10_Solicitation_47PE0119R0001_Amendment_0001_dated_2018_11_23.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

4PQT

Albert C. Rumph, Jr., Contracting Officer

The purpose of this amendment is to:

a. Incorporate revised solicitation documents

b. Incorporate revised SOW dated 11/23/2018

c. Add blank Past Performance Questionnaire

d. Incorporates by reference the questions and answers and are FOR INFORMATIONAL PURPOSES ONLY.

e. Solicitation close date remains at 12/07/2018 at 10:00 p.m. EST

4PQT

Tennessee/Kentucky (TN/KY) Branch AMD 77 Forsyth Street SW Atlanta, GA 30303-3490

Tennessee/Kentucky (TN/KY) Branch AMD 77 Forsyth Street SW Atlanta, GA 30303-3490

EQ4PEA-19-0001

47PE0119R0001

N/A

1 10

11/23/2018

11/07/2018

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Solicitation 47PE0119R0001Amendment 0001 (Yellow Highlighted area are areas of change from the document updated on November 07, 2017)

(1) Action Code:

(2) Date:

(3) Year:

(4) Contracting Office ZIP Code:

(5) Product or Service Code:

(6) Contracting Office Address:

(7) Subject

(8) Proposed Solicitation Number:

(9) Closing Response Date:

(10) Contact Point or Contracting Officer:

(11) Contract Award and Solicitation Number:

(12) Contract Award Dollar Amount:

(13) Line Item Number:

(14) Contract Award Date:

(15) Contractor:

(16) Description:

(17) Place of Contract Performance:

(18) Set-aside Status:

NAICS: 541330 – Engineering Services and 541310 – Architectural Services Friday, November 23, 2018 30308 C211 – Architect & Engineering Services - General 77 Forsyth Street, SW, Atlanta, GA, 30308 GSA, PBS, Region 4 A/E Services IDIQ

47PE0119R0001

Solicitation Offers Due – 12/07/2018 Albert C. Rumph, Jr.(CO)/ Erin M. Lush(CS) TBD – Solicitation# 47PE0118R0012 $5,000,000.00 per contract up to six (6) Contracts

TBD

TBD (Estimated January 2019)

TBD

A/E Services FFP, IDIQ See Prime and Secondary Zones A, B, C, D, E, and F Total Small Business Set-aside

These contracts are intended to be aligned geographically with the following Property Management Centers/Zones:

Prime Geographic Locations/Zones:

Zone A – State of Florida Zone B – State of Georgia Zone C – States of North Carolina and South Carolina Zone D – States of Alabama and Mississippi Zone E – States of Tennessee and Kentucky

Secondary Geographic Location/Zone F:

In addition, one (1) Regional Contract may be awarded, for a secondary geographic location, if enough competition exists that will cover Zone F (The States of Florida, Georgia, North Carolina, South Carolina, Alabama, Mississippi, Tennessee, and Kentucky) for PBS Region 4's Southeast Sunbelt Region. At the time of proposal submission, offerors will indicate if they wish to be considered for Primary Geographic location Zones A, B, C, D, and/or E, and/or Secondary Geographic Location Zone F.

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Solicitation 47PE0119R0001

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A firm fixed price contract(s) is contemplated utilizing Federal Acquisition Regulations (FAR) Part

36.6 (Brooks Act) selection procedures. After award, the contract work shall be performed in accordance with the issuance of task orders. The value of individual task orders executed under these contracts may range from $2,500.00 to $1,000,000.00. However, the Government makes no representation as to the number of task orders or the actual amount of work to be ordered under an individual task order. The minimum guarantee for each contract shall be $1,500.00 for the base contract period.

The contracts will include hourly rates for anticipated disciplines at various levels for use in negotiating fixed price task orders. The Maximum Order Limitation (MOL) for each contract will be $5,000,000.00 total across the base and all option periods (not each period).

The intent of this acquisition is to procure up to six (6) single-award Indefinite Delivery/Indefinite Quantity (IDIQ) term contracts for Architectural and Engineering Services and will be procured as a Total Small Business Set-Aside. The NAICS (North American Industry Classification System) Code for this procurement is 541330, Engineering Services. The annual Small Business Size Standard is $15 Million with a secondary NAICS code of 541330, Architectural Services.

Projects under this contract are for engineering and design services. Most projects will involve occupied buildings, many of which are historically significant. The scope of architectural and engineering services under this proposed contract will include, but are not limited to the following:

architectural, structural, civil, geo-technical, mechanical and electrical engineering, landscape architectural, sustainable architectural, elevator, and security planning/design, life-safety/fire-protection, cost-estimating, interior design, courts consulting, historic preservation, hazardous-material abatement, site-surveys/investigations, and building commissioning, checking of shop drawings/materials submittal, construction inspection services, feasibility studies, prospectus development studies, and material testing.

The services to be provided may be design (in whole or part) of a new, or renovation/alteration construction project; may be required as a programming/planning activity; or may involve the preparation of studies, and/or analysis of specific building's systems and/or components. The final products of services may be bidding/construction documents, detailed cost-estimates, evaluation reports, or other authorized services.

The services rendered shall be required to be in the International System of Units (SI) (Metric) as listed in the Federal Standard 376A, Preferred Metric Units for General Use by the Federal Government, inch-pound system, or dual system of both inch-pound system and metric system.

SELECTION PROCESS:

To be determined responsive, each potential offeror must submit a separate packet for each zone the offeror would like to be considered. The following items shall be included in each submission packet and emailed to albert.rumph@gsa.gov and erin.lush@gsa.gov by 10:00 p.m. EST on Friday, December 7, 2018:

mailto:albert.rumph@gsa.gov mailto:erin.lush@gsa.gov

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(1) A cover letter referencing the FedBizOpps announcement and will briefly describing the firm and its location, the geographic zone (or Zones) they wish to be considered for, organizational makeup, noteworthy accomplishments. The firms will also identify any proposed working and legal relationship between its components if the A&E Firm is a Partnership, Corporation, Association, Joint Venture, or other legal entity;

(2) Completed Standard Form 330 Architect Engineer Qualifications (SEE SF330 Instructions);

(3) Technical Evaluation Factors 1, 2, 3, 4, 5, and 6 responses to the submission requirements and evaluation criteria listed below.

(4) Pricing/Wage Breakout Sheets - REMOVED/NOT REQUIRED FOR PHASE I

(5) Representations and Certifications

The selection of up to six (6) single award A&E IDIQ contracts for the above mentioned geographic locations/zones will be made using a two Phase process as follows:

PHASE I - The technical qualifications and experience of proposed prime A&E firms will be evaluated from the initial technical proposals, including review of their complete team of engineers and consultants. A short-list will be established of the A&E firms determined to be the most highly technically qualified. The short-listed prime A&E firms will be invited to continue with Phase II of the selection process.

PHASE II - Interviews will be conducted with the short-listed prime A&E Firms. The short-listed prime A&E Firms will be ranked and the top-ranked firms’ pricing/wage breakout sheets will be evaluated. **Please Note** Documents for Phase I are listed in this solicitation and required to be submitted by 10:00 p.m. EST on December 7, 2018.

SUBMISSION REQUIREMENTS – PHASE 1

The Prime A&E Firms that fully meet the requirements described in this notice are invited to submit a qualification package including the following:

SF 330 INSTRUCTIONS – PHASE 1

Prime A&E firms are to complete and submit a current Standard Form (SF) 330, Architect-Engineer Qualifications for each geographic zone they wish to be considered for, to include a completed, current SF 330 Part II only for each proposed Consultant/ Subcontractor listed in Section C. Interested firms with more than one (1) office must indicate on their SF 330 the staffing composition of the office in which the work will be performed under the specified geographic zone. All sections of the SF330 must be filled out in their entirety and must address all elements identified under the "Phase 1 Evaluation Criteria".

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In addition to the standard instructions provided on the SF 330, the following are supplemental instructions for the SF 330 under this announcement:

Section C: The A&E firm should prioritize team members and only provide those that are the most important to creating the most well rounded team.

Section E: The A&E firm should prioritize and provide those that best represent the firm's ability to accomplish the requirements of this contract. CEOs and other executive personnel should not be submitted unless they will have direct responsibility for accomplishing the task orders under this contract. It is required that you include the Lead Architectural Designer and the Primary Point of Contact that would be responsible for managing this contract and assigning task orders. It is recommended that the Key Personnel directly responsible for work submitted in Section F should also be included.

Section F: Firms shall submit five (5) projects designed and completed within the last five (5) years. "Designed and completed" means the design work and associated construction work for a submitted project are both to have been completed in the last 5 years. The AE firm will use the same projects listed on the SF330 for all evaluation factors and address the additional information that is relevant to the evaluation criteria. Each project submitted on the SF330 may include up to five (5) pages of photographs and/or descriptions per project.

Section G: Indicate Key personnel and Consultant/ Subcontractors who participated in the example projects under Section F.

Section H: Certification is required by the prime A&E firm that they have an active main office and/or branch office located within the applicable geographic area they wish to be considered; the last entry under this section must read "I hereby certify that the prime A/E firm or firms listed in Section C meet(s) the geographic limitations stated in the synopsis for this contract".

All documentation shall be in electronic format (PDF) and shall consist of an 8 1/2" x 11" format, with Arial Font, minimum 10 pitch. The assembled content for the Phase I portfolio shall not exceed one hundred fifty (150) pages. Brochures or other pre-printed material may be submitted;

however they are to be considered as part of the one hundred fifty (150) page limitation. All assembled pages in the electronic submissions shall be continuously numbered, meaning cover pages, interest letters, table of contents, dividers, etc. are to be included in the continuously numbered pages; there are no exclusions allowed in the specified page limitation. Each page is to be numbered;

Submissions ARE REQUIRED TO BE SUBMITTED ELECTRONICALLY VIA EMAIL

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PHASE 1 - EVALUATION CRITERIA:

The Evaluation Criteria and associated relative "weight" for each criteria element is as follows:

Criteria 1 - Specialized Experience and Technical Competence Weight = 25% Criteria 2 - Past Performance Weight = 25% Criteria 3 - Professional Qualifications Weight = 25% Criteria 4 - Capacity of Firm and Project Team Weight = 10% Criteria 5 - Quality Control Weight = 10% Criteria 6 - Geographical Location Weight = 5%

TOTAL 100%

The Evaluation Criteria and submission requirements for each are further described below:

Criteria 1 - Specialized Experience (25%) - Recent experience of the design team members, both individually and collectively as a team, in the type of work required, or evidence of similar relevant experience to the tasks described above, and in:

a) Design approach with salient features for each project;

b) How the clients program, function, image, mission, cost control, schedule and operational objectives were satisfied by the overall design/planning solution.

c) Type of work required that may include experience in the following areas:

i. "Design Excellence" projects for GSA, completed in accordance with the "GSA Design Excