47PH0223R0003 El Paso and Supported Area Operations and Maintenance and Related Services Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation

El Paso, TX and Southeastern NM Region

47PH0223R0003

The General Services Administration (GSA), Public Buildings Service (PBS), Greater Southwest

Region, intends to solicit proposals for Operations & Maintenance (O&M) and Related Services located in El Paso, TX and Southeastern NM Region. Offerors will be expected to provide management, supervision, labor, materials, equipment, and supplies (shipping and handling) and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, repair of equipment and systems, and all related services located within the property line of the following locations:

OPERATIONS & MAINTENANCE LOCATIONS

Location

Building

Number

Address

R.C. White Federal Building TX0272ZZ 700 East San Antonio Avenue, El Paso, TX

79901

Dedicated Commuter Lane (DCL) Land Port of Entry 07020860 1090 Mesa, El Paso, TX 79901

Fort Hancock Land Port of Entry 07020857 Termination of FM 1088, Fort Hancock, TX

79839

Border Patrol Sector Headquarters 07020826 300 West Madrid Street, Marfa, TX 79843

Columbus Land Port of Entry 07020859 Palomas and 2nd Street, Columbus, NM 88029

Santa Teresa Land Port of Entry 07020848 104 Santa Teresa, Santa Teresa, NM 88008

R.E. Thomason U.S. Courthouse TX0069ZZ 511 East San Antonio Avenue, El Paso, TX 79901

Armendariz U.S. Courthouse TX0319ZZ 525 Magoffin Avenue, El Paso, TX 79901

Bridge of the Americas (BOTA) Land Port of Entry 07020817 3600 E Paisano Drive, El Paso, TX 79905

Marcelino Serna (Tornillo & Guadalupe) Land Port of

Entry

07020866 1400 Lower Island Road (FM 1109), Tornillo, TX

79853

Paso Del Norte (PDN) Land Port of Entry 07020828 1000 South El Paso Street, El Paso, TX 79901

Ysleta Land Port of Entry 07020832 797 South Zaragoza Road, El Paso, TX 79927

Offerors will be expected to provide all management, supervision, labor, materials, equipment, and supplies necessary to perform O&M and Related Services. The facilities covered by this solicitation encompasses approximately 750,000 aggregate square feet in approximately 12 locations (buildings range in size from 2,000 square feet to 165,000 square feet.

In accordance with FAR 19.805-1 (a)(1)(2), this procurement shall be awarded on the basis of competition limited to eligible 8(a) firms. Joint ventures will be allowed as long as one member of the joint venture is an 8(a) firm.

At the time an 8(a) firm submits an offer, it must represent to the Contracting Officer that it is an

8(a) firm under the North American Industry Classification System (NAICS) 561210 with the small business size of $41.5M.

The solicitation number is 47PH0223R0003. This procurement will be using FAR Part 15 procedures. The Period of Performance is for a base of one (1) year with four (4) one-year option periods to begin on or about 6/1/2023. The contract type will be Firm Fixed Price for

“Standard Services” with Indefinite Delivery Indefinite Quantity provisions for “Above Standard

Services”.

The solicitation will be issued in electronic format only and will be posted on the SAM.gov website. No phone or fax requests for a copy of solicitation will be accepted. Potential offerors will be responsible for downloading the solicitation and for monitoring the website for possible amendments and/or additional information.

Q2/FY22

Region 7

Operations & Maintenance Services Performance Work Statement

Adapted from the

National Operations & Maintenance Specification

SOLICITATION NUMBER: 47PH0223R0003

SERVICE: OPERATIONS & MAINTENANCE (O&M) AND RELATED SERVICES

Address

R.C. White Federal Building TX0272ZZ 700 East San Antonio Avenue, El Paso, TX

79901

Dedicated Commuter Lane (DCL) Land Port of Entry 07020860 1090 Mesa, El Paso, TX 79901

Fort Hancock Land Port of Entry 07020857 Termination of FM 1088, Fort Hancock, TX

79839

Border Patrol Sector Headquarters 07020826 300 West Madrid Street, Marfa, TX 79843

Columbus Land Port of Entry 07020859 Palomas and 2nd Street, Columbus, NM 88029

Santa Teresa Land Port of Entry 07020848 104 Santa Teresa, Santa Teresa, NM 88008

R.E. Thomason U.S. Courthouse TX0069ZZ 511 East San Antonio Avenue, El Paso, TX 79901

Armendariz U.S. Courthouse TX0319ZZ 525 Magoffin Avenue, El Paso, TX 79901

Bridge of the Americas (BOTA) Land Port of Entry 07020817 3600 E Paisano Drive, El Paso, TX 79905

Marcelino Serna (Tornillo & Guadalupe) Land Port of

Entry

07020866 1400 Lower Island Road (FM 1109), Tornillo, TX

79853

Paso Del Norte (PDN) Land Port of Entry 07020828 1000 South El Paso Street, El Paso, TX 79901

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

PERIOD OF PERFORMANCE:

One Year Base Period, with Four One-Year Option Periods and Six-Month Extension of Services Clause

One Year Base Period: 06/01/2023 – 05/31/2023 Option 01: 06/01/2024 – 05/31/2024 Option 02: 06/01/2025 – 05/31/2025 Option 03: 06/01/2026 – 05/31/2026 Option 04: 06/01/2027 – 05/31/2027

SOLICITATION ISSUE DATE: 11/23/2022

OFFER RECEIPT DATE/TIME: Thursday January 12, 2023, at 12:00 P.M. Central Time

THIS PROCUREMENT IS A 100% SET ASIDE FOR COMPETITIVE 8(a).

IMPORTANT DATES

***** Pre-Proposal Meeting (Reference Section L.7 for full details) *****

Pre-Proposal Meeting: Thursday, December 01, 2022, 9:00 A.M (Central Time).

The Pre-Proposal Meeting will be held electronically at 9:00 a.m. via Google Meeting Space. It is estimated that the Pre-Proposal Meeting will last 2 - 3 hours. Each attendee MUST send an email to the Contracting Specialist (CS) Gladys Pargas at gladys.pargas@gsa.gov and the Contracting Officer (CO) Aaren Hanson at aaren.hanson@gsa.gov provide email address(es) for all attendees in order to register for the meeting. The Government will send you the meeting link and invitation prior to the meeting.

***** Site Visit/Walk-Through Tours (Reference Section L.8 for full details) *****

Site Visits: Monday, December 05, 2022, through Friday, December 09, 2022

The anticipated site visit schedule is as follows:

Site Visit Day 01, Monday, December 05, 2022, at 9:00 am Mountain Time.

Site visit attendees shall meet at the entrance where the site visit will commence.

● R.C. White Federal Building

● Armendariz U.S. Courthouse

● R.E. Thomason Federal Building & U.S. Courthouse

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

Site Visit Day 02, Tuesday, December 06, 2022, at 9:00 am Mountain Time.

Site visit attendees shall meet at the entrance where the site visit will commence.

● Columbus Land Port of Entry Site Visit Day 03, Wednesday, December 07, 2022, at 9:00 am Mountain Time.

Site visit attendees shall meet at the entrance where the site visit will commence.

● Santa Teresa Land Port of Entry

● Paso Del Norte Land Port of Entry

● Dedicated Commuter Lane Land Port of Entry

Site Visit Day 04, Thursday, December 08, 2022, at 9:00 am Mountain Time Site visit attendees shall meet at the entrance where the site visit will commence.

● Marfa Customs and Border Patrol Headquarters

● Fort Hancock Land Port of Entry

● Marcelino Serna (Tornillo & Guadalupe) Land Port of Entry

Site Visit Day 05, Friday, December 09, 2022, at 9:00 am Mountain Time.

Site visit attendees shall meet at the entrance where the site visit will commence.

● Bridge of the Americas (BOTA) Land Port of Entry

● Ysleta Land Port of Entry

(Depending on the number of attendees, the exact time may vary, as it may be necessary to conduct site visits with multiple groups).

CONTRACTORS MUST RSVP for each site visit. Due to COVID-19 procedures, the number of attendees allowed on the walk through is limited to only one representative from each offeror to attend the site visit. Please email the Contract Specialist Gladys Pargas at gladys.pargas@gsa.gov and both the COR Jaime Hernandez at hilario.hernandez@gsa.gov and Building Manger Roger Gonzalez at rogelio.gonzalez@gsa.gov to reserve a spot. Please allow enough time to pass the security checkpoint as applicable in each building(s). The meeting will begin promptly as scheduled. In addition to social distancing, all attendees are required to wear masks and take any necessary precautions for your own protection and those around you.

Photography is prohibited at all times during the site visit.

Offerors MAY NOT ASK ANY QUESTIONS during the Site Visit(s). Reference L.9 for submission of questions.

***** Questions (Reference Section L.9 for full details) *****

All questions must be submitted in writing (electronically)to the Contract Specialist, Gladys Pargas at gladys.pargas@gsa.gov and Contracting Officer, Aaren Hanson at aaren.hanson@gsa.gov no later 4:00pm Central Time on December 12, 2022.

Questions received after this date may be answered at the discretion of the Contracting Officer.

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

TABLE OF CONTENTS

SECTION PAGE

Section A: Solicitation 5

Section B: Services, Ordering and Price 6

Section C: Description/Specifications/Statement of Work 12

C.1 General 12

C.2 Definitions 50

C.3 Government Furnished Property 61

C.4 Contractor-Furnished Property Supplies/Material/Equipment 63

C.5 Operations-Specific Requirements 64

C.6 Maintenance Specific Requirements 112

C.7 Administrative Instructions 135

C.8 Publications and Cited Standards 141

C.9 Custodial and Related Services - RESERVED Does Not Apply

Section D: Packaging and Marking 145

Section E: Inspection and Acceptance 146

Section F: Deliveries or Performance 149

Section G: Contract Administration Data 156

Section H: Special Contract Requirements General Information 167

Section I: Contract Clauses 179

Section J: List of Attachments (List of Documents, Exhibits, and Other Attachments)

Section K: Representations, Certifications, and Other Statements of Bidders/Offerors

Section L: Instructions, Conditions, and Notice to Offerors 233

Section M: Evaluation Factors for Award 255

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

SECTION A: SOLICITATION

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Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

SECTION B: SERVICES, ORDERING AND PRICES

B.1 Description of Services The General Services Administration (GSA), Public Buildings Service (PBS), has a need for Operations and Maintenance Services, for various locations; twelve (12) Federal Buildings located in El Paso, Fort Hancock, Marfa, Tornillo, Texas and Columbus and Santa Teresa, New Mexico. Under this contract, the contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, equipment, and subcontracts necessary to provide all services described in this solicitation.

B.1.1 Small Business Set-Aside Under This Contract This contract is a 100% Competitive 8(a) set-aside.

B.2 Pricing of Services Figure B-3, Pricing of Services, must be completed by the contractor and submitted to the Contracting Officer (CO) as part of the Price Proposal. At time of award, Figure B-3 will be incorporated into the contract. Pricing must be submitted for a five-year contract term.

Offeror must submit offerors for all locations under this contract to be considered for award. Offerors must submit prices for all of the option periods, in addition to the initial period, to be considered for award. Renewal options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts).

Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this solicitation. Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

Custodial Maintenance services are NOT included under this contract for the locations as these services are currently being provided under separate contracts.

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

OPERATIONS & MAINTENANCE ONLY LOCATIONS

Location Building

Number

Address

R.C. White Federal Building TX0272ZZ 700 East San Antonio Avenue, El Paso, TX 79901

Dedicated Commuter Lane (DCL)

Land Port of Entry

07020860 1090 Mesa, El Paso, TX 79901

Fort Hancock Land Port of Entry 07020857 Termination of FM 1088, Fort Hancock, TX 79839

Border Patrol Sector Headquarters 07020826 300 West Madrid Street, Marfa, TX 79843

Columbus Land Port of Entry 07020859 Palomas and 2nd Street, Columbus, NM 88029

Santa Teresa Land Port of Entry 07020848 104 Santa Teresa, Santa Teresa, NM 88008

R.E. Thomason Federal Building &

U.S. Courthouse

TX0069ZZ 511 E San Antonio Avenue, El Paso, TX 79901

Armendariz U.S. Courthouse TX0319ZZ 525 Magoffin Avenue, El Paso, TX 79901

Bridge of the Americas (BOTA)

Land Port of Entry

07020817 3600 E Paisano Drive, El Paso, TX 79905

Marcelino Serna (Tornillo &

Guadalupe) Land Port of Entry

07020866 1400 Lower Island Road (FM 1109), Tornillo, TX 79853

Paso Del Norte (PDN) Land Port of

Entry

07020828 1000 South El Paso Street, El Paso, TX 79901

B.2.1 Basic (Standard) Services:

Standard service is defined as all services that are included in the monthly price and are defined in the contract document. The monthly price shall include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management. A blank Attachment 3, Electronic Pricing Sheet, is included as part of the solicitation for the purpose of submission of the offeror’s price proposal.

B.2.2 Above Standard Services Additional services (or Above Standard Services) may be ordered at the discretion of GSA for work relating to the scope of the facilities listed above, but not covered in the basic services of the contract.

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

Above standard services in this contract may include the following as specified in Section C.5.5.11.1

● Potable Water Systems for Reduced Occupancy and Low Water Use (Flushing)

Propose a fully burdened price per hour for (6:00 am to 6:00 pm) and (6:00 pm to 6:00

am) for each of the skill sets indicated. These rates shall not exceed the overtime rates as defined in the CBA and SCA. Only those hours outside of an employee's normal working hours would be applicable to additional services.

B.2.2.1 Overtime Services Offerors are cautioned not to confuse overtime services with additional services.

Additional services are defined as work requested by the Government that is within the scope of this contract but is in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of the normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

B.2.3 Markup Coefficient for Service Task Orders Markup coefficient includes all material handling fees, including General and Administrative (G&A) fees, and profit. No additional markup coefficient is allowable under this contract. The markup coefficient rate is fixed and applies to supplies, materials, equipment, and subcontractors only on reimbursable repairs or when additional services are ordered. The proposed markup coefficient shall not exceed 10%. The markup coefficient does not apply to in-house labor already included in the contract price.

B.2.4 Coefficient for Construction Services Pricing for any construction conducted under this contract will be based upon the most current Facilities Construction Cost with RS Means Data (hereafter referred to as the RS Means data). The RS Means data will be used for the duration of this contract unless otherwise directed by the CO or designee. The Government reserves the right to change from RS Means data to an equivalent matrix. Compensation may be negotiated if an equivalent matrix is required.

The version of RS Means data that is current at the date of contract award shall be utilized until each option period is exercised. Thereafter, the calendar year edition/version of RS Means data that is current on the date that each option period is exercised shall be utilized. This data (hard copy or ebook) may be purchased through:

RS Means 1099 Hingham Street, Suite 201 Rockland, MA 02370 1-800-334-3509 https://www.rsmeans.com/products/books.aspx

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

The “Total Incl O&P” cost from the RS Means data, when multiplied by the Offeror’s percentage, will establish the Task Order pricing. The “Total Incl O&P” cost of a unit of work will be determined by the RS Means column entitled “Total Incl O&P”, NOT the column entitled “Bare Cost”.

The City Cost Index from the RS Means data will NOT be applied to the “Total Incl O&P” costs. Any adjustment for location must be included in the Offeror’s percentage.

EXAMPLE: A percentage of 0.85 would result in 85 percent of the listed “Total Incl O&P” cost when establishing pricing with the Task Order; and 1.00 would leave the actual “Total Incl O&P” cost values as your proposed pricing.

Firm-Fixed Price Job Order Example: The following sample calculations illustrate how Task Order pricing will be established using the RS Means data and contractor’s percentage. All percentages, “Total Incl O&P” costs, and dollar figures are fictitious and only used to demonstrate this example.

“Total Incl O&P” Cost (Labor, Material and Equipment) $10,000.00 Percentage (Base Year) - @ 85% x 0.85

TOTAL JOB ORDER PRICE $8,500.00

The Contractor’s percentage (in decimal form) shall be an increase or decrease to the RS Means data. The offeror shall limit the percentage to two (2) decimal places.

B.3 Contractor Staffing Declaration Figure B-1, Contractor Staffing Declaration, must be completed by the contractor and submitted to the Contracting Officer (CO) 21 calendar days prior to the contract start date. This form must also be submitted to the CO when any modifications to the contract by GSA result in changes in staffing. A blank Figure B-1 is included as part of the solicitation.

B.4 Wage Adjustment Wage adjustments will be considered at the beginning of each renewal option period, if exercised, in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Act – Price Adjustment (Multi-year and Option Year).

Figure B-2, SCA DOL/CBA Combination Wage Adjustment Spreadsheet is a sample worksheet to illustrate how wage adjustments will be calculated as a result of changes in wages that result from Department of Labor Wage Determinations or Collective Bargaining Agreements. A blank Figure B-2 in Section J is included as part of the solicitation.

Wage adjustments will only be considered for disciplines as proposed, approved, and verified as currently working on the contract at the time of the wage adjustment. In accordance with FAR 52.222-43 the contractor must request the wage adjustment and shall provide all relevant supporting data, including payroll records to reflect the

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

Contractor's actual increase or decrease in applicable wages and fringe benefits to the extent that the increase is made to comply with or the decrease is voluntarily made by the Contractor as a result of The Department of Labor wage determination applicable on the anniversary date of the multiple year contract, or at the beginning of the renewal option period.

Relevant supporting data includes but is not limited to: All payroll data showing the previous amounts paid to employees; documentation of contract work hours;

documentation supporting payroll taxes and workers compensation; fringe benefit cost support.

B.5 Addition/Removal of Buildings GSA may add or remove buildings from this contract at any time. For a building to be added to the contract, GSA will provide the building information to the Contractor and request a price proposal from the Contractor for the requested services in line with the current pricing. At this time, there is no anticipation to add or delete any additional facilities to this contract. However, if there are any facilities added, they will not exceed 20% of the total contract dollar value, including options.

B.5.1 Long Term Reduction OR Addition of Space (Custodial) - RESERVED- DOES

NOT APPLY

B.6 Addition/Reduction of Staffing Staffing levels proposed and accepted at the time of award shall not be reduced through the life of the contract (unless adjusted by contract modification due to change in scope, such as discussed in B.5). At the end of each contract year, and at the request of the contractor, GSA will consider a request from the contractor for a reduction in staffing and will be based on contractor performance.

B.7 Secondary Area of Performance

a. On an occasional basis, or in an emergency situation, work may also include locations in the Secondary Contract Areas. The Secondary Contract Areas consist of the States of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas. The Secondary Contract Areas are, or may be, awarded as Primary Contract Area(s) under separate contract(s) to other contractors. In addition, the Secondary Contract Areas of this contract may also be Secondary Contract Areas under other contracts.

b. Services shall be provided under this contract within the Secondary Contract Areas only if ordered by the Government. However, the Government shall have no obligation to order services to be performed under this contract within the Secondary Contract Areas, and its failure to order any such services shall not breach or otherwise violate this contract. The contractor is not obligated to perform work within the Secondary Contract Areas, and its failure to accept any such services shall not breach or otherwise violate this contract.

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

Q

SECTION C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SECTION C1

GENERAL INFORMATION

C.1.0 General This is a Performance Based Work Statement (PBWS) for Services which may include Facilities Engineering: Operations, Maintenance, and Related Services defined under the scope of this contract. This PBWS describes the minimum requirements of the U.S.

General Services Administration (GSA) and acceptable outcomes to be performed by the Contractor. All, or part of, the successful offeror’s Management Plan shall be incorporated into the contract.

GSA seeks to establish a partnering relationship with the Contractor to accomplish the program objectives in this contract. The objective of the partnering process is to provide an effective problem-finding/problem-solving management team composed of personnel from both parties, thus creating a single culture with one set of goals and objectives.

Partnering requires that both parties recognize and address those opportunities and challenges that shall be confronted to help maintain the health of the Contractor/GSA relationship. The relationship is based on trust, dedication to common goals, and an understanding of each other's individual expectations and values. The team shall consider utilizing a facility engineering and systems thinking approach to provide solutions from a global perspective. The outcome of this initiative is for GSA to leverage Contractor expertise to assist GSA in accomplishing these goals and objectives.

GSA intends to purchase Contractor provided technical and managerial expertise to assist in the holistic management of assets over the long term. This program strategy has taken the name “facilities engineering” and has proven to be a successful model resulting in efficient and effective management of assets while maintaining a lower overall cost of operations. The facilities engineering model is dependent upon an effective partnership with a highly skilled Contractor whose objectives are based on mutual understanding of the stated requirements and objectives. A higher level of effective communication between the Government and Contractor is essential for partnering and for this performance-based service contract to succeed. More emphasis is placed on the Contractor’s self-management of quality, not the usual inspection by Government inspectors, although that is a part of this contract as well. All parties shall act proactively to reduce service cost.

To establish a standard of facilities engineering practices, thought processes and problem solving throughout the model, GSA established a program philosophy rooted in “systems thinking” whereby the means and methods for providing building operations and maintenance and related services are established through investigations, metrics, and feedback loops, and by establishing a partnership between the Government and Contractor to achieve joint performance objectives. The goal of applying systems thinking to facility management is to see that every action or decision in operating, Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region maintaining, retrofitting, and cleaning a building shall result in an impact (financial, environmental, or human resource, or any combination thereof), and to evaluate the “full circle” implications. Long term application of systems thinking throughout GSA has resulted in both Contractor and Government joint command of short-term and long-term cohesive management of real property assets.

GSA is committed to Federal leadership in the design, construction, and operation of high-performance and sustainable buildings. A major element of this strategy is the implementation of common strategies for cleaning, operating, and maintaining buildings.

As a result, this contract requires the Contractor to participate and partner with the Government in the initiative of obtaining high performance and sustainable operations, inclusive of initiatives to conserve energy and water consumption, recycling programs, meeting or exceeding specific environmental, regulatory, or performance standards, and the utilization of green products and services. The following sections detail the GSA minimum requirements and acceptable outcomes. The Contractor shall closely monitor all aspects of the work, identify deficiencies, and implement corrective action, without reliance on Government oversight.

The work specified in this specification shall be in accordance with all Federal, State, county and city laws, codes, and ordinances and shall follow the more stringent of them. In addition to compliance with these laws, the Contractor shall follow all applicable standard industry practices including, but not limited to, the Occupational Safety and Health Act (OSHA) and NIBS.

To the extent possible and consistent with EO 13788, the Contractor shall maximize the use of goods, products and materials that are produced in the United States.

C.1.1 Scope of Work The Contractor shall provide management, supervision, labor, materials, equipment, and supplies (shipping & handling) without interrupting tenant operations and shall be responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, repair of equipment and systems, custodial, grounds maintenance, and all related services located within the property line of the following locations. The term and effects of ‘Lifecycle’ does not reduce or prevent the contractor’s responsibility to repair and maintain all equipment, buildings, appliances, or any other requirements under this contract.

Address

R.C. White Federal Building TX0272ZZ 700 East San Antonio Avenue, El Paso, TX

79901

Dedicated Commuter Lane (DCL) Land Port of Entry

07020860 1090 Mesa, El Paso, TX 79901

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

Fort Hancock Land Port of Entry 07020857 Termination of FM 1088, Fort Hancock, TX

79839

Border Patrol Sector Headquarters 07020826 300 West Madrid Street, Marfa, TX 79843

Columbus Land Port of Entry 07020859 Palomas and 2nd Street, Columbus, NM

88029

Santa Teresa Land Port of Entry 07020848 104 Santa Teresa, Santa Teresa, NM 88008

R.E. Thomason U.S. Courthouse TX0069ZZ 511 East San Antonio Avenue, El Paso, TX

79901

Armendariz U.S. Courthouse TX0319ZZ 525 Magoffin Avenue, El Paso, TX 79901

Bridge of the Americas (BOTA) Land Port of

Entry

07020817 3600 E Paisano Drive, El Paso, TX 79905

Marcelino Serna (Tornillo & Guadalupe) Land

Port of Entry

07020866 1400 Lower Island Road (FM 1109), Tornillo, TX 79853

Paso Del Norte (PDN) Land Port of Entry 07020828 1000 South El Paso Street, El Paso, TX

79901

Ysleta Land Port of Entry 07020832 797 South Zaragoza Road, El Paso, TX

79927

Adjacent buildings such as adjacent Land Port of Entry (LPOE) but under special Memorandum of Understanding/Memorandum of Agreement (MOU/MOA) between GSA and cooperating partners or bridge owner proponents and facilities residing off of GSA property, LPOE outbound canopies that are in use by supporting agencies.

International Boundary Water and Commission (IBWC) MOU:

Address

Bridge of the Americas (BOTA) Land Port of

Entry

07020817 3600 E Paisano Drive, El Paso, TX 79905

Paso Del Norte (PDN) Land Port of Entry 07020828 1000 South El Paso Street, El Paso, TX

79901

The following locations have an active Energy Savings Performance Contract (ESPC) or Utility Energy Service Contract (UESC). The contractor shall operate and maintain these locations in compliance with the ESPC/UESC to ensure to the greatest extent possible that energy savings targets are satisfied or exceeded.

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

Address

Fort Hancock Land Port of Entry 07020857 Termination of FM 1088, Fort Hancock, TX

79839

Santa Teresa Land Port of Entry 07020848 104 Santa Teresa, Santa Teresa, NM 88008

Bridge of the Americas (BOTA) Land Port of

Entry

07020817 3600 E Paisano Drive, El Paso, TX 79905

Marcelino Serna (Tornillo & Guadalupe)

Land Port of Entry

07020866 1400 Lower Island Road (FM 1109), Tornillo, TX 79853

Paso Del Norte (PDN) Land Port of Entry 07020828 1000 South El Paso Street, El Paso, TX

79901

Additional services (or Above Standard Services) may be ordered at the discretion of GSA for work relating to the scope of the facilities listed above, but not covered in the basic services of the contract. Government furnished items are specifically excluded in this contract, except as specified in C.3.

C.1.1.1 Discrepancy in the Specifications In any case of discrepancy in the specifications, the matter shall be immediately submitted to the Contracting Officer (CO). The decision of the CO as to the proper interpretation of the specifications shall be final in accordance with the Disputes Clause of this Contract.

C.1.2 Personnel The Contractor shall adhere to the submitted staffing plan and subcontracting plan that was submitted prior to award as part of the initial proposal. Contractor shall submit the staffing/subcontractor plan that provides sufficient numbers of staff at the various levels of expertise to ensure all scheduled and unscheduled services are performed and conditions are maintained to avoid any disruption to the tenant.

Management Plan Worksheet/Staffing Plan:

Figure L-1, Management Plan Worksheet includes the government’s baseline manpower projection. The projection is not intended to mandate the staffing plan and/or labor mix utilized to fulfill this requirement. The offeror may elect to propose any alternative that will fulfill the requirement of this solicitation. If the offeror elects to deviate (plus or minus one FTE) from the government’s manpower projection, the offeror must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirements of the solicitation.

The staffing/labor mix proposed in the Management Plan Worksheet are the minimum labor/staff requirements of the contract and must be adhered to for the contract period of performance. The offeror may request an annual review of the staffing plan, Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region labor mix or any changes to the proposed staffing levels, qualifications of proposed staff or key personnel, or the areas of expertise or disciplines of the proposed staff shall be submitted for review and approval from the CO or their designee 60 days prior to issuance of the first Option Period. Any requests for changes to the Management Plan Worksheet may be submitted and considered at that time. Any approved adjustment to the labor mix will not result in an increase in price. However, any request to reduce manpower may result in a lower price to be negotiated at time of request. Any deviation and/or vacancy from the accepted/approved Management Plan Worksheet may result in deductions. Any vacancy must be staffed and report to the site, within 30 calendar days.

A vacancy of any position may result in a price deduction in accordance with Section G.

The government retains the right to accept and/or reject any proposed personnel, based on any past performance or information deeming an individual unsuitable for employment or admission into a Federal facility.

C.1.2.1 Contractor Key Personnel

The intent of this paragraph is to be for informational purposes only and is not to be considered prescribed positions by the Government. However, the Contractor shall adhere to the below minimum qualifications when the positions are utilized and proposed in the Management Plan and filled under this contract.

Resumes for Key Personnel shall be submitted with the contractor’s proposal and prior to hiring subsequent employees as described in Section L.12. Key Personnel for the purpose of submission of resumes with the contractor’s technical proposal are defined as the following positions:

1. On-Site Contract Project Manager

2. On-Site Chief Engineer

The Contractor agrees to assign the contract tasks to those persons whose resumes were submitted with the proposal, and who are necessary to fulfill the requirements of the contract as "key personnel." No substitutions may be made except in accordance with this section.

