Amendment 1 Waco Buy Request For Information Questions and Answers.pdf

Questions Number Question POC

1. Asphalt Floors: Damp mopping shall be the only method of wet cleaning for floors containing asphalt material. Asphalt plank floors shall be maintained in accordance with the manufacturer's instructions. Can the government please provide the area size of the Asphalt Floors? FMSP

Answer Refer to the J1 Building Information Sheet for floor type break outs

1. Granite and Marble Floors: All applicable floor areas shall be maintained in accordance with industry standards, and the standard identified in the Contractor’s Quality Control Plan. Can the government please provide the area size of the Granite and Marble Floors? FMSP

Answer Refer to the J1 Building Information Sheet for floor type break outs

1. Receptacles: There are several mentions of Receptacles throughout the PBWS. Can the government please provide the quantity and size of the Receptacles? Service Center

Answer Does this refer to centrally located waste baskets or deskside wastebaskets?

1. Dispensers: There are more than one mention of Dispensers throughout the PBWS. Can the government please provide the quantity and size of the Dispensers? Service Center

Answer Does this refer to soap dispenser or paper towel dispensers?

Wastebaskets: There are more than one mention of Wastebaskets throughout the PBWS. Can the government please provide the quantity and size of the Wastebaskets? Service Center

Answer Does this refer to centrally located waste baskets or deskside wastebaskets?

1. Recyclables: There are more than one mention of Recyclables throughout the PBWS. Can the government please provide the quantity and size of the Recyclables? FMSP

Answer The recycle bins are centrally located on each floor, the selected offeror will have a Waste Audit conducted for the site to provide program insite and suggest how recycled material should be collected throughout the site. So the current on site conditions are subject to change.

1. Interior Plate Glass: There are 176 windows in the PBWS but there is a requirement for interior plate glass also. Is this in addition to the 176 windows the government is referring to? If so, can the government furnish the amount of plate glass that is to be cleaned? FMSP

Answer

Please refer to the PWS for the difference in plate glass and the window cleaning requirements (those are two seperate service areas). Please refer to the PWS regarding the cleaning requirements for interior plate glass. The government does not have an exact plate glass measurement;

however, the amount of plate glass at this Courthouse is minimal. Entrances and Exits for example have partial amount of plate glass that will need to be cleaned up to the 10 feet cleaning requirement. This is seperate from the annual window washing requirement.

1. Can the government please provide the seating, tables, equipment, square feet, etc. within the “CC.5.1.18 Policing Inside Areas / High traffic areas” and snack bar seating areas. Similarly, can the government provide the CC.5.1.20 Public Concessions Areas Snack bar seating areas, break areas, and vending machine areas sizes? FMSP

Answer 266 SQ FEET

1. Is the CC.5.1.21 Postal Space included in the total net cleaning area of the 86,638 SQ FT? If not, what is the SQ FT area of the Postal Space? FMSP

Answer 103 SQ FEET

1. Is the CC.5.1.21 CC.5.1.22 Fitness Centers, Health Units and Laboratories included in the total net cleaning area of the 86,638 SQ FT? If not, what is the SQ FT area of the Fitness Centers, Health Units and Laboratories and is the equipment in the Fitness Centers, Health Units and Laboratories part of the cleaning or are they cleaned by others? FMSP

Answer ONLY A FITNESS CENTER AT 676 SQ FEET, YES IT IS ALREADY APART OF THE CLEANABLE SQ. FT REFER TO THE J1. BUILIDNG

INFORMATION SHEET

11 1. Can the government provide the quantities for the CC.5.2.6 Ash Receptacles and Trash Containers Cleaning? Service Center Answer There's only one ash can i the rear of the building near the dock.

12 Please provide complete Collective Bargaining Agreements [CBA] for both Custodial and Operations and Maintenance [O&M} Service Acquisitions Answer Current CBA's will be provided in Amendment to Solicictation

13 Please verify that the L-2 document is correct. Acquisitions Answer The L-2 is the correct baseline provided.

Figure B-3, B-1.2 Asks for a loaded hourly rate and annual costs for a Service Order Dispatcher. Our staffing will include this position. Should the Contractor also include that cost in its Firm Fixed Price [FFP] for basic services? Acquisitions

Answer Corrected B-3 is included in this amendment.

15 (CM. 6.9) On what frequency is Electrical Testing (infrared testing) required (annually, every 3 years, etc.)? If so, on what pieces of equipment? Service Center

Answer 3 year electrical testing, Switch Gear 16 (CM.6.13.8) Roofing: Please provide the last annual and 5-year inspection reports? Service Center

Answer The Roofing issue has been responsibility of the USPS to repair. It will remain in the Contract for the O&M to handle up to the service call threshold

17 (CM.5.9) Please provide fire inspection reports for each facility. Service Center Answer Koetter Fire

18 (CM.5.9.8) Please provide fire extinguisher maintenance history (hydrostatic testing, annuals, 6-yr maintenance, etc.). Service Center Answer Koetter Fire

(CM.6.13.8) Roofing: Please provide the annual third-party inspection for roof davits? Also, please provide the number of roof davits [anchors] for each building (if they exist); type; and whether they are attached to the roof or to a wall or parapet. Service Center Answer There are No roofing davits are on the roof of the Waco Courthouse.

20 CM.6.10.4) Do the emergency generators require a load bank to be brought in or can we use bldg load. If load bank what frequency Service Center Answer Yes a load bank is required and 60Hz.

21 (CM.5.5.5) Above Ground Storage Tanks: Are the tanks double walled? Service Center Answer None

22 (CM.5.5.5) Above Ground Storage Tanks: Please provide the last 5-year inspection report for each above ground storage tank. Service Center Answer None

23 (CM.5.11.3) What facilities, ground structures, and installed equipment and systems are currently under warranty? Service Center Answer None

24 (CM.5.11.3) Please provide the warranty expiration date(s) and if the warranty covers labor , materials, and parts. Service Center Answer None

25 (CM.5.9.14) In accordance with NFPA (Lightning Protection Institute) testing is required every 3 years, what was last yr conducted Service Center Answer Current contractor can not confirm if test was completed in last 3 years, so Sub is coming on Site this week to perform

26 Please provide the last annual certified arborists survey of all tree conditions at both facilities Service Center Answer Trugreen, 9/11/19

27 The published L-3 Past Performance Questionnaire document has the wrong header [47PH0220R008] Acquisition Answer L-3 will be corrected on Amendment to Solicitation

28 Please verify that the minimum staffing on the Management Plan Worksheet is correct Acquisition Answer Revised L2 Document is attached to Solicitation providing correctr number of employees for Waco Site

29 Please provide the number of service orders that have exceeded the $2,500 Contractor responsibility threshold. Service Center Answer This information is not available

30 Contractor requests 2 week extension for submitting proposal due to site visit and deadline for questions. Acquisition Answer There will not be an extension for submittal of Proposal's

31 Who is the Fire Alarm system supplier? Siemens, Johnson Controls etc Service Center Answer Koetter Fire and Sprinkler. Simplex Grinnel monitors the actual system.

32 L.5.1.2.4 Worksheet Instructions explains the use of “Management Plan Worksheet” FIGURE L-1.

Q. Figure L-1 does not include custodians in the baseline. FMSP

Answer The L2 submitted does include all custodial hours as it is the contract baseline 33 Q. What is the use of “Management Plan Worksheet” FIGURE L-2? Acquisition

Answer Figure L-1 is the Management Plan Worksheet and is required to be submitted with the proposal. Figure L-2 is the Management Plan Baseline and provides the government baseline information as stated in SectionL.

Q. What is the brand of BAS system in the facility? Service Center

Answer Siemens 34 Q. Which worksheet show the baseline manning? Figure L-1 or Figure L-2 Acquisition

Answer Figure L-2 35 CC.2.1 Cleaning Hours states cleaning will be performed between the hours 7.00 - 5.00

Q. What hour will the floor and carpet cleaning be performed? FMSP

Answer

Periodic services such as stripping, waxing, etc are done after hours and coordinated with building management as some tenants may require escorts in their space. Daily cleaning tasks in tenant spaces that only allow day cleaning will be performed within the 7am-5pm range. Note it is understandable several periodic cleaning services will need to take place after those hours.

36 Q. Is Elevator Maintenance part of this solicitation? Service Center Answer No

37 Q. When was the last eddy testing of chillers? Service Center Answer The last test was performed on February 25, 2020.

38 Q. What is the current year contract price? Acquisition Answer This information can not be provided

39 Q. What are the size of the chillers? Service Center Answer Chiller #1 is a 170 ton and #2 is a 200 ton.

40 Q. Is UPS maintenance part of this contract? Service Center Answer No

41 Q. is the Quality Control Plan included in the 10 page limit for the L.5.1.1 Management Plan Narrative? Acquisitions Answer The solicitation does not request a Quality Control Plan, just a narrative with specific information. And, it's part of the page limitation.

