HWSSC_Restack_CMc_Pre-proposal_Agenda_with_Questions_and_Answers.pdf

PreProposal Conference Agenda GSA Solicitation No. RFP 47PF0019R0002 Time/Date: 10:00am, Thursday, December 13, 2018 Location: Harold Washington Social Security Center, 600 W. Madison St, Chicago, IL 60661, CLC Room #1

The purpose of this Pre-Proposal Conference is to discuss the Request for Proposals (RFP), issued on November 28, 2018, for Construction Manager as Constructor (CMc) Services for the Harold Washington SSC Consolidation P. 2 6th Floor Tenant Buildout project.

The goal of this Conference is to answer any questions regarding the RFP, provide an understanding of the contract structure, as well as a brief overview of the proposal submission requirements and evaluation criteria, provide guidance from the Department of Labor, Office of Federal Contracts Compliance Programs (OFCCP) and present the scope of work for the HWSSC Consolidation P. 2 6th Floor Tenant Buildout project.

A copy of the meeting minutes will be posted on the FBO website. The notes are not intended to reiterate everything discussed in the meeting, but identify those points that may affect an offerors’ understanding of the solicitation.

Please be aware that no oral statement made by the Government Representatives during the conference will have the effect of amending the solicitation. In the event that discussions during the conference indicated a need to change the solicitation, an amendment to the RFP will be issued in writing. All amendments must be acknowledged by the time/date proposals are due.

Currently, there are no amendments to the solicitation.

AGENDA

Introductions o Contracting Officer: Anna Vanko, anna.vanko@gsa.gov o Project Manager: Kat Weissman, kathryn.weissman@gsa.gov o COR: Marla Kavouras, marla.kavouras@gsa.gov o Fire Protection Engineer: David Wolken, david.wolken@gsa.gov o Property Manager: Sharon Young, sharon.a.young@ssa.gov o Project Sponsor: John Caswell, john.caswell@gsa.gov o Client Agency - SSA Jeanne Carey, jeanne.carey@ssa.gov

Larry Smith, larry.g.smith@ssa.gov Sharon Young, sharon.a.young@ssa.gov o CMa/CxA: Procon Consulting LLC Jay Schrum, jschrum@proconconsulting.com Steve Adams, sadams@proconconsulting.com o AE: AECOM Technical Services, Inc.

Christopher Moore, Christopher.Moore2@aecom.com Matthew drabic, matthew.drabic@aecom.com

Proposal Submittal Requirements and Evaluation Factors (Anna)

● Submittal Requirements:

○ Price Proposal - Standard Form 1442, original and one electronic copy

■ Supplemental sheet

○ Technical Proposal, original and 5 copies, plus an electronic copy

■ Past Experience

■ Management Approach

■ Key Personnel

■ Past Performance (see attachment)

○ Acknowledgement of Amendment(s), if any

○ Subcontracting Plan-NA

○ CAS Compliance-NA

○ GSA 527 – Contractor's Qualifications and Financial Information

○ SF 24 – Bid Guarantee (bid bond); $2,000,000 or 20% of bid price whichever is less

○ Copy of your SAM registration

○ Reminder - this is a total small business set aside

● Construction Time: 183 Calendar Days after receipt of construction Notice to Proceed

● Liquidated Damages: $7,663.26 for each calendar day of delay until the work is completed or accepted

● The Proposal Due Date: Monday, January 7, 2018 at 4:00 pm Central Time

● Transmittal: Submit hard copies to: General Services Administration

Attn: Anna Vanko 230 S. Dearborn Street, Suite 3500 Chicago, IL 60604

● Negotiations: There is no guarantee of negotiations being opened. The government can award based upon the receipt of initial offers so make your initial price your best offer.

● Questions: All questions must be submitted by email to Anna Vanko (anna.vanko@gsa.gov) before close of business, December 21, 2018

● Department of Labor, Office of Federal Contracts Compliance Programs

○ Compliance with minimum wage for Government Contracts

○ Compliance with Davis Bacon Act Wages per RFP attachment

Project Background & Overview of the Scope of Work (Kat, Marla, Matt)

● The project entails buildout on the 6th floor for three separate SSA departments. The three departments will have their own separate entrances and include offices, meeting rooms, interactive and support areas. Existing main corridors, building support areas and restrooms will remain. The demolition of the 6th floor interior construction includes workstations, ceiling grid and lighting, modular walls, mechanical and FLS devices to accommodate the new office and ceiling grid layout. There is an underfloor cellular duct system for power, voice and data. There are four telecom and electric rooms located on the 6th floor.

● Phase I of the project will be managed under a separate contract and is scheduled to be complete prior to the beginning of Phase II. Phase I includes construction on the 8th and 10th floor and moving current employees from the 6th floor to other floors of the building.

● Day/Night Shift access; work restrictions

● Building Occupants

General Questions & Answers

1. Q: Can you talk about sprinkler system shut downs?

A: Sprinkler system shut downs must be performed as night work or weekend work, and coordinated with GSA and SSA property management.

2. Q: There are multiple different partition types through the offices. There’s also designated groups of offices with a higher STC: is it just those designated offices? We want to make sure it is somewhat defined and that we have the right quantity of partitions A: Yes, there are different STCs. Please submit formally about any specific locations. In general, the function of some of the groups moving into the space are judges that hold hearings, which is why certain offices have higher ratings than others.

3. Q: When we do the ceiling removal, are we going to turn the heads up temporarily?

A: Yes, that’s a GSA requirement. Our Authority Having Jurisdiction (AHJ) for fire and life safety will confirm procedures.

4. Q: What is the anticipated start date for work?

A: The estimated start for pre-construction services is April 2019. Construction NTP is estimated to be October 2019, however there may be an opportunity to start demolition in September 2019.

5. Q: Have you begun requesting building permits?

A: We don’t require building permits since the construction is occurring on federally owned property.

6. Q: Can you discuss building accessibility? How we can transport material, employees, etc.

A: The walk through provided some insight on how to get places, but generally there is limited space on 2nd floor storing material. Mostly staging will be on 6th floor as the entire floor will be vacant. There is a loading dock, however the truck size is limited to: Maximum height of truck is

12.5 feet. Maximum length of truck is 40 feet (including the cab).

7. Q: Work will impact the 5th floor? Is there anything we have to do below the 6th to impact the 5th? Who coordinates that work?

A: There are tenants on the 5th floor; work will have to be done after hours to minimize impact.

Coordination will be with GSA/CMa and SSA to coordinate work.

8. Q: Key team members – are we able to deviate from the list in the RFP?

A: Your firm should adhere to that list provided in the RFP. Key members can have multiple roles, but that must be documented in your submission if a single individual is fulfilling responsibilities of multiple roles.

9. Q. Is the fire alarm proprietary?

A: Siemens Technologies will need to design additions to the system.

10. Q: What is the size and capacity of the freight elevator?

A: 7’ (length) x 8’ (width) x 12’ (height). Elevator doors open 70” wide by 70” tall.

Each elevator has a maximum capacity of 8,000 lbs

Walk Through of the Federal Building

● NO PHOTOS PLEASE – If photos are required please let GSA/SSA personnel know and we will determine if it is allowable and will add photos as an amendment to the RFP at a later time.

Any Questions or Comments following the pre-proposal conference should be directed at the Contracting Officer, Anna Vanko, 614-469-2791, anna.vanko@gsa.gov.

mailto:anna.vanko@gsa.gov