If the offeror proposes to use any employee from the incumbent’s staff in a key personnel role, the offeror may request a substitution within 30 calendar days after award by providing a resume, for approval from the CO or designee, they must demonstrate full compliance with the contract requirements. It is noted that the contract requirements of the incumbent contract may not be consistent with the current contract, therefore the contractor must ensure the proposed employee meets the minimum requirements. The government has the right to accept and/or reject any proposed personnel and/or key personnel based on past performance under any contract that the government is aware of or becomes aware of, and/or lack of qualifications. This option for substitution of employee(s) is NOT in lieu of submitting resumes of proposed

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region key personnel at the time of proposal submission. Pursuant to FAR 52.222-41 GSA does not release the names or any information of incumbent contractor’s employees.

With the exception of the above, the Contractor understands that during the contract performance period, no personnel substitutions will be permitted unless these substitutions are unavoidable because of the incumbent's sudden illness, death, unacceptable behavior and/or performance, or termination of employment. In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information described in the paragraph below. The Contractor must submit to the Contracting Officer all proposed substitutions, in writing, at least thirty (30) days in advance (sixty (60) days if security clearance must be obtained) of any proposed substitution and provide the information required by the paragraph below. Any vacancy must be staffed and report to the site, within 30 calendar days. A vacancy of any position may result in a price deduction in accordance with Section G.

Any request for substitution must include a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information requested by the Contracting Officer. Any proposed substitute must have qualifications equal to or superior to the qualifications of the incumbent. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

In the event that any of the identified key personnel cease to perform under the contract the offeror must staff the vacancy immediately, but no later than 30 calendar days from the vacancy. (Reference H3) A vacancy of any position may result in a price deduction in accordance with Section G.

The government may evaluate any proposed key personnel using corporate knowledge of performance and experience to determine acceptability. Any proposed personnel with negative performance history known to the government or failure to meet the qualifications will be considered unacceptable. Details of the rejection are not required to be provided.

On-Site Contract Project Manager The Contractor shall designate an on-site Contract Project Manager in writing and provide the name and contact information to the CO. The Contract Project Manager is considered essential to the work being performed under this Contract. The Contract Project Manager is defined in C.1.2.2.

At a minimum, the resume shall address and contain ALL of the following:

a. The full name of the proposed candidate.

b. A detailed description of the proposed candidate’s employment history for the previous five years.

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

c. The names and addresses of the companies for whom the proposed project manager worked for the past five years, along with the names and telephone numbers of the immediate supervisors as references.

d. To be considered similar in the project experience for Contract Project Manager, the resume SHALL provide details to demonstrate:

● The Contract Project Manager shall possess at least five years of recent

(within the past seven years) experience in the successful Contract management and supervision of building mechanical operations and maintenance for buildings of the approximate size 165,000 Sq FT complexity (multi-building operations, multi-tenant) and characteristics (historical, high rise, high efficiency) of the buildings to be covered by this Contract.

● The Project Manager must show the experience and ability to schedule maintenance and repair of equipment and systems; and manage a crew of tradesmen including electricians, HVAC, Chief Mechanics, General Maintenance Workers, and the knowledge and experience to supervise the repair and operation of phased electrical systems, BAS, HVAC (Boilers, Chillers, AHU’s) in commercial buildings, fire protection and life safety systems and equipment, Service Request Desk Operation to include NCMMS (or similar type maintenance tracking software), facilities designated as Historic by the Historic Building Society and/or contain historic components.

e. The Project Manager is required to be fully conversant in English. (Ref.

C.1.2.4)

On-Site Chief Engineer The Chief Engineer position is considered a “working supervisor” and, is defined as the supervisor responsible for all working matters in the operations of the facilities, is a master level position who trains journeyman and apprentices personnel, inspects, and has oversight of the Preventative Maintenance program and repairs, and details the Critical Equipment Condition Assessment Repair and Reporting

At a minimum, the resume shall address and contain ALL of the following:

a. The full name of the proposed candidate.

b. A detailed description of the proposed candidate’s employment history for the previous five years.

c. The names and addresses of the companies for whom the proposed project manager worked for the past five years, along with the names and telephone numbers of the immediate supervisors.

d. This position shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of equipment in a supervisory capacity, knowledge of the operation of site-specific major pieces of equipment (Chillers, Boilers, BAS) and system operation.

e. Also must possess verifiable understanding and experience in operating, Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region troubleshooting, repair, and replacement of building specific equipment.

f. A minimum of 2 years of recent (within the past 5 years) Honeywell, Siemens Niagara, Tridium JACE BAS systems, NCMMS (or similar type maintenance tracking software), boilers, and chillers over 250 tons and other characteristics of the equipment to be operated and maintained under this Contract.

g. EPA 608 Certification, A/C Refrigeration Operator Certification, and one or more of the following certifications or equivalent experience:

● N.A.P.E. Certification Air Conditioning III – Operations and

Management (National Association of Power Engineers)

● Advanced Boiler Operator Certification

● Chiller Certification and at least 5 years’ experience (Carrier, York, Trane, SMARDT)

● International Union of Operating Engineers (IUOE) (class 2 – minimum 1-prefered) stationary engineer

h. The On-Site Engineer is required to be fully conversant in English. (Ref.

