RFQ REV1 Amendment 0001 - Sacramento Full Service Elevator - 20191206--.pdf

SOLICITATION: 47PK0219Q0011

AMENDMENT: 0001

TITLE: Full Elevator Maintenance, Repair, and Replacement Services

DATE: 12/06/2019

THE PURPOSE OF AMENDMENT 0001 IS TO:

1) Extend the Offer Due Date to Tuesday, December 17, 2019 at 9:00 A.M. Pacific Time. Changed FROM Wednesday, December 11, 2019 at 4:30 P.M Pacific Time TO Tuesday, December 17, 2019 at 9:00 A.M Pacific Time.

2) Add Standard Form (SF) 30 Amendment 0001 to RFQ Section A.1 and provide as Attachment E.

3) Add the Question and Answer Log dated 12/06/2019 to RFQ Sec A.1;

see Attachment E & RFQ REV1 with tracked-changes.

4) All other items remain unchanged.

SOLICITATION NUMBER: 47PK0219Q0011

SERVICE: FULL ELEVATOR MAINTENANCE, REPAIR, and REPLACEMENT

SERVICES

LOCATION(S): Location 1 Robert Matsui U.S. Courthouse and Federal Building (CA0306ZZ) 501 “I’ Street Sacramento, CA

Location 2 U.S. Post Office and Federal Building (CA0083ZZ) 801 “I” Street Sacramento, CA

Location 3 John E. Moss Federal Building (CA0152ZZ) 650 Capitol Mall Sacramento, CA

Location 4 Federal Building (CA0199MM) 2800 Cottage Way Sacramento, CA

PERIOD OF

PERFORMANCE:

6 Month Base Period: April 1, 2020 – September 30, 2020 Option Year 1: October 01, 2020 – September 30, 2021 Option Year 2: October 01, 2021 – September 30, 2022 Option Year 3: October 01, 2022 – September 30, 2023 Option Year 4: October 01, 2023 – September 30, 2024

SOLICITATION ISSUE DATE: Friday, November 1, 2019

OFFER RECEIPT DATE/TIME: Tuesday, December 17, 2019 9:00 A.M. Pacific Time

SUBMIT OFFER TO: Please Submit all Quotes Electronically To:

General Services Administration Acquisition Management Division Attn: Patricia.Skinner@gsa.gov

REQUEST FOR QUOTE

mailto:Patricia.Skinner@gsa.gov

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to pro-vide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), www.sam.gov, prior to sub- mission of offers to be considered for award. BE ADVISED: If you are registering a new entity in SAM.gov or updating your entity, you must provide and mail an original, signed notarized letter (available here: https://goo.gl/DxrEBs) stating that you are the authorized Entity Administrator.

Read the FAQs (available here: https://goo.gl/jfW8q3) for more information on these requirements and / or contact the Federal Service Desk at www.fsd.gov for additional questions or assistance.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services.

FAR 4.303 and FAR 52.204-4 requires double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective quoters/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires quoters/offerors to exercise reasonable care when handling documents relating to building draw- /plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

http://www.sam.gov/ https://goo.gl/jfW8q3 http://www.fsd.gov/

3) Upon award and completion of any appeals process, unsuccessful quoters/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Thyssenkrupp Elevator Corporation at 114 Townpark Drive suite 300 Kennesaw, GA 30144. The current monthly price is $10,010.00. Although this solicitation is for services substantially the same as the current contract Scope of Work, it should be reviewed carefully before submitting a quote.

CONTRACT TYPE

This is a firm fixed price contract.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Verify calculations before signing your quote. Fill-ins should be properly completed and verified. All copies should contain the same information.

Ensure fill-ins for the following are completed within the System for Award Management (See Section K for full text):

FAR 52.209-5 Certification Regarding Responsibility Matters (Oct 2015) FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction under any Federal Law (Feb 2016) FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Oct 2018) FAR 52.219-1 Small Business Program Representations (Oct 2014) FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) FAR 52.222-25 Affirmative Action Compliance (Apr 1984)

Offerors shall submit with their offer the following documents:

FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (Oct 2018)

(See Section K) FAR 52.209-7 Information Regarding Responsibility Matters (See Section K) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment (Aug 2019) (See Section K) GSAR 552.204-70, Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment. (Deviation l) (Aug 2019) (See Section K) Standard Form 1449 – Solicitation, Offer, and Award (Attachment B) Standard Form 30 – Amendment of Solicitation (Attachment E) Experience & Past Performance Reference Forms (Attachment A) (See Section L) Offer Sheet (Attachment C) (See Section L) Teaming Arrangement if applicable (See Section L)

BOND REQUIREMENTS

Bid guarantee and bond are not required.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 17A on the first page of Standard Form 1449. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information:

(1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business,

(5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

ABOVE STANDARD LINE ITEM PRICING

Reimbursement for emergency call-back, unscheduled overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial six-month base period and the option requirements for the 4 additional one- year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial six-month base period of performance will apply to the 4 additional one-year option periods. The minimum wage rates and fringe benefits applicable to the initial six-month period of performance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 12 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner than the time stipulated in the Prompt Payment clause. EXAMPLE:

Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) within 5 workdays prior to start of contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved.