Does the statement, Maintenance shall be accomplished by the chiller manufacturer’s authorized service technician, mean that we need to get one of our personnel authorized by the Chiller manufacture or otherwise use a sub-contractor? Service Center

Answer They must be certified to perform maintenance on that brand of chiller. Must show proof they are certified.

1. The cover page (first page) of the basic RFP (Request for Proposal) document states the proposal is due 31-Mar-2020 no later than 10:00 AM Central Time. Block 9 of the SF 33 and L.4 both state it is due 31-Mar-2020 no later than 3:00 PM. Please verify the due date and time. Acquisitions

Answer Proposal due date is March 31, 2020 no later than 3.00 pm CT

1. C.1.2.3 (PBWS) states, in part, “In areas where cellular service is unavailable, or unreliable, special exceptions shall be made by the CO or designee on a case-by-case basis.” Is cellular service/signal available within the Waco U.S. Courthouse? Service Center

Answer Yes.

1. CC.2.1 states that all cleaning will be performed between the hours of 7:00 AM and 5:00 PM, Monday through Friday. Typically, services such as floor stripping and waxing, carpet cleaning, and similar are performed outside of normal tenant occupancy hours. May such services be performed outside normal occupancy hours, as coordinated with and approved by the Contracting Officer (CO)? Please clarify. FMSP

Answer

Periodic services such as stripping, waxing, etc are done after hours and coordinated with building management as some tenants may require escorts in their space. Daily cleaning tasks in tenant spaces that only allow day cleaning will be performed within the 7am-5pm range. Note it is understandable several periodic cleaning services will need to take place after those hours.

46 1. When (what year) was the Waco U.S. Courthouse built? Buildings 50 years of age or older are considered historic (CM.6.13.4). Acquisitions Answer Completed in 1936

47 1. CC.6.1 is missing a Section reference: “…as that described in Section ( ).” Please clarify. Acquisitions Answer CC.5.1.3 Carpets and Rugs

48 1. CC.10.2.1 states, in part, “Bale corrugated materials, if a baler is available.” Is a baler available? Please clarify. Acquisitions Answer No.

49 1. CC.10.1.4, CC.10.2.8, and CC.12.8 reference “C.11 ‘Environmental Reporting.’” Should the reference be CC.11? Please clarify. Acquisitions Answer Yes, should be CC.11

50 1. CC.14 references “C.7 ‘Service Calls’” and “C.8 ‘Communication Plan.’” Should these references be CC.7 and CC.8? Please clarify. Service Center Answer Yes.

51 1. CC.17 references “C.4 ‘Key Sustainable Products (KSPs).’” Should the reference be CC.4? Please clarify. FMSP Answer Yes. It should read CC.4.1

1. In the list of requirements at CC.17, the entire row for “Property Managers Child Care Desk Guide” is highlighted. Is there any significance to the highlighting? Please clarify. Acquisitions

Answer Area should be reserved or removed. No childcare facility at the site.

1. CM.1.3.2.1 states, in part, “It is recommended that the Quality Control Plan be submitted as a stand alone attachment with the technical proposal.” Section L places strict page limits for the Technical proposal, states that only the proposal documents specified in Section L are to be provided on the CD-Rs submitted, and does not include an instruction to provide a separate, stand-alone Quality Control Plan that would presumably be unlimited in the number of pages. Please clarify. Acquisitions

Answer Follow the instructions in Section L.

1. F.4, Contract Deliverables, refers to Section J, Table of Deliverables. However, the table provided at Section J lists the supporting documentation provided in support of the RFP. No list or table of deliverables has been provided with the RFP. Please clarify and, if possible, provide a list or table of deliverables. Acquisitions

Answer List of Contract Deliverables will be provided in Solicitation Amendment

1. There are numerous references throughout the RFP to the “the web site in document titled ‘Web Links’ at: Operations and Maintenance Specification.” “Operations and Maintenance Specification” is underlined and in light blue text. Is “Operations and Maintenance Specification” supposed to be a hyperlink? Would the Government please clarify where the “Web Links” document may be found? Acquisitions

Answer Follow the hyperlinks in the solicitation.

1. CM.1.7.1 refers to normal working hours and CM.1.7.2 refers to core coverage hours. Are the normal working hours and core coverage hours applicable Mondays through Friday, excluding Federal holidays? Please clarify. FMSP

Answer Yes, Monday through Friday, excluding Holidays 06:00 a.m. - 18:00 p.m.

1. CM.1.9.2 states, in part, “Maintain existing equipment labeling per subsection 5.3.2.#b.” Which section or subsection does “5.3.2.#b” refer?

Please clarify. Service Center

Answer This should be CM.5.3.2b

1. CM.1.14 refers to “sections 5 and 6” and “Exhibit 3.” There is nothing within the RFP or in the supporting documents titled “Exhibit 3.” Would the Government please clarify where “sections 5 and 6” are located, as well as “Exhibit 3”? Acquisitions

Answer These refer to sections CM.5 and CM.6, the Exhibit 3 is referring to the Table of Deliverables.

1. CM.3.3 states, in part, “The Contractor may use space in the building and furnishings, including locker rooms and lockers (not a part of any tenant rentable or commonly accessible areas) if available with permission from the CO or designee.” Does the Government anticipate that such space will be made available to the Contractor under the proposed contract? Acquisitions

Answer No such space is available at the Waco Building

1. CM.6.0 states, in part, “The Contractor shall submit the Preventive Maintenance Plan as part of the Contractor’s Proposal.” Section L places strict page limits for the Technical proposal, states that only the proposal documents specified in Section L are to be provided on the CD-Rs submitted, and does not include an instruction to provide a Preventive Maintenance Plan that would presumably be unlimited in the number of pages. Please clarify. Acquisitions

Answer A PM plan is not required. Please submit the information in Section L.

61 When is the next ten (10) year recertification of designated roof anchorage points (CM.6.13.8) due Service Center

Answer That information can't be provided.

62 CC.5.1.21 references postal space. Is there postal space in the Waco U.S. Courthouse? Please clarify Service Center

Answer No, this facility was a post office at one point but now its being used as courthouse with all the supporting tenants.

63 1. CC.5.1.22 references Fitness Centers, Health Units, and Laboratories. Are there such spaces in the Waco U.S. Courthouse? Please clarify. Service Center

Answer NO

1. CC.12.8 reference Child Care Center(s). CC.17 includes a reference to the “Property Managers Child Care Desk Guide.” CM.6.15, Child Care Center, is reserved. Is there a Child Care Center at the Waco U.S. Courthouse? Please clarify. Service Center

Answer No.

1. Typically, contracts for maintenance services (e.g., Full Maintenance, Operations & Maintenance, Mechanical Maintenance, etc.) include a centralized list of the specific equipment and systems for which the Contractor is responsible, as well as list excluded equipment and systems.

No such list is provided in the RFP. Please clarify. Acquisition

Answer Please see the Building Library in Section J, it includes the inventory list and building information.

66 E.2.1 makes reference to “paragraph (D) below.” Is the Government referring to paragraph E.3(d)? Please clarify Acquisition

Answer Yes, the referenced FAR Clause below 67 HC.1.1 references C.8. Should that reference be CC.8? Please clarify Acquisition

Answer Reference should be CC.8

1. C.1.2.1 states, in part, “The Contract Project Manager shall have a minimum of 5 years of experience with managing and related services in building(s) of similar size and complexity. The contract project manager must maintain a current certification in Custodial Management from the Cleaning Management Institute (CMI) or equivalent.” Furthermore, C.1.2.1 requires that the résumé, when provided, include, among other details, “The names and addresses of the companies for whom the proposed project manager worked for the past five years, along with the names and telephone numbers of the immediate supervisors.” HM.1.1.1 (Project Manager) requires “at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of equipment in a supervisory capacity. A minimum of 2 years of recent (within the past 5 years) HVAC and controls experience including NCMMS, BAS, troubleshooting of all central plant equipment, Chillers over 200 ton, Niagara Framework Supervisory DDC layer and Johnson Controls Unitary DDC layer and other characteristics of the equipment to be operated and maintained under this Contract” and requires that the résumé, when provided, include, among other details [emphasis added], “The names and addresses of the companies for whom the proposed supervisor worked for the past 7 years, along with the names and telephone numbers of the immediate supervisors.” Please clarify the requisite experience, certification, and résumé requirements for the Project Manager. Acquisition

Answer The requirement in HM.1.1.1 are in addition to the requirements in C.1.2.1.

CM.7.4 states, in part, “On a mutually agreed-upon date, but no less than 90 business days prior to the Contract date, the Contractor and the CO and/or designee shall, together make a complete inspection of all mechanical, electrical, plumbing, structural, and utility distribution systems and equipment at the site covered by this Contract….This inspection is to establish the condition of the building systems. There shall be no additional expense to the Government with regard to this inspection and testing regardless of the time or date scheduled. The Government shall employ the services of another contractor in the development of such a deficiency list and upon completion provide the Contractor with a copy of work not completed, including the monetary value the Government has assigned for each item.” HM.3 states “6 Months prior to the end of contract the incumbent contractor must provide a complete up-to-date inventory, PM schedule, and latent deficiency list. This will include proposals of resolve and dates of completion.” Please clarify Acquisition

Answer HM.3 is the contractors opportuntiy to begin the transition period, provide inventory, and identify latent deficiencies. CM7 further identifies deficiencies no later than 90 days prior to the end of the contract.

1. G.1.2 lists the Contract Specialist as Mike Burtner, who is also listed in Block 10 of the SF 33. L.3.1.6 states questions are to be submitted “…to the Contract Specialist Jane Doe (Doe).” Please clarify. Acquisition

Answer All questions go to Contract Specialist Mike Burtner

1. L.4.2.1 states that “Proposals shall be submitted in three (3) separate parts,” but only lists two parts: Part 1: Technical Proposal and Part 2:

Price Proposal & Miscellaneous Documents. L.4.2.3 states “The Offeror shall submit Part One – Technical Proposal, Part Two – Price Proposal and Part Three – Miscellaneous Documents in conformance with the outline detailed in this section,” but then goes on to only refer to two parts:

Part One – Technical Proposal and Part Two – Price Proposal and Miscellaneous Documents. Please clarify. Acquisition

Answer All three parts must be submitted, Part 1, 2, and 3 72 1. Section K, 52.103-8, the NAICS and size standard are blank. Would the Government please clarify and specify the NAICS and size standard? Acquisition

Answer NAICS Code 561210, $41.5 million 73 1. Section K is not listed in Section L instructions. Is it to be provided with the proposal? Please clarify. Acquisition

Answer Yes, Section K was included in Solicitation

1. In which volume should Joint Venture, Partnership, and/or other Teaming Arrangement documentation (L.4.2.6), if relevant, be provided?

Please clarify. Acquisition

Answer Full documentation that confirms and explains all Joints Ventures, Partnerships ect.

Figures L-1 and L-2 indicate two locations: Federal Building and U.S. Courthouse in the “Example” portion. Both L-1 and L-2 have data input.

Aren’t services under the proposed contract to be provided solely to the Waco U.S. Courthouse? Please clarify Acquisition

Answer There is one building located in Waco which includes Federal Offices and a Federal Courthouse

1. L.5.1.2 states that Figure L-1 is the Government’s baseline manpower projection. L.5.1.2.4 states that Figure L-1 is the Management Plan Worksheet. Both Figures L-1 and L-2 have data input. Figure L-1 is titled “Waco Management Plan Worksheet” and Figure L-2 is titled “Management Plan Baseline Waco Buy.” Is the Government’s baseline manpower projection Figure L-2, which has “Baseline” in the file title? Is the Contractor to complete and submit Figure L-1, which includes “Management Plan Worksheet” in the title, with the proposal? Please clarify. Acquisition

Answer The contractis required to submit Figure L-1.

1. Where, exactly, is the Government’s baseline manpower project presented? Is the “Example of Management Plan” (gray-shaded boxes) in Figures L-1 and L-2 the Government’s baseline staffing projection, although it is indicated as an “Example”? Is the staffing reflected in the rose-shaded boxes of Figure L-2 the Government’s baseline projection? Or is the staffing reflected in the blue-shaded boxes of Figure L-1 the Government’s baseline projection? Please clarify. Acquisition

Answer The baseline is in Figure L-2. The grayed area is just an example.

1. Figure L-3 indicates Solicitation Number 47PH0220R0008 in the header of the first two pages and Solicitation Number GS-07-P-17-JU-D- 0006 on the third page. The Solicitation Number indicated in the RFP and on beta.sam.gov is 47PH0219R0028. Please clarify. Acquisition

Answer The correct Solicitation is 47PH0219R0028

1. Exhibit BL3 and Exhibit C1 appear to be identical documents provided in two different formats (PDF and Excel, respectively). Is this correct? If the documents are different, which one takes precedence? Please clarify. Acquisition

Answer Documents are not different either one provides Building information

Exhibit M9 lists the solicitation number as GS-07-P-17-JU-D-0006 and is titled Exhibit JM17. We presume this is an error and doesn’t otherwise impact the contents of the document (PM Guide), but please clarify Acquisition

Answer Correct naming error

1. Exhibit M8 is titled Exhibit JM15 when opened; Exhibit M7 as Exhibit JM14; Exhibit M5 as Exhibit JM8, Exhibit M4 as Exhibit JM7; Exhibit M3 as Exhibit JM4; Exhibit M2 as Exhibit JM2; Exhibit M1 as Exhibit JM1; Exhibit C7 as Exhibit J.7; Exhibit C6 as Exhibit J.6; Exhibit C5 as Exhibit J.

5; Exhibit C4 as Exhibit J.4; and Exhibit C2 as Exhibit JC2. We presume these are naming/title errors and don’t otherwise impact the contents of the documents, but please clarify. Acquisition

Answer Correct naming errors

Figure B-2 lists the solicitation number as GS-07-P-17-JU-D-0006. We presume this is an error and doesn’t otherwise impact the contents of the spreadsheet, which is provided as a sample, but please clarify Acquisition

Answer Correct naming error

1. Attachment 1 only provides 4 pages of the CBA. Typically, the CBA is provided in its entirety. Would the Government please provide the complete CBA? Acquisition

Answer Complete CBA will be provided in Solicitation Amendment 84 L.4.2.1 Proposals shall be submitted in (3) separate parts (Page 175): Part 3 appears to be included with Part 2. Please clarify Acquisition

Answer Yes but to clarify Part 2 is Price Proposal, and Part 3 is Miscellaneous Documents as outlined

L.4.2.1 Part 2 (Page 175): Includes “List of offeror key personnel and point of contact information”. Page 134 (G.8 Key Contractor Personnel) indicates that key personnel will be provided to the CO at time of award. Is the Contract Project Manager the only Key Personnel, and does his/her resume need to be included in the proposal? If yes, where should the resume be inserted and how many pages? Acquisition

Answer List only the Offeror Key Personnel or POC for the bid. G.8 you are correct and is after award

L.4.2.3 Submission (Page 176): Part 3 is not specifically stated. Part 3 “Miscellaneous Documents” is stated as a “Note”. Please confirm Part 3 is contained in the “Note”. Also, should SAM Registration and a current printed copy of the SAM data be included? Acquisition

Answer Miscellaous documents are listed in Part 2 after Schedule B prices which are Part 3 Sorry for the confusion. Yes, submit current SAM registration

L.4.2.3 Submission (Page 176): Should Part 3 be submitted on an Electronic CD-R by itself or combined with Part 1 or Part 2 CD-Rs? Please advise. Acquisition

Answer Yes Part 2 and 3 can be submitted on one CD-R 88 Please clarify if we are to provide 3 separate binders or just CD-Rs. If binders, how many? How many CD-Rs? Acquisition

Answer Proposals should be submitted electronically on either CR-R or email as stated in Amend 0001.

L.4.2.6 Joint Ventures (Page 177): Should we include the entire Joint Venture Agreement in our submission? Is Section B on page 2 to be included in Pricing submission? Is a Table of Contents, Proposal Cover, Disclaimer Page, and Transmittal Letter permitted for inclusion in Technical and Price Volumes? If yes, are these included in the page count? Acquisition

Answer Include the entire JV agreement, the agreement, table of content, cover letter, and disclaimer page to not count against the page total.

90 CBA – The attached CBA is not current. Would you provide the current CBA? Acquisition

Answer Current CBA will be provided in Solicitation Amendment 91 Is exterior window washing currently subcontracted out? If so please provide the name of the current subcontractor FMSP

Answer That information can't be provided.

Please provide the quantity and size of waste dumpsters that fall under the contractor’s scope of responsibility. Please provide the name of the current waste management subcontractor. FMSP

Answer The awardee would base frequency of pickup and type of containers on the Waste Audit; bidders library with waste and recycling reporting

Please provide the quantity and type of recycling collection containers. Please provide the current recycling subcontractor if different then the waste management subcontractor FMSP

Answer The awardee would base frequency of pickup and type of containers on the Waste Audit; bidders library with waste and recycling reporting 94 Please provide the quantity and size of the recycling storage containers. Are there compactors or balers current in use? FMSP

Answer The awardee would base frequency of pickup and type of containers on the Waste Audit; bidders library with waste and recycling reporting 95 Please provide the name of the current pest management subcontractor. FMSP

Answer Starrtexx 96 Please provide the name of current fire alarm and life safety inspection subcontractor Service Center

Answer Koetter Fire 97 Please provide the name of the current subcontractor servicing and inspecting the fire extinguishers. Service Center

Answer Koetter Fire 98 What is the current BAS system? Who is the current subcontractor servicing the BAS system Service Center

Answer Seimens 99 Does the building have roof davits? If so, please provide the quantity and when they last had their 10-year certification inspection. Service Center

Answer This is a leased facility form the Post Office. We would need to contact them for this information.

100 Please provide the manufacturer and model numbers for all chillers located in facility Service Center

Answer Trane, Chiller #1 RTAC2004UV0HUAGNH1TX1DDLNN0TN10CR0EXN, Chiller #2 RTAC1704UL0NUAFNW1TX1TDNNN0NN10NN0EXN 101 Please provide the name of the current subcontractor who is servicing the chillers Service Center

Answer Trane 102 Please provide the name of the current subcontractor performing the pressure vessel inspections. Service Center

Answer Cornerstone plumbing 103 Please provide the name of the current water treatment subcontractor Service Center

Answer Nalco Water

Please provide the manufacture name and model number of the Emergency Generators. Please provide the name of the subcontractor who services the generators. Please provide the name of the subcontractor who performs the load bank test if different than the Generator maintenance subcontractor. Service Center

Answer Cummins Power Generation- 300KW Model: DFCB-5562650, 1/0 53.6 KW - 3/0 80 KW Model: DGDA- 5586607 105 Please provide the Independent Government estimated cost for this Contract. Acquisitions

Answer We do not provide the Government Estimates 106 When was the last Eddy Current testing performed on the chillers? What was the name of the company who performed the inspection. Service Center

Answer 2020 by Trane 107 Please provide the company name and contact information for Fire Alarm Monitoring Service Center

Answer Koetter Fire 108 Please provide a list of subcontractors including company name and contact information at the US Waco Courthouse. Service Center

Answer GSA will not provide a list of Subcontractors.

Ref. L.6. Pricing Proposal Requirements – this section states that offerors must utilize the “Pricing Template” Figure B-3 however, Figure B-3 was not provided. Please post Figure B-3 Acquisition

Answer Figure B-3 will be provided in Amendment to solicitation 110 Please post Figure L-2 Management Plan Baseline for this contract. Acquisition

Answer Figure L-2 will be provided in Amendment to Solicitation

Ref. L.5.3.2 Past Performance Questionnaires – please confirm that offerors are to submit completed questionnaires with their proposal rather than having the contract reference POC submit the questionnaire directly to the GSA POC for this solicitation. Acquisition

Answer Correct, offerors are to submit with their Proposal 112 Is corrosion monitoring with corrosion coupons required on the chill loop as part of this RFP Service Center

Answer Yes, its provided by Nalco Water during the monthly inspection.

Have there been any significant changes to the scope from the incumbent contract to this solicitation? If so, can the government please provide additional details on what has changed? Acquisition

Answer The specs for the Custodial have been updated since this award.

Figure B-3: How is the Total Evaluated Price being calculated? How will the Above Standard Services and the Mark-up Coefficient be evaluated for award purposes? Acquisition

Answer These costs are evaluated in the total cost or price submitted by the bidder

The Management Plan Baseline accounts for Holiday, Sick, and Vacation hours that may not be in-line with our FTE calculations. Can bidders make changes to ensure the Baseline matches our price and labor buildup as long as the total hours per FTE do not exceed 2080? Acquisition

Answer Yes

Please explain in detail how Figure B-1 – Contractor Staffing Declaration and the statement in B-5, pg 5 of the solicitation can require set staffing levels and that the government is not dictating the means and methods by which the contractor chooses to fulfill the firm fixed price requirements of this performance based contract. If the government intends to hold the contract to set staffing then this contract should be classified as cost-plus rather than performance based fixed price as stated in the Introduction on page 6, “This is a performance Based Work Statement (PBWS).”

If the government expects exact staffing levels from each bidder to remain for the entirety of the five-year contract period, then they should provide the exact staffing levels expected or the incumbent contractor will have a significant advantage. They’ll be the only bidder who knows what, exact, staffing is needed and thereby create an unfair advantag Acquisition

Answer

The contractor is permitted and encouraged to propose a staffing level that will meet the needs of the government. The government provides a manpower baseline to provide the government's best estimate on the manpower requirement fulfill the requirement of the contract. However, the offerors have the flexibility to provide alternate staffing as long as they provide a narrative to demonstrate how they will fulfill the requirements of the contract. However, once a proposal is accepted, the government expects the contractor will provide the staffing level proposed.

Can the government please clarify the intent behind CM 5.11.2.1 Non Reimbursable Repairs where it states, in part: “A non-reimbursable repair is a repair or replacement requiring no more than $2500 in cost for repair parts and materials ONLY but no labor cost is included (including any approved subcontracting costs.” As the government is aware, labor (whether in-house or subcontracted) is often the most expensive portion of any repair and by not allowing these costs to be calculated into the $2,500 liability limit the government is placing significant unknown liability on the contract. For instance, a realistic repair of $12,000 with $2,000 in parts and $10,000 in labor would be completely non-reimbursable to the contractor. Would the government please consider including labor in the $2,500 liability calculation, as is seen in the majority of other facility service contracts, to reduce unforeseen liability burden by the contractor which will help lower overall proposal pricing? Acquisition

Answer No, this level is dictated by the national specification level.

Can the government please explain how the contractor is to provide fixed staffing per Figure B-1 as part of the FFP, and cover an unknown quantity of repair service call Work Orders with non-reimbursable in-house staff? Contractors can easily bid the fixed price, routine preventative maintenance but not open-ended service calls with no limit to the required labor. Since this does not meet the intent of firm fixed price contracting would the government consider limiting the total service calls required each option year under the FFP? Acquisition

Answer The Government does not limit the number of Service Calls under this FFP Contract

Section CM.5.13.2.2 discusses “labor categories and rates from the price schedule in this Contract.” Can the government please identify this price schedule and provide if necessary? Acquisition

Answer Labor rates will be priced at the Task Order level.

Per Section CM.5.14.2 how will the contractor be reimbursed for Miscellaneous Work in excess of the 20 hours and $50 in parts? Does all non-routine escorting, room set-up, spot cleanup, furniture removal and replacement, etc. that is not part of the fixed price maintenance scope count as Misc. Work? It appears from the Building Library of CMMS Work Orders provided with this solicitation that the government is using WOs, which are subject to the $2,500 liability limit for performance of Misc. Work. Can the government please clarify how they will be differentiated under this contract? Acquisition

Answer Miscellaneous work should not be used for WO's that are subject to the shared liability.

Is there currently a WO Backlog in the CMMS and does the government anticipate the gaining contractor inheriting WOs from the prior contractor? If so, will these be 100% reimbursable to the gaining contractor? Acquisition

Answer Currently no back log of work orders in Waco 122 How will the contractor be reimbursed for overtime work as there are no preventions in the current pricing? Acquisition

Answer Refer to section H.14.5 Labor, also No overtime is required per the contract during normal working hours

Section CM.5.11.2.3 Fully Reimbursable Repairs makes no mention of items outside of those assets provided in the building inventory included with the solicitation. Will the government please confirm that any repair or maintenance to any asset NOT included in the provided inventory will be considered fully reimbursable? The contractor cannot be expected to include pricing for preventative maintenance or repair liability on items not identified in the contract or after identified and modified into the contract after the Existing Deficiency Report. Acquisition

Answer Any equipment found that is not on the provided inventory is required to be added to the equipment inventory and maintained. If equipment is added, the contractor is entitled to request an adjustment in price to cover the additional equipment.

Can the government please confirm that per Section HM.1.1.6 the contractor is required to provide an Administrative Function rather than any specific administrative staff? The only requirement is for the work to be completed, not specific staff to be in-place to complete the work? Acquisition

Answer Correct

Section HM.1 Personnel Qualifications mention a Chief Engineer, Onsite Supervisor, and Chiller Plant Operator. In most buildings there is one Chief Engineer and Stationary Engineers only. Are all three of these required to be separate positions or can they be combined, as there appears to be significant crossover in their duties and skill set? Acquisition

Answer Currently we have 1) Project Manager & 1) Cheif Engineer 126 L.5.3.2 Past Performance Questionnaires: For contracts that do not have CPARS, will the government consider previously completed PPQs? Acquisition

Answer No follow the instructions in L.5.3.2 127 Please confirm that the CBA has been renewed and remains applicable to this bid. Please provide copies of the new CBA and Schedule A. Acquisition

Answer Yes, an dcurrent copies will be provided in Solicitation Amendment 128 Please confirm whether or not elevator PMs are excluded from Standard Services PMs Service Center

Answer Excluded 129 Please provide a list of all installed systems and components requiring Chemical Treatment. Service Center

Answer Air cooled Chillers. Closed loop only.

130 Offer request that the Contracting Officer provide a list of Items with capacity information that would allow for a fixed price to be provided Acquisition

Answer The equipment inventory list and building information sheet should contain all informaiton necessary to allow for a firm fixed price contract.

131 Please provide the number of GSALink Sparks that have been received on a monthly basis for the past three (3) years. Service Center

Answer This is not a GSA Link building

Since this could realistically take hundreds of hours, is the contractor responsible for updating every preventive maintenance record in the NCMMS with new frequencies during phase-in? Acquisition

Answer No, this will be a bulk data entry from the National Data team 133 a. How many interior and exterior doors are there in the courthouse? Historically, how many door repairs have been performed each year? Service Center

Answer About 313 interior, 8 exterior and none so far.