47PF0019R0125 Q&A.pdf

E. Ross Adair Federal Building & U.S. Courthouse 1300 S. Harrison Street Fort Wayne, IN 46802-3495

Q&A for 47PF0019R0125 O&M Services

Q1: Would inspections be performed during normal business hours (Monday – Friday: 8:00 AM – 5:00 PM) or would they be outside of normal business hours?

A1: During business hours.

Q2: In the scope of work, it states to provide overtime rates and double-time rates, does this mean to account for the work done or to provide what the OT or DT amount is?

A2: The rates requested in Section B are per hour rates for additional services if ordered by GSA.

Q3: On the equipment list, there aren’t exact numbers for some of the items. Below are some of the items on the list that I could not find a specific count for. Is the count within the Equipment # provided or can a count be found elsewhere?

o Equipment #: F-8-1-13: Fire Hose Rack, 1.5” o Equipment #: F-9-1-13: Fire Department Connection o Equipment #: F-11-1-36: Fire Doors, Stairwell o Equipment #: F-14-1-34: Smoke Detectors o Equipment #: F-22-1-27: Fire Extinguishers, ABC o Equipment #: F-54-1-336: Speakers & Strobes o Exit Signs: No mention on equipment list § There is one for Exit Lights (E-Lights) Equipment #: L-3-1-27 o Pull Stations: Could not find a mention on Equipment List

A3: The final number in the equipment # is the count. Exit signs are equipment # L-3-1-27. Emergency lights are equipment # E-19-1-23. Pull stations are equipment # F-17-1-19.

Q4. Please clarify whether the wage information found on Page 209 of the Solicitation is the current wage rates for the following: In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (20 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only: It is Not a Wage Determination (this statement contradicts the highlighted above)

EMPLOYEE CLASS MONETARY WAGE

23410 HEATING, VENTILATION AND AIR-CONDITIONING MECH WD-10 - $27.49

23370 GENERAL MAINTENANCE WORKER WG-8 - $24.96

The Wage determination immediately following Page 209 has a different rate for HVAC Mechanic and NO reference to a GMW or a GMW rate listed, hence the confusion.

A4. Following the highlighted verbiage is “and states the wages and fringe benefits payable to each if they were employed by the contracting agency”. Contracting agency is the Government and the wages listed are merely an example of that. Your proposal should reflect the wages listed in the Wage Determination provided in the solicitation for the positions you are proposing in your offer.

Q5. Was the Three Year Switchgear Test due in 2019 done? The building information sheet lists 5/17/16 as the date for the last test.

A5: Switchgear testing completed in August 2019.

Q6: Who is the subcontractor providing maintenance and support for the BAS system?

A6: Havel

Q7: Who is the Incumbent Contractor?

A7: Please reference Amendment 0001

Q8: What is the current annual price of the contract?

A8: Please reference Amendment 0001

Q9: Does GSA provide any ISP lines for the office?

A9: No ISP provided for the contractor.

Q10: Does GSA provide any computers?

A10: No computer provided for the contractor.

Q11: Does GSA provide any phone lines for the office?

A11: Existing line in place; contractor responsible for establishing phone service with provider.

Q12: Is there a GSA high lift available for the contractor?

A12: Yes, High lift provided after coordination with the COR.

Q13: There seems to be a conflict between these 2 sections (ref C.1.1 d and C.35.4) regarding BAS version upgrades. One says contractor is only responsible for Minor revisions and patches while the other one says we are responsible for upgrading software. Please clarify if we are responsible for the cost of upgrading the BAS software to next version and therefore need to add cost in for every year of the contract, even though GSA may or may not choose to upgrade in any given year? This could be quite expensive.

A13: The contractor is responsible to maintain the BAS system in its current configuration. Any upgrades to the system is the responsibility of GSA.

Q14: (ref C.1.3 c) The only Tenant owned equipment we could identify in the equipment list were some A/C units in US Attorney and Probation. Please verify this is all Tenant Owned equipment that the Contractor is responsible for Preventive Maintenance? If not please provide a list of all Tenant Owned Equipment.

