Marble_Hall_100_Specifications.pdf

UNITED STATES CUSTOM HOUSE

MARBLE HALL HVAC UPGRADES

DESIGN SPECIFICATIONS

100% SUBMITTAL

U. S. Custom House 423 Canal Street New Orleans, LA 70130

Prepared for the

General Services Administration New Orleans Service Center New Orleans, Louisiana

Prepared by

PDG architects 3100 Weslayan Street, Suite 200 Houston, Texas 77027

March 2019

UNITED STATES CUSTOM HOUSE MARBLE HALL HVAC UPGRADES

BUILDING: LA0033ZZ NEW ORLEANS, LOUISIANA PROJECT: NO13-001

TABLE OF CONTENTS 000000 - 1

DIVISION 1 - GENERAL REQUIREMENTS

011000 SUMMARY

011400 WORK RESTRICTIONS

012500 SUBSTITUTION PROCEDURES

012600 CONTRACT MODIFICATION PROCEDURES

012900 PAYMENT PROCEDURES

013100 PROJECT MANAGEMENT AND COORDINATION

013105 CONSTRUCTION MANAGEMENT PLAN

013110 CRITICAL PATH METHOD SCHEDULING

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013233 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013591 HISTORIC TREATMENT PROCEDURES

014000 QUALITY REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

015721 INDOOR AIR QUALITY CONTROLS

015930 SECURITY REQUIREMENTS

015950 SAFETY AND HEALTH

016000 PRODUCT REQUIREMENTS

017300 EXECUTION

017329 CUTTING AND PATCHING

017350 FIRE PREVENTION PRECAUTIONS FOR HOT WORK

017351 FIRE WATCH REQUIREMENTS

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

017839 PROJECT RECORD DOCUMENTS

017900 DEMONSTRATION AND TRAINING

019113 GENERAL COMMISSIONING REQUIREMENTS

DIVISION 2 – EXISTING CONDITIONS

024119 SELECTIVE DEMOLITION

028333 LEAD PAINT REMOVAL

TABLE OF CONTENTS 000000 - 2

DIVISION 3 – CONCRETE

NOT USED

DIVISION 4 – MASONRY

040120 RESTORATION AND CLEANING OF UNIT MASONRY

040140 REPAIR AND CLEANING OF STONE ASSEMBLIES

042000 UNIT MASONRY

DIVISION 5 – METALS

055000 METAL FABRICATIONS

DIVISION 6 - WOOD AND PLASTICS

061000 ROUGH CARPENTRY

064023 INTERIOR ARCHITECTURAL WOODWORK

DIVISION 7 - THERMAL AND MOISTURE PROTECTION

072100 BLANKET INSULATION

075216 SBS MODIFIED BITUMEN MEMBRANE ROOFING

075253 ROOF COATINGS

076200 SHEET METAL FLASHING AND TRIM

077200 ROOF ACCESSORIES

078413 PENETRATION FIRESTOPPING

079200 JOINT SEALANTS

DIVISION 8 - DOORS AND WINDOWS

083113 ACCESS DOORS AND FRAMES

DIVISION 9 – FINISHES

092900 GYPSUM BOARD

092216 NON-STRUCTURAL METAL FRAMING

092300 LATH AND GYPSUM PLASTER

098000 ACOUSTICAL PANELS

098316 SOUND-ABSORBING ACOUSTICAL FINISH SYSTEM

099000 PAINTING

DIVISION 10 – SPECIALTIES

NOT USED

DIVISION 21 – FIRE SUPPRESSION

211313 FIRE SUPPRESSION PIPING, AND SPRINKLERS

TABLE OF CONTENTS 000000 - 3

DIVISION 22 - PLUMBING

NOT USED

DIVISION 23 – Heating, Ventilating and Air Conditioning (HVAC)

230200 BASIC MATERIALS AND METHODS

230300 MECHANICAL DEMOLITION FOR REMODELING

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230529 HANGERS AND SUPPORT FOR PIPING AND EQUIPMENT

230548 VIBRATION AND SEISMIC CONTROLS FOR HVAC PIPING AND EQUIPMENT

230553 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

230593 TESTING ADJUSTING AND BALANCING

230713 DUCT INSULATION

233113 METAL DUCTWORK

233300 DUCTWORK ACCESSORIES

233400 HVAC FANS

233713 AIR DISTRIBUTION DEVICES

DIVISION 26 - ELECTRICAL

260200 BASIC MATERIALS AND METHODS

260313 ELECTRICAL DEMOLITION FOR REMODELING

260519 WIRE, CABLE, AND RELATED MATERIALS

260533 RACEWAYS

261913 MOTOR STARTERS

262926 MISCELLANEOUS ELECTRICAL CONTROLS AND WIRING

DIVISION 28 – FIRE PROTECTION

283111 DIGITAL ADDRESSABLE FIRE ALARM SYSTEM

TABLE OF CONTENTS 000000 - 4

THIS PAGE LEFT BLANK

PROPERTY OF THE UNITED STATES GOVERNMENT.

COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE SPECIFICATIONS TO

UNAUTHORIZED PERSONS IS PROHIBITED

SUMMARY 011000- 1

PDG architects

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes:

1. Project information.

2. Access to site.

3. Coordination with occupants.

4. Work restrictions.

5. Specification and drawing conventions.

6. Miscellaneous Provisions

B. Related Section:

1. Division 01 Section "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Government's facilities.

1.3 PROJECT INFORMATION

A. Project Identification:

United States Custom House Marble Hall HVAC Upgrades

B. Project Location:

423 Canal Street New Orleans, LA 70130 Building No.: .LA0033ZZ

C. Government: General Services Administration, Louisiana Service Center, 500 Poydras Street, New Orleans, LA 70130-3394

D. Owner's Representative: General Services Administration, Louisiana Service Center Louisiana Service Center, 500 Poydras Street, New Orleans, LA 70130-3394

E. Architect: PDG Architects, 3100 Weslayan, Suite 200, Houston, TX 77027

F. Other Consultants: The Government may retain additional design professionals, contractors, vendors, or suppliers to provide supplementary work at the facility.

The Contractor shall endeavor to work with the other entities that may be providing services at the facility. The following are the known entities who will be doing work in the area of this project:

SUMMARY 011000- 2

PDG architects

1. GSA building facility maintenance contractor.

2. Security services contractor.

G. The Work of the Project is defined by the Contract Documents and consists of the following:

1. The primary intent of this project is to reduce the noise from the HVAC system in the historic Marble Hall. Work includes removing HVAC equipment, installing new HVAC ductwork and equipment and grilles. Work also includes re-working the attic ventilation system.

2. Selective Demolition work includes and is not limited to the removal of concrete masonry and other existing systems shown on drawings.

3. New finish out work includes and is not limited to interior HVAC grilles, ductwork, HVAC equipment, and HVAC controls. Acoustical treatment is also included.

H. Type of Contract

1. Project will be constructed under a single prime contract.

2. Other contracts may be let to other contractors to do work in the area of this work.

1.4 ACCESS TO SITE

A. General: Contractor shall have limited use of Project site for construction operations as indicated by requirements of this Section.

B. Use of Site: Limit use of Project site to areas within the Contract limits indicated.

Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine construction operations to areas of work and designated lay-out areas.

2. Elevators Use: No Passenger Elevators are to be utilized under any circumstances.

a. The freight elevator is available for the Contractor use but only during hours where the Audubon Insectarium is closed to the public. Access to the freight elevator shall be scheduled and coordinated with the Audubon Insectarium staff.

b. The Service elevator is available for Contractor staff only, no equipment will be permitted in the Service Elevator. Use of the Service Elevator may be limited by GSA tenants use of the elevator.

3. Driveways, Walkways and Entrances: Keep driveways, loading areas, carriageways and entrances serving premises clear and available to Government, Government's employees, and emergency vehicles at all times.

Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways, carriageways, and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment within the building.

SUMMARY 011000- 3

PDG architects

C. Condition of Existing Building: Maintain portions of existing building affected by construction operations in an occupiable, weathertight, and safe condition throughout construction period. Repair damage caused by construction operations.

D. Historic Building: The existing building is a registered National Historic Landmark.

The drawings and specifications have been reviewed and approved by the GSA’s preservation staff as well as SHPO (State Historic Preservation Office) and shall not be modified without prior written approval of both SHPO and GSA and approval of the Contracting Officer. As a historic structure great care shall be taken to avoid damaging any portion of the building not specifically noted on the documents and great care shall be exercised to protect the facility from damage during construction activities.

E. Marble Hall: The Marble Hall is the most important and historically significant portion of the building. Extreme care will be required for all activities in the Marble Hall space to avoid any damage to any of the existing finishes and fixtures.

1.5 COORDINATION WITH OCCUPANTS

A. Full Government Occupancy: Government does occupy the site and building during entire construction period. Cooperate with Government during construction operations to minimize conflicts and facilitate Government usage. Perform the Work so as not to interfere with Government's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, carriageways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Government and approval of authorities having jurisdiction.

2. Notify the Contracting Officer not less than 72 hours in advance of activities that will affect Government's operations.

3. Carriageway and Mezzanine work will need to be coordinated carefully with the GSA tenants, specifically the Customs and Border Protection and Tax Court. On occasion the contractor may be asked to stop work in the Carriageway so portions of the building can be securely accessed by the tenants or Law Enforcement personnel. This notice may occur with only an hour of notice. During this time no activities can be done by the Contractor in the Carriageway or Mezzanine.

1.6 CONSTRUCTION NOISE RESTRICTIONS

A. The Contractor shall adhere to the following minimum restrictions:

1. The contractor shall coordinate all demolition and constructions activities with Customs and Border Patrol and GSA to minimize disruptions.

2. All jack hammering, impact drilling, saw-cutting or other impact type activities shall be done after hours.

3. All demolition and constructions activities that generate noise above 60db shall be done after hours, including but not limited to:

a. Saw-cutting.

b. Jack hammering.

SUMMARY 011000- 4

PDG architects

c. Concrete pumping.

d. Heavy equipment operations.

e. Fire alarm testing

1.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Work in the existing building (with the exception of noisy work as noted above) may be executed during the normal business working hours of 7:00 a.m. to 6:00 p.m., (Verify times with GSA) Monday through Friday, except as otherwise indicated. Work may not be executed during Federal Holidays. The contractor shall work with CBP, Audubon Insectarium, U.S. Marshals Service, and U.S. Tax Courts that are located on the premises and as directed by GSA’s Contracting Officer’s Representative.

1. Weekend Hours: (Verify times with GSA)

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Government or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify Contracting Officer not less than seven 7 working days in advance of proposed utility interruptions.

2. Obtain Contracting Officer's written permission before proceeding with utility interruptions.

D. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Government occupancy with Government.

1. Notify Contracting Officer not less than seven 7 working days in advance of proposed disruptive operations.

2. Obtain Contracting Officer's written permission before proceeding with disruptive operations.

3. Refer to additional limits as noted above.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

F. Controlled Substances: Use of tobacco products and other controlled substances within the existing buildings are not permitted.

G. Employee Identification: Government will provide identification tags for Contractor personnel working on the Project site. Require personnel to utilize identification tags at all times.

H. Employee Badging: Comply with Government's requirements regarding drug and background screening of Contractor personnel working on the Project site. Refer to Section 015930 for requirements.

SUMMARY 011000- 5

PDG architects

1. Maintain list of approved screened personnel with Owner's Representative.

I. Refer to other provisions of these specifications for additional restrictions.

1.8 BUY AMERICAN ACT

A. "General Contractor is responsible for verifying that all equipment and materials, etc. being considered for incorporation in this project complies with the latest "Buy American Act" FAR regulations. During construction, General Contractor will be responsible for verifying that submittals for all products meet the "Buy American Act", any product deemed unsatisfactory and not meeting the "Buy American Act" will be replaced with a product complying with this criteria at no cost to the Government."

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on the Drawings are described in detail in the Specifications. One or more of the following are used on the Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

3. Keynoting: Materials and products are identified by reference keynotes referencing Specification Section numbers found in this Project Manual.