PRE-QUOTE/PRE-PROPOSAL CONFERENCE

A pre-quote/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Conference Notice on the next page for details.

ELECTRONIC SUBMISSION OF PROPOSALS

All quotes must be submitted electronically. Hard-copies will not be accepted. Submit your package to the e-mail addresses listed on the Standard Form 1449: patricia.skinner@gsa.gov.

The entire package – including all forms and attachments – must be received in full in this inbox prior to the proposal due date and time. Due to the large file sizes involved, offerors are encouraged to allow plenty of time for email delivery and not assume that email transmission will happen instantaneously. If multiple emails are required in order to submit, quoters/offerors are encouraged to number their emails clearly in the Subject Line (e.g. “Email 1 of 2”; “Email 3 of 3”;

etc.). All submissions will be acknowledged via email reply. However, the acknowledgment will not verify the completeness or accuracy of quotes/offers.

mailto:patricia.skinner@gsa.gov

PRE-QUOTE/PROPOSAL CONFERENCE AND SITE VISIT

NOTICE ATTENDANCE FORM (ATTACHMENT D)

(See Also Section L.3) A pre-quote conference is scheduled at the time and place set forth below. All prospective quoters are strongly encouraged to attend. Please complete and return this form via email to Patty Skinner at Patricia.Skinner@gsa.gov no later than Tuesday, November 12, 2019 at 4:30 p.m. Pacific Time. A Site Visit will be held as part of the pre-quote conference.

All four service locations will be toured. Please see the below for guidance and instructions.

TIME/DATE: Tuesday, November 19, 2019 at 9:00 a.m. Pacific Time – Meet at Location 1

We will begin the Pre-quote Conference at Location 1 (Robert Matsui Courthouse, 501 “I” Street Sacramento, CA 95814). Arrive at 9 a.m. at the Rotunda on the first floor. The Building Manger will escort the group to the conference room where we will hold the initial conference which will be followed immediately by the building tour of Location 1.

Following the tour of Location 1, we will proceed approximately 4 city blocks to Location 2 (801 I Street) for a building tour.

Following the tour of Location 2, we will proceed approximately ½ mile to Location 3 (650 Capitol Mall).

Following the tour of Location 3, we will break for lunch and proceed approximately 8 miles (25 minutes) to Location 4 (2800 Cottage Way) for a building tour.

****Conference attendees should note that they are responsible for all travel between the building locations (GSA Staff will walk). Conference attendees are also responsible for locating and paying for parking. Generally speaking, there are public lots and meter parking available near the building locations.

****Conference attendees should bring a photo ID to facilitate getting through federal security.

PRE-PROPOSAL CONFERENCE & SITE VISIT RSVP FORM

[ ] I plan to attend the conference.

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Number of Attendees: ______

Name(s): ___________________________________________________________________

Company: ___________________________________________________________________

Phone:

mailto:Patricia.Skinner@gsa.gov

TABLE OF CONTENTS

(Sections A through J)

A. QUOTE AND AWARD

A.1. STANDARD FORMS

A.2. ITEMS OF IMPORTANCE

A.3. CONTRACT TYPE

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

B.2. TERM OF CONTRACT

B.3. SERVICE CONTRACT ACT ASSUMPTIONS

B.4. VERTICAL TRANSPORTATION EQUIPMENT (VTE) BASIC SERVICES QUOTE (ATTACHMENT

C): 186

B.5. ADDITIONAL SERVICES HOURLY RATE (ATTACHMENT C)

B.6. ORDERING LIMITATIONS

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1. DEFINITIONS

C.2. SCOPE OF WORK

C.3. CODE COMPLIANCE AND REFERENCED DOCUMENTS

C.4 PREVENTATIVE MAINTENANCE

C.5 REPAIRS AND REPLACEMENTS

C.6 LABELING AND CLEANING

C.7 MINIMUM QUALITY CONTROL PLAN PERFORMANCE STANDARDS

C.9 CODE REQUIRED INSPECTIONS AND TESTS

C.10 OTHER REQUIREMENTS

C.11 SERVICE CALLS

C.12 HOURS AND RESPONSE TIME

C.13 REPORTING REQUIREMENTS

C.14 ADDITIONAL SERVICES

C.15 WORK REQUIRED PRIOR TO CONTRACT EXPIRATION

C.16 EXCLUSIONS

C.17 EQUIPMENT CHANGES

D. PACKAGING & MARKING

D.1. PAYMENT OF POSTAGE AND FEES

D.2. MARKING

E. INSPECTION & ACCEPTANCE

E.1. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION

E.2. INSPECTION OF SERVICES - FIXED PRICES FAR 52.246-4 (AUG 1996)

E.3 QUALITY CONTROL PROGRAM

E.4 QUALITY ASSURANCE

E.5 GOVERNMENT’S RIGHT TO INSPECT AND REQUIRE WORK

F. DELIVERIES OR PERFORMANCE

F.1. PLACE OF PERFORMANCE

F.2. TERM OF CONTRACT

F.3. POST AWARD CONFERENCE

F.4. OPTION TO EXTEND THE TERM OF THE CONTRACT

F.5. TERMINATION

G. CONTRACT ADMINISTRATION DATA

G.1. THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT

ADMINISTRATION

G.1.1. CONTRACTING OFFICER (CO)

G.1.2. CONTRACTING OFFICER'S REPRESENTATIVE (COR)

G.2. PAYMENT

G.3. PAYMENT INFORMATION

G.4. SUBMISSION OF INVOICES:

G.4.1. BASIC SERVICES

G.5. SUSPENSION OF WORK

G.6. PERFORMANCE DEDUCTIONS

G.7. COPIES OF THE CONTRACTOR'S PAYROLLS

H. SPECIAL CONTRACT REQUIREMENTS

H.1. SECURITY REQUIREMENTS AND PERSONAL IDENTITY VERIFICATION PROCEDURES (NON-CLASSIFIED

CONTRACT)

H.2. QUALIFICATIONS OF OFFERORS

H.3. GSAR 552.237-71 QUALIFICATIONS OF EMPLOYEES (MAY 1989)

H.4. SUITABILITY DETERMINATIONS

H.5. COMPLIANCE WITH SECURITY REQUIREMENTS

H.6. IDENTIFICATION CREDENTIAL

H.7. STANDARDS OF CONDUCT

H.8. REMOVAL FROM CONTRACT WORK

H.9. “AS-BUILT” DRAWINGS

H.10. UNIFORMS

H.11. SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING I..NFORMATION

H.12. EMERGENCY TELEPHONE NUMBERS

H.13. RECORDING PRESENCE

H.14. INFORMATION RELATING TO CONDUCT OF CONTRACTOR’S EMPLOYEES

H.15. RESPONSIBILITY FOR EXISTING CONDITIONS

H.16. STORAGE SPACE IN BUILDING ASSIGNED TO CONTRACTOR

H.17. DISCREPANCY IN THE SPECIFICATIONS

H.18. HSPD-12 SPECIAL SECURITY REQUIREMENTS

H.19. SECURITY-CLEARANCE REQUIREMENTS (UNCLASSIFIED CONTRACT)

H.20. GOVERNMENT FORMS

H.21. OTHER CONTRACTORS

H.22. ORDINANCES, TAXES, PERMITS, AND LICENSES

H.23. AFFIRMATIVE PROCUREMENT PROGRAM (APP)

I. CONTRACT CLAUSES

I.1. CONTRACT TERMS AND CONDITIONS

I.1.1 CLAUSES INCORPORATED BY REFERENCE

1.1.2 CLAUSES INCORPORATED BY FULL TEXT OR ADDENDUMS

J. LIST OF ATTACHMENTS (LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS)6957

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO QUOTERS/OFFERORS

M. EVALUATION FACTORS FOR AWARD

A. QUOTE AND AWARD

A.1. STANDARD FORMS (ATTACHMENT B AND E)

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

SF30 – Amendment 0001: Q&A Log (Attachment E):

Attachment E Page 2 of 3 12/6/2019 4:08:14 PM

Solicitation: 47PK0219Q0011 Sacramento, CA Full Elevator Maintenance & Related Services

Questions & Answers as of 12-06-2019

REF # Date Received Document Spec Item Title Item/Question Response Date Answered

Status Open/Closed1 14-Nov-19 SOW C.12 and C.14 Normal

Working Hours vs Normal Building Operating Hours

Can you clarify the "Normal Working Hours" 7-5 versus "Normal Building Operating Hours" 6-6. Would Overtime be considered outside of the 7-5 "Normal Working Hours" ? Section C.12 references the 6-6 time period for straight time.

SOW revised to omit Normal Building Operating Hours. Normal Working Hours is the same as Straight Time which is between the hours of 6:00 AM and 6:00 PM. Overtime is considered outside 6:00 AM and 6:00 PM.

12/6/2019 Closed

2 14-Nov-19 SOW C.2 and C.9.1 Testing Will GSA hire a third party contractor, for the 6 month, annual and 5 yr testing under a separate contract? Under the new contract (Section c.2) it looks like this will be included. Correct?

Testing is performed by the elevator contractor whom must supply necessary personnel to support this task. GSA hires 3rd inspectors to witness the elevator contractor perform testing. Elevator contractors' are prohibited from performing their own inspections'/certifications' as outlined under NAESA Code of ethics / Conflict of interest.

12/6/2019 Closed

3 14-Nov-19 SOW C.8 and C.16 Lighting Section C.8 states that the contractor is responsible for lighting. Section C.16 (5) cab lighting is excluded. Which is correct?

Section C.16 (5) "Lamps and light fixtures for the car ceiling illumination which do not require special access by a qualified elevator mechanic and can be repaired or replaced from inside the elevator cab" is removed from the Exclusions. SOW revised by removing Exclusion Number 5.

12/6/2019 Closed

4 14-Nov-19 SOW C.12 Response Times Would you confirm the response times below as accurate:

Response times Emergency call-backs within 30 minutes, 24/7 Service call-backs within 2 hours, 24/7 Service calls for priority elevators within 1 hour, 24/7 (Priority elevators are at 501 - 1,2,3A,3B, and 8)

Confirmed. 12/6/2019 Closed

5 14-Nov-19 SOW C.9.5 NCMMS Will the Contractor be responsible for completing and notating NCMMS generated monthly work orders for the VTE at each building? C.9.5 states "Contractor will be issued access to GSAs maintenance management portal to achieve this task." Will GSA provide a computer for the contractor to access

NCMMS?

Yes, the Contractor is responsible for completing and notating NCMMS generated monthly work orders for the VTE at each building.

The NCMMS is web based; a GSA computer is not necessary to access. The only requirement to access the NCMMS is having a GSA ENT account and proper active directory groups, which can be added through an IT service request submitted by the Contracting Officer's Representative (COR) on the Contractor's behalf. As long as the Contractor maintains their ENT account active, access to the NCMMS program will remain assuming the user logs into the system, at a minumum, every 90 days.

12/6/2019 Closed

6 22-Nov-19 SOW C.2 Obsolescence The traction elevators at 801 I Street have Motion Control Engineering (MCE) control system with a vintage of drive that has been rendered obsolete by the manufacturer. The manufacturer has provided a formal technical bulletin regarding this product, as well as confirmed that the recommended solution of this drive is to modernize the traction control system. This is in lieu of trying to modify and re-wire this control system to adapt a new supported drive from a different manufacturer. What is GSA’s technical position on this issue as it relates to the awarded service vendor being responsible for its repair/replacement under the terms of the RFQ?

Contact MCE directly for support with repairs and/or replacement parts for 'VVC Black Box drives'.

12/6/2019 Closed

7 22-Nov-19 SOW C.2 Obsolescence If a major or expensive component becomes truly obsolete during the course of the agreement, does the GSA intend to force the awarded service vendor to repair/replace an elevator subsystem (e.g. modernize a control system or replace a traction machine) under the terms of this Agreement? Is there a dollar value associated with the material and/or labor cost required in this scenario? We cannot forecast which of the existing components (if any) will become obsolete at any time from the OEM’s for your equipment (Montgomery/Kone, MCE, etc.).

Elevator maintenance contractor is required, to perform 'what is necessary', to maintain GSA elevators' safely and reliably without obsolescence. As identified within 'Full service maintenance, repair and replacements' scope of work.

12/6/2019 Closed

8 22-Nov-19 SOW & Offer Sheet

C.9 5-year, full-load testing

Can you please provide the dates for last 5-year, full-load testing for each of the elevators in the portfolio so we can incorporate the costs for this testing in our pricing? Further, would you like the additional cost for the 5-year testing incorporated into the line-item year in which it is due, or would you prefer the cost of the 5-year testing to be blended across the 4 ½ year contract duration evenly?

501 I Street & 801 I Street 5-year inspections: December 2018, 650 Capitol Mall & 2800 Cottage Way 5-year inspections: November 2019. Blend the cost across the contract duration.

12/6/2019 Closed

9 22-Nov-19 SOW C.4 & C.12 Service Calls From past experiences, the GSA did not have provisions in the Contract language to pay service calls for resetting elevators after seismic events (earthquakes), nor would not pay for any calls related to building power events.

Under the new contract term of this RFQ, will the GSA pay the awarded service provider for service calls related to earthquakes (seismic events that trip the equipment) or service calls caused by building power outages, surges, etc?

Sections C.4 & C.12 both: require 24/7 service calls, at no additional cost to GSA. Service Calls are considered a basic service and the cost for Service Calls/Callbacks is to be included in the Basic Services Quote.

