47PF0019R0125 Solicitation.pdf

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U.S. GENERAL SERVICES

ADMINISTRATION

GREAT LAKES REGION

PUBLIC BUILDINGS SERVICE

Southern Services Contracting Branch

230 S. Dearborn Street Chicago, IL 60604-1505

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Operation and Maintenance Services E. Ross Adair Federal Building & U.S. Courthouse 1300 S. Harrison Street Fort Wayne, IN 46802-3495

47PF0019R0125

1:00 PM (Central Time)

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U.S. General Services Administration Great Lakes Region Public Buildings Service Southern Services Contracting Branch 230 S. Dearborn Street Chicago, IL 60604-1505

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Solicitation 47PF0019R0125 E. Ross Adair Federal Building & U.S. Courthouse, Fort Wayne, IN Operation and Maintenance and Related Services

TABLE OF CONTENTS

Section A - Solicitation 13

A.1. Standard Forms 13

SECTION B - SERVICES, ORDERING AND PRICES 14

B.1. Description of Services 14 B.1.0 Offer for Standard Services – 5 Year 14 B.1.1 Offer for Above Standard Services – 5 Year 14 B.1.2 Offer for Standard Services – 10 Year 15 B.1.3 Offer for Above Standard Services – 10 Year 16

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK 20

Introduction 20

C.1. SCOPE OF WORK 20

C.1.1 20 C.1.2 The Contractor Shall 21 C.1.3 Excluded from this scope are 22

C.2. Definitions 22 C.2.1 Acceptance 22 C.2.2 Acts of God 22 C.2.3 Additional Services 22 C.2.4 Advanced Meters 23 C.2.5 Advanced Metering Systems 23 C.2.6 Approval 23 C.2.7 Architectural and Structural 23 C.2.8 Basic Services 23 C.2.9 Building Automation System (BAS) 23 C.2.10 GSALink 23 C.2.11 Building Operating Plan 23 C.2.12 Commissioning 23 C.2.13 Ongoing Commissioning 23 C.2.14 Computerized Maintenance Management System (CMMS) 24 C.2.15 Consumable Parts 24 C.2.16 Contracting Officer (CO) 24 C.2.17 Contracting Officer's Representative (COR) or Designee 24 C.2.18 Contractor 24 C.2.19 Contractor’s Other Than Normal Working/Duty Hours 24 C.2.20 Controls and Control System 24 C.2.21 Defective Service 24 C.2.22 Emergency 24 C.2.23 Emergency Callback 25 C.2.24 Environmentally Sustainable 25

C.2.25 Existing Deficiency List Report 25 C.2.26 Exterior 25 C.2.27 Federal Holidays 25 C.2.28 Federal Executive Holidays, Unanticipated 25 C.2.29 Fire Protection and Life Safety Systems 25 C.2.30 Government-furnished Equipment (GFE) 25 C.2.31 Guiding Principles for Sustainable Existing Buildings 25 C.2.32 GSA Green Purchasing Program (GPP) 26 C.2.33 Indefinite Quantity 26 C.2.34 Maintenance Repair 26 C.2.35 Miscellaneous Work 26 C.2.36 Modification of Contract 26 C.2.37 Negligence 26 C.2.38 Non-Reimbursable Repair 26 C.2.39 Normal Building Operating Hours 26 C.2.40 Normal Working Hours 26 C.2.41 Occupant Emergency Plan (OEP) 26 C.2.42 Open Systems 26 C.2.43 Operations 27 C.2.44 Performance Based Service Contracting 27 C.2.45 Performance Work Statement (PWS) 27 C.2.46 Predictive Maintenance 27 C.2.47 Preventive Maintenance (Scheduled and Unscheduled) 27 C.2.48 Product Preference (See Exhibit 4 Summary of Environmentally Preferable Product Attributes) 27 C.2.49 Quality Assurance Surveillance Plan (QASP) 27 C.2.50 Quality Control Plan 27 C.2.51 Repair 27 C.2.52 Reimbursable Repair 27 C.2.53 Sequence of Operations 28 C.2.54 Service Request 28 C.2.55 Standard Services 28 C.2.56 Stewardship 28 C.2.57 Delegated On-site Authority 28 C.2.58 Tour 28 C.2.59 Vertical Transportation Systems 28 C.2.60 Watch 28 C.2.61 Software Upgrade 28 C.2.62 Software Update 28

C.3. References 28 C.4. Existing Deficiency Inspection/Initial Deficiency List 31

C.4.1 Initial Inspection 31 C.4.2 Initial Deficiency List 31 C.4.3 Adjustments and Corrections 31

C.5. Startup Phase/Transition Phase 32 C.5.1 Transition Phase Startup 32

C.6. Phase-out Transition Period 32 C.7. Deficiency List Completion and Withholding Of Final Payment 32 C.8. General and Administrative Requirements 33

C.8.1 33 C.8.2 Communication Equipment 34 C.8.3 Onsite Records 34 C.8.4 Service Request Function 34 C.8.5 Use of CMMS 34 C.8.5.1 Use of Contractor Owned CMMS - RESERVED 34 C.8.5.1 Use of Government Provided CMMS (NCMMS) 34 C.8.5.2 NCMMS Start-Up 34 C.8.6 Quality Control Program 35 C.8.7 Government Quality Assurance Surveillance Program 37 C.8.7.1 Contract Performance 37 C.8.7.2 Methods 37 C.8.7.3 Records and Files - RESERVED 37 C.8.7.4 Cooperation – Inspections 37 C.8.7.5 Contractor Performance Assessment Reporting System (CPARS) 38

C.9. Building Operating Plan 38 C.9.1 Building Operating Plan 38 C.9.2 Components of the Building Operating Plan (BOP) 38

C.10. Equipment Inventory 42 C.11. Monthly Progress Reports 42 C.12. Performance Review Meetings 43 C.13. Equipment Condition Assessment 43

C.14. RESERVED 43

C.15. Reference Library 43 C.16. Review of Design Documents 43 C.17. Building Management Support Services (miscellaneous and utility escort hours) 43 C.18. Inspection Assistance for Space Build Outs 44 C.19. Emergency Shutdown Instructions and Tour Checklists 44 C.20. Labeling of Electrical Circuits 44 C.21. Operational Requirements 44

C.21.1 General 44 C.21.2 Extended Operating Hours 44 C.21.3 Continuity of Operations (COOP) 44

C.21.4 Emergency Operations Plan 45 C.21.5 Tenant Environment 45 C.21.6 Energy and Water Efficiency 45

C.22. System Performance Standards or Procedures 46 C.22.1 Control Systems 46 C.22.2 Smart Buildings 46

C.22.2.1 Integrated Building Systems 46 C.23. Service Requests 47

C.23.1 General 47 C.23.2 Emergency Service Request 47 C.23.3 Emergency Call Back (after hours) 47

C.23.4 Urgent Service Request Response - RESERVED 47 C.24. Tours 47

C.24.1 General 47 C.24.2 Operating Logs and Tour Check Sheets 48 C.24.3 Tour Frequencies 48 C.24.4 Condensate Pans 48 C.24.5 Monitoring of Central Plant Equipment 48 C.24.6 Boiler Operation 48

C.25. Demand Response Programs 48 C.26. Curtailment Program 49 C.27. BAS Alarm Response 49 C.28. Advanced Metering Program 49

C.28.1 Verification and Calibration 49 C.29. Protection and Damage 49 C.30. Negligence 50 C.31. Key Control 50 C.32. Disruptive or Hazardous Tools 50 C.33. Scheduled Disruption to Utilities, Lighting, Fire Protection & Life Safety Systems, or Space Conditioning 50 C.34. Plumbing Systems 50

C.34.1Restrooms 50 C.34.2 Irrigation Systems 50

C.35. Maintenance Program 51 C.35.1 General 51 C.35.2 Maintenance Standard 51 C.35.3 Application of Diagnostic Software 51 C.35.4 BAS Control Systems 51

C.35.4.1 BAS Operating Standards 52 C.35.4.1.1 GSA-hosted Systems Requirements 52 C.35.4.1.2 Excepted Systems Requirements (not hosted on GSA’s system infrastructure) 52

C.35.4.2 Reporting 53 C.35.5 Smart Building Technology 53

C.35.5.1 Smart Technologies – Background and Purpose 53 C.35.6 Ongoing Commissioning /Re-Tuning - Reserved 53

C.36. Water Treatment 53 C.36.1 General 53 C.36.2 Reserved 53 C.36.3 Initial Report and Development of Program 53 C.36.4 Reserved 54 C.36.5 Corrosion Monitoring 54 C.36.6 Periodic Testing 54

C.37. Oil Analysis and Oil Changes 54 C.37.1 Periodic Oil Analysis 54 C.37.2 Oil and Refrigerant Additives 54

C.38. Lamps and Ballasts 54 C.39. Architectural and Structural Systems Maintenance 55

C.39.1 General 55 C.39.2 Maintenance and Repair 55 C.39.3 Repair and Replacement Work 55 C.39.4 Painting 55 C.39.5 Interior Signage and Directories 56 C.39.6 Finishes Maintenance 56 C. 39.7 Historic Building Preservation 56 C.39.8 Vertical Transportation and Associated Equipment 56 C.39.9 Flag Procedures 56

C. 40. Repairs 56 C.40.1 General 56 C.40.2 Non-reimbursable Repairs 57 C.40.3 Reimbursable Repairs 57 C.40.4 Miscellaneous Work 57 C.40.5 Repair Shared Liability Example 57 C.40.6 Approval of Work 58 C.40.7 Invoicing 58 C.40.8 Ordering Repairs from Outside Source 58 C.40.9 Force Majeure (Uncontrollable events) 58 C. 40.10 Warranties 58 C.40.11 Quality of Materials and Replacement Parts 58

C. 41. Safety and Environmental Management 59 C. 41.1 General 59 C. 41.2 Scheduling and Recordkeeping 59 C. 41.3 Refrigerants 59

C.41.3.1 Control and Certification 59 C.41.3.2 Certified Handlers 59

C.41.4 AQMD Operating Permits 59 C.41.5 Fuel Storage Tanks - Reserved 60 C.41.6 Solid Waste Audit - Reserved 60 C.41.7 Polychlorinated Biphenyl (PCB) Control - Reserved 60 C.41.8 Facility Hazards 60 C. 41.9 Workplace Safety 60 C.41.10 Electrical Safety 60 C.41.11 Fall Protection 60 C.41.12 Powered Platforms 60 C.41.13 LockOut/TagOut 60 C.41.14 Confined Spaces 60 C.41.15 Asbestos Management 60 C.41.15.1 Specialized Asbestos, Lead and Mold Services 61 C.41.15.1.a Pre-alteration Assessment 61 C.41.15.1.b Asbestos and Lead Testing 61 C.41.15.1.c Periodic Surveillance 62 C.41.15.1.d Vacuuming Debris, OSHA Class IV Work 62 C.41.15.1.e Air Sampling for Asbestos and Mold Spores 62 C.41.15.1.f Mold and Indoor Air Quality Assessments 62

C.41.16.1 Safety Data Sheets (SDS) 63 C.41.16.2 Disposition of Hazardous Waste 63 C.41.16.3 Environmental Report 63 C.41.16.4 Key Sustainable Product (KSP) Standards 64 C.41.16.5 Exemptions 65 C.41.16.6 Proof of Compliance 65 C.41.16.7 Recycled Content Product Purchase Annual Reporting 65 C.41.16.8 Bio-Based Products 65

C. 41.17 Boiler/Pressure Vessel Operation and Inspection Standards 65 C.41.17.1 Boiler operation and Inspections 65 C.41.17.2 Inspections and Tests 65 C.41.17.3 Backflow Prevention Devices 66 C.41.17.4 Potable Water Systems 66

C.41.18 Labeling and signage 66 C.41.19 Roof Anchorage Points 66

C.42. Fire Protection and Life Safety Equipment and Systems 66 C.42.1 General 66 C.42.2 Fire Alarm System Services 67 C.42.3 Water-Based Fire Protection Systems 67 C.42.4 Fire Doors and Other Opening Protective 68

C.42.5 Combination Fire /Smoke Dampers 68 C.42.6 Smoke Door Assemblies 68 C.42.7 Smoke Dampers 68 C.42.8 Portable Fire Extinguishers 68 C.42.9 Non-Water-Based Fire Extinguishing Systems 69 C.42.10 Smoke Control Systems 69 C.42.11 Emergency and Standby Power Systems 69 C.42.12 Emergency Lighting Systems and Exit Signage 69 C.42.13 Fire Alarm System Central Station Monitoring 69 C.42.14 Egress Marking Systems 70 C.42.15 Egress Door Openings 70

C.43. Maintenance and Repair of Vertical Transportation Systems - Reserved 70 C.44 Submittals Chart (Contractor Deliverables) 70 C.45. Federal Requirements 76

C.46 RESERVED 77

C.47. Subcontracting 77

C.48 Construction Services 77

SECTION D – PACKAGING AND MARKING 79

D1. Payment of Postage and Fees 79 D2. Marking 79

SECTION E – INSPECTION AND ACCEPTANCE 80

E1. Reserved 80 E2. FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) 80 E3. Reserved 80 E4. Inspection Methods – Reserved 80 E5. Cancellation Clause – Reserved 80 E6. Deductions 80 E7. Contract Close-out Examination 82

SECTION F – DELIVERIES OR PERFORMANCE 83

F1. Place of Performance 83 F2. Term of Contract 83 F3. Options 83 F4. Recognized Holidays 83

SECTION G – CONTRACT ADMINISTRATION DATA 84

G1. Payment (General) 84 G2. Method of Payment 84 G3. GSAR 552.232-77 Payment By Government Charge Card (NOV 2009) 84

G4. EVALUATING CONTRACTOR PERFORMANCE 85

G5. CONTRACTING OFFICER (CO) 85

G6. CONTRACTING OFFICER’S REPRESENTATIVE (COR) 86

G7. DESIGNATED ORDERING OFFICIALS 86

G8. LIMITATION OF GOVERNMENT’S OBLIGATION - Reserved 86

SECTION H – SPECIAL CONTRACT REQUIREMENTS 87

H.1. Security 87 H.1.1 Security Requirements and Personal Identity Verification Procedures (Non-Classified Contract) 87 H.1.2. Reserved 87 H.1.3. GSAR 552.237-71 Qualifications of Employees (MAY 1989) 87 H.1.4. Suitability Determinations 87 H.1.5. Compliance with Security Requirements 89 H.1.6. Identification Credential 89 H.1.7. GSA Criteria for Adjudication 90

H.2. Reserved 92 H.3. Reserved 92 H.4. Standards of Conduct 92 H.5. Removal from Contract Work 92 H.6. Sensitive but Unclassified (SBU) Building Information 94 H.7. Recording Presence 94 H.8. Government Forms 95 H.9. Other Contractors 95 H.10. Ordinances, Taxes, Permits, and Licenses 95 H.11. Discrepancy in the Specifications 95 H.12. Green Purchasing Program (GPP) 95

H.12.1 Standards 95 H.12.2 Reporting 96 H.12.3 Recycle Content Certification 96

H.13. Asbestos Awareness Training 96 H.14. Uniforms 96 H.15. Personnel Qualifications 96

H.15.1 Personnel Training 96 H.15.2 Qualifications of Project Manager and Supervisory Personnel 96

H.15.2.1 Project Manager 96 H.15.2.2 Supervisors 97 H.15.2.3 Delegated On-site Authority 97

H.15.3 Qualifications of Technicians 97 H.15.3.1 Qualifications of Fire Alarm System Technicians 98 H.15.3.2 Qualifications of Sprinkler System Technicians 98 H.15.3.3 Qualifications of HVAC Technicians 98 H.15.3.4 Qualifications of Dry Chemical and Wet Chemical Technicians 98 H.15.3.5 Qualifications of Portable Fire Extinguisher Technicians 98 H.15.3.6 Qualifications of Smoke Control and Smoke Management Technicians 98 H.15.3.7 Qualifications of BAS and EMS Technicians 99

H.15.3.8 Qualifications of Building Automation System (BAS) Technicians 99 H.15.3.9 Qualifications of Electrical Technicians 99

H.15.4 Submission of Resumes for New Employees 99 H.15.5 State Licensing 99 H.15.6 Compliance with Federal, State, and Local Codes 100

H.16. Government-Furnished Materials 100 H.17. Contractor-Furnished Materials 100 H.18. Additional Services [Indefinite Quantity Provisions] 101

H.18.1 General 101 H.18.2 Price Proposal for Additional Services Work 101 H.18.3 Pricing 101 H.18.4 Parts and Materials 101 H.18.5 Subcontracts 101 H.18.6 Cost Documentation 101 H.18.7 Competitive Bids 102 H.18.8 Method of Ordering 102

H.19. Award Fee - Reserved 102 H.20. Strike Contingency Plan (SCP) 102 H.21. Occupant Emergency Plan (OEP) 102 H.22. Contractor Pandemic Plan 102

SECTION I – CONTRACT CLAUSES 103

52.204-21 Basic Safeguarding of Covered Contractor Information Systems 103 FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment 104 52.216-18 Ordering 106 52.216-19 Order Limitations 106 52.216-22 Indefinite Quantity 107 52.217-8 Option to Extend Services 107 52.217-9 Option to Extend the Term of the Contract 107 52.222-35 Equal Opportunity for Veterans 108 52.222-36 Equal Opportunity for Workers with Disabilities 108 52.222-42 Statement of Equivalent Rates for Federal Hires 108 52.252-2 Clauses Incorporated by Reference 109 552.204-70 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 109 552.215-73 Notice 110 552.252-6 Authorized Deviations in Clauses 110

PBS 3490.3 - Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building Information (Oct 16, 2019) 110 Safeguarding and Dissemination of Controlled Unclassified Information (CUI) Building Information 110

SECTION J - List of Documents, Exhibits, and Other Attachments 117 J.1. Quality Assurance Surveillance Plan (QASP) 118

Section 1 - Contract Information 120 Section 2 - Purpose/Objective 121 Section 3 - Roles and Responsibilities of Government Officials 121 Section 4 – Partnering 122 Section 5 - GSA/Contractor Meetings 122 Section 6 - Performance Evaluation 122 Section 7 - Effectiveness of Quality Control 122 Section 8 - Routine Service Request 131 Section 9 - Emergency Service Request 132 Section 10 - Documentation, Submittals and Deliverables 132 Section 11 - Receiving Reports 132 Section 12 - Tenant Recurring Work Authorizations (RWA) 133 Section 13 - Employee Health, Safety and Training 133 Section 14 - Subcontractors 133 Section 15 - Energy Management and Conservation 133 Section 16 - O&M Contract Inspection Tool 134

J.2. – Green Purchase Report 147 J.3. Construction Services Forms – Pricing Option 1 148 J.3.1 – Construction Services Forms – Pricing Option 2 153 J.4.Summary of Environmentally Preferable Product Attributes 154 J.5. Building Information Sheet 155 J.6. Monthly Report Template 157 J.7. Building Operating Plan Template 161

J.8. - RESERVED 164

J.9. - RESERVED 165

J.10. Energy & Water Operational Performance Targets 166 J.11. Energy & Water Efficiency Use Plan 168 J.12. Energy and Water Efficiency Monthly Report 171 J.13. Annual Energy & Water Efficiency Report 173

J.14. – RESERVED 176

J.15. - RESERVED 177

J.16. INVENTORY/NCMMS 178

J.17. – RESERVED 179

J.18. Building Operations Recycling and Waste Data Capture Sheet 180 J.19. Cost Proposal Worksheet 183

J.20. - RESERVED 184

J.21. Periodic Surveillance Form 185

SECTION K – REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

BIDDERS/OFFEORS 186

52.204-8 Annual Representations and Certifications 186 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 188

52.209-7 Information Regarding Responsibility Matters 189 52.209-13 Violation of Arms Control Treaties or Agreements-Certification 190

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS/OFFERORS 193

L.3. Financial Qualifications of Offerors 193 L.4. Inspection of Facility 193 L.5. Insurance Requirement 193 L.6. Instructions for Submitting Proposals 193 L.7. Inconsistencies in Specifications 194 L.8. Type of Contract 194 L.9. Offerors Checklist 195

52.233-2 Service of Protest 196 52.252-1 Solicitation Provisions Incorporated by Reference 196 552.217-71 Notice Regarding Option(s) 196

SECTION M – EVALUATION FACTORS FOR AWARD 199

M.1. Basis of Award 199 M.2. Past Performance 199 M.3. Total Evaluated Price 199

M.4. SPECIAL STANDARD(S) OF RESPONSIBILITY: 199

M.5. FAR 52.217-5 Evaluation of Options (JULY 1990) 200

Section A - Solicitation

A.1. Standard Forms

RESERVED

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 4

EQ5P2SS2F2-19-0101

5P1QBB

R5 AMD Southern Services Contracting Team 230 S. Dearborn St.

Chicago, IL 60604 USA

47PF0019R0125

1:00 PM

Dorell Dubiak dorell.dubiak@gsa.gov312 3537043

12/6/2019 local time 1/10/2020

SECTION B - SERVICES, ORDERING AND PRICES

B.1. Description of Services

The Contractor shall provide all management, supervision, labor, materials, supplies, repair parts, tools, equipment and subcontracts necessary to provide Operation and Maintenance and related services described in this solicitation including inspection, testing, and maintenance of all fire protection systems. Pricing must be submitted for both a 5 year contract term and a 10 year contract term. The award will be made based on what is in the best interest of the Government.

E. Ross Adair Federal Building & USCH, 1300 S. Harrison Street, Ft. Wayne, Indiana 46802-3495

B.1.0 Offer for Standard Services – 5 Year

Location #1: E. Ross Adair Federal Building & USCH, 1300 S. Harrison Street, Ft. Wayne, Indiana

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Services:

Operation and Maintenance Services Including Preventive Maintenance, Repair, Service Call and Related Services Refer to Note 3

Month

Prompt Payment Discount:_______%______ Days

B.1.1 Offer for Above Standard Services – 5 Year

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Overtime Services Requested by the Government Refer to Notes 1,2

Hour

2. Emergency Call-Back Services During Other Than Normal Working Hours Refer to Notes 1

Hour 5 $ $ $ $ $

3. Additional Services Refer to Notes 1,2,3

Hour 20 $ $ $ $ $

4. Maintenance Repair Services Between $2,500 and $10,000 Refer to Notes 1

Hour 20 $ $ $ $ $

5. Non-Destructive Chiller Tube Eddy Current Analysis

Job 1 $ $ $ $ $

6. Maintenance Repair Services for Agency Owned Equipment Refer to Notes 3,4

Hour 8 $ $ $ $ $

7. Preventative Maintenance of Fluorescent Lighting Fixture (Washing & Relamping) Refer to Note 5

Per Fixture

1 $ $ $ $ $

8. Preventative Maintenance of Fluorescent Lighting Fixture (Relamping Only) Refer to Note 5

Per Fixture

1 $ $ $ $ $

9. Standard Coefficient (Mark up for parts, materials and subcontracts)

Job

$5,0000

10. Construction Services based on percentage of current RSMeans Pricing Refer to Note 6

B.1.2 Offer for Standard Services – 10 Year

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Standard Services:

Operation and Maintenance Services Including Preventive Maintenance, Repair, Service Call and

DESCRIPTION UNIT QUANTITY OPTION 5

UNIT

PRICE

(Fifth Additional 12 Month Period)

OPTION 6

UNIT PRICE

(Sixth Additional 12 Month Period)

OPTION 7

UNIT PRICE

(Seventh Additional 12 Month Period)

OPTION 8

UNIT PRICE

(Eighth Additional 12 Month Period)

OPTION 9

UNIT PRICE

(Ninth Additional 12 Month Period)

1. Standard Services:

Operation and Maintenance Services Including Preventive Maintenance, Repair, Service Call and

B.1.3 Offer for Above Standard Services – 10 Year

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT PRICE

(First Additional

12 Month Period)

OPTION 2

UNIT PRICE

(Second Additional 12 Month Period)

OPTION 3

UNIT PRICE

(Third Additional 12 Month Period)

OPTION 4

UNIT PRICE

(Fourth Additional 12 Month Period)

1. Overtime Services Requested by the Government Refer to Notes 1,2

Services During Other Than Normal Working Hours Refer to Notes 1

Hour 5 $ $ $ $ $

Services Between $2,500 and $10,000 Refer to Notes 1

Hour 20 $ $ $ $ $

5. Non-Destructive Chiller Tube Eddy Current Analysis

Job 1 $ $ $ $ $

6. Maintenance Repair Services for Agency Owned Equipment Refer to Notes 3,4

Hour 8 $ $ $ $ $

7. Preventative Maintenance of Fluorescent Lighting Fixture (Washing & Relamping)

Per Fixture

1 $ $ $ $ $

Refer to Note 5

8. Preventative

Maintenance of Fluorescent Lighting Fixture (Relamping Only) Refer to Note 5

Per Fixture

1 $ $ $ $ $

9. Standard Coefficient (Mark up for parts, materials and based on percentage of current RSMeans Pricing

DESCRIPTION UNIT QUANTITY OPTION 5

UNIT

PRICE

(Fifth Additional

12 Month Period)

OPTION 6

UNIT PRICE

(Sixth Additional 12 Month Period)

OPTION 7

UNIT PRICE

(Seventh Additional 12 Month Period)

OPTION 8

UNIT PRICE

(Eighth Additional 12 Month Period)

OPTION 9

UNIT PRICE

(Ninth Additional 12 Month Period)

1. Overtime Services Requested by the Government Refer to Notes 1,2

Services During Other Than Normal Working Hours Refer to Notes 1

Hour 5 $ $ $ $ $

Services Between $2,500 and $10,000 Refer to Notes 1

Hour 20 $ $ $ $ $

5. Non-Destructive Chiller Tube Eddy Current Analysis

Job 1 $ $ $ $ $

6. Maintenance Repair Services for Agency Owned Equipment Refer to Notes 3,4

Hour 8 $ $ $ $ $

7. Preventative Maintenance of Fluorescent Lighting Fixture (Washing & Relamping) Refer to Note 5

Per Fixture

1 $ $ $ $ $

8. Preventative Maintenance of Fluorescent Lighting Fixture (Relamping Only) Refer to Note 5

Per Fixture

1 $ $ $ $ $

9. Standard Coefficient (Mark up for parts, materials and based on percentage of current RSMeans Pricing

All the contractor’s labor hour prices must include expenses for overhead, General and Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are ordered.

Offeror must submit offers for all locations in order to be considered for award. Offerors must submit prices for all of the option periods, in addition to the initial period, to be considered for award. Renewal options shall be priced using the wage determination contained in this solicitation. Upon exercising a renewal option, the contract price will be adjusted in accordance with FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (May 2014).

Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification.

Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

Note 1. These quantities are for evaluation purposes only and are based on an estimate of the Government’s anticipated need for such service.

Note 2. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

Note 3. Preventive maintenance of tenant owned equipment specifically identified on the Tenant Owned Equipment List is included as part of the standard services. Do not include any cost to repair tenant owned equipment identified on the Tenant Owned Equipment List. Repair of tenant owned equipment when ordered by the CO or designee will be priced in accordance with the Additional Services pricing.

Note 4. The GSA Form 300 will describe the service (for orders of $2,500.00 or more) to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less may be processed using the Governmentwide commercial purchase card, which is the preferred method to purchase and to pay for micropurchases. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

Note 5. The Government will not require the Contractor to perform preventive maintenance (PM) on Fluorescent Lighting Fixtures as part of the basic monthly service; therefore, the Contractor shall not include any costs for this service in the basic monthly price. The Contractor is still required to perform lighting services as indicated in Section C, Paragraph C.23.Service Requests.

Note 6. Pricing for this contract will be based upon the 2018 Facilities Construction Cost with RSMeans Data (hereafter referred to as the RSMeans data). The RSMeans data will be used for the duration of this contract unless otherwise directed by the CO or designee. The Government reserves the right to change from RSMeans data to an equivalent matrix. Compensation may be negotiated if an equivalent matrix is required.

The version of RSMeans data that is current on the date of contract award shall be utilized until each option period is exercised. Thereafter, the calendar year edition/version of the RSMeans data that is current on the date that each option is exercised shall be utilized. This data (hard copy or ebook) may be purchased through:

RSMeans 1099 Hingham Street, Suite 201 Rockland, MA 02370 1-800-334-3509 https://www.rsmeans.com/products/books.aspx

The “Total Incl O&P” Cost from the RSMeans data, when multiplied by the Offeror’s percentage, will establish Task Order pricing. The “Total Incl O&P” Cost of a unit of work will be determined by the RSMeans column entitled “Total Incl O&P”, NOT the column entitled “Bare Cost”.

The City Cost Index from the RSMeans data will NOT be applied to the “Total Incl O&P” Costs. Any adjustment for location must be included in the Offeror’s percentage.

EXAMPLE: A percentage of 0.85 would result in 85 percent of the listed “Total Incl O&P” Cost when establishing pricing within the Task Order; and 1.00 would leave the actual “Total Incl O&P” Cost values as your proposed pricing.

Firm-Fixed Price Job Order Example: The following sample calculations illustrate how Task Order pricing will be established using the RSMeans data and contractor’s percentage. All percentages, “Total Incl O&P” Costs, and dollar figures are fictitious.

“Total Incl O&P” Cost (Labor, Material and Equipment) $10,000.00 Percentage (Base Year) – @ 85% X 0.85

TOTAL JOB ORDER PRICE $8,500.00

The Contractor’s percentage (in decimal format) shall be an increase or decrease to the RSMeans data.

The offeror shall limit the percentage to two (2) decimal places.

THE CONTRACTOR IS REQUIRED TO PROVIDE PREVENTIVE MAINTENANCE, TESTING,

INSPECTION AND RELATED SERVICES FOR THE FIRE PROTECTION SYSTEMS EQUIPMENT.

SECTION C - DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction

This is a Performance Based Contract which focuses on outcomes as opposed to prescriptive requirements. This specification represents GSA's performance objectives and minimum levels of service to be provided by the contractor. A high level of effective communication between the Government and contractor is essential. This performance based requirement demands a greater emphasis by the contractor on self-evaluation, robust quality control processes and strict oversight of building operations to ensure the highest level of efficiency. The contractor must closely monitor all aspects of the work, identify deficiencies and implement corrective action, without reliance on Government oversight.

GSA is dedicated to ensuring its facilities are operated with a high degree of efficiency, minimizing energy use and may be actively pursuing or participating in programs such as ENERGY STAR rating, LEED-EB or comparable programs. The contractor will play an integral role in supporting this effort and should be aware of the requirements of these programs. The Contractor is not required to bring the building into conformance with LEED-EB, but within the scope of this contract, shall operate and maintain the building in such a manner as to maintain applicable LEED-EBOM standards.

C.1. SCOPE OF WORK

C.1.1 The Contractor shall provide management, supervision, labor, materials, equipment, and supplies and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the E.

Ross Adair Federal Building, 1300 S. Harrison Street, Fort Wayne, IN 46802-3495 building(s), to include the following:

a. Electrical systems and equipment.

b. Mechanical, plumbing, (where systems are connected to the GSA network, the

Contractor’s employees will need to obtain a GSA ENT account, an HSPD-12 card and complete all GSA online university required courses to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment. If a contractor with ENT and/or Citrix access no longer needs that access (leaving the contract, contract terminating, etc.) the contractor must let the COR know immediately so IT can be contacted and access can be removed.

c. Fire protection and life safety systems and equipment.

d. All Building Monitor and Controls system are within the scope of this contract. These

BMC systems may include Building Automation Systems (BAS), Digital Lighting Systems and Public Address Systems, Energy Management Systems or other building controls systems. BMC systems shall be connected to the GSA Network and access to these systems will require GSA ENT network credentials (see section C.35.4.1.1 for details).

Contractor shall be responsible for hardware and software for listed systems excluding computerized operating systems (For example Windows Server 2008, Linux, etc.).

Software maintenance shall include security patching and minor revision updates as recommended by the system installer. A minor revision is an incremental patch or update to the existing software or firmware version with low risk to existing interoperability.

e. Architectural and structural systems, fixtures, and equipment within the site (to the property line).

f. Service request desk operations as identified in Section C.8.4 to include record keeping using a computerized maintenance management system (NCMMS) if available or by other means as well as other administrative functions.

g. Maintenance of landscape irrigation systems.

h. Mechanical equipment for window washing (wall glider, tracks, davits, pedestals and associated equipment).

i. Security fixtures including but not limited to locks, keycard systems, vehicle barrier systems and static and dynamic bollard systems.

j. Dock levelers and roll-up and sliding garage doors.

k. The Contractor shall maintain all fixed equipment and systems.

l. Storm drainage systems - reduce storm water pollution by minimizing discharges and runoff to the storm sewer system and environment.

m. The Contractor shall complete roofing system investigations and repairs.

n. The Contractor shall maintain and repair U.S. flag pole, lighting and pulley system.

o. The Contractor shall maintain kitchen/concessions area drains.

p. The Contractor shall maintain conveying equipment, parking control equipment, and loading dock equipment.

q. All fencing, controllers and all other associated equipment.

C.1.2 The Contractor Shall

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Implement an effective service call system, as specified under Section C.8.4 of this contract, that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal and recycling of chemicals, dispensing equipment and packaging.

Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state or local law, codes or ordinances (H.15. Personnel Qualifications).

h. Federal Requirements: The Contractor shall comply with all applicable Federal, state and local laws, regulations and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall notify the CO or their designee immediately and submit a price proposal. If the CO or their designee determines an equitable adjustment is substantiated, a modification to the Contract will be issued and the Contractor will implement the required action.

i. The Contractor shall maintain the machinery spaces, shops and storerooms in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a presentable condition. The machinery rooms including floors and the equipment located within the machinery rooms shall be painted as necessary to maintain the appearance of the room and equipment.

j. Replacement Air Filters. The Contractor shall use high efficiency air filters when replacing the filters in air handlers and other equipment that utilize air filtration. The Contractor shall only use air filters with known Minimum Efficiency Reporting Value (MERV) as defined in the ANSI/ASHRAE Standard 52.2 and required in accordance with the most current GSA P100.

Where available, filters must have a factory installed antimicrobial coating. If filter media without antimicrobial coating are the only ones available, the spray-on antimicrobial coating must be applied.

The Contractor shall replace air filters with air filters that generally have the highest MERV value consistent with the CFM of the fan. The Contractor must maintain minimum ventilation standards in ASHRAE Standard 62. Prior to installation, the COR must approve the filters to be used.

Filter Monitoring. The Contractor shall report on their procedure for monitoring to ensure that the filters are changed as recommended by the manufacturer.

Employee Protection. Employees changing filters shall comply with existing OSHA requirements regarding the use of appropriate protective clothing and respiratory protection.

Disposal of Used Filters. The Contractor shall dispose of used filters following routine maintenance procedures. The Contractor will be advised by the COR if additional precautions need to be taken regarding handling and disposal of filters. This determination will be made based the risk level associated with the facility and whether evidence exists of a previous contamination incident or credible threat to the facility. If there is a reasonable expectation that contamination has occurred, the COR will instruct the Contractor to handle and dispose of used filters as hazardous material. If the Contractor has reason to suspect the filters contain hazardous material, the Contractor shall notify the COR before disposing of the filters. In the event hazardous material disposal procedures are required, the Contractor shall request written approval from the COR and provide a cost estimate for disposal. The Contractor shall separately invoice for approved hazardous material disposals.

k. Tenant agency furniture and office equipment in the Contractor's immediate work area shall be moved and protected by the Contractor and returned to its original location once work is completed. If the Contractor's work will not allow furniture and office equipment to be replaced to its original location, new locations will be designated by the COR or the tenant agency head. The Contractor is responsible for repair or replacement due to damage as a result of moving agency furniture or office equipment.

C.1.3 Excluded from this scope are

a. Security systems (does not include mechanical components of the door, closers, keepers, hinges, etc)

b. Telecommunication systems.

c. Tenant agency owned equipment NOT specifically identified on the Tenant Agency Owned

Equipment List.

d. Furnishings (not installed as fixtures).

e. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

f. Kitchen appliances and equipment (but ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the scope).

g. Equipment owned by servicing public utilities.

h. Upgrade of software and software licenses for NCMMS

i. Fitness center equipment.

j. Additional services as needed by various building tenant agencies

C.2. Definitions

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Additional Services “Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. The CO or their designee will issue a separate delivery order before work may proceed.

C.2.4 Advanced Meters

Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity), and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.2.5 Advanced Metering Systems A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system is capable of providing usage information on at least a daily basis and can support desired features and functionality related to energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.6 Approval “Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.7 Architectural and Structural “Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.8 Basic Services The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement.

Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

C.2.9 Building Automation System (BAS) The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses.

C.2.10 GSALink GSAlink - strategic platform to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio through on going commissioning. GSAlink is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA Service Center property managers.

This platform is provided to the O&M to help meet their contractual requirements to the GSA of running the building in the most efficient and energy savings way possible.

C.2.11 Building Operating Plan The “building operating plan” is a mandatory plan that the Contractor prepares for Government approval that describes the Contractor’s program for operating and maintaining the building, to include both normal circumstances and contingencies.

C.2.12 Commissioning A practice used to optimize and verify performance of fundamental building systems.

C.2.13 Ongoing Commissioning The practice of optimizing system performance by continuing to fine-tune equipment so will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings).

C.2.14 Computerized Maintenance Management System (CMMS)

A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements. A CMMS is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

The National CMMS (N-CMMS) is a central repository (Database) for all maintainable GSA Assets. The N-CMMS provides a mandatory, Agency-Wide means and method for processing and reporting maintenance and associated administrative work done for GSA regardless of Region or Contractor.

C.2.15 Consumable Parts “Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to: oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding.

C.2.16 Contracting Officer (CO) Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.17 Contracting Officer's Representative (COR) or Designee Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO.

CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.18 Contractor “Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.19 Contractor’s Other Than Normal Working/Duty Hours Hours other than those identified as Normal Working Hours.

C.2.20 Controls and Control System A “control system” is any low-voltage control, communication and monitoring system, including but not limited to stand alone devices, field and global…