1.10 MISCELLANEOUS PROVISIONS

A. Work in the extension of existing conditions shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

SUMMARY 011000- 6

PDG architects

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place unless noted otherwise.

1.11 CONTRACTOR RESPONSIBILITIES AND CONFLICTS

A. General Contractor shall examine the Full Contract Documents prior to Bid, any items, systems, equipment or elements of the design indicated in one of the discipline drawings and not the other(s) shall be considered part of the Contract Documents and not a conflict. General Contractor shall review the drawings during bidding period and issue a “Request for Information” (RFI) requesting clarification(s). Any conflict resulting from the missing/conflicting information(s) that was/were not brought up to the attention of the Contracting Officer during bid shall be provided to the Government at no additional cost.

B. If an item or system is either shown or specified in any portion of the drawings and/or specifications, all material, labor, and equipment required for the proper installation of such item or system and needed to make a complete operating installation whether or not detailed or specified in the drawings/specifications, shall be provided at no additional cost to the Government.

C. Any conflict between designs elements that are graphically indicated but not located by dimensions on drawings shall be the responsibility of the General Contractor to coordinate during construction. Any conflict resulting from such instance(s) shall be not be considered a change order and work shall be provided to the Government at no additional cost.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 011000

WORK RESTRICTIONS 011400 - 1

PDG architects

SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and Division 01 Specification Sections, apply to this Section.

B. Related Sections:

1. Division 01 Section "Summary" for additional restrictions.

1.2 CONTRACTOR USE OF PREMISES

A. The Contracting Officer’s Representative (COR) will conduct a preconstruction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity. The Contractor shall document the conditions as specified elsewhere.

B. During the construction period, Contractor access to the site shall only be permitted by authorization from the Contracting Officer’s Representative.

Contractor access will be limited including partial use of the facility, by the Government's right to perform work or retain other contractors to perform work on portions of the project.

C. The Contractor shall limit use of the premises to the work in areas indicated, to allow for Government occupancy and public use. Existing tenants occupy the entire building; no work will be done in the tenant areas without prior written permission of the tenants.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways, carriageways, and entrances serving the premises clear and available at all times to the Government, Government employees, other contractors, and visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Loading and unloading shall be coordinated with the other construction activities and the COR.

5. Contractor may not use the public elevators. Elevator access is strictly limited to the freight elevator during afterhours of the Insectarium and the Service elevator.

6. Contractor’s on-site storage will be discussed and arranged during the preconstruction conference. A temporary yard may be leased by the Contractor from the City of New Orleans along Iberville.

D. Waste: Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as

WORK RESTRICTIONS 011400 - 2

PDG architects

Government or other's property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

E. Parking: Parking arrangements are the Contractor’s responsibility and shall be handled off-site.

F. Work Area: The Contractor shall limit use of the premises to the work areas.

1.3 DUST AND DEBRIS CONTROL

A. The Contractor shall use all means available to control dust and debris accumulation during construction. These means shall include the following minimum requirements:

1. Keep doors closed.

2. Provide temporary poly curtains over openings.

3. Provide daily vacuuming, sweeping, or mopping up of dust and debris.

4. Refer to Section 015721 “INDOOR AIR QUALITY CONTROLS” for additional requirements.

1.4 EXISTING HVAC SYSTEMS

A. The Government will maintain the HVAC systems.

B. The Contractor shall coordinate any shut-downs of the units with the Contracting Officer’s Representative.

1.5 NON-SMOKING FACILITY

A. The entire building is a non-smoking facility. No smoking or use of chewing tobacco is permitted within the building. The use of electronic cigarettes is prohibited.

1.6 EATING AND DRINKING

A. No food or drinks, except water, are allowed in the work area.

1.7 GOVERNMENT OCCUPANCY

A. The Government reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1.8 WORKING HOURS

A. Contractor may work normal business hours. There are no restrictions on Contractor’s working additional hours, except that Contractor shall submit a proposed schedule and obtain approval from Contracting Officer at least 48 hours prior to beginning off-hours work. Noise or other disruptive work, specified in the Summary and elsewhere, will have to be done after hours at no additional cost to the Government.

WORK RESTRICTIONS 011400 - 3

PDG architects

B. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government.

PART 2 - PRODUCTS (NOT APPLICABLE)

PART 3 - EXECUTION (NOT APPLICABLE)

END OF SECTION 011400

WORK RESTRICTIONS 011400 - 4

PDG architects

THIS PAGE INTENTIONALLY LEFT BLANK

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 01 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

2. Divisions 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Government that are not required in order to meet other Project requirements but may offer advantage to Contractor or Government.

1.4 SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration.

Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use Contractor’s standard form.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

SUBSTITUTION PROCEDURES 012500 - 2

b. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by Government and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for

Project.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Contracting Officer’s Representative's Action: If necessary, Contracting Officer’s Representative will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Contracting Officer’s Representative will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: RFI Response, Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Contracting Officer’s Representative does not issue a decision on use of a proposed substitution within time allocated.

SUBSTITUTION PROCEDURES 012500 - 3

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Contracting Officer’s Representative will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer’s Representative will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Contracting Officer’s Representative will consider requests for substitution if received within 90 days after the Notice to Proceed.

Requests received after that time may be considered or rejected at discretion of Contracting Officer’s Representative.

1. Conditions: Contracting Officer’s Representative will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Contracting Officer’s Representative will

SUBSTITUTION PROCEDURES 012500 - 4

return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Government must assume. Government's additional responsibilities may include compensation to Contracting Officer’s Representative for redesign and evaluation services, increased cost of other construction by Government, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the

Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (Not Used)

END OF SECTION 012500

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections:

1. Division 01 Section "Product Requirements" for administrative procedures for handling requests for substitutions made after Contract award.

1.3 MINOR CHANGES IN THE WORK

A. The Contracting Officer’s Representative may issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Government-Initiated Proposal Requests: Contracting Officer’s Representative will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum and/or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Contracting Officer’s Representative are not instructions either to stop work in progress or to execute the proposed change.

2. Within 14 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and/or the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

d. Include and identify overhead and profit as required and limited by the FAR and the Contract.

e. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Contracting Officer’s Representative.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change.

Indicate the approximate effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include and identify overhead and profit as required and limited by the FAR and the Contract.

6. Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

1.5 CHANGE ORDER PROCEDURES

A. Change Negotiation: After a review of the Contractor’s Change Request by the Contracting Officer’s Representative, the Contracting Officer’s Representative will conduct a negotiation meeting with the Contractor to evaluate the proposed change. At this time the Contractor may be requested to submit additional supportive information for the proposed change. The Contractor may be asked to provide any or all of the following information:

1. Accounting and payroll information supporting requested overhead costs and/or labor rates.

2. Copies of subcontractor quotes.

3. Copy of a proposed revised schedule.

4. Sub-contractor accounting and payroll information supporting requested overhead costs and/or labor rates.

5. Manufacturer’s product data and price list.

6. Updated fragnet of the CPM schedule to support proposed changes to contract schedule and price impact.

7. Any other information deemed necessary by the Contracting Officer or the

Contracting Officer’s Representative.

B. Revised Change Submittal: Based upon the negotiation meeting or meetings, the Contractor may be requested to revise and re-submit the Change Proposal to the Contracting Officer and Contracting Officer’s Representative.

CONTRACT MODIFICATION PROCEDURES 012600 - 3

C. SF-30 (Government Standard Form 30 “Amendment/Modification of Contract”):

Upon review and approval of the information provided by the Contractor and the Contracting Officer's Representative to the Contracting Officer, the Contracting Officer may issue an SF-30 to the Contractor for acceptance. The Contractor is to review and if acceptable, sign and date the SF-30 and send the requested number of originals back to the Contracting Officer.

D. Change Order Issuance: The Contracting officer will again review the signed SF30 from the Contractor and if it is acceptable, sign the SF-30 and send a copy back to the Contractor. Only upon the receipt of the signed and dated SF30 from the Contracting Officer to the Contractor is the Proposal Request approved for execution.