C.1.2.4)

HVAC Mechanic The HVAC Mechanic is defined as all personnel designated, to operate, maintain, and/or repair, or any combination of HVAC equipment or systems.

At a minimum, the resume shall address and contain ALL of the following:

a. The full name of the proposed candidate.

b. A detailed description of the proposed candidate’s employment history for the previous five years.

c. The names and addresses of the companies for whom the proposed project manager worked for the past five years, along with the names and telephone numbers of the immediate supervisors.

d. HVAC Mechanic must maintain a minimum of 16 hours of continuing education per year from either NATE, HVAC Excellence, or UA Star recognized provider programs.

Proposed personnel shall possess EPA 608 Certification, A/C Refrigeration Operator Certification, and one or more of the following certifications or equivalent experience:

● North American Technician Excellence (NATE) HVAC Service Technician Certification.

● HVAC Excellence Professional Level Certification.

● UA Star HVAC Mastery Certification.

● Union workers provide Journeyman Certifications.

g. Experience in the repair, operation, and preventative maintenance of:

● Perform required services for (commercial office building, Multi Building site, etc.).

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

● Certification to operate and maintain mechanical, plumbing, BAS, HVAC (Boilers, Chillers, AHU’s) in commercial buildings.

● Certification or attestation of building automation control systems such as BAS, Niagara Tridium JACE, Public Address, and Computerized Lighting Systems.

● Experience in operation and maintenance of architectural and structural systems, fixtures, and equipment.

General Maintenance Worker (GMW) Qualifications Requirements: High School Diploma or equivalent (GED).

Experience Requirements: The GMW is not an on-call position for after hour service calls. This position must be able to follow instructions from supervisors or senior maintenance workers. General Maintenance Worker maintains, services, and conducts minor repairs on facilities, buildings, grounds, and equipment at various sites. Performs a variety of semiskilled duties in the areas of plumbing, carpentry, electrical, painting, grounds, escorting, and other duties assigned. Worker assists Maintenance Mechanics, HVAC Technicians, and other workers with their tasks.

Administrative Support At a contract minimum, the Contractor must operate a service call and administrative support function on site at R.C. White Federal Building, 700 E San Antonio Avenue, El Paso, TX 79901 during normal working hours (07:00 AM to 6:00 PM MST), to act as a central point of contact for the Government and building occupants to take service calls, track and maintain service call records in the NCMMS. This includes other service calls, inspections, and work order records from other building service providers such as Elevator Maintenance, Custodial Services, regardless if those services are covered under the subject contract. For this contract, other provider Custodial service calls include those under the SourceAmerica Custodial Contract, 8(a) Custodial Contract and associated elevator maintenance contracts located at:

SourceAmerica Contract - Custodial & Ground Services Locations in El Paso, TX

Area

Location

Building

Number Address

R.E. Thomason U.S.

Courthouse TX0069ZZ

511 East San Antonio Avenue, El Paso, TX

79901

Armendariz U.S.

Courthouse TX0319ZZ 525 Magoffin Avenue, El Paso, TX 79901

Bridge of the Americas

(BOTA) Land Port of Entry 07020817 3600 E Paisano Drive, El Paso, TX 79905

Solicitation 47PH0223R0003 - El Paso Operations and Maintenance and Related Services - El Paso, Texas Region

Marcelino Serna (Tornillo &

Guadalupe) Land Port of

Entry 07020866

1400 Lower Island Road (FM 1109), Tornillo, TX 79853

Paso Del Norte (PDN) Land

Port of Entry 07020828

1000 South El Paso Street, El Paso, TX

79901

Ysleta Land Port of Entry 07020832

797 South Zaragoza Road, El Paso, TX

79907

8(a) Custodial Contract - Custodial & Ground Services Locations in El Paso, TX

Area

Location

Building

Number Address

Columbus Land Port of Entry 07020859 Palomas and 2nd Street, Columbus, NM 88029

R.C. White Federal Building & U.S.

Courthouse

TX0272ZZ 700 East San Antonio Avenue, El Paso, TX 79901

Dedicated Commuter Lane (DCL) Land

Port of Entry

07020860 700 East San Antonio Avenue, El Paso, TX 79901

Fort Hancock 07020857 Termination of FM 1088, Fort

Hancock, TX 79839

Border Patrol Sector Headquarters 07020826 300 West Madrid Street, Marfa, TX

Border Patrol Sector Headquarters Administrative

Room

300 West Madrid Street, Marfa, TX

Border Patrol Sector Headquarters Communication

Room

300 West Madrid Street, Marfa, TX

Santa Teresa Land Port of Entry 07020848 104 Santa Teresa, Santa

Teresa, NM 88008

Note: Elevator Maintenance Services are provided by Otis or TKE respectively.

In addition, this includes service calls for work not under the scope of this contract (i.e., performing a central service call desk function for the facilities,…