12/6/2019 Closed

10 22-Nov-19 SOW C.9.4 5-year, full-load testing including traction drop testing

Will 5-year, full-load testing (including traction drop testing) be required to be performed outside of business hours, as not to disrupt building operations? If yes, does the additional overtime cost for this after-hours testing need to be included in our monthly pricing? Or will the awarded vendor be able to bill the GSA at their specified rates for the overtime?

5-year, full-load testing (including traction drop testing) is permitted during Normal Working Hours.

12/6/2019 Closed

11 22-Nov-19 SOW C.5 Replacement Boards

The elevator control systems at the 501 I Street Courthouse are supported by Kone Spares (Montgomery/Kone parts division). They are notoriously (egregiously) expensive. Please clarify the requirements in Section C.5 regarding providing one each replacement board. Is this per elevator? Can like boards by combined for the building? Does the “10% per controller” translate to the awarded service provider needing to provide spare boards for these units equaling 10% of the cost to replace one of each type of board for each elevator?

Like boards may be combined. GSA requires contractor to have adequate spare parts for common failure components. Controller manufacturers have listings of recommended 'spares' stock items, consult with manufacture. Any unused spares the contractor provided (w/ inventory) may go back to the contractor upon contract expiration. Awarded service provider, must provide 10% spare parts of each type of elevator controller. Manufacturer ‘KONE Elevator’ can provide a list of recommended spares. Yes, like boards may be combined.

12/6/2019 Closed

12 22-Nov-19 SOW C.9.3 Monthly Fire Keyswitch Testing

Can the monthly Phase I and II fire keyswitch testing be performed during the regular business hours defined in the contract? Or does this need to be performed after hours, as it pulls the entire group out of service and can cause disruption to the building?

Monthly firefighters' Phase 1 & 2 testing, can be performed during normal working hours. Testing shall be performed at times which least inconveniences building tenants.

12/6/2019 Closed

13 22-Nov-19 SOW C.2 Obsolescence Black Box MCE Units are no longer produced or supported they are by definition obsolete. There are no alternatives compatible if that component was to fail.

This contract has no obsolescence, is it the assumption that if these failed the maintenance company would be responsible to replace the entire controller if a replacement could not be sourced?

Contact MCE directly for support with repairs and/or replacement parts for 'VVC Black Box drives'.

12/6/2019 Closed

14 22-Nov-19 SOW C.12 After Hour Repairs

Are there any elevators that scheduled repairs are required to be done after hours?

All elevator repairs may be performed during Normal Working Hours unless directed by GSA to do otherwise. Contractor must provide as much advance notice of intended repairs so that building managers can approve and coordinate access if required.

12/6/2019 Closed

Attachment E Page 3 of 3 12/6/2019 4:08:14 PM

Solicitation: 47PK0219Q0011 Sacramento, CA Full Elevator Maintenance & Related Services

Questions & Answers as of 12-06-2019

REF # Date Received Document Spec Item Title Item/Question Response Date Answered

Status Open/Closed15 22-Nov-19 SOW C.9.4 & C.12 Off Hour Testing Testing is noted as taking place off hours. What hours are considered the off hours?

Outside of 06:00 AM - 6:00 PM. 12/6/2019 Closed

16 22-Nov-19 NA NA Testing What time has testing (monthly, Annual, Semi Annual, 5-year) taken place historically?

Historically testing has occurred during normal operating hours.

Contractor to provide advance notice of testing schedules to COR for distribution and approval by Building Managers. In scenarios where there are two or more elevators are in operation, at least one most remain on line at all times during testing.

12/6/2019 Closed

17 22-Nov-19 NA NA After Hour Testing

Are there any off hours that would be unacceptable to schedule testing at, if so, can you please provide them.

Federal Holidays and Presidential Executive Orders 12/6/2019 Closed

18 22-Nov-19 SOW C.9.3 Testing Can the monthly fire service testing be done during normal working hours or is it required to be done after hours?

Monthly firefighters' Phase 1 & 2 testing, can be performed during normal working hours. Testing shall be performed at times which least inconveniences building tenants.

12/6/2019 Closed

19 22-Nov-19 SOW C.9.1 Inspections Is the elevator maintenance company responsible for accompanying the inspector during their 6 month and annual inspections?

GSA 3rd party QEIs witness Periodic inspections and testing, elevator mechanics perform testing & inspections.

12/6/2019 Closed

20 22-Nov-19 SOW C.9.1 Inspections Are elevator inspections with the ANSI certified QEI safety code inspector conducted during normal working hours or they done after hours?

Normal working hours. 12/6/2019 Closed

21 22-Nov-19 NA NA Ropes We understand that at 501 I St, Sacramento - elevator #2 has been re-roped at regular intervals. When was the last time the ropes were replaced on this unit?

The ropes at 501 "I" Street elevator #2 are not frequently replaced.

The last time the ropes were replaced is unknown.

12/6/2019 Closed

22 22-Nov-19 NA NA Ropes We understand that at 501 I St, Sacramento - elevator #8 has been re-roped at regular intervals. When was the last time the ropes were replaced on this unit?

The ropes at 501 "I" Street elevator #8 are not frequently replaced.

The last time the ropes were replaced is unknown.

12/6/2019 Closed

23 22-Nov-19 Attachment C - Offer Sheet

B.4 Offer Sheet On the Pricing Chart Section B.4 are you looking for the monthly pricing per elevator or the total pricing per elevator for the time period shown at the top of the column.

Monthly price per elevator for the time period shown at the top of the column AND the total monthly price for each building for each period calculated at the bottom of each column. These monthly building totals should be the same unit/monthly price entered into the appropriate building Contract Line Item Numbers (CLINS) on the

SF1449.

12/6/2019 Closed

24 22-Nov-19 SOW C.2 ASME In the scope of work there are numerous references to complying with ASME

17.1 however no specific versions such as 1996, 2004 or 2008 are referenced.

Code changes, in the various versions of that code the requirements for elevators are different. Can you please confirm that the code and standard for the elevators in each building are based on the code in effect at the time of installation or alteration?

Yes, except for retroactive sections of ASME A17. Alterations must meet current code.

12/6/2019 Closed

25 22-Nov-19 SOW C.9 Testing If code required tests, specifically monthly fire testing, annual testing and 5 year load testing are required, will they be required to be after hours or scheduled during normal business hours?

Testing is performed during normal working hours. 12/6/2019 Closed

26 22-Nov-19 SOW QASP & Exhibit

5 Year Testing The Safety and Inspection table on page 64 of the Solicitation (QASP 7.3.2.1) indicates that 5 year testing for all locations is to occur in Option Period 1 on a month TBD; however page 57 of the Solicitation (Exhibit 1) the 5 year section of the table is blank, or "N/A".

Is it correct that the 5 year testing for all units will occur in Option Period 1, and the cost for 5 year testing of all units should be included only in the Option Period 1 line items of the bid forms? If not, can you please provide an estimated schedule of the 5 year testing on a unit by unit basis?

5 Year inspections are current. Next 5 year inspections are due: 501 & 801 'I' Street September 2023. 650 Capitol Mall & 2800 Cottage Way, September 2024. Blend the cost across the contract duration.

12/6/2019 Closed

27 27-Nov-19 RFQ - Quote/Offer

Section K Reps and Certs We have tried but appear to be unable to update our SAM registration to include the additional registrations for FAR 52.204-24 & GSAR 552.204-70.

These also look to be requirements more related to telecom company’s then elevator company’s, do you know if these are representations covered elsewhere in FAR by other certifications an elevator company would have?

It is recommended you update your SAM registration as soon as possible. For purposes of this RFQ, offerors must submit the full text, fill-in provision/clause at FAR 52.204-24 and GSAR 552.204-70 which can be found in Section K of the RFQ. Page 13 ("Notice Concerning Solicitation") of the RFQ provides a list of representations and certifications to be submitted with your quote and a list to be completed within the System for Award Management (SAM).

12/6/2019 Closed

INTENTIONALLY

LEFT

BLANK

A.2. ITEMS OF IMPORTANCE

A.2.1. The Standard Form 1449 (Solicitation/Contract/Order for Commercial Items) attached herein must be completed in its entirety, including contractor’s signature, and submitted with the quote.

A.2.2. Each contractor’s CCR and ORCA registrations must be accurate and up to date before Request for Quote (RFQ) due date.

A.2.3. Each contractor shall read and adhere to the entire RFQ, and prepare quote in accordance with the instructions provided in this RFQ (See Section L).

A.3. CONTRACT TYPE

The Government intends to award a 6-month base period, performance-based single-award Firm Fixed Price (FFP) contract for full elevator maintenance services and repair, with four (4) one-year option periods and a possible six month extension.

B. SERVICES, ORDERING AND PRICES

B.1. DESCRIPTION OF SERVICES

This is a Performance Based Statement of Work (PBSOW). The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of Vertical Transportation Equipment full Maintenance and Repair services described herein.

Location 1 Location 2

ROBERT MATSUI USCH FEDERAL BLDG.

501 I STREET 801 I STREET

SACRAMENTO, CA SACRAMENTO, CA

(CA0306ZZ) (CA0083ZZ)

Location 3 Location 4

JOHN MOSS FB FEDERAL BUILDING

650 CAPITOL MALL 2800 COTTAGE WAY

SACRAMENTO, CA SACRAMENTO, CA

(CA0152ZZ) (CA0199MM)

Offerors must submit offers for all locations in order to be considered for award.

