and exterior projects.

C. SCOPE OF IDIQ PROGAM

Work includes, but is not limited to, tenant improvement, minor repair and alteration of building envelope, conveyance systems, roofing, mechanical and electrical systems, plumbing, and exterior improvements. Construction projects will be completed in safe, efficient, cost effective manner that is based upon prudent use of taxpayer funds. Contractor firms awarded a Task Order Contract shall deliver the completed construction project, for its intended purpose and within the established project delivery schedule. Prime contractors are responsible for project management, site superintendence, labor, subcontractor management, quality control of installation and end use functionality for all work awarded.

D. PROJECT DELIVERY METHODS

GSA uses multiple project delivery methods in order to fulfill project requirements and achieve the objectives of individual construction efforts. Project delivery method determinations are based upon the requirements during project planning. Individual Task Order RFP will clearly state the applicable project delivery method and TO RFP evaluation process. GSA reserves the right to enlist third party firms such as Construction Management firms (CMa) that may occasionally provide additional support in the form of physical inspections, submittal reviews, and other associated tasks. The four project delivery methods included in this program are:

1. Non-Complex Construction

Non-complex construction is defined as construction efforts with no or minimal formal design documents. Project documentation will be based upon Government furnished scopes of work and occasionally sketches or as-builds of the project site. Project controls will include routine submittals such as product MSDS and cut sheets in addition to the project schedule.

2. Design-Bid-Build (DBB)

DBB projects will be delivered based upon Government furnished drawings and specifications. The contractor will be responsible for executing the work in accordance to the drawings and specification and in collaboration with GSA contracted A/E firm responsible for the design documents. Revision to design drawings as a result of constructability issues are the responsibility of the GSA.

3. Design-Build

This IDIQ supports design-build project delivery. The prime contractor is responsible for the design process and construction of the design. The task order solicitation procedures allow for both single phase and two phase selection procedures. Note that TO RFP evaluation processes will be reflective of performance based project outcomes.

E. PROJECT DELIVERY STANDARDS

1. Prime Contractor Expectations

Prime contractors awarded an IDIQ contract are expected to have experience and expertise in the three referenced project delivery methods. The prime contractor is responsible for project delivery of awarded task order contracts in accordance with the agreed upon price, schedule and quality level.

2. Pre-performance

The prime contractor is responsible for managing all pre-performance efforts, tailored to each requirement, and based upon the selected project delivery method. Pre-performance requirements will be defined at the task order project level using documents such as a ‘Division 1 – General Conditions’ or within an individual scope of work.

3. Execution

The prime contractor is responsible for executing each task order with all due diligence and timeliness.

Projects may include multiple completion dates.

4. Completion

Construction Completion Dates (CCD) will be established by each Task Order contract. The end date of any task order period of performance is the CCD and is inclusive of the Substantial Completion Date

(SCD).

F. CONSTRUCTION STANDARDS

1. Self-performance

The prime contractor shall self-perform a minimum of 15 to 35% of all work performed under this IDIQ.

Each task order will specify the minimum self-performance. Self-performance excludes overhead and project management rates/hours. Exceptions to this level of self-performance will be authorized for projects in which there is a predominance of design, engineering or a single trade completing the work.

2. Project Team and Personnel

Prime Contractors are expected to have sufficient personnel resources to accomplish all facets of this effort. Superintendence is designated key personnel for this contract.

3. Superintendence by Prime Contractor

The prime contractor is responsible for 100% project superintendence for each task order.

Superintendence of any task order shall not be delegated below the level of the Prime Contractor for the IDIQ contract, unless authorized by the Contracting Officer of the Task Order.

4. Subcontractor Management

Each prime contractor is expected to develop and maintain multiple subcontractor relationships with subcontract firms. Subsequent competition among subcontract firms in the local areas is required.

5. Sustainable Construction

GSA has adopted a robust approach to sustainable construction efforts. Sustainable Construction includes the identification of designated products as “Key Sustainable Products” (KSP), waste stream management, high levels of recycled content, low use of virgin material, energy efficient water and electrical components, and low or no volatile organic emissions. Requirements for the use and/or exemption of KSP designated materials will be identified in each Task Order Scope of Work.

6. Construction C&D Waste Management

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, with a higher reach goal of 70% diversion. The design specifications completed by the A/E must be consistent with these goals. The A/E must include the template, Construction Waste Management and Disposal specification, in the design. The A/E must also include the C&D Waste Management Report form as an attachment to the specification. Templates for both of these documents are attached to this document.”