E. Only fully executed SF30s (signed by the Contractor and Contracting Officer) represent a change in the Contract Sum and/or Time. No other type of verbal or written change to the Contract shall be accepted by the Government.

1.6 PRICE TO BE DETERMINED

A. The Contracting Officer may issue a Price to Be Determined Change Directive. An issuance of the type of Change by the Contracting Officer adjusts the Contract Amount and/or Time with estimated amount(s). The Contractor shall then submit the required information and go through the same process as a Change Order to finalize the exact amount(s) of the proposed change.

1.7 CONSTRUCTION CHANGE DIRECTIVES

A. Change Directives: Not Permitted.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

CONTRACT MODIFICATION PROCEDURES 012600 - 4

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections:

1. Division 01 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Division 01 Section "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

3. Division 01 Section "Critical Path Method Schedule" for administrative requirements governing the preparation and submittal of the construction schedule.

4. Division 01 Section "Submittal Procedures" for administrative requirements governing the preparation and submittal of the submittal schedule.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule. The Cost-loaded Critical Path Method Schedule will be used to satisfy requirements for the schedule of values. The preliminary and baseline schedules of values will be submitted with the preliminary and baseline Critical Path Method Schedules as outlined in Section 013110 “Critical Path Scheduling”.

1. Correlate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

PAYMENT PROCEDURES 012900 - 2

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Contracting Officer’s Representative at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Subschedules for Separate Elements of Work: Where the Contractor's construction schedule defines separate elements of the work, provide subschedules showing values correlated with each element.

B. Format and Content: Use the Specifications table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. GSA's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. In addition to the AIA Document G703, provide a breakdown for each item in the schedule for the submittal showing:

a. Labor.

b. Materials.

c. Equipment.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the

Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

6. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

7. Schedule Updating: Update and resubmit the schedule of values before the next Application for Payment when Contracting Officer approved Change Orders result in a change in the Contract Sum. Changes to the Schedule of

PAYMENT PROCEDURES 012900 - 3

Values shall be submitted as noted for schedule updates in Section 013110 “Critical Path Scheduling”.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Contracting Officer’s Representative and paid for by Government.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Progress payments shall be submitted to Contracting Officer’s Representative each month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Contracting Officer’s Representative.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment or an equivalent form acceptable to Contracting Officer. Submit forms for approval with initial submittal of schedule of values.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Contracting Officer’s Representative will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Contracting Officer’s Approved Change Orders issued before last day of construction period covered by application.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed.

Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Government, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Materials previously stored and included in previous Applications for Payment.

b. Work completed for this Application utilizing previously stored materials.

c. Additional materials stored with this Application.

PAYMENT PROCEDURES 012900 - 4

d. Total materials remaining stored, including materials with this Application.

F. Submit additional forms as required by the Government and other provisions of these specifications with each application.

G. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Contracting Officer’s Representative by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required. Include a Certification of Payment to Subs with each request.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

H. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Government reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Initial progress report.

9. Report of preconstruction conference.

10. Certificates of insurance and insurance policies.

11. Performance and payment bonds.

J. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

PAYMENT PROCEDURES 012900 - 5

K. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. GSA form 1142 – Release of Claims

5. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

6. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

7. AIA Document G707, "Consent of Surety to Final Payment."

8. Evidence that claims have been settled.

9. Other Government required forms noted elsewhere in these specifications.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PAYMENT PROCEDURES 012900 - 6

PROJECT MANAGEMENT AND COORDINATION 013100- 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. Related Sections:

1. Division 01 Section "Construction Progress Documentation" for preparing and submitting Contractor's construction schedule.

2. Division 01 Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

3. Division 01 Section "Closeout Procedures" for coordinating closeout of the Contract.

4. Division 01 Section "General Commissioning Requirements" for coordinating the Work with Owner's commissioning authority.

1.3 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation.

PROJECT MANAGEMENT AND COORDINATION 013100- 2

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Accommodate items scheduled for later installation.

B. Notification: Where necessary, prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. When applicable, include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

1.4 COORDINATION DRAWINGS

A. Prepare coordination drawings where careful coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where…