HWSSC Phase 2 6th FL_50_ DD_SPECIFICATIONS_2018_11_14.pdf

Harold Washington Social Security Center SSA Consolidation Phase 2 6th Floor Tenant Buildout

U.S. General Services Administration Great Lakes Region

SPECIFICATIONS

50% Design Development Submission

Project Number: 60577593

November 14, 2018

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

Do not remove this notice

Properly destroy or return documents when no longer needed

HWSSC Consolidation Phase 2 - 6th Floor Tenant Buildout 600 W. Madison St. Chicago, IL 60604

TOC - 1

TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

TBD

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 011000 - SUMMARY

SECTION 011400 - WORK RESTRICTIONS

SECTION 012100 - ALLOWANCES

SECTION 012500 - SUBSTITUTION PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

SECTION 013000 - ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

SECTION 013100 - PROJECT MANAGEMENT & COORDINATION

SECTION 013120 - CRITICAL PATH SCHEDULING FOR SMALL PROJECTS

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

SECTION 013220 - PHOTOGRAPHIC DOCUMENTATION

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 013525 - FIRE PREVENTION AND PROTECTION IN CONSTRUCTION,

ALTERATION, AND DEMOLITION PROJECTS

SECTION 014000 - QUALITY ASSURANCE & CONTROL

SECTION 014200 - REFERENCES

SECTION 015000 - TEMPORARY FACILITIES

SECTION 015930 - SECURITY REGULATIONS

SECTION 015950 - SAFETY & HEALTH

SECTION 016000 - PRODUCT REQUIREMENTS

SECTION 017000 - EXECUTION REQUIREMENTS

SECTION 017310 - CUTTING & PATCHING

SECTION 017320 - SELECTIVE DEMOLITION

SECTION 017350 - FIRE PREVENTION PRECAUTIONS FOR HOT WORK

SECTION 017410 - CONSTRUCTION INDOOR AIR QUALITY

SECTION 017419 - CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT AND

DISPOSAL

SECTION 017700 - CLOSEOUT PROCEDURES

SECTION 017810 - PROJECT RECORD DOCUMENTS

SECTION 017822 - OPERATION AND MAINTENANCE DOCUMENTATION

SECTION 018111 - SUSTAINABLE DESIGN REQUIREMENTS

SECTION 018200 - DEMONSTRATION & TRAINING

SECTION 019113 - COMMISSIONING

DIVISION 02 - EXISTING CONDITIONS

SECTION 028200 - ASBESTOS ABATEMENT

DIVISION 03 – CONCRETE – NOT USED

TOC - 2

DIVISION 04 – MASONRY – NOT USED

DIVISION 05 – METALS

SECTION 054000 - COLD-FORMED METAL FRAMING

SECTION 055000 - METAL FABRICATIONS

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

SECTION 061000 - ROUGH CARPENTRY

SECTION 061600 - SHEATHING

SECTION 062000 - FINISH CARPENTRY

SECTION 064000 - CUSTOM CASEWORK

DIVISION 07 - THERMAL AND MOISTURE PROTECTION – NOT USED

DIVISION 08 – OPENINGS

SECTION 081113 - HOLLOW METAL DOORS AND FRAMES

SECTION 081213 - HOLLOW METAL FRAMES

SECTION 081216 - ALUMINUM FRAMES

SECTION 081416 - FLUSH WOOD DOORS

SECTION 083113.53- SECURITY ACCESS DOORS AND FRAMES

SECTION 084213 - ALUMINUM-FRAMED ENTRANCES

SECTION 087100 - DOOR HARDWARE

SECTION 087111 - DOOR HARDWARE

SECTION 087113 - AUTOMATIC DOOR OPERATORS

SECTION 088000 - GLAZING

DIVISION 09 – FINISHES

SECTION 090190.52- MAINTENANCE REPAINTING

SECTION 092500 - GYPSUM BOARD SYSTEMS

SECTION 093100 - CERAMIC WALL TILE

SECTION 095100 - ACOUSTICAL CEILINGS

SECTION 096500 - RESILIENT FLOORING

SECTION 096536 - STATIC-CONTROL RESILIENT FLOORING

SECTION 096543 - LINOLEUM FLOORING

SECTION 096800 - CARPETING

SECTION 099000 - PAINTS AND COATINGS

SECTION 099410 - ARCHITECTURAL WINDOW FILM

SECTION 099600 - HIGH PERFORMANCE COATING SYSTEMS

DIVISION 10 – SPECIALTIES

SECTION 101000 - FIXED MARKERBOARDS

SECTION 102600 - WALL AND CORNER GUARDS

TOC - 3

DIVISION 11 – EQUIPMENT

SECTION 111320 - PROJECTION SCREENS

SECTION 114500 - APPLIANCES

DIVISION 12 – FURNISHINGS

SECTION 124980 - MANUALLY OPERATED ROLLER SHADES

DIVISION 14 – CONVEYING EQUIPMENT – NOT USED

DIVISION 21 – FIRE SUPPRESSION

SECTION 211313 - WET-PIPE SPRINKLER SYSTEMS

DIVISION 22 – PLUMBING

SECTION 220517 - SLEEVES AND SLEEVE SEALS FOR PLUMBING PIPING

SECTION 220518 - ESCUTCHEONS FOR PLUMBING PIPING

SECTION 220523.12- BALL VALVES FOR PLUMBING PIPING

SECTION 220523.14- CHECK VALVES FOR PLUMBING PIPING

SECTION 220529 - HANGERS AND SUPPORTS FOR PLUMPING PIPING AND EQUIPMENT

SECTION 220553 - IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

SECTION 220719 - PLUMBING PIPING INSULATION

SECTION 220800 - COMMISSIONING OF PLUMBING

SECTION 221116 - DOMESTIC WATER PIPING

SECTION 221119 - DOMESTIC WATER PIPING SPECIALTIES

SECTION 221316 - SANITARY WASTE AND VENT PIPING

SECTION 221319 - SANITARY WASTE PIPING SPECIALTIES

SECTION 224216.16- COMMERCIAL SINKS

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

SECTION 230513 - COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

SECTION 230529 - HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

SECTION 230553 - IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

SECTION 230593 - TESTING, ADJUSTING, AND BALANCING FOR HVAC

SECTION 230713 - DUCT INSULATION

SECTION 230800 - COMMISSIONING OF HVAC

SECTION 230923 - DIRECT DIGITAL CONTROL (DDC) SYSTEM FOR HVAC

SECTION 233113 - METAL DUCTS

SECTION 233300 - AIR DUCT ACCESSORIES

SECTION 233346 - FLEXIBLE DUCTS

SECTION 233600 - AIR TERMINAL UNITS

SECTION 233713.13- AIR DIFFUSERS

SECTION 233713.23- REGISTERS AND GRILLES

SECTION 238123.13- COMPUTER-ROOM AIR CONDITIONERS, CEILING-MOUNTED UNITS

DIVISION 26 – ELECTRICAL

SECTION 260519 - LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

TOC - 4

SECTION 260526 - GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

SECTION 260529 - HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

SECTION 260533 - RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

SECTION 260544 - SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND

CABLING

SECTION 260553 - IDENTIFICATION FOR ELECTRICAL SYSTEMS

SECTION 260572 - OVERCURRENT PROTECTIVE DEVICE SHORT-CIRCUIT STUDY

SECTION 260573 - OVERCURRENT PROTECTIVE DEVICE COORDINATION STUDY

SECTION 260574 - OVERCURRENT PROTECTIVE DEVICE ARC-FLASH STUDY

SECTION 260923 - LIGHTING CONTROL DEVICES

SECTION 260936 - MODULAR DIMMING CONTROLS

SECTION 260943.23- RELAY-BASED LIGHTING CONTROLS

SECTION 262726 - WIRING DEVICES

SECTION 262816 - ENCLOSED SWITCHES AND CIRCUIT BREAKERS

SECTION 265119 - LED INTERIOR LIGHTING

SECTION 265213 - EMERGENCY AND EXIT LIGHTING

DIVISION 27 – COMMUNICATIONS

SECTION 270526 - GROUNDING AND BONDING FOR COMMUNICATION SYSTEMS

SECTION 270528 - PATHWAYS FOR COMMUNICATION SYSTEMS

SECTION 270529 - HANGERS AND SUPPORTS FOR COMMUNICATION SYSTEMS

SECTION 270544 - SLEEVES AND SLEEVE SEALS FOR COMMUNICATION PATHWAYS

AND CABLING

SECTION 270553 - IDENTIFICATION FOR COMMUNICATION SYSTEMS

SECTION 271100 - COMMUNICATIONS EQUIPMENT ROOM FITTINGS

SECTION 271116 - COMMUNICATIONS RACKS, FRAMES, AND ENCLOSURES

SECTION 271513 - COMMUNICATIONS COPPER HORIZONTAL CABLING

SECTION 275119 - SOUND MASKING SYSTEMS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

SECTION 284621.11- ADDRESSABLE FIRE-ALARM SYSTEMS

DIVISION 31 – EARTHWORK – NOT USED

DIVISION 32 – EXTERIOR IMPROVEMENTS – NOT USED

DIVISION 33 – UTILITIES – NOT USED

APPENDIX

1. Asbestos Containing Materials (ACM) and Lead Based Paint (LBP) Pre-Alteration Assessment, August 2018

SUMMARY 011000 - 1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location:

HWSSC Consolidation Phase 2 - 6th Floor Tenant Buildout Harold Washington Social Security Center 600 W. Madison St.

Chicago, IL 60604

B. Project Summary Description: Renovation and modernization of the 6th Floor of the Harold Washington Social Security Center for the consolidation of the Office of Hearing Operations (OHO), National Hearing Center (NHC), and the Office of General Counsel (OGC).

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by:

AECOM Technical Services, Inc.

1300 E. 9th Street, Suite 500 Cleveland, OH 44114

D. Project Delivery Method: CMc

E. Construction Manager as Advisor (CMa): ProCon Consulting LLC

F. Commissioning Agent: ProCon Consulting LLC

G. Construction Manager as Constructor (CMc): TBD

1. Construction Manager as Constructor (CMc) has been engaged for this Project to serve as Project's constructor. In Divisions 01 through 49 Sections, the term "Construction Manager (CMc)" or "CMc" denotes the Construction Manager as Constructor, and the terms "Construction Manager (CMc)" and "Contractor" are synonymous.

H. The Contracting Officer for the project is:

Anna Vanko 200 North High Street, Room 607 Columbus, OH 43215

614-469-2791

SUMMARY 011000 - 2

anna.vanko@gsa.gov

1.2 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.4 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

A. The project includes the following Government furnished property to be installed by the Contractor.

The contractor shall advise GSA at least 30 days in advance of when the property should be delivered.

1. [Insert Government Furnished Property -- Also coordinate with FAS any orders of furniture, carpet, telecom, etc. Coordinate with GSA customer agency, any relocation of equipment or the customer’s need.]

1.5 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

WORK RESTRICTIONS 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity.

B. During the construction period, the Contractor shall have full use of the designated premises for construction operations, including full use of the indicated work site, limited only by the Government's right to perform work or retain other contractors to perform work on portions of the project.

C. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 9:00 a.m. to 3:00 p.m.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

10. Smoking is not permitted in or around the building, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

11. No parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

WORK RESTRICTIONS 011400 - 2

12. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

13. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

14. Permits: Refer to FAR 52.236-7

15. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

16. Coordinate with the GSA Building Manager and the COR for site access.

17. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

18. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

19. Protect building site from flying debris.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 5:30-AM to 6:30-PM.

B. Government Unoccupied Hours: 6:30-PM to 5:00-AM.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Unoccupied Hours. Any construction activities taking place which may impact the building's daily operation (noisy, work that causes nauseous fumes) must take place outside business hours.

D. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting

600 W. Madison St. Chicago, IL 60604 PCN #EP-47PF0018F0511

WORK RESTRICTIONS 011400 - 3

Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

1.4 Security Clearances

A. If SSA facility access (less than 8 hours) is required, a quick check clearance is not necessary, however, an authorized user of the SSA facility with sign-in authority must escort the contractor at all times while he/she is in the facility. This action is at SSA’s discretion for approval.

B. If SSA facility access (8 hours or more) is required, a quick check clearance is to be conducted and an approval obtained before onsite performance is authorized. Unescorted facility access will not be granted to contract employees until a full security suitability background check has been completed.

C. If SSA facility access (more than 2 days – consecutive, intermittent or repeatedly) is required, a full security suitability background check is mandatory.

1.5 ELEVATOR CAPACITY

A. The building has two service elevators: East and West.

B. Each elevator is 7’ (length) x 8’ (width) x 12’ (height).

C. Elevator doors open 70” wide by 70” tall.

D. Each elevator has a maximum capacity of 8,000 lbs.

E. The East service elevator allows access to the 2nd Floor storage area only.

1.6 DELIVERIES

A. Contractor is responsible for all supplies, material, and equipment shipped to HWSSC.

B. Receiving dock is open for contractor deliveries from 9AM to 3PM Monday through Friday.

C. Contractor must be on-site to accept deliveries.

1.7 DOCK RESTRICTIONS

A. The entrance to the dock is southbound on N. Desplaines Street.

B. The exit to the dock is northbound on N. Jefferson Street.

C. Maximum height of truck is 12.5 feet.

D. Maximum length of truck is 40 feet (including the cab).

1.8 SAFETY AND HEALTH

WORK RESTRICTIONS 011400 - 4

A. All work shall comply with the latest edition of CFR29, 1910 & 1926.

B. MSDS Sheets shall be supplied for all chemicals in use during the project.

C. OSHA Safety Guidelines shall be followed.

1.9 SMOKING

A. No smoking allowed on HWSSC property to include the plaza.

B. Smoking is allowed on the sidewalk of the HWSSC property.

1.10 LUNCH BREAKS

A. Lunch to be taken in work site, vending areas, or outside the building.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

ALLOWANCES 012100 - 1

SECTION 012100 - ALLOWANCES

PART 1 - GENERAL

1.1

RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract, including Federal Acquisition Regulations (FAR) and General Services Administration Acquisition Regulations (GSAR) contract clauses, and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

1. Certain items are described in the Contract Documents as allowance items. The purpose of allowance items is to defer selection of actual products and systems to a later date when direction will be provided to the Contractor. The Contracting Officer will issue Modifications to incorporate allowance items in the Work after actual products and systems have been determined.

B. Types of allowance items may include the following :

1. Lump-sum allowance items.

2. Unit-price allowance items.

3. Quantity allowance items.

1.3 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise the contracting officer of the date when final selection and purchase of each product or system described by an allowance item must be completed to avoid delaying the Work. Allowances must be included in all schedule submissions

ALLOWANCES 012100 - 2

1.4 ACTION SUBMITTALS

A. Submit proposals for products or systems described by allowance items in the form specified for Change Orders.

1.5 INFORMATIONAL SUBMITTALS

A. Submit copies of invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each unit-price and quantity allowance item.

B. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.6 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

B. Modifications based on an allowance item shall include cost to Contractor of specific products and systems selected by the contracting officer under allowance and shall include taxes, freight, delivery to Project site, Contractor's costs for receiving and handling at Project site, labor, installation, overhead, and profit.

1. If requested by the contracting officer, purchase additional quantities under unit-price or quantity allowances and prepare unused material for storage by Contracting officer.

Deliver unused material to Contracting officer's storage space as directed.

1.7 ADJUSTMENT OF ALLOWANCE ITEMS

A. Modifications to an allowance item shall comply with the changes clauses and any other contract modifications procedures found in the Contract Documents.

B. Contracting officer reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance item promptly on delivery for damage or defects.

Return damaged or defective products to manufacturer for replacement.

ALLOWANCES 012100 - 3

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance item with related materials and

3.3 installations to ensure that each allowance item is completely integrated and interfaced with related work.

SCHEDULE OF ALLOWANCE ITEMS

A. Allowance Item No. 01: Lump Sum Allowance(not to exceed) :Interior signage allowance for the 6th floor. Provide a lump sum allowance to provide a complete interior signage package for the new SSA office build-out on the 6th floor. The allowance includes preparing signage schedules, location plans, details, and mock ups, for review and approval by the SSA and GSA. The lump sum allowance amount is $30,000

B. END OF SECTION 012100

SUBSTITUTION PROCEDURES 012500-1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 012100 Section "Allowances" for products selected under an allowance.

2. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

3. Divisions 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through ePM of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Coordinate with ePM.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

SUBSTITUTION PROCEDURES 012500-1

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. Coordinate further with 013300 Submittals.

1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

SUBSTITUTION PROCEDURES 012500-1

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of the Contracting Officer (CO) or the Contracting Officer Representative (COR).

1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

e. Requested substitution has received necessary approvals of authorities having jurisdiction.

SUBSTITUTION PROCEDURES 012500-1

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than 14 calendar days prior to scheduled date of initial Requests for Payment.

A. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into electronic Project Management (ePM) System. Contractor will enter values into workbook prior to ePM input and provide associated electronic baseline copy to contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support ePM upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

(i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

PAYMENT PROCEDURES 012900 - 2

e. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

f. Line item for mobilization and de-mobilization

g. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in ePM with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer.

Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

1.4 REQUESTS FOR PAYMENT

B. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

C. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

D. Payment Request Times: Submit Request for Payment to GSA by the end of the month. The period covered by each Request for Payment is one month, ending on the last day of the month.

1. Submit one draft copy (aka pencil copy) of Request for Payment to the CO in ePM along with construction progress report seven days prior to due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

E. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by Request.

F. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

PAYMENT PROCEDURES 012900 - 3

b. Value of previously stored materials put in place after effective date of previous Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

G. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

13. Initial progress report.

14. Report of preconstruction conference.

H. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

I. Final Payment Request: The Agreement provides further details

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

ELECTRONIC PROJECT MANAGEMENT 013000 - 1

SECTION 013000 - ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

PART 1 - GENERAL

1.1 PURPOSE

A. The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management Software. Click on this link for the ePM minimum requirements:

https://insite.gsa.gov/portal/category/517870

1.2 DEFINITION

A. ePM is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database ) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the contractor will be responsible for uploading and processing documents in ePM on their behalf.

B. Contents of ePM

1. The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance https://insite.gsa.gov/portal/category/517870

ELECTRONIC PROJECT MANAGEMENT 013000 - 2

of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents. The current ePM Minimum Requirements can be found at:

http://www.gsa.gov/epm.

1.4 SCHEDULING REQUIREMENTS

1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with Meridian Proliance.®

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up to date ePM desktop requirements: http://www.gsa.gov/epm.

B. ePM Training

1. GSA will provide no cost training to familiarize team members with the ePM system. The GSA Project Manager will ensure that appropriate personnel should attend training and what roles they will be set up within the system based on their project responsibilities.

C. ePM Support

1. GSA will provide ePM system administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access ePM. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. For up to date GSA HSPD-12 information: www.gsa.gov/hspd12. Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

http://www.gsa.gov/epm http://www.gsa.gov/epm http://www.gsa.gov/hspd12

ELECTRONIC PROJECT MANAGEMENT 013000 - 3

1.8 DOCUMENT SECURITY

A. ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013000

PROJECT MANAGEMENT & COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space.

Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal

Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

PROJECT MANAGEMENT & COORDINATION 013100 - 2

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3. COORDINATION DRAWINGS

D. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

E. Refer to Divisions 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and Electrical for specific coordination drawing requirements for mechanical and electrical installations.

F. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

G. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

H. Coordinate BIM requirements in section 017810. Digital Data Files of Coordination Drawings:

Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Digital Data Software Program: Revit

PROJECT MANAGEMENT & COORDINATION 013100 - 3

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for Project.

1.3 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation.

Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements. See Section 018111 Sustainable Design Requirements.

C. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and…