7. Pre-performance Expectations (Submittal management)

The prime contractor is expected to manage the submittal process in the most efficient manner for the identified project delivery method. Submittal process and deliverables will be identified on each project schedule. Contractors are expected to provide a submittal log and manage to the log for all task orders.

For planning purposes the Government anticipates a minimum submittal review process of 10 business days. Acceptance and approval of submittals does not waive the Government’s rights related to the intended outcome of the project.

8. Changes

The prime contractor is expected to manage design, engineering or subcontract requests for contract changes in accordance with the terms and conditions of the changes clauses. Subcontractor requests for changes will be evaluated for merit and rationale by the prime contractor before being submitted to the Government. At no time will the Government directly engage or negotiate with a subcontract firm.

9. Quality Control Procedures

Each prime contractor is expected to have and use established company level Quality Control Plans (QCP). Quality Control Plans are expected to be tailored to individual projects and the IDIQ contract itself.

10. Inspection by the Government

GSA will inspect installed work based upon an agreed to inspection schedule for each project.

Inspections will not constitute acceptance of installed work. Installed work at less than acceptable quality levels as agreed to per each task order may require re-work or modification to the task order to return consideration for the acceptance of lower quality work. The inspection process does not allow or authorize any changes to the task order scope of work, design documents, schedule or price unless processed by supplemental agreement (modification) to the contract.

11. Warranty of Construction

The one year warranty of construction will begin the day following the Construction Completion Date and will be in place for 365 days. All end of project deliverables, such as as-builts, red-lines, excess materials, are due within 30 days of CCD.

12. Warranty of Products

The Government will retain all rights to commercial warranties of installed products for the minimum period of time provided by industry. Occasionally the GSA may require warranties for a longer term than that offered, requirements for extended product warranties will be stated in each Task Order.

G. DESIGN STANDARDS

1. Design Standards

Architect/Engineer (A/E) firms will be proposed on as requested basis for each task order. A/E firms are expected to have current licensure in the state in which the work will be completed. The Government requires A/E firms to be first tier subcontractors to the prime contractor for this effort. A/E firms will not be allowed to fulfill the key personnel requirement for superintendence of the IDIQ contract. GSA design standards related to projects under this program are detailed in the GSA P100 Facilities Standards for the Public Buildings Service. The P100 is available at this site: http://gsap100.wbdg.org/

2. Responsibility of Design

Task order projects which include contractor furnished design and/or engineering efforts bear the responsibility for design. Resultant construction deficiencies will be corrected to meet the corrected design document. The prime contractor will be responsible for the re-design and correcting installed work. Design deficiencies leading to installation mistakes will be corrected at the expense of the prime

3. Engineering Firm Requirements

Engineering firms, not associated with an A/E design effort, are expected to be first tier subcontractors to the prime contractor throughout the life of the IDIQ contract. Engineering firms must have current licenses for each state in which the engineering efforts are proposed.

4. Specialty Engineering/Construction Efforts

Specialized engineering and construction efforts, those in which the industry standard results in the engineering effort at a lower tier subcontract, as an example engineering of a fire alarm system is subcontracted by the first tier electrical subcontract will be authorized only for specialty trades which are intrinsically related and reliant upon the other.

5. Historic Preservation

Several facilities are subject to Historic Preservation Act. Projects may require specialized consulting services for appropriately qualified Historic Preservation experts.

H. GSA PROJECT MANAGEMENT PROCEDURES

1. Project Manager Authority

The GSA designated Project Manager is responsible for the planning, execution and delivery of the project on behalf of GSA. This includes projects that are delivered solely for GSA’s benefit and those that are tenant improvements for other federal agencies.

http://gsap100.wbdg.org/

2. Owner Resources and Responsibility

GSA, the “Owner,” assigns project teams to include Project Managers’, Planner/Estimators’, and Contracting Officers / Specialists tailored to each project. Additional GSA owner resources include subject matter experts such as Fire/Life Safety, Occupational Safety and Health, Electrical, Mechanical and Structural Engineering. GSA reserves the right to hire third party resources as necessitated by each task order. Typical third party resources include Hazardous Materials Abatement/Air Monitoring and Inspection services. Only the GSA Contracting Officer is authorized to direct changes to task orders.