B.2. TERM OF CONTRACT

After award, the successful offeror will be given a written Notice to Proceed, and shall provide elevator maintenance and related services for a six-month period commencing on the day specified in the Notice to Proceed. Work under this contract is expected to commence on or about April 01, 2020. It is the intent of the Government that the Notice to Proceed will provide for at least 30 working days preparation time before commencement of work.

The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of one (1) year each.

B.3. SERVICE CONTRACT ACT ASSUMPTIONS

Contractors shall price the contract by assuming the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor or Collective Bargaining Agreement (CBA), for the initial period of performance and will apply to the entire performance period of the contract. The minimum wage rates and fringe benefits applicable to the initial period of performance are outlined in the incorporated wage determination.

Contract price(s) can be adjusted upward or downward effective on each anniversary date of the contract in accordance with the clause contained in Part II, Section I, FAR 52.222-43, FAIR LABOR

STANDARDS ACT AND SERVICE CONTRACT ACT - PRICE ADJUSTMENT (MULTIPLE YEAR AND

OPTION CONTRACTS) (MAY 1989), with the incorporation of an updated wage determination or collective bargaining agreement.

B.4. VERTICAL TRANSPORTATION EQUIPMENT (VTE) BASIC SERVICES

QUOTE (ATTACHMENT C):

Basic / Standard Service includes Preventative Maintenance, Repair, Testing, Service Calls, Scheduled Overtime Services identified in C.9.4(c).

Line Elevators Notes Units Base (6 Months) Option year 1 Option year 2 Option year 3 Option year 4

Matsui US Courthouse

CA0306ZZ

1000 #1 prisoner gearless Month $_________ $___________ $___________ $___________ $___________

2000 #2 prisoner gearless Month $__________ $___________ $___________ $___________ $___________

3000 #3A judges gearless Month $__________ $___________ $___________ $___________ $___________

4000 #3B judges gearless Month $__________ $___________ $___________ $___________ $___________

#4 service/freigh t gearless Month $__________ $___________ $___________ $___________ $___________

#5 High-rise Passenger Units A, B, C, D (4) gearless Month $__________ $___________ $___________ $___________ $___________

#6 Low-rise Passenger Units A, B, C, D (4) geared Month $__________ $___________ $___________ $___________ $___________

#7A parking shuttle hydraulic Month $__________ $___________ $___________ $___________ $___________

#7B parking shuttle hydraulic Month $__________ $___________ $___________ $___________ $___________

10000 #8 prisoner geared Month $__________ $___________ $___________ $___________ $___________

TOTAL CA0306ZZ Month

801 I Street

CA0083ZZ

#1 W.

passenger freight Month $__________ $__________ $__________ $__________ $__________

#2 E.

passenger freight Month $__________ $__________ $__________ $__________ $__________

#3 freight (commercial) hydraulic Month $__________ $__________ $__________ $__________ $__________

#4 freight (commercial) hydraulic Month $__________ $__________ $__________ $__________ $__________

TOTAL CA0083ZZ Month

2800 2800 Cottage Way

CA0199MM

#1 E.

passenger hydraulic Month $__________ $__________ $__________ $__________ $__________

#2 W.

passenger hydraulic Month $__________ $__________ $__________ $__________ $__________

TOTAL CA0199MM Month

John E. Moss

CA0152ZZ

#1 passenger gearless Month $__________ $__________ $__________ $__________ $__________

#2 passenger gearless Month $__________ $__________ $__________ $__________ $__________

#3 passenger gearless Month $__________ $__________ $__________ $__________ $__________

#4 passenger gearless Month $__________ $__________ $__________ $__________ $__________

5000 #5 service gearless Month $__________ $__________ $__________ $__________ $__________

#6 passenger (bsmt unit) geared Month $__________ $__________ $__________ $__________ $__________

TOTAL CA0152ZZ Month

B.4.1 VERTICAL TRANSPORTATION EQUIPMENT (VTE) BASIC SERVICES

PERFORMED OUTSIDE OF NORMAL WORKING HOURS (ATTACHMENT C)

Quote a per hour price for work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

Item

Description Unit QTY Base (6-

MTHS)

Option 1

(12 MO)

Option 2

(12 MO)

Option 3

(12 MO)

Option 4

(12 MO)

Standard Services performed outside of normal working hours (Overtime) hour

B.5. ADDITIONAL SERVICES HOURLY RATE (ATTACHMENT C)

Quote a per hour price for providing additional services that, when ordered, are in addition to the basic / standard services specified herein (per hour price for any work requested by the Government that is within the scope of this contract but in addition to the basic services included in the offeror’s overall / monthly pricing).

Item

Description Unit QTY Base (6-

MTHS)

Option 1

(12 MO)

Option 2

(12 MO)

Option 3

(12 MO)

Option 4

(12 MO)

Additional Services (Additional Services performed during normal working hours (Straight Time)) hour

Hourly rates are proposed only once. These rates may, in the event of wage determination rate increases, be escalated per FAR 52-222.43 or in accordance with the CBA.

Note to Offerors:

a. Additional services that may be required will be ordered using the hourly rate specified in B.5 see also C.1 Additional Service Definition and C.14 Additional Services.

b. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the basic services included in the offeror’s overall pricing.

Additional services work shall be performed during normal working hours. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

c. The term “elevator” is intended to include all elevator, escalator, dumbwaiter, handicap lift, courtroom lift and wall glider equipment, if applicable, at the location.

d. Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification. Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

B.6. ORDERING LIMITATIONS (TASK ORDERS)

Additional services will be issued on a task order basis; all other services are standard, fixed services.

Orders for additional service(s) up to $2,500.00 may be placed, and payment processed using certified invoice procedures or a GSA credit card. Orders that exceed $2,500.00 may be placed or confirmed by issuance of a GSA Form 300, Order for Supplies or Services. The GSA Form 300 will describe the service(s) to be provided and will establish, excluding emergencies, the maximum number of hours for which the contractor will be compensated. Payments on a GSA credit card may not exceed the cardholder's single purchase limit.

END OF SECTION

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

U.S. General Services Administration

Scope of Work For

Full Elevator Maintenance, Service, Repairs and Replacement

C.1. DEFINITIONS

1. Acceptance. Constitutes acknowledgment that the supplies or services conform to applicable contract quality and quantity requirements.

2. Additional Services. Additional services are defined as any work, requested and authorized by the Government that is within the scope of this contract but in addition to the basic services included in the offeror’s overall pricing. Contractor will be reimbursed for the additional services to include all labor, supervision, supplies and materials. The CO or designee will issue a separate delivery order before work may proceed. Any work of this nature detected by the Contractor shall be immediately reported to the COR, but work shall not be performed until the Contractor and the CO or their designee as appropriate have reached an agreement on the price to accomplish the project. Work shall be performed immediately, if necessary (i.e., an emergency), although typically a 48 hour notice will be given as a minimum.

3. Approval. "Approval" means the Government has reviewed submittals, deliverables, or administrative documents (e.g., insurance certificates, MSDS Sheets, etc.), and has determined the documents conform to contract requirements. Government approval shall not relieve the Contractor of responsibility for complying with Federal, State, local laws and regulations.

4. Building. A reference to “facility” and “site” is interchangeable with “building”. A man made structure used or intended for supporting or sheltering any use or continuous occupancy.

5. Contracting Officer (CO). Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

6. Contracting Officer's Representative (COR). The Contracting Officer's Representative (COR) shall be appointed by letter from the Contracting Officer (CO). COR will be the primary Government representative for the administration of the Contract, but will not have the authority to modify the contract.

7. Contractor. The term Contractor refers to the individual, firm, partnership, company, or corporation providing the services and directly contracting with the GSA as the prime contractor in the performance of the work described herein.

8. Elevator. The term elevator is used to mean all elevator, escalator, dumbwaiter, handicapped lift, courtroom lift, platform lift and wall glider equipment, if applicable, at the location(s).

9. Emergency. Emergency refers to all conditions and threats that are either man made or acts of god that require immediate action by the contractor to eliminate or mitigate actual or expected damages. Emergencies may include but not be limited to entrapments, bombings, bomb threats, civil disturbances, fires, explosions, electrical failure, entrapments, building flooding, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes.

10. Emergency Call-Back. Emergency call-back service consists of promptly responding to requests for emergency service 24 hours per day, 7 days per week. The contractor shall report to the site of the emergency within thirty (30) minutes of the time of notification and shall remain on the job until the emergency has been resolved. If the situation cannot be resolved immediately, the Contractor shall promptly notify the CO or their designee of the time and date corrective action will be taken. Requests for service may be made by the CO or their designee by telephone or other means. Emergency service consists of freeing individuals trapped in a stalled car, restoring inoperative elevators which are causing disruption to the arrival and departure of building occupants, or other situations determined by the CO or their designee to be an emergency nature.

11. Environmentally Preferable. Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service.

12. Installing Contractor. Construction Contractor or subcontractor who originally installed the equipment, system, part, item, unit or component.

13. Maintenance Control Plan (MCP). ASME A17.1 Safety Code for Elevators and Escalators, Section 8.6.1.2 requires that…