Atl-5_Solicitation_Questions_and_Answers_-_December_29,_2017.pdf

Atl-5 Solicitation Questions and Answers-December 29, 2017

No. Question Answer

1 Who is the current incumbent and what is the contact dollar value?

J’s Associates

2 Who is the current the elevator company?

Elevators are not part of this solicitation except for cab lighting and elevator recall functionality from the Fire Alarm system.

The O&M is only responsible for the Fire Alarm side of elevator recall functionality.

The O&M is also responsible for supplying lights and ballast for hoistways and pits.

The O&M is also responsible for any pumps that are in elevator pits.

3 Who is the current water chemical company?

O&M is responsible for water chemistry control and is currently subcontracting that effort to Cascade Co. 4445 Commerce Dr SW Atlanta, 30336

4 Who is currently providing fire protection and life safety?

The O&M is responsible for maintaining, testing and repairs and must utilize a certified NICET company/technician to test and repair the systems. The O&M must have knowledge of the systems operations. The O&M can conduct the monthly fire pump , generator / ATS tests, and fire extinguishers inspections however, annual testing must be done by a certified technician/company..

5 Who handles the BAS, Public-Address System and Security Control System?

O&M contractor is responsible for BAS and public address systems (part of fire alarm system) Security Control System is not the responsibility of the O&M contractor.

6 Who currently handles the sewer ejectors and storm drains?

O&M contractor is responsible for all repair and maintenance from the building to the utility connection point.

7 Who is the current vehicle barrier and bollard system company?

The O&M contractor is not responsible for barrier and bollard systems at this point.

There may be a time during the period of this contract that the responsibility may shift. If so, the O&M contractor will have a chance to perform an IDL on the equipment and provide separate pricing via a modification.

8 Who is the current kitchen appliance and hood maintenance company?

O&M is responsible for maintaining kitchen equipment.

9 Who is the current roofing inspection and repair contractor?

Sub contractor information will not be provided by the government

10 Will on-site office and storage be provided? If so, what is the square footage?

Yes, adequate square footage is provided for ready spares and consumables

11 Is the GSA NCMMS Maximo currently being used for all locations?

Yes, NCMMS is fully functional at each location

12 Please provide a copy of the existing

BOP?

A copy will be provided to the awardee

13 Please provide the presentation slides and any correspondence shared during the December 18-21 site visits.

There were certain areas of the SOW that were highlighted but the content of these areas was not changed. The areas that were covered was Minimum Staffing and the specific skill sets (SCA 23410 and 23411), utilization of NCMMS as a service call program and PM scheduler, the repair threshold and what can be applied to it (In house labor can not be applied unless the government forces repairs to be after hours which could be reasonably be performed during hours), the CO covered the LPTA process with specific emphasis on price reasonableness (meaning that the bid should be inclusive of all pricing needed to perform the services i.e no low balling the bid. Then a complete site visit was made at each site to include all mechanical spaces,representative AHU’s, roofs, electrical switchgear and closests, Chiller and Boiler Plants, BAS field controllers, Cooling Towers, restrooms, stairwells, domestic water and fire pumps, sprinkler standpipes, and Fire Alarm Control panels. A complete walk-through of exterior grounds. The CO stipulated that there would be another site visit due to travel issues as a result of the electrical outage at the Atlanta Airport. The new Site Visit dates were posted on

FEDBIZOPS.

14 What is the annual budget for supplies and equipment?

Pricing details will be the responsibility of the bidder.

15 Will the contractor be provided space, closet, room for storing supplies and equipment?

Yes adequate square footage is provided for ready spares and consumables as well as equipment to support this contract effort.

16 Will the contractor be provided with an office at each location?

Contractor will be provided on site space for operating a service desk.

17 Please provide the seniority list for the SCA and CBA staff.

Seniority lists will be provided to the awardee

18 When does the current contract(s) expire?

March 1,2018

19 What is the schedule for infrared surveys of all panels in all locations

As per section C.35.2 of the SOW, infrared surveys will be performed in the base year and the 3rd option year of the contract.

20 Are all parking lot lighting systems included in the scope of work ?

Yes all parking lot lighting is included.

21 Is there a list of existing equipment and/ or systems still in a warranty condition ?

No, not as a singular list. Roofing warranties vary, boilers in Rome, chillers in Newnan and Court of Appeals are under 5 year warranty to extend through most of this contract. Maintenance associated with these warranties is the responsibility of the O&M contractor. New air handlers in Rome, Court of Appeals are under warranty which may expire by August 2018.

22 Can NCMMS clerk be remote to the contract ?

Yes

23 Is there a specific amount for determination of snow removal ?

The O&M contractor will, within 90 days of contract start, provide a snow and ice removal plan that specifies walkways and driveways to be cleared and treated with an acceptable ice melt to support normal building ingress and egress during building operating hours for approval by the CO. This effort will take priority and workforce may be redirected towards this effort from other duties to expedite its completion. Snow removal that requires vehicular snow plowing will be priced as an additional service.

24 Are there any smart meters that are the responsibility of the contractor at any of the locations ?

Advanced metering meters as described in SOW section C.35.5 are not the responsibility of the O&M contractor.

Meters owned by the utility companies are not the responsibility of the O&M contractor. All other GSA owned meters will be the responsibility of the O&M contractor.