3. Project Planning

GSA funded projects are developed and planned several years in advance of when the work is due.

Projects funded by federal tenants may be planned and developed in shorter durations. This IDIQ is designed to allow flexibility to GSA to meet the needs of the agencies by use of multiple project delivery methods to achieve the targeted project outcomes to include quality, budget, and schedule.

4. Post Task Order Award Coordination

Post Task Order Award coordination will be scheduled by GSA to begin immediately following task order award. As a standard practice required payment and performance bonds are required 10 business days following date of date of award. Pre-construction conferences for each task order will be scheduled by the GSA project team and attendance, in person, by the Prime Contractor is expected.

5. Submittal Reviews and Approvals

a. Design

Upon receipt of design and/or engineering documentation GSA will initiate a technical review of the documents. The objective of the technical review is to assess the proposed design and/or engineering solutions to the requirements established in each Task Order. GSA may use its own personnel to review design and/or engineering documents and reserves the right to utilize third party reviewers.

Approval of design and/or engineering documents does not warrant acceptance of the deliverables or acceptance of construction. Acceptance of design and/or engineering documents will only be provided at 100% completion of the effort. Acceptance of design and/or engineering documents does not relieve the prime contractor of any responsibilities related to design deficiencies in design and/or engineering deliverables it has produced.

GSA Furnished Design Documents: GSA remains liable for any design deficiencies, errors or omissions prepared and provided to a task order project.

b. Construction

Required submittals for construction projects will be identified with each task order project. Submittal requirements will be scaled to the scope and magnitude of each project and will reflect the project delivery method. Simple construction efforts may include minimal submittals in the scope of work, more complex design/build efforts may provide the GSA standard Division 1 document for further development and tailoring to a fully designed effort.

6. Inspection of Construction

Construction efforts will be inspected in accordance with Quality Control Plan submitted by the General Contractor and as approved by GSA.

7. Pay Application and Invoice Procedures

GSA will process pay applications on a monthly basis with approved invoice and payment to be processed within 14 days of invoice acceptance.

Examples of the pay application process and invoice procedures are below:

The last week of the month the prime contractor submits a pay application to the GSA Project Manager and Contracting Officer. The pay application is documented on the GSA Form 184 plus supporting documentation as required. The GSA Project Manager and Prime Contractor review the pay application to project deliverables received and/or installed work. Once agreement is reached upon the acceptable completion rate, the Prime Contractor will submit a certified invoice for the amounts due in accordance with the contract requirements. Payment will be processed 14 days after acceptance of the invoice.

Payments made later than 14 days following invoice acceptance will incur interest in accordance with the terms and conditions of the payment clause of this contract.

8. Warranty Calls

The Prime Contractor is expected to respond to the GSA within 48 hours to any issued warranty call for work completed under this contract. Warranty calls for installed work or materials may be made by the original Project Manager, Contracting Officer, or the Property Manager of the facility. Warranty call site visits will be made at no additional expense to the Government.

9. Labor and Payroll Management

The Prime Contractor is responsible for timely, complete and correct submission of required labor and payroll records for each task order. The prime contractor is responsible for screening all subcontractor furnished labor and payroll prior to submitting to GSA. The Prime Contractor should furnish a log of corresponding subcontract payrolls, in addition to its own, for each project. For subcontracted design and/or engineering efforts an invoice of the labor categories used and hours billed is required as supporting documentation.

10. Change Management

Owner requested changes will be requested in accordance with the terms of the Changes clause and the scope of work for each task order project. Changes by the owner may be requested to make minor modifications to materials selection, increase or decrease of individual work elements, and changes to design and/or engineering deliverables. The prime contractor is responsible for responding to all change order requests within 7 business days. The Government’s intent is to process all change order modifications within 30 business days. Change orders will be processed as supplemental agreements to the task order and will documented by modification. Change order proposals are expected to fully address all changed conditions to include materials, labor, schedule and price. Subcontractor proposals for change orders are to be negotiated between the Prime Contractor and Subcontractor prior to submittal to GSA. GSA will adhere to GSAM 552.243-71 for allowable costs on overhead and profit for subcontractor costs related to change orders.

11. Progress Meetings

The schedule for progress meetings will be established for each task order and will reflect the project delivery method for the project and overall magnitude of the project. Design and Construction progress meetings scheduling, facilitation, and documentation of are the responsibility of the Prime Contractor.

GSA may elect to schedule separate Owner meetings at its own discretion. Owner directed meetings will be managed by GSA directly and may include the multiple GSA parties, third party inspectors and other federal agencies.

I. SECURITY AND SITE ACCESS STANDARDS

1. Overview

Federal facilities, both GSA owned facilities and leased locations are subject to Homeland Security Presidential Directive 12 (HSPD-12). HSPD-12 outlines the procedures and standards for granting access to secure facilities. This process is separate from issuance of badges and/or keys to access site specific project space. Security clearances are required for all contractor personnel, whether employed by the Prime Contractor directly or to an associated subcontractor.

2. Security Overview in Federal Facilities

There are two types of security clearances, short term and long term. Approved long term security clearances will result in issuance of an HSPD-12 Credential. Each credential has a photo of the individual upon the whom the security clearance is based. Encoded in the HSPD-12 credential security chip is personally identifiable information for that individual, including height, weight, race, and fingerprints.

Long term security credentials are issued for duration not to exceed one (1) year. Key personnel for the https://www.acquisition.gov/content/part-552-solicitation-provisions-and-contract-clauses#i1874272

Prime Contractor are eligible to receive long term security clearances. Individuals with long term security clearances may be eligible to provide temporary or interim escort of subcontractors who will be on a project site for less than 10 consecutive work days in any given project.

Short term security credentials are issued based on background clearance for durations less than one year. The duration of security credentials are based upon the period of performance identified in each awarded task order.

3. Security Procedures

Security clearance procedures may only start after award of a contract. Issuance of security clearances is initiated by a project sponsor. The GSA project sponsor in this process is the assigned Project Manager.

The project sponsor will provide the required clearance forms to the Prime Contractor and will coordinate with the GSA Office of Mission Assurance to initiate the process. The Prime Contractor is responsible for the coordination of necessary security clearances with each subcontract firm. Sensitive and personally identifiable information is not to be shared with the GSA project sponsor and will be exchanged via the GSA Office of Mission Assurance (OMA) by secured electronic methods.

GSA may or may not be notified of personnel denied a security clearance. It is the responsibility of the Prime Contractor to manage the security clearance process and procedures with its own personnel and subcontractors to deliver the project in accordance with the terms and conditions of the IDIQ contract and each subsequent task order.

4. Site Access Overview - Federal Facilities

Access to federal facilities is managed by the Property Management Office (PMO) for each facility. The PMO will provide site specific access procedures for each location. The security clearance approval must be completed by the Prime Contractor prior to receiving physical keys or building specific identification badges. Building specific identification badges will include a photo of each employee to access the site, will be encoded with applicable access points to the building specific security system, and remain the property of the GSA. Badges are to be returned at the end of each project to the PMO and are an end of project deliverable.

5. Interior Projects

Federal agencies provide a variety of services and have sensitive information that requires additional measures to control and/or protect that information. Therefore, projects in GSA client controlled space, those spaces which are controlled by another federal agency, may require additional security processes such as a Government provided escort for very sensitive spaces. Any agency specific requirements will be the responsibility of GSA to coordinate and are not direct project costs to the Prime Contractor. Any additional security requirements will be identified in each task order.

6. Exterior Projects

Construction projects completed outside of the federal facility require security clearances and issuance of badging and issuance of physical keys as applicable.

7. Availability of Laydown Space

The Prime Contractor is responsible for the safe storage of any materials and equipment on an interior or exterior site. Site specific interior space for laydown of materials, storage, waste management, and contractor led project meetings are limited and dependent upon each project site. The PMO for each site will provide information, via the Project Manager to what space is available, the size and location of the space and ability to secure the area. Access to loading docks, service elevators, and rooftops is managed by the GSA PMO. GSA contracts Operations and Maintenance of federal facilities and may utilize those firms as resources in managing site access.

8. Construction Material Management (parking, dock access)

GSA will provide information about available space for construction material management in each task order and tentative locations will be available for viewing during the site visit in the TO RFP process.

9. Emergency Procedures

In case of emergencies related to life/health/safety/security occurring on the site during business hours, the Prime Contractor will immediately notify the GSA Project Manager, Property Manager, and Contracting Officer by email or phone of the nature of the emergency, actions undertaken by the Prime Contractor to remedy the situation, and relevant information regarding the nature of the emergency.

Emergencies occurring after GSA operating hours will include the above plus notification to the afterhours dispatch call line. The Prime Contractor is required to provide an after action report to the GSA Project Manager and Property Manager within 48 hours of any incidents. The after action report will provide a summary of the event, the root cause and steps to be implemented by the Prime Contractor to prevent recurrence. The Government is not responsible for any accidents or emergencies caused or created by the Prime Contractor or any associated subcontract firms.

J. PERFORMANCE EXPECTATIONS

1. Task Order Issuance Procedures

GSA will issued Task Order Request for Proposal (TO RFP) that is comprised of a SF1442, a simplified solicitation letter and technical package to the current IDIQ contract holders in an award pool. The anticipated solicitation to award process is anticipated to be completed within 45 to 60 business days for construction only efforts. GSA may deviate from this standard dependent upon situational factors associated with each project and selected project delivery method. Typically each TO RFP will include a single project; however GSA reserves the right to combine projects into one TO RFP dependent upon site location and the needs of the operations.

The Contracting Officer/Contract Specialist will issue the TO RFP to all contract holders and will include the site visit, pre-proposal site visit schedule, RFI close date, proposal due date and anticipated award date. TO RFP’s will include the evaluation and basis of award for each task order. The Government may utilize a variety of evaluation techniques to select the IDIQ contract holder for each task order. Task Order Request for Proposal (TO RFP) may use, but not limited to, additional evaluation procedures such as Low Price, Technical Approach and Low Price, and Technical Exchanges (other than Low Price) and two stage design-build competitive selection procedures.

After receipt of the proposal(s) the GSA team will evaluate the proposals based upon the criteria established in each TO RFP. The Government reserves the right to award task orders without discussions. If the Government chooses to engage in clarifications and/or discussions it will do so with all IDIQ holders who submitted a proposal.

Task Orders are awarded based on the proposal that offers total best value to the Government for that specific project. IDIQ contract holders who submitted a proposal and were not selected will be notified by email and an informal de-brief will be made available, if requested.

The Prime Contractor receiving the task order award is expected to begin performance with issuance of the award package and to diligently prosecute the work to complete all efforts by the established CCD.

2. Performance Assessments

The Prime Contractor performance will be evaluated on an annual basis for the IDIQ contract. The performance review will be based upon the standards established in this scope of work. Performance evaluations will follow the format established by the CPARS database and will be uploaded as interim performance assessments to CPARS. Individual task orders in excess of $750,000 require independent performance assessments. Those performance reviews will be based on the expectations established in the IDIQ and also the project deliverables identified in the task order contract.

GSA will conduct routine partnering meetings with the GSA stakeholders and Prime Contractor several times throughout the year. The intent of the partnering meetings is to encourage open communication between the parties to develop and maintain a strong owner/contractor team for the mutual benefit of the parties and continued project delivery success.

3. Task Order Participation Expectation

The Prime Contractor is expected to participate in at least 75% of all TO RFP’s issued by any GSA office within the Northwest/Arctic Region, and within the scope of this contract over the total contract period of performance. Task Order participation will be monitored and tracked as part of the task order metrics.

4. Compliance and Flow Down of Terms

The terms of this IDIQ are required to flow down to all subcontract agreements. The Prime Contractor is expected to ensure compliance with the terms and conditions of this contract.

5. Government Right to Remove Contractors

The Government reserves the right to remove contractors by unilateral modification from the IDIQ for reasons other than cause or default. Contractors may be removed without using a termination process.

A final performance rating will be processed and uploaded to the CPARS database.

6. Government Right to Add Contractors During Performance

The Government reserves the right to add contractor firms for the first 48 months of the contract in order to replace any contractor firms removed from the IDIQ.

7. Timeliness of Project Delivery

GSA has standard measurements for ‘on time’ project delivery. IDIQ contract holders are expected to deliver 90% of all task orders issued under the terms and conditions of this contract by the Substantial Completion Date (SCD) as established in each Task Order Contract.

8. Quality of Project Delivery

Projects delivered under this IDIQ are expected to achieve a minimum overall post performance assessment of at least a Level 3, Successful. This performance assessment will be based upon quality of the project delivered in accordance with the Task Order Scope of Services.

This performance assessment is based upon the key quality factors, which are;

a) task order management and administration,

b) subcontractor management,

c) cost control and

d) schedule control.