Answers_to_Questions_for_Solicitation_47PF0017R0090.pdf

Answers to Questions for Solicitation 47PF0017R0090:

1. Please provide the name of the incumbent Contractor and the current contract amount for the Nathaniel Jones FB & USCH and the Thomas Lambros FB & USCH. United Facility Services. $111,337.32 is the current annual price for both buildings combined

2. Please verify that coupon racks are not installed at both buildings. If not, is the Contractor responsible for the installation of coupon racks in accordance with C.36.5? Correct they are not installed at either location.

3. Will the Contractor be responsible for purchasing fuel for the emergency generator at the Nathaniel Jones FB & USCH? Yes

4. Please provide model and serial numbers of the Trane Air Handling Units (Roof-top Units) installed at the Thomas Lambros FB & USCH. The model and serial numbers listed in the Equipment List appears to be incorrect. Model and Serial numbers for AHU 1 & 2 are on the inventory. There was a typo with the serial number for AHU 3. The correct Serial number is C10G03777 the model number was correct.

1. On page five of the solicitation the following statement is made.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is United Facility Services in Deer Park, NY. The current monthly price for both locations is $9,278.11. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

Is this the correct contractor and monthly price for both locations correct? Yes, this is the current contractor . This is the current monthly combined price for both locations

2. Should the costs for air filters, fan belts, chemical cost and other standard recurring cost be broken out separately? You do not have to show a break out your individual costs for your bid. This is a price and performance contract, not a cost contract. We want you to fill out the SF 33 and the Section B and include all costs within those numbers.

3. What is the number and size of air filters in each building?

Lambros:

- Refer to the inventory provided with the solicitation.

Jones:

AHU 1- 20x20x2- 2, 20x20x12-2 AHU 2- 20x24x2- 3, 20x24x12- 3 AHU 3- 20x20x2-3, 20x24x2-3, 20x20x12- 3, 20x24x12- 3 AHU 4- 20x20x2-2, 20x20x12-2 AHU 5- 20x24x2- 2, 20x24x12- 2 AHU 6- 20x24x2- 2, 20x24x12- 2 AHU 7- 24x24x2- 6, 24x24x12- 6 AHU 8- 20x24x2- 2, 20x24x12- 2 MAU 1- 20x25x4- 2 MAU 2- 20x25x4- 2

4. In the solicitation, it states this is a small business Set-Aside. If this solicitation is a small business

Set-Aside what is the purpose of a subcontracting plan for small businesses? Only certified small businesses can bid as a prime on this solicitation. There is no need for a contracting plan. This is stated as “N/A” (not applicable) for this contract on page 8.

5. On page 26 of the pricing sheet, Item #4 states maintenance repair services between $2,000 and

$10,000. It was stated in the pre-proposal meeting that the non-reimbursable repair threshold is $2,000.00. Is the $2,000.00 threshold correct for non-reimbursable repairs? Also, see Section C.40.5 for non-reimbursable repair cost example. Yes, $2,000.00 is the threshold.

6. Is there an existing coupon racks for the water treatment that is described on page 65? No

7. It appears that the contractor’s not responsible for elevator service. Is this correct? See page 67 under C.39.8 Vertical Transportation and Associated Equipment – RESERVED Correct.

8. The statement on page 64 on Miscellaneous Work is also included below does not describe Miscellaneous work. Would you please clarify this statement and explain what miscellaneous work entails?

C.40.4 Miscellaneous Work The Contractor shall provide 0 hours and up to $0 (per location) for parts and supplies. No labor cost shall be included. The Contractor shall furnish the labor, tools and consumable materials as necessary to perform the work. Miscellaneous work may be required for work that makes use of any of the trades normally employed in performing operations and maintenance services under this Contract and does not include tasks associated with the performance of services covered under the scope of this Contract. The Contractor shall create and process NCMMS work orders for all miscellaneous work, and accurately record hours of labor.

C.2.1 On page 36 under, “Definitions” C.2.3.5 “Miscellaneous Work,” is described by:

“Miscellaneous work” is routine, minor tasks related to the day-to-day operational requirements requested by the CO or designee and may consist of, but are not be limited to: making door keys;

changing locks; hanging pictures and bulletin boards; trimming door bases; and other similar functions. The Contractor may also have to provide consumable materials to complete the request.

Miscellaneous work is treated as Service Call hours and shall be accomplished with the time frame specified for routine service calls unless otherwise directed by the CO or designee. Miscellaneous work requested by the CO or designee to be performed during normal working hours is included in the Basic Operations and Maintenance price quoted per month on the bid sheet. Miscellaneous work requested to be performed during other than normal working hours will be reimbursable to the Contractor. The Contractor will be paid at the hourly overtime rate quoted when authorized in advance by the CO or their designee.”

9. Is the government purchasing the refrigerant for air conditioning systems? No, it is the contractors responsibility.

10. Starting on page 105 through 108 of the solicitation and under section H.15.3 Qualifications of Technicians, there are numerous certifications required. For the existing contract, what certifications are required by the existing onsite maintenance personnel? The current onsite employees are certified and any sub-contractors used under this contract must have these certifications, as well.

11. Are the current personnel certified in these areas? Yes.

12. Do the existing contract maintenance personnel that are onsite daily have certifications for HVAC, boiler operator, BAS, and other mechanical systems? Yes.

13. On page 110 under H.20 requires a strike contingency plan (SCP). Do the existing contract employees belong to a union? No.

14. If the existing contract employees are presently under a union, will the government supply a copy of the agreement between the union and the contractor? N/A

15. What is the page limitation on the proposal excluding the pricing worksheet and past performance?

There is no limitation and please submit between 3 and 5 past performance references.

16. If existing employees are given the first right of refusal on the new contract, will the contractor be able to speak to the existing employee prior to the proposal due date? Not at that time. However there will be sufficient time for the awardee to speak to the current employees between contract award and the contract start date.

17. What company is the existing contract holder? GSA holds the contract and United Facility Services is the contractor for these locations.

18. What was the award value of the contract for the year 2017? $9,278.11 x 12= $111,337.32

19. What is the total number of contract employees at both sites? One full time employee and one part-time employee handle both buildings.

20. How many years of experience does each employee have on this jobsite including present and past contractors? This is needed to determine vacation time allotment. Approximately 24 yrs and 6 yrs.

1. Section B.1.2 Offer for Above Standard Services- Item 5 Chiller Tube Eddy Current Analysis has an “N/A” under the column QTY Estimated Hours and $ in the Unit prices for all options. The Building information sheets say that Chiller Eddy Current testing is “ N/A “ in both buildings.

Please verify. That is correct

2. Is there a government provided man lift available? Yes, 1 that can be used at either bldg housed at Jones

3. Please confirm that there are no roof anchorage points requiring annual inspection, but if so, how many are there? No

4. Fire Alarm System Central Station Monitoring- a) Does GSA provide the telephone lines for this service?, b) If not and it is a contractor responsibility, how many telephone lines are required?

GSA provides phone line you are responsible Central Monitoring Co.

5. Is there parking available for employees? If so, please provide which buildings not assigned but they park in dock areas

6. Who is the subcontractor providing maintenance on Chillers and Boilers? Chillers- York/JCI, Boilers- Eagle Mechanical

7. Who is the subcontractor providing Water Treatment? AMAC Supply

8. Who is the subcontractor providing annual maintenance on the AST? Buckeye Power

9. With regards corrosion monitoring, please confirm which systems do not currently have coupon racks or equivalent electronic monitoring systems installed? Correct they do not.

C.2.1 On page 36 under, “Definitions” C.2.3.5 “Miscellaneous Work,” is described by: