Atl-5_Solicitation_Questions_and_Answers_-_Final-1-17-2018.pdf

(FINAL)-Atl-5 Solicitation Questions and Answers-January 17, 2018

No. Question Answer

1 Who is the current incumbent and what is the contact dollar value?

J’s Associates, Dollar value will not be provided.

2 Who is the current the elevator company?

Elevators are not part of this solicitation except for cab lighting and elevator recall functionality from the Fire Alarm system.

The O&M is only responsible for the Fire Alarm side of elevator recall functionality.

The O&M is also responsible for supplying lights and ballast for hoistways and pits.

The O&M is also responsible for any pumps that are in elevator pits.

3 Who is the current water chemical company?

O&M is responsible for water chemistry control

4 Who is currently providing fire protection and life safety?

The O&M is responsible for maintaining, testing and repairs and must utilize a certified NICET company/technician to test and repair the systems. The O&M must have knowledge of the systems operations. The O&M can conduct the monthly fire pump , generator / ATS tests, and fire extinguishers inspections however, annual testing must be done by a certified technician/company..

5 Who handles the BAS, Public-Address System and Security Control System?

O&M contractor is responsible for BAS and public address systems (part of fire alarm system) Security Control System is not the responsibility of the O&M contractor.

6 Who currently handles the sewer ejectors and storm drains?

O&M contractor is responsible for all repair and maintenance from the building to the utility connection point.

7 Who is the current vehicle barrier and bollard system company?

The O&M contractor is not responsible for barrier and bollard systems at this point.

There may be a time during the period of this contract that the responsibility may https://www.google.com/search?q=j%27s+associates+maryland&rlz=1C1GGRV_enUS756US756&oq=j%27s+associates+maryland&aqs=chrome..69i57j0.9358j0j7&sourceid=chrome&ie=UTF-8# shift. If so, the O&M contractor will have a chance to perform an IDL on the equipment and provide separate pricing via a modification.

8 Who is the current kitchen appliance and hood maintenance company?

O&M is responsible for maintaining kitchen equipment.

9 Who is the current roofing inspection and repair contractor?

O&M is responsible for roofing inspection and repair.

10 Will on-site office and storage be provided? If so, what is the square footage?

Yes, adequate square footage is provided for ready spares and consumables

11 Is the GSA NCMMS Maximo currently being used for all locations?

Yes, NCMMS is fully functional at each location

12 Please provide a copy of the existing

BOP?

A copy will be provided to the awardee

13 Please provide the presentation slides and any correspondence shared during the December 18-21 site visits.

There were certain areas of the SOW that were highlighted but the content of these areas was not changed. The areas that were covered was Minimum Staffing and the specific skill sets (SCA 23410 and 23411), utilization of NCMMS as a service call program and PM scheduler, the repair threshold and what can be applied to it (In house labor can not be applied unless the government forces repairs to be after hours which could be reasonably be performed during hours), the CO covered the LPTA process with specific emphasis on price reasonableness (meaning that the bid should be inclusive of all pricing needed to perform the services i.e no low balling the bid. Then a complete site visit was made at each site to include all mechanical spaces,representative AHU’s, roofs, electrical switchgear and closests, Chiller and Boiler Plants, BAS field controllers, Cooling Towers, restrooms, stairwells, domestic water and fire pumps, sprinkler standpipes, and Fire Alarm Control panels. A complete walk-through of exterior grounds. The CO stipulated that there would be another site visit due to travel issues as a result of the electrical outage at the Atlanta Airport. The new Site Visit dates were posted on

FEDBIZOPS.

14 What is the annual budget for supplies and equipment?

Pricing details will be the responsibility of the bidder.

15 Will the contractor be provided space, closet, room for storing supplies and equipment?

Yes adequate square footage is provided for ready spares and consumables as well as equipment to support this contract effort.

16 Will the contractor be provided with an office at each location?

Contractor will be provided on site space for operating a service desk.

17 Please provide the seniority list for the SCA and CBA staff.

Seniority lists may be provided to the awardee

18 When does the current contract(s) expire?

March 1,2018

19 What is the schedule for infrared surveys of all panels in all locations

As per section C.35.2 of the SOW, infrared surveys will be performed in the base year and the 3rd option year of the contract.

20 Are all parking lot lighting systems included in the scope of work ?

Yes all parking lot lighting is included.

21 Is there a list of existing equipment and/ or systems still in a warranty condition ?

No, not as a singular list. Roofing warranties vary, chillers in Newnan and Court of Appeals are under 5 year warranty to extend through most of this contract. Maintenance associated with these warranties is the responsibility of the O&M contractor. New air handlers in Rome, Court of Appeals are under warranty which may expire by August 2018. Boilers in Rome have an 18 month and 10 year warranty not requiring additional maintenance. The chillers are Daiken and the boilers are AERCO

22 Can NCMMS clerk be remote to the contract ?

Yes

23 Is there a specific amount for determination of snow removal ?

The O&M contractor will, within 90 days of contract start, provide a snow and ice removal plan that specifies walkways and driveways to be cleared and treated with an acceptable ice melt to support normal building ingress and egress during building operating hours for approval by the CO. This effort will take priority and workforce may be redirected towards this effort from other duties to expedite its completion. Snow removal that requires vehicular snow plowing will be priced separately as an additional service.

24 Are there any smart meters that are the responsibility of the contractor at any of the locations ?

Advanced metering meters as described in SOW section C.35.5 are not the responsibility of the O&M contractor.

Meters owned by the utility companies are not the responsibility of the O&M contractor. All other GSA owned meters will be the responsibility of the O&M contractor.

25 There are several requirements for information added to the monthly report throughout the SOW that are not listed in section C.11. Will these need to be included in the monthly report ?

Yes, anywhere inclusion in the monthly report is specifically stated within the contractual language of this contract, it shall be included in the next upcoming monthly report.

26 What is the level of security clearance required for this contract

Contractor employees will be required to obtain or retain a passing background investigation administered by Dept of Homeland Security and is valid only for the buildings within this particular contract.

27 Can the government provide the following quantities broken down by building:

Wet Sprinkler risers Dry sprinkler risers Tamper switches Waterflow switches Preaction systems Manual pull stas.

Smoke detectors Heat detectors Duct smoke detectors

Rom Ne Ga CoA GB 1 1 1 2 2 0 0 3 1 1 2 3 11 11 23 3 3 7 13 8 1 1 1 1 1 17 11 9 19 49 6 5 11 25 103 0 0 7 0 5 10 4 9 13 22

Fire and smoke dampers Fire extinguishers Backflow preventers Fire pumps Kitchen hood suppression systems Special hazards suppression systems

(HALON)

Rom Ne Ga CoA GB 32 4 8 0 2 42 16 20 40 32 06 05 3 03 3 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0

28 Will Fire extinguishers be required to have 6 year maintenance performed

Yes, only when due for the individual extinguisher

29 When was the last time a 6 yr was performed ?

Rom Ne Ga CoA GB 2015 2017 2017 2012 2016 These dates are general for the building.

Each bottle will have to be maintained to ensure it does not expire

30 Will Fire extinguishers be required to have a 12 year maintenance performed

Yes, only when due for the individual extinguisher

31 When was the last time Fire extinguishers were hydro’d

CoA GB Ga Ne Ro 2012 2010 2011 2017 2010 These dates are general for the building.

Each bottle will have to be maintained to ensure it does not expire

32 When was the last time the fire and smoke dampers were tested

CoA GB Ga Ne Ro This is an annual PM

33 Will the fire sprinkler system be required to have a 5 year internal obstruction test performed ?

Yes,from the SOW: During the base year of the contract, the contractor shall evaluate a minimum of three floors of Wet sprinkler branch line piping for signs of obstruction, to include but not limited to, MIC (Microbiologically Influenced Corrosion), zebra mussels, inorganic material such as rust and Scale, or other foreign manner ( i.e. work gloves, weld coupons, welding rods etc…).

34 When was the last time a 5yr internal obstruction test was performed ?

Not done

35 Can the government provide mechanical drawings once the solicitation has been

Yes, the government will provide drawings as are available awarded ?

36 Can the government provide a site visit attendee list ?

The government will not provide this list

37 In the O&M Minimum Performance Standards the first standard is “Performing operations and maintenance on facilities greater than six stories (6)?” Can this be changed to:

“Performing operations and maintenance on multi-story (at least three stories) facilities?”

No. Six story buildings ensure the contractor is familiar with domestic water pumps, fire pumps and elevator lobby smoke and recall logic. Each of these exist at at least one of the Atl-5 contract facilities.

38 Under L.9.1. Factor 1 of the solicitation it states the following: “The narrative shall be no more than 50 type written pages (8 ½’ x 11’ Times New Roman, 12 Fonts.) The page limit includes any cover page, table of contents, charts, and illustrations.” Does this apply to the entire proposal or to factor 1 only ?

This applies to Factor 1(Minimum Performance Standards).

40 What are the requirements for Factor 2 as far as page limit, font style and size etc. ?

There are no requirements, The past Performance Ratings Document was included in the solicitation package.

Please follow the instructions in Factor 2.

41 May the Minimum Performance Standards worksheet be modified to accommodate a narrative for each standard as required under L.9.1. of the solicitation.

The narrative shall be detailed of at least three projects where the Contractor performed operations and maintenance for a minimum of 12 months within the past five years from the closing date of this solicitation. At least one of the projects shall be a minimum of 180,000 square feet of similar services as described in this solicitation.

42 Will the Government provide any on site parking spaces at no cost for contractor personnel on day and/or evening shifts at either site?

No. The government provides no parking.

43 Section C.1.1.r – Requires maintenance and repair of irrigation systems. The equipment inventory provided lists irrigation only at Federal Bldg/CH, Gainesville, GA (GA0044ZZ) but with

Both Rome and Gainesville have irrigation systems with approximately 2 zones each building and around 20 heads per zone.

no specific information about the system.

Section J.4 Building information sheets does not have any information about the irrigation systems. Please confirm that only one of five assets has an irrigation system and provide a plan of the system or in lieu thereof, the number of zones, nozzles per zone, make and model of irrigation controller for each irrigation system to be maintained.

44 Section C.4.1 Initial Inspection – states the initial inspection commences “within five (5) calendar days after contract services start date” and must “be completed within fourteen (14) calendar days”. This equates to 10 business days and potentially less if there is a holiday that occurs during this period and in our experience, this is insufficient time to properly evaluate the existing condition and performance of the equipment in these assets while performing normal operations. At the very least, there is no provision in this section to allow for seasonal equipment that can’t be tested depending upon the time of year. Will the government revise this requirement to allow for a minimum of 60 calendar days from the contract start date to complete the initial inspection?

The contract start date is after the 30 day start up period. This allows for some familiarity with the building spaces. Also areas that cannot be inspected will be placed on the IDL with a reason for non-inspection and an approximate date of inspection completion per para C.4.2.

There will not be an extension of the time period unless extenuating circumstances exist as deemed appropriate by the CO.

45 Section C.5.1 Transition Phase – This section does not state the amount of time that the contractor will be afforded from the date of award to the start of performance of O&M services. Will the Government stipulate how much time the contractor will be provided?

The award will take place very close to the beginning of the 30 day transfer period although a specific time can not be given.

The transfer period will begin 1 Mar 2018 and with a contract services start date of 1 Apr 2018.

46 Section C.6 Phase out Transition Period

– This section states, the phase out transition period will occur “When this contract expires.” Is it the intent of this section that the Phase out transition period will occur after the contractor is complete? If so, what is the length of the

No. Per Clause I.83 — FAR 52.237-3 — Continuity Of Services (Jan 1991) the phase out will not be earlier than 90 days before current contract end with plans that its completion be the day before a new contract services start date. Include expected phase out period? Should the cost of this be included in the final option year or should it be priced separately?

outgoing transition services in your 4th option year bid price.

47 Section C.8.4 – Service Request and Administrative Support/Customer Service Desk – states “The Contractor must operate and staff an administrative support function/customer service desk during normal working hours”. Please confirm that this can be a centralized function that serves all 5.

Yes it can be a centralized function serving all 5 sites.

48 Section C.35 Maintenance Program – Can the Government please advise if there are any specialty air filtration or air treatment systems such as ultraviolet lights or ozone treatment for any air delivery systems?

There are currently no ozone or UV light systems in any of the air delivery systems.

49 C.35.4 BAS Control Systems – Section J.4 Building Information Sheets lists 3 of the 5 assets as having a Tridium BAS.

Tridium is a platform that many manufacturers utilize and thus, not specific enough information to be able to get pricing. Please provide the name of the system manufacturer and/or local vendor that supports each system.

CoA: Niagara Tridium EC-Net AX Supervisor 3.8 (Distech)

Godbolt: JCI Metasys 7.0

Gainesville: INET7, INET2000 1.01

Rome: Niagara Tridium EC-Net AX Supervisor 3.8 (Distech)

Newnan: Niagara Tridium EC-Net AX Supervisor

3.8 (Distech)

50 Section C.36 Water Treatment - Is the existing water treatment equipment (controllers, water meters, solenoid bleed valves, chemical feed pumps, spill containment, coupon racks, etc.) property of the Government and, therefore, conveys to the new contractor?

Coupon racks, once attached to the building will become the property of the government. Other equipment may but not necessarily stay with the building for the O&M’s use.

51 C.39.8 Vertical Transportation and Associated Elevator Assets – Will the government provide the services of its Vertical Transportation Contractor at no cost

No, the government will not provide a vertical transportation contractor at no cost to the O&M contractor.

to the contractor to provide hoistway access to test, inspect, and repair if necessary fire protection assets and systems within the hoistway, pits elevator lobbies, and elevator machine rooms that contractor is required to maintain per this section?

52 Section C.40.1 General – This section states that refrigerant is considered a supply and the Contractor is responsible for all costs associated with it except in the case of a total loss of refrigerant unless said loss is due to contractor negligence. This condition seems too narrowly defined to eliminate replacement of refrigerant due to repairs.

For example, if a compressor fails due to a burnout, the refrigerant would need to be replaced during the repair. The refrigerant technically is not lost but rather rendered useless and thus would need to be replaced and should be subject to the repair threshold.

Will the government revise this section to include refrigerant replacement due to repairs to be subject to the repair threshold?

A one time single event burnout or total blowout of the refrigerant in a machine will be treated the same.

52 Section C.42 Fire Protection, Life Safety Equipment and Systems – Does the Government possess an up to date copy of the program for the Fire Alarm System.

No, the government does not retain copies of the fire panel software.

53 Section C.42.5 – Is the contractor responsible for providing the phone lines associated with the UL-Listed central station monitoring required by this section?

yes.

54 Amendment 2 – RFI # 23: The response to this question indicates that Snow and Ice Removal are required services under this contract. However, we are unable to find any reference to those services in the RFP. Can you please provide clarification of this requirement?

Question 23 and its answer will become part of the contract with the last line reading: “Snow removal that requires vehicular snow plowing will be priced separately as an additional service.”

55 Section L, 9.2 states, “If the Offeror is an SBA certified joint venture, past performance will be accepted from either party or a combination of the parties;

however, each party shall demonstrate past performance in at least one type of operations and maintenance service for consideration… If an offeror submits their proposal as an SBA approved joint venture, unless the prior experience submitted is specifically for the joint venture, each firm in the joint venture will be required to provide past performance references in accordance with the terms outlined above relevant to the services they are to perform” (p. 368). The question is in regard to the limit of three projects for submittal. If the joint venture has two highly relevant contracts to submit, would it be acceptable for each partner company to submit one additional each? We would like to submit the two projects for the JV but are uncertain how to meet the limit of three projects and still meet the requirement for each company to submit at least one.

L.9.2 Past Performance:

If the Offeror is an SBA certified joint venture, past performance will be accepted from either party or a combination of the parties; however each party shall demonstrate past performance in at least one type of operations and maintenance service for consideration.

A combination of the parties past performance, each party shall demonstrate past performance in at least one type of operations and maintenance for a total of three past performance references.

56 Please advise if current employees will retain their seniority. If so, please advise if the vacation must be calculated using their seniority. Also, please provide the total number of employees on the current contract covered by the CBA and their current seniority in order to calculate the cost of their vacation.

Seniority will be retained, vacation will be awarded/ calculated using their seniority, Current seniority levels will be provided to the awardee.

57 Please confirm that this CBA clause supersedes the wage determination Health and Welfare requirements.

CBA clause will supercede the wage determination values.

58 Please advise if the only equipment covered by this contract is the equipment found in the PM list documents or if there is additional equipment to be included.

All equipment in the building described in the C.1 section will be covered. Any specific equipments found missing from the building asset list by the O&M during the first year of the contract will be treated as described in para C.10 of the solicitation.

59 Please provide a list of the subcontractors used by GSA per building such as:

Water treatment subcontractor Eddie Current Subcontractor Fire Alarm System Subcontractor Fire Protection System Subcontractor Vertical Systems subcontractor Switch gear testing subcontractor BAS Subcontractor

Sub contractor information will not be provided by the government.

60 Please advise if all 5 buildings have BAS and are included in the GSA network for access trough ENT accounts. Please describe each building’s BAS manufacturer.

Gainesville is not on the GSA network.

The other buildings are on the network.

See question# 49 for description.

61 Please describe any equipment included in this contract that it is still under warranty.

See answer to question# 21

62 It was indicated that the Rome Fed Bldg boilers are new and under warranty. Can you please verify the end date of the warranty and if the warranty is contingent on the installer performing any specific maintenance? Is there an existing maintenance contract in place? If so please provide information.

For warranty information see question# 21.

63 In J.4 Building Information Sheets it states all major inspections for all buildings; Switch Gear, Infrared, Eddy Current, Boiler were all last performed in 2013. Can you please verify this is correct and that the annual and three year requirements for these inspections are not up-to-date?

Previous maintenance history is not relevant to the bid process. Please refer to Para C.35.2 of the solicitation for major PM scheduling

64 Does GSA own the mechanical / scissor lifts onsite or are they incumbent owned?

GSA owned in Gainesville.

65 What is the total value of the previous contract's final option year?

The government will not provide that information

66 Are the flowzone systems under warranty? The flow zone and all chemical free systems will be tested and maintained by an authorized OEM certified vendor. See para C.36.7. Of the solicitation.

67 Is maintenance and repair of O&M will be responsible for GSA owned communications, card reader systems, keycard systems, security cameras, public address systems, IT systems, phone and security controls systems a part of the O&M contractors scope of work? (On page 16 section k, and page 17 o, w, & x have conflicting statements in these areas.)

systems hardware and software as described in C.1.1.k. In section C.1.1.o.

“Agency” means “tenant” and therefore non tenant owned is the same as GSA owned. C.1.1.w. Refers to any building supplied electronic systems that are used to support non covered systems e.g. a GSA owned dataline used to support a VOIP signal used by a tenant. C.1.1.x.

Includes a list of items to be included if GSA owned.

68 Is supplying soap, paper and hand-sanitizer part of the O&M contractor’s responsibility to supply (see page 18 section ee.)

No. Section ee. Discusses the dispenser itself and its batteries, and not the product being dispensed

69 If a tenant requests an air quality test(s) of their work space, will this cost be the O&M contractor’s responsibility as part of the fixed price portion of the contract?

Only parameters as they relate to tenant environment: temperature, humidity, and CO2 levels.

70 If a tenant requests a lead paint test(s) of their work space, will this cost be the O&M contractor’s responsibility as part of the fixed price portion of the contract?

No.

71 Will the O&M contractor be responsible for mold remediation if discovered during the contract?

The contractor will be held responsible for the mold if caused by contractor negligence in correcting the offending moisture issues.

72 Is the O&M contractor responsible for all glass repairs at all locations?

Yes, up to the repair threshold. The same limits on liability apply as for other repairs., 73 Are repairs that are requested to be completed off-hours from building management reimbursable? Or are they part of the fixed price portion of the contract?

After hours repairs due to tenant environment (noise, dust, etc.) are not reimbursable up to the repair threshold.

74 Are PMs that are requested to be completed off-hours by building management reimbursable? Or are they

All costs associated with any PMs are part of the fixed price.

part of the fixed price portion of the contract?

75 Are after hours tenant lock-out service calls reimbursable? Or are they part of the fixed price portion of the contract?

Yes.

76 Please verify that O&M contractor is responsible to provide phone line for fire alarm dialer. (Page 43 section 43)

Yes this is verified. See C.5.1.j. O&M will coordinate with the outgoing contractor to provide a “no break in service” transition

77 Page 48 - Section C.8.4 , What are the hours required to operate the service request and administrative support? Ex- Is this an 8-hour period or all hours of building operation(s)? (Opening to closing of all the buildings).

Normal operating hours are from building opening to building closing times

78 Will the O&M contractor be responsible for lead paint removal if required for a repair? (Page 80 – C.39.4)

As lead paint removal will be part of a repair, removal costs will be included as part of the threshold limit.

79 Are all security background investigations required by the government for access to building(s) performed at no cost to the O&M contractor? (HSPD-12)

These background checks are conducted at no cost to the O&M contractor.

80 Once an employee has successfully completed their background investigation, will the employee be allowed to escort sub-contractor(s) and / or non-cleared employees into the building(s) to complete work during normal working hours, as well as off hours? If not, will the government provide escorts at no additional cost to the O&M contractor?

A badged employee can escort a small number of non-badged workers during and after hours. Only as discussed in para C.16 will the government reimburse for escorts.

NOTE: Contractor Site Visit information will not be provided due to the Privacy Act. It was discussed that a list of only the attended contractor’s company would be provided. Upon research of release of information, I am unable to provide that information. I am sorry for the confusion, I am bond to uphold Federal Regulations.