DB Fire Alarm Replacement Revised SOW Peachtree Summit Federal Building 2022 04 14.docx

Statement of Work for

Fire Alarm Replacement Design-Build (DB) Contract

PROJECT IDENTIFICATION

SOW Date: April,14 2022

TABLE OF CONTENTS

DB Contract Statement of Work Peachtree Summit Federal Building Fire Alarm System Replacement Solicitation Number [TBD]

GSA-PBS Southeast Sunbelt Region Design & Construction Division www.gsa.gov

1 PROJECT DESCRIPTION

This project includes the replacement of the existing fire alarm system at the Peachtree Summit Federal Building in Atlanta, GA. The only Existing Fire Alarm System Wiring, Conduit, and Components which are to be left in place for reuse as part of the Final Fire Alarm System shall be specifically outlined and specified within this Statement of Work (SOW).

The project will include a full Fire Alarm System Replacement, and will include, but shall not be limited to, the removal of the existing fire alarm system and the design and installation of a new fully addressable non-proprietary, open source FPS, to include GUI programming which will serve the entire building. With the exception of specific Fire Alarm System Components cited within this SOW, the new automatic fire alarm system shall include, but shall not be limited to, the replacement of associated devices, replacement of all control equipment, modifications to the building required for the installation, and all incidental and related work for a complete and functional fire alarm system. The new Fire Alarm System shall be fully addressable and capable of performing all Fire Alarm System Functions that the Existing Fire Alarm System is currently capable of performing. The fire alarm contractor’s work shall include system programming, development and modification of graphic interfaces, and creation of system as-built drawings. The required work shall include all Electrical Power and Emergency Power Circuits, Electrical Equipment, Conduit, Electrical Engineering and Design, all system programming, and Ancillary Electrical Work necessary to accommodate the new Code Compliant Fire Alarm System in accordance with GSA’s current edition of PBS-P100 and its currently adopted editions of NFPA 70 and NFPA 72.

During the site survey, the contractor shall identify existing building conditions. Existing conditions include ceiling types, distances, space layouts and square footage, existing equipment (elevators, fire pumps, etc.), and building architecture, building riser locations).

The contractor shall coordinate replacement of the fire protection system with all disciplines to include (but not limited to):

1.

2. Fire Protection Engineer

3. Electrical Engineer

4. Mechanical Engineer

5. Structural Engineer

6. Controls Designer

7. Architect

8. Acoustician

9. Security Designer

10. IT/Comms

11. Plumbing Engineer

12. Commissioning/Integrated Testing Agent

The contractor shall survey the building and shall include all systems in the proposed design and replacement. To include (but not limited to):

1.

2. Smoke Control

3. Stair Pressurization

4. Dampers

5. Elevator Recall

6. Detection/Notification

7. Emergency Standby Power

8. Sprinkler

9. HVAC

10. Standpipe

11. Fire Pump

12. Fire Command Center

13. Door Locking etc.

14. Compartmentation

15. Emergency Communications

The Contractor bid proposal shall include a draft fire alarm matrix (cause and effect). The matrix shall identify fire and faults signals to be monitored and incorporated in the design and construction. Fire and Fault signals (Cause) shall include (but not limited to):

2. Smoke detectors

3. Duct detectors

4. Manual stations

5. Heat detectors

6. Flow detectors and pre-action waterflow

7. Sprinkler tamper

8. Generator Running

9. Generator Fault

10. Alarm check valve pressure switches

11. Fire Alarm AC power failure

12. Fire Alarm Low Battery

13. Open circuit

14. Ground fault

15. Notification appliance circuit fault

16. Kitchen hood suppression

The draft fire alarm matrix shall also include corresponding Sequence of Operations - Control Unit Annunciation, Notification and Emergency Functions (Effects). These Effects shall be incorporated into the design and construction. The sequence of operations (Effects) shall include (but not limited to):

2. Alarm, Trouble, and Supervisory at Main Fire Alarm Control panel, Central Station, Subpanels, and activation notification devices (signals and indicators)

3. Display and print change of status

4. Damper actuation

5. HVAC shutdown

6. Remote LED status activation

7. Electric door lock release

8. Elevator recall

9. Elevator disconnect switch

10. Exterior and Interior horns/strobes

11. Stair pressurization

12. Release of fire doors

13. Unlock stairwell entrance and status

Features of the new Fire Alarm System shall include (but not limited to):

· Fully addressable non-proprietary, open source FPS, to include GUI programming

· Use digital technology to transfer information from connected devices to the main control panel

· Initiating devices shall be on a signaling line circuit connected to the main control panel; each individual sensor or device shall be able to report to the control panel

· Sensitivity levels of signaling devices shall be adjustable to help reduce/prevent the occurrence of false alarms (drift compensation)

· Have open-source programming code

Specific Exclusions: The only exclusions from this Statement of Work for the installation of a new fully operational, Code Compliant, Fire Alarm System are the demolishing and removal of existing Fire Alarm Notification Appliances and their associated circuits strictly in tenant areas of the below specified floors, and the installation of new Fire Alarm Notification Appliances and their associated Circuits strictly in tenant areas of the following specified floors (tenant areas of floors not specified below shall be subject to complete replacement of the Fire Alarm Notification Appliances and their associated circuits in accordance with this Statement of Work). All floors shall be connected to the new Fire Alarm System:

Option 1: The contractor shall provide separate pricing for floors 8, 10, 12, 15, 18, and 22, as a bid option. Although these floors may be excluded from the contract award, the Contractor shall be responsible to connect the existing fire alarm systems and devices on these floors to the new Fire Alarm System. The contractors bib proposal shall include all work to assess and connect the existing systems to the new Fire Protection System. Should these floors be excluded, the new Fire Protection System shall receive fire and fault signals from each floor. This option pricing shall consider adjustments to the base bid in event it is selected.

Option 2: The contractor shall provide separate pricing for floors 24, 25, 26, 27, 28, and 30 as a bid option. Although these floors may be excluded from the contract award, the Contractor shall be responsible to connect the existing fire alarm systems and devices on these floors to the new Fire Alarm System. The contractors bib proposal shall include all work to assess and connect the existing systems to the new Fire Protection System. Should these floors be excluded, the new Fire Protection System shall receive fire and fault signals from each floor. This option pricing shall consider adjustments to the base bid in event it is selected.

Option 3: The fire department Phone Jack System located within the exit stairwells shall be replaced by an approved Fire Department Radio Enhancement Amplification System. The Contractor Shall provide all preliminary testing and design for the new system to ensure it provides complete signal coverage for Fire Department First Responders throughout all areas of the building.

Not Excluded: The Project Scope of Work shall include the demolishing and removal of existing Fire Alarm Notification Appliances and their associated circuits, and the installation of new Fire Alarm Notification Appliances and Notification Appliance Circuits in all other areas of the building which includes the Core Areas of all Floors including, but not limited to, corridors, mechanical rooms, electrical rooms, restrooms, etc.… Also, The Project Scope of Work shall include the full connection of the existing Fire Alarm Notification Appliances and Circuits within tenant areas which are not removed as part of this scope to the new Fire Alarm System. This work shall include the addition of any Fire Alarm Modules, Panels, or Equipment necessary to connect the Existing Fire Alarm System Notification Appliances and associated circuits which are not removed as part of this Project Scope to the new Fire Alarm System. The Existing Notification Appliances and Circuits which are not removed as part of this Scope shall be tested and verified as functional after connection to the new Fire Alarm System.

Special Construction Areas Sensitive Compartmented Information Facilities (SCIF) - The introduction of electronic systems that have components outside the SCIF should be avoided. SCIFs require electronic isolation. Speakers or other transducers, which are part of a system that is not wholly contained in the SCIF, may be required in the SCIF. Countermeasures may include:

· Separation of signal lines from RED telecommunication lines and processors.

· Buffer amplifiers may be used as mitigation for potential eavesdropping. Amplifiers may be located inside the SCIF that takes the incoming audio signal and amplifies/distributes the signal to the speakers within the SCIF. However, equipment such as pre-amplifiers, amplifiers and products translating or converting live voice signals for use in mass notification systems must comply with the applicable requirements in UL 1711, the Standard for Amplifiers for Fire-Protective Signaling Systems. Therefore, any amplifier used in a Mass Notification System (MNS) must meet UL 1711.

· Provide a MNS/Fire alarm subpanel within the SCIF with optical fiber backbone to the building system. Optical fiber shall have no metallic shielding, cladding, or strength members.

· In systems that require two-way communication, the system shall have electronic isolation. SCIF occupants should be alerted when the system is activated.

· When required, all electronic isolation components shall be installed within the SCIF as near to the point of SCIF penetration as possible.

1.1 Project Type

This is a Design-Build project type, as further defined in the Facility Standards for the Public Buildings Service, Appendix A. (See the Standards and Criteria Documents section under General Requirements below.)

1.2 Project Goals and Objectives

GOALS:

To increase the level of life safety provided in this building by replacing existing, outdated fire alarm system equipment and ancillary components. The final fire alarm system is to be a voice evacuation-type system, fully addressable, non-proprietary, open source, and all new Fire Alarm System Equipment and System Components shall meet the current requirements of the applicable codes and standards.

OBJECTIVES:

To design and install a new fire alarm system to meet the 2021 edition of GSA PBS P-100 and the 2022 Edition of NFPA 72 Requirements, excluding specific Fire Alarm System Wiring, Conduit, and Components as listed within this SOW.

1.3 Project Delivery Approach

Project overall sequencing includes design services under several design submissions and subsequent construction services under one Design-Build contract as specified in this Statement of Work. The contractor shall provide a project phasing plan. The existing fire protection system shall remain in service until new fire protection system components are installed, tested, and placed in service. The project phasing plan shall identify how each floor or section of the building are installed and transitioned from the existing to the new Fire Alarm System.

The contractor shall complete the system activation/deactivation form and request GSA approval before removing or activating devices, or changing status of to the Fire Protection System.

1.4 Reference Materials

· GSA-PBS P100-Facilities Standards for the Public Buildings Service, 2021 Edition

· Existing facility drawings.

· GSA Fire Watch Guidelines, Dated (09/2007)

· GSA Final Fire Alarm Acceptance Testing Procedures F03.05.01.0908

· Final Fire Alarm Acceptance Testing Procedures (Appendix B)

· Final Acceptance Testing - F3.05.0908

· Analog Addressable Voice Evacuation Fire Alarm Systems (GSA Specifications Guideline)

· U.S. Marshal Service, Publication 64

· Existing Asbestos Periodic Surveillance Plan

· Existing Design and/or Record Documents:

Existing facility drawings are available for reference and be provided in .dwg format. In addition, facility drawings may be included in this Statement of Work or under separate cover. Accuracy is not guaranteed; therefore the Design-Builder’s Architect- Engineer shall reconfirm at the facility all applicable existing drawing prior to providing a cost proposal.

· Federal Codes: Compliance with the latest edition of applicable federal codes is required and mandatory. These applicable Federal Codes and Standards are listed within the current edition of GSA’s PBS-P100 and include but are not limited to the currently adopted editions of:

· The International Building Code

· The International Fire Code

· NFPA 101

· NFPA 13

· NFPA 14

· NFPA 20

· NFPA 25

· NFPA 70

· NFPA 72

· NFPA 90A

· NFPA 92

· NFPA 241

· ASME A17.1

· ASME A17.3

· ANSI/ASHRAE: Compliance with the latest edition of ANSI/ASHRAE is required and mandatory.

· ASTM: Compliance with the latest edition of ASTM is required and mandatory.

· Underwriters Laboratories: Compliance with the latest edition of U.S. is required and mandatory.

· OSHA: Compliance with the latest edition of OSHA is required and mandatory.

2 GENERAL REQUIREMENTS

This Statement of Work is organized according to the following breakdown of the project into major stages and phases:

· Pre-Design Stage

· Design Stage

· Design Concept Phase

· Design Development Phase

· Construction Stage

· Construction Documents Phase

· Construction Delivery Phase

· Closeout Stage

· Tenant Occupancy Stage

The requirements set forth in this section apply to all stages and phases of the project as described in the Scope of Services section below.

Some of the requirements of this section may be subject to exercise of contract option(s).

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept and Design Development Phase services. Construction Stage work includes preparing construction documents and performing construction in conformance with the performance specification provided in Appendix B. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final design development submission. The GSA may issue notice to proceed with advance acquisition of materials at any time after contract award, or with on-site construction of portions of the work upon approval of final construction documents for the work involved.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

Contracting Officer (CO): The Government's Contracting Officer (CO) has the authority to enter into, administer and/or terminate contracts and may make related determinations and findings. The CO will designate to the Contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract.

GSA Acquisition Division Contracting Officer:

Joseph Ardoin, Contracting Officer U.S. General Services Administration 77 Forsyth Street SW, Suite G40 Atlanta, GA 30303 E-mail: joseph.ardoin@gsa.gov

GSA Project Management Branch: Project Manager (COR):

Ken Culbreath U.S. General Services Administration 77 Forsyth Street SW, Suite G40 Atlanta, GA 30303 Tel. (404) 536-6275 E-mail: kenneth.culbreath@gsa.gov

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design-Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities. The other GSA-contracted major parties involved or to be involved in the Project Delivery Team, and their respective overall roles and responsibilities, are as follows:

Contracting Officer (CO).

The Government's Contracting Officer (CO) has the authority to enter into, administer and/or terminate contracts and may make related determinations and findings. The CO will designate to the Contractor in writing the roles and responsibilities of other Government officials as they relate to the execution of this contract.

Project Manager (PM).

The Project Manager is the point-of-contact for all operational and administrative issues generated throughout the life of the project. The Project Manager plans, coordinates and controls all primary and supporting administrative, contractual, technical and quality control activities necessary to successfully complete the project. The Project Manager monitors contract/project progress, reporting directly to senior GSA management.

Contracting Officer's Representative (COR).

The Contracting Officer's Representative may act for the CO within delegated authority limits. Unless otherwise noted, on behalf of the CO, the COR is responsible for the technical administration and coordination of this project. The COR provides field-level and technical direction. The COR is the Government's point of contact for post award information exchange, submittal reviews, construction inspection/tests, and all administrative duties associated therewith.

Regional Fire Protection Engineer (GSA).

Will address and make a recommendation to the CO for approval or disapproval of all Change Order requests, review designs drawings as well as shop drawings, and to take part in witnessing Fire Alarm testing. The Regional Fire Protection Engineer will serve as the Authority Having Jurisdiction (AHJ) for the project and will issue the Certificate of Occupancy.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Design Stage services and Construction Stage work under this Statement of Work must comply with the GSA owner’s project requirements (OPR) documentation provided in Appendix A. The OPR are provided as a general description of the project to begin initial design and include the preliminary space program for the tenant agency space.

2.5 Budget

The DB Contractor is to provide a firm fixed price for design of the project and a firm price for construction.

2.6 Schedule

The DB Contractor shall provide to the Project Manager a proposed project schedule within 14 calendar days of contract award. The preliminary project schedule will include all tasks required from design through construction and final closeout.

All work under the must be completed within 560 calendar days of notice to proceed. The GSA overall project schedule is provided in the Administration section of the scope of work. Notice to Proceed for Design & Construction will be issued by GSA within 14 calendar days of contract award. Total contract duration for this project is 560 calendar days. This includes all design and construction activities including submittal review and approval, lead time for material delivery and ordering, etc. See section 4.1 for details.

Refer to Submission and Schedule requirements in Section 4.1.

2.6 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and as otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the Design Build (DB) Contractor key team members shall consist of the following:

Project Manager:

The Design Build (DB) Contractor shall provide the services of a Project Manager. The Project Manager shall have, at minimum, a 4 year Bachelors College Degree in Architecture, Civil Engineering, Structural Engineering, Mechanical Engineering, Electrical Engineering, Fire Protection Engineering, or Construction Management from an ABET Accredited College or University. The Project Manager must also have a minimum of 7 years of construction experience and managed at least 2 projects of similar size and scope.

Fire Protection Engineer:

The Contractor shall provide the services of a Licensed Fire Protection Engineer to produce the Fire Alarm and Fire Sprinkler System Engineered Drawings, Specifications, and other Engineering Documents in accordance with GSA’s current edition of PBS-P100. The design team fire protection engineer must be a licensed engineer who has passed the principals and practice of engineering examination in fire protection administered by the National Council of Examiners for Engineering and Surveying (NCEES) and which can be verified by documentation. The design team fire protection engineer must have three consecutive years directly involved in fire protection engineering and life safety applicable to this specific project as determined by the GSA regional fire protection engineer, and which can be verified by documentation. All shop drawings and fire alarm system submittals shall be signed and sealed by the licensed Fire Protection Engineer in accordance with the current edition of GSA’s PBS-P100.

Fire Alarm System Contractor:

The DB Contractor shall provide the services of a Licensed Fire Alarm System Contractor whom is Certified by the Fire Alarm System’s Manufacturer as a Trained and Authorized Distributer. The Fire Alarm System Contractor shall have a minimum of 4 years of experience performing this type of work and shall install, program, test, and certify the fire alarm system in accordance with GSA’s current edition of PBS-P100.

NICET Level 3 or 4 Fire Alarm System Certified Technician:

The DB Contractor shall require the Fire Alarm System Contractor to provide the services of a NICET Level 3 or 4 Fire Alarm System Certified Technician. The NICET Level 3 or 4 Fire Alarm System Certified Technician shall have a minimum of 4 years of experience performing this type of work and shall oversee the installation and programming of the fire alarm system.

Fire Sprinkler System Contractor:

The DB Contractor shall provide the services of a Licensed Fire Sprinkler System Contractor. The Fire Sprinkler System Contractor shall have a minimum of 4 years of experience and shall provide or replace any Fire Sprinkler System Monitoring/Control Devices including, but not limited to, Flow Switches, Tampers, etc. (if not already existing and operational) in accordance with GSA’s current edition of PBS-P100.

Master Electrician:

The Design Build Contractor shall provide the services of an Electrician with a Master Electrician’s License; a minimum of 7 years of construction experience; and whom worked on at least 2 projects of similar size and scope. The Master Electrician shall provide all work and technical services on all electrical work which is not low voltage.

Construction Superintendent:

The Design Build Contractor shall provide the services of a Construction Superintendent whom has a minimum of 7 years construction experience as a Quality Control Superintendent and Safety Program Coordinator.

The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. It is possible that one person may fulfill one or more of the roles listed above. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

In addition to the key team members identified above, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

Any subcontractors and outside associates or consultants required by the DB Contractor in connection with the performance of the services required under this contract will be limited to individuals or firms that were specifically identified and agreed to during negotiations. The DB Contractor shall obtain the GSA written consent before making any substitution for these subcontractors, associates, or consultants.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

2.7 Performance Objectives

2.7.1 Standards and Criteria Documents

2.7.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.7.1.2 Document List

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 Appendix A unless otherwise indicated in this Statement of Work.

The International Building Code, IBC

The International Fire Code, IFC

The Life Safety Code, NFPA 101

Standard for the Installation of Sprinkler Systems, NFPA 13

National Electrical Code, NFPA 70, (Applicable Edition 2020)

National Fire Alarm Code, NFPA 72

Standard for the Installation of Air Conditioning and Ventilating Systems, NFPA 90A

Standard for Smoke Control Systems, NFPA 92

NFPA 241

ASME A17.1

ASME A17.3

Architectural Barriers Act Accessibility Standard (ABAAS)

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

U.S. Marshal Service. Publication 64, latest edition

PBS Construction Specifications and Guidelines

Technology Policy for PBS Owned Buildings Monitoring and Control Systems

PBS Asbestos Policy 2008

PBS P-120, Project Estimating Requirements for the Public Buildings Service

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.7.1.3 High Performance Green Buildings

To meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following:

A. High Performance and Sustainable Buildings Guidance 12/1/08

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.7.1.4 Building Design Standards.

To preserve the original design and ensure consistency in all future alterations of our buildings, we are incorporating into the design documents a national program called Building Design Standards

The DB Contractor shall provide at the 100% final construction document submission, a submittal that shall contain information from the finish, hardware, lighting, and signage schedule, This information shall include: wall, floor, ceiling and specialty finishes, as well as hardware, plumbing fixtures, and lighting fixture specifications as designed and constructed. This document will guide the facility management staff in selecting finishes in all future alterations to the building, preserving the original design intent as established by the design team. If the building is listed in or determined eligible for the National Register and has a Building Preservation Plan (BPP), the Building Design Standards must comply with the BPP.

2.7.2 Sustainable Design/LEED®

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

2.7.2.1 Green Purchasing Plan

The GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about the EPA list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg. Additional requirements for use of biobased, rapidly renewable content, and recycled content materials are as per P100 2010 page 94.

2.7.2.2 Miscellaneous Green Requirements

In addition, the contractor shall develop the design in a way that implements the following environmental objectives:

· Eliminate or reduce the generation of hazardous waste and the need for special material processing (including special handling, storage, treatment, and disposal)

· Promote the use of nonhazardous and recovered materials

· Realize life-cycle cost savings

· Promote cost-effective waste reduction when creating plans, drawings, specifications, standards, and other product descriptions authorizing material substitutions, extensions of shelf-life, and process improvements

· Promote waste reduction through the use of duplexing (two-sides copying and printing) and electronic communications

2.7.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, fire safety during construction must comply with the requirements in the IBC, IFC, and NFPA 241. NFPA 101 is the primary applicable standard regarding all egress requirements. GSA’s PBS-P100 and its currently adopted edition of NFPA 72 is the primary applicable standard regarding all fire alarm installation. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply. The DB Contractor registered fire protection engineer is required to be a full participant in the Project Delivery Team throughout the Design and Construction Stages of the project, and should be thoroughly familiar with PBS-P100.

For all projects involving fire protection engineering issues, the DB contractor shall have a Registered Fire Protection Engineer on the project team. A dialog must be established between the Design Team Fire Protection Engineer and the GSA Regional Fire Protection Engineer. The GSA Regional Fire Protection Engineer shall have the right to revise the specific requirements within PBS-P100, Chapter 7, based on a technical evaluation/analysis and the project’s specific need. The GSA Regional Fire Protection Engineer will serve as the Authority Having Jurisdiction (AHJ), and should be consulted regarding any code discrepancies or conflicts. Any such discrepancies or conflicts will be discussed with and decided by the GSA Regional Fire Protection Engineer.

The DB Contractor will insure that the new fire alarm system has been tested and is fully operational prior to disconnecting or disabling the existing fire alarm system.

2.7.3.1 Environmental Hazards

All renovation projects must comply with the latest Public Buildings Service Asbestos Policy including the conducting of a Pre-alteration assessment. See Scope of Services section for requirements.

Perform an environmental hazards report assessing all hazardous materials in the existing facility or in close proximity thereto. This includes asbestos, PCBs, lead-in-water and lead paint, and testing. Utilize records maintained by the GSA, if available. Prepare an abatement plan for the project with the protocols and extent of the abatement work for the removal of known chemicals/materials such as asbestos, lead, PCBs, mercury and any other hazardous material found during survey and sampling. Refer to federal environmental regulations and laws for handling, removal, and disposal of hazardous materials.

2.7.4 Site Investigation

Pre-Proposal Conference. The conference provides an opportunity to discuss and clarify this Request for Proposal (RFP), including; design programming and specification requirements, proposal submission requirements, roles and responsibilities, etc. However, nothing said or represented in the conference shall be deemed to modify RFP requirements unless followed by a written amendment. DB Contractors are requested to submit questions relative to the RFP at least ten (10) calendar days in advance of the conference so the Contracting Officer may prepare responses. DB Contractors' participation is strongly encouraged. Seating capacity is limited and available on a first-come, first-seated basis. DB Contractors who plan to attend, should contact the Contracting Officer at (404) 331- 5335 to enable a rough count of attendance. Depending on response, the number of attendees from any one DB Contractor may be limited by the Government.

Site Access. Because of the fact that the project is located in a fully operating federal building, site access for DB Contractors will only be available at the Pre-Proposal conference. Pre-award consultation with GSA Property Management Office staff or involved tenants is not permitted. All site related questions shall be addressed at the Pre-Proposal Conference or be submitted in writing to the Contracting Officer.

It is the DB Contractors responsibility to investigate and verify the accuracy of all drawings, existing condition documents, and government furnished information.

The DB Contractor shall perform all investigation necessary to accomplish the general scope. The Contractor’s services shall include, but not be limited to, hazardous materials surveys, sampling, and testing, and any other survey required to complete the design and construction. The Contractor shall also furnish all materials and equipment to accomplish this work.

2.8 Cost Management

2.8.1 Construction Cost Management

This contract is for a firm-fixed price for design and construction services.

2.9 Utility Coordination

The DB Contractor shall conduct preliminary investigations as necessary to confirm availability of building utilities and shall include resulting building utility information in the final design concept design narrative. The DB Contractor shall assist the GSA in coordinating with local utility companies as necessary to accommodate the needs of the facility, including availability, connections, capacity, approvals, and other requirements.

Before beginning construction, the DB Contractor shall verify, through inspection and testing, the location, elevation, capacity and condition of all utilities, including electric, gas, telephone, domestic water, sanitary/storm sewers, etc.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor, in consultation with the stakeholders of the project, shall assist the GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor contractual responsibility is to the GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided in the Administration section of the scope of work. Notice to Proceed for Design & Construction will be issued by GSA within 14 calendar days of contract award. Total contract duration for this project is 560 calendar days. This includes all design and construction activities including submittal review and approval, lead time for material delivery and ordering, etc. See section 4.1 for details.

Before starting any other work and within 14 calendar days of contract award, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project® for completion of all Design Stage and construction stage activities, tasks, and submissions required herein.

The DB Contractor shall provide monthly schedule updates to the GSA, showing progress on and completion of all required Design Stage services and Construction Stage work. The DB Contractor immediately shall notify the GSA of any anticipated delay in performance of the work. .

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage and the Construction Documents Phase, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. These meetings may coincide with meetings/presentations required below under the Scope of Services. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and the GSA will attend weekly progress meeting(s) and weekly subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team on a monthly basis.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence The DB Contractor shall prepare and distribute an agenda for each project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within seven calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 7 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions and construction documents submissions undergo two general types of design review: owner’s review and codes and standards review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions and construction documents submissions. These GSA reviews may address codes and standards issues. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage and the Construction Documents Phase as further indicated under the Scope of Services below.

Owner’s Review

The AHJ GSA fire protection engineer will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and spatial requirements of the project are satisfied.

The AHJ GSA fire protection engineer will conduct owner’s reviews to assure that:

· The design is responsive to the GSA program goals, objectives and priorities

· The design adequately and efficiently accommodates the space program Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible

Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

Owner’s review and acceptance of interim design submission and construction documents is for the purposes of mutually establishing a conformed set of contract documents for which the project will be built and which compatible with the requirements of the work. Neither Government’s review nor approval of any design submittals shall be deemed to transfer liability from the Design/Build Contractor to the government.

2.10.5.1 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

· The level of design complexity is consistent with the project’s schedule and budget constraints.

· Materials, processes, equipment and labor are appropriate and available.

· Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

· Building systems are compatible and viable.

· Drawings and specifications are complete and thoroughly coordinated among disciplines.

· Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

· Drawings are coordinated for multiple construction phases, if applicable.

· Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

· Existing conditions are shown correctly and adequately.

· Construction options and unit prices are logical, thoroughly described and understandable.

· Construction details are appropriate, complete, thoroughly described and workable.

· General requirements items are thorough and properly addressed.

· Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

· Construction duration, phasing, and subcontracting plans are reasonable and logical.

2.10.5.2 Design Review Procedures

The GSA and…