A14: Tenant owned equipment is listed on the equipment list.

Q15: What works best in the buildings, Cell phones or Radios?

A15: Radios.

Q16: Is the NCMMS system completely installed and running all functions such as work orders and PM’s?

A16: Yes.

Q17: Is labeling up to date?

A17: Yes

Q18: C.23.3 Emergency Call Back (after hours) If additional labor is required when emergency call-back services are provided during other than normal operating times, the Contractor will be paid at the hourly rate specified in Section B of this contract.

A18: Correct, per Section C.23.3

Q19: Please verify the contractor is reimbursed for emergency call-back services after hours?

A19: Correct, per Section C.23.3

Q20: C.28. Advanced Metering Program: Are there any advanced meters in the building? If yes how many?

A20: Yes. 3 advanced meters; water, electric and gas.

Q21: When was last revision of the Scheinder BACnet Tridium Niagara AX Version 3.5.25 and how often is it upgraded?

A21: Last updated 08/22/2018 - Versions 3.8.401 and 3.8.111. Updates are conducted on an “as needed” basis.

Q22: C.36. Water Treatment How many open and closed loops are there?

A22: 1 closed cooling loop and 1 closed heating loop.

Q23: C.36.5 Corrosion Monitoring Are coupon racks, or an equivalent electronic monitoring system for corrosion in condenser water loops, heating hot water loops, and the building main chilled water loop already installed? If not, is this a requirement?

A23: Corrosion monitoring is required in cooling and heating loops. Coupon racks are installed and/or will be installed prior to June 1, 2020 to fulfill this requirement.

Q24: C.41.19 Roof Anchorage Points Please verify there are no Anchor Points to be inspected?

A24: There are no Anchor Points to be inspected.

Q25: Can GSA provide the previous annual fire alarm system inspection reports? This information will be very helpful to provide an accurate bid.

A25: Yes, they are added to this document.

Q26: If trained by our Fire subcontractor will the Contractor’s Operating Engineers be able to reset the Fire Alarm panel for minor trouble calls? Will be able to disable any alarms when a subcontractor performs work and requires a temporary disabling of certain alarms?

A26: Please reference the specific qualifications required in Section H.15.3 H.15.3.1 ...Technicians modifying the fire alarm control panel of systems must be factory trained and currently certified for the operating system, including software version, of the particular fire alarm system and must provide documentation of this certification to the CO or designee. Trained/certified Contractor’s Operating Engineers will be able to reset the Fire Alarm panel for minor trouble calls and be able to disable any alarms when a subcontractor performs work and requires a temporary disabling of certain alarms.

Q27: Question: Currently when is alarm testing performed, during normal hours or after hours?

A27: Normal working hours.

Q28: C.42.3 Water-Based Fire Suppression Systems: Currently when is Fire Suppression testing performed, during normal hours or after hours?

A28: Normal working hours.

Q29: If trained by a NICET level 2 technician, will the Contractor’s Operating Engineers be allowed to perform the weekly/monthly fire pump test /inspections? If trained, will Contractor’s Operating Engineers be allowed to visually inspect all fire suppression weekly and monthly inspections such as dry pipe/pre-action/deluge system inspections, valves, gauges, etc?

A29: Please reference the specific qualifications required in Section H.15.3 H.15.3.1 ...Technicians modifying the fire alarm control panel of systems must be factory trained and currently certified for the operating system, including software version, of the particular fire alarm system and must provide documentation of this certification to the CO or designee. Trained/certified Contractor’s Operating Engineers will be able to visually inspect all fire suppression weekly and monthly inspections such as dry pipe/pre-action/deluge system inspections, valves, gauges, etc

Q30: UPS System. Is this GSA or Agency owned? What is the Size? How many Batteries?

A30: GSA owned equipment and is not required to be serviced on the new contract. However this will need to be checked on tours to ensure there is no leakage from the batteries. C.40 contractor shared liability does not apply to this equipment.

Q31: C.42.13 Fire Alarm System Central Station Monitoring: Who provides the phone lines, GSA or the contractor? Iif contractor how many lines?

A31: GSA

Q32: H.15.3.3 Qualifications of HVAC Technicians: Do the current HVAC staff meet one of the following criteria?

a. North American Technician Excellence (N.A.T.E.) HVACR Service Technician Certification

b. HVAC Excellence Professional Level Certification

c. UA Star HVACR Mastery Certification

A. This will be required for the new contract.

H.15.3.9 Qualifications of Electrical Technicians QUESTION: It would appear that the only way a company can meet the qualification requirements is for the testing technicians to hold a level 3 or a level 4 certification. The only way to obtain either of these certifications is through NETA (as recognized by the GSA since both cited websites go to the NETA website). After due diligence, there is no certification company in existence independent of NETA. NETA will only certify technicians for NETA Member companies. Therefore, the offeror is forced to subcontract only with a NETA member company to provide electrical testing. This streaming negates the qualifications of many nationally recognized specialty companies providing electrical testing services exclusively for the commercial and public building environment, and has been consistently condemned by GAO as prejudicial to competition. Recommend the GSA modify this overly restrictive requirement. For instance, the GSA might achieve confidence in the quality of electrical testing by specifying that the testing technicians meet or exceed the training and experience requirements stated for level 3 and 4, rather than insisting on the formal certification. As currently written, the H.10.3.E.1. requirement would not allow testing by a degreed electrical engineer with over 20 years of experience. It may also prevent the offeror from subcontracting with the specialty contractor performing the latest 3-year testing. Or that technicians and subcontractor companies provide written documentation of adherence to NETA standards and will follow all NETA requirements as required by the GSA 2012 PBS Guide Cards.

A32: Please refer to Amendment 0003 to change the language of Section H.15.3.9

Q33: Eddy Current: 5/17/16: This is past due. Has this been performed in 2019? If not will this be performed before the anticipated start date of the contract in June 2020? If not will contractor have to perform in the base year?

A33: New Chillers commissioned 05/12/2017. Most recent annual chiller inspection performed 07/22/2019.

Per manufacturer; eddy current testing only required as needed to troubleshoot heat transfer issues.

Q34: Hydro Testing of Fire extinguishers (if applicable) 3, 5, & 12 year: 6/7/19: What service was performed on 6/7/19? 6 yr?12 yr? Also how many extinguishers were serviced?

A34: 6/7/19: 5 year wet inspection, quarterly wet inspection and annual fire extinguishers (27).

Q35: Infrared testing: When was last IR testing performed? Is it done annually or only in conjunction with 3

yr. switchgear testing?

A35: 8/24/2019

Q36: Switchgear: 5/17/16: This is past due. Has this been performed in 2019? If not will this be performed before the anticipated start date of the contract in June 2020? If not will contractor have to perform in the base year?

A36: Switchgear testing performed 8/24/2019

Q37: Boiler: 9/29/18: This is past due. Has this been performed in 2019? If not will this be performed before the anticipated start date of the contract in June 2020?

A37: Boiler inspections completed 07/11/19

Q38: Elevator: 10/31/18: What was performed? Do we have any responsibility for the weekly elevator phone testing or the phone line? Who is GSA Elevator Contractor so we can get pricing for when Fire system testing in pits is required and Elevator contractor needs to be there?

A38: Annual inspection/certification conducted on 10/30/19. The phone testing and line are the responsibility of GSA/KONE. KONE is the current elevator service contractor.

Q39: Please confirm that the shared liability for repairs of the current contract is only $1,000.00 A39: Per C.40.3 the shared liability for the new RFP is $2,500

Q40: Please confirm that the minimum man-hours of the current contract are; a journeyman mechanic(s) on-site for a minimum of 8 hours per day.

A40: Current contract is not applicable to this RFP.

Q41: Section C.8.1 states, “At a minimum, the Contractor shall have a journeyman mechanic on-site during all normal working hours - 7am to 5pm.” Please confirm that the contractor must now provide a journeyman mechanic for 10 hours a day.

A41: Correct

Q42: Please confirm the MERV rating of the air handler filters used at the building as MERV 11.

A42: Correct

Q43: According to Section L. 9 Offerors Checklist, Item A states “Have you fully completed and signed all three (3) copies of Standard Form 33…” yet Standard Form 33 states one (1) original and one (1) copy (i.e.

2 copies total), yet under Amendment 0001, it states that “offers will only be accepted electronically”. Please clarify the correct amount of copies that are to be submitted.

A43: Only one signed copy of the SF33 is required. The signed SF33 should be provided in your proposal via email (electronically) as required in Amendment 0001.

Q44: I am unable to find any reference that Representations and Certifications are required for submittal (including “Notice Concerning Solicitation” under Amendment 0001 and the Offerors Checklist; yet in Section K, Page 186, it states “Complete (b)(2) and (d) as applicable (attach additional sheets if necessary)”. Is this information to be included in our proposal?

A44: Yes, Section K is required with your proposal.

Q45: Under Section M.4 (2) Subcontracting Plan (if applicable), it states “A subcontracting plan that complies with all the requirements of this solicitation”. There is no criteria of applicability to determine if a sub-contracting plan is required (i.e. not required for small businesses). It is also not listed under (3) Staffing Levels in the Quality Control Plan. Please clarify if a subcontracting plan is required.

A45: Subcontracting Plan is not required.

Q46: Line Item 10, Construction Services pricing is to be based on percentage of current RSMeans Pricing Refer to Note 6. Note 6 on page 19 requires the use of 2018 Facilities Construction Cost with RSMeans Data. Why would we not use the current 2020 edition of the RSMeans?

A46: The RSMeans that is current would be utilized. Please reference the next paragraph where it states:

The version of RSMeans data that is current on the date of contract award shall be utilized until each option period is exercised. Thereafter, the calendar year edition/version of the RSMeans data that is current on the date that each option is exercised shall be utilized.

5.1 Addressable Panels

Control Unit Manufacturer:

EST

Model Number:

Location:

Federal court security 1116

Software Revision:

5.03.00

SLC Loops Max #:

# Utilized:

Addresses Available:

Yes

NAC

Circuits

Max #:

# Utilized:

Style/Class:

B

Primary Power Voltage:

Amps:

Overcurrent Protection Type:

Circuit breaker

Amps:

Disconnecting Means Location:

FACP Room

Battery 1 Voltage:

Amps:

Mfr Year:

Load Test Battery 1

VDC:

Ah:

100%

Temp (F):

NA

Result of Battery 1 & 2

Battery 2 Voltage:

Amps:

Mfr Year:

Load Test Battery 2

VDC:

Ah:

100%

Temp (F):

NA Pass Fail Replaced

Secondary Power

Other Power Present?

Yes No Description:

5.3 Additional Power Supplies

Are there additional power supplies? Yes No

Power Supplies

Control Unit Manufacturer:

EST

Model Number:

Fire alarm booster

Location:

2nd floor room 246 janitors #4

Disconnecting Location:

BPS 2

Battery 1 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 1

VDC:

Ah:

100%

Temp (F):

NA

Result of Battery 1 & 2

Battery 2 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 2

VDC:

Ah:

100%

Temp (F):

NA Pass Fail Replaced

Control Unit Manufacturer:

EST

Model Number:

Fire alarm booster

Location:

2nd floor room 246 janitors #5

Disconnecting Location:

BPS2

Battery 1 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 1

VDC:

Ah:

100%

Temp (F):

NA

Result of Battery 1 & 2

Battery 2 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 2

VDC:

Ah:

100%

Temp (F):

NA Pass Fail Replaced

Control Unit Manufacturer:

EST

Model Number:

Fire alarm booster

Location:

FACP room #1

Disconnecting Location:

BPS2

Battery 1 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 1

VDC:

Ah:

100%

Temp (F):

NA

Result of Battery 1 & 2

Battery 2 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 2

VDC:

Ah:

100%

Temp (F):

NA Pass Fail Replaced

Control Unit Manufacturer:

EST

Model Number:

Fire alarm booster

Location:

FACProom #2

Disconnecting Location:

BPS2

Battery 1 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 1

VDC:

Ah:

100%

Temp (F):

NA

Result of Battery 1 & 2

Battery 2 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 2

VDC:

Ah:

100%

Temp (F):

NA Pass Fail Replaced

Control Unit Manufacturer:

EST

Model Number:

Fire alarm booster

Location:

FACP room #3

Disconnecting Location:

BPS2

Battery 1 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 1

VDC:

Ah:

100%

Temp (F):

NA

Result of Battery 1 & 2

Battery 2 Voltage:

Amps:

8.5

Mfr Year:

Load Test Battery 2

VDC:

Ah:

100%

Temp (F):

NA Pass Fail Replaced

6. Testing Results

6.1 Control Unit and Related Equipment

Description Visual Inspection Functional Test Results

Control unit Yes No Yes No Pass Fail N/A

Lamps / LEDs / LCDs Yes No Yes No Pass Fail N/A

Fuses Yes No Yes No Pass Fail N/A

Trouble signals Yes No Yes No Pass Fail N/A

Disconnect switches Yes No Yes No Pass Fail N/A

Ground-fault monitoring Yes No Yes No Pass Fail N/A

Supervision Yes No Yes No Pass Fail N/A

Annunciators Yes No Yes No Pass Fail N/A

Remote power panels Yes No Yes No Pass Fail N/A

Other Yes No Yes No Pass Fail N/A

1. General A. (To be filled out by the Owner or Owner's Representative) Has the Owners section been answered on another inspection report that will be submitted with this inspection report? Yes No

B. (To be answered by the inspector)

a. Is System in service upon arrival? Yes No

b. Was the alarm panel free of alarm and trouble signals upon arrival? (If no, please explain in comments) Yes No N/A

c. Does there appear to be proper clearance between the top of all storage and the sprinkler deflector? Yes No N/A

d. Does it appear that visible exterior openings are protected against the entrance of cold air? Yes No N/A

2. Control Valves

a. Do Control Valves appear to be free of damage/leaks? Yes No

b. Are all control valves sealed, secured, or supervised in the open position? Yes No

Control Valves: No. of Valves: Type: Easily Accessible?

Signs? Valve in proper position?

Secured? Supervision Operational?

City Connection 1 PIV Yes No Yes No N/A Yes No Yes No

N/A Yes No N/A

System 2 OS&Y Yes No Yes No N/A Yes No Yes No

N/A Yes No N/A

3. Water Supplies

a. Water Supply Source City Private

Pressure Fire Pump & Tank Pressure Fire Pump & City Pressure Fire Pump & Pond

b. Include main drain test table? Yes No

Main Drain Test Pipe Size

Static Pressure Before

Flow Pressure

Static Pressure

After

Test Pipe Location Time to Restore Pressure

6’’ 2’’ 75 65 72 Riser 2

2 1/2’’ 2’’ 75 65 75 Riser 2

4. Tanks, Pumps, Fire Dept. Connections

a. Appears that the F.D.C. is in satisfactory condition, couplings free, caps or plugs in place and check valves tight? Yes No N/A

b. Are fire department connections visible, accessible, and identification sign(s) in place? Yes No N/A

c. Do fire pumps, gravity, surface and pressure tanks appear to be in good external condition and properly maintained? Yes No N/A

5. Wet Systems

System # Make Model Size (inches) Location/Description

6’’ Automatic 152 6’’ Basement

2 1/2’’ Viking H 1 4’’ Basement

a. Do Valve and Trim appear to be free of damage/leaks and in good condition? Yes No N/A

d. Is the Hydraulic Name Plate, if required, securely attached and legible? Yes No N/A