Pre-Proposal Conference Agenda Rev.pdf

PRE-PROPOSAL CONFERENCE

SOLICITATION 47PF0019R0125

GSA GREAT LAKES REGION

Tuesday, December 17, 2019 at 1:00 PM EST E. Ross Adair Federal Building & U.S. Courthouse

1300 S. Harrison Street Fort Wayne, IN 46802-3495

NOTICE: No oral or written statement made by a Government representative during this preproposal conference can add to, modify or otherwise vary from the written provisions of the solicitation and/or amendments. Any changes or clarifica-tions made as a result of this meeting will be issued as a formal written amendment to the solicitation.

INTRODUCTIONS: Team Members

1. GENERAL

This procurement is a small business set-aside. The NAICS Code for this requirement is 238220.

2. LOCATION

E. Ross Adair Federal Building & USCH, 1300 S. Harrison Street, Ft. Wayne, Indiana 46802-3495

3. PERFORMANCE PERIOD/PRICE ADJUSTMENT

This is a firm-fixed price contract with the possibility of lasting five (5) years (one year base and four option periods of one year each) or 10 years (one year base with nine option periods of one year each). Performance for the base year of the contract is expected to begin on or about June 1, 2020. The contract price may be adjusted at each option period in ac-cordance with the Fair Labor Standards Act with the actual increase or decrease in wages and fringe benefits determined by any changes to the Wage Determination/Collective Bargaining Agreement. Therefore, all option year pricing must be based on the pricing of the current Wage Determination/Collective Bargaining Agreement.

4. SERVICES, ORDERING AND PRICES (B)

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit.

Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are or-dered. CLIN 9 Section B Standard Coefficient is a percentage mark-up for parts, materials and/or subcontracts for additional services/repairs. CLIN 10 Section B Construction Services based on percentage of current RSMeans pricing The “Total Incl O&P” Cost from the RSMeans data, when multiplied by the Offeror’s percentage, will establish Task Order pricing.

5. SCOPE OF WORK (C.1.)

Please reference this section for complete details of what is included and not included in this requirement.

6. Initial Inspection (C.4.1) The Contractor and the CO or designee shall make a complete and systematic initial inspection together during the startup or transition phase of the contract that will encompass all mechanical, electrical, fire protection and life safety systems, environmental systems, including but not limited to USTs and structural storm water BMPs (including drains, oil/water sep-arators, etc.) and utility systems and equipment, windows, doors, and other structural features for which maintenance and repairs are covered by this performance work statement.

7. Initial Deficiency List (C.4.2) The Contractor shall submit an initial deficiency list report in accordance with paragraph C.5.1. to the CO or designee.

8. Service Request Function (C.8.4) The Contractor shall manage all service calls associated with the work required under this contract. That activity includes the intake of calls, dispatching, and recording, tracking and reporting.

9. Use of Government Provided CMMS (NCMMS) (C.8.5.1) The Contractor must provide all hardware and software necessary to access and fully utilize the NCMMS.

10. Emergency Service Request (C.23.2) The Contractor shall respond to emergency service requests immediately, but no more than thirty (30) minutes from the time of notification. The Contractor shall remain on the job until the emergency has been resolved or adequate temporary repairs have been made.

11. Routine Service Request (C.23.5) The Contractor shall respond promptly to routine service requests (i.e. light out, hot/cold space temperature) and com-plete the required work within two (2) hours of the time of notification during normal working hours.

12. REPAIRS (C.40)

The Contractor shall perform reimbursable and non-reimbursable repairs as described in this document.

13. Non-reimbursable Repairs (C.40.2) A non-reimbursable repair is a repair requiring no more than $2,500. The cost of consumable parts and materials shall not be calculated as part of the Contractor’s repair parts and material costs.

14. Reimbursable Repairs (C.40.3) Reimbursable repairs will be identified as single incident, not an accumulation of various repairs (bundling). Reimbursable repairs are reimbursable to the Contractor, once approved by the CO or designee, for the portion (shared liability) of the cost exceeding the non-reimbursable threshold of $2,500.

15. MISCELLANEOUS WORK (C40.4)

The Contractor shall provide 5 hours and up to $1,000 for parts and supplies per calendar month (hours and dollar amounts are not cumulative to succeeding months) when requested by the CO or designee, to accomplish discretionary work in the buildings covered by this Contract.

16. SECURITY REQUIREMENTS (H.1)

An overview of the process to obtain federal security clearances can be found in Section H. It will be your responsibility, should you be awarded this contract, to initiate security clearances within the required timeframe. Unnecessary delays could prevent this contract from starting and could result in termination.

17. PAST PERFORMANCE (Section L.6.B) Past Performance References are required and will be used as part of the evaluation. GSA will be calling all references;

please be sure the references are made aware and to expect a call from GSA.

18. Basis of Award (M.1) The Government will award a contract resulting from this solicitation to the responsible offeror whose proposal conforms to the solicitation and provides the best value to the Government based on the evaluation factors. The evaluation factors to be used are total evaluated price and past performance. Past performance is significantly more important than price.

19. CONSTRUCTION SERVICES (C.48)

Construction Services valued at less than $25,000.00 per occurrence may be added to this Contract through a Task Order.

Examples of such Construction Services include O&M repairs, systems upgrades, or tenant services within the facilities cov-ered under the basic services of the Contract.

Pricing Option 1 The price proposal shall be completed on the Construction Services Option 1 Form (see Exhibit 3 J.3), and the Con-tractor shall obtain three bids from potential subcontractors and include documentation of these bids with the price proposal.

Pricing Option 2 The price proposal shall be completed on the Construction Cost Proposal Option 2 Form (see Exhibit 3 J.3.1).

20. SYSTEM FOR AWARD MANAGEMENT (SAM)

All contractors must be active in the System for Award Management (SAM), https://beta.sam.gov/ prior to submission of offers to be considered for award and remain active. Clause 52.204-13

21. CHANGES TO SOLICITATION

Any change to the solicitation will be issued by amendment. Offerors will be responsible for monitoring betaSAM.gov for amendments and/or additional information. Amendments must be acknowledged by the offeror.

Offers are due January 10, 2020 at 1:00 PM Central Time, electronically only, to the attention of Dorell.Dubiak@gsa.gov, as specified in item 9 of the SF33 and Amendment 0001. Any change to the due date will be issued by an amendment only.

Offerors shall submit with their offer the following documents:

Standard Form 33 – Solicitation, Offer, and Award

Standard Form 30 – Amendment of Solicitation/Modification of Contract

Section B – Supplies or Services and Prices Offer

Offeror’s Checklist (See Section L)

Quality Control Plan (See Section C)

Past Performance References

Cost Proposal Worksheets (Exhibit 19 and attached as an excel in betaSAM.gov)

GSA Form 527 – Contractor’s Qualification and Financial Information

552.204-70 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (page 109)

22. INFORMATION CONCERNING THE DISCLOSURE OF PROPOSAL RESULTS

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will be made available until after award, except as provided by FAR 15.503

Please note that this is a negotiated procurement and not a sealed-bid. As such, there will be no public opening of the proposals and a “bid abstract” will not be made available. Offerors should not call at the time of closing to inquire about results of the award.

23. QUESTIONS

Questions regarding the solicitation must be submitted via email to Dorell Dubiak, Contract Specialist, at Dorell. Dubi-ak@gsa.gov no later than December 30, 2019. All questions and answers will be posted on betaSAM.gov as a clarification, not amendment.

mailto:Dorell.Dubiak@gsa.gov mailto:Dubiak@gsa.gov mailto:Dubiak@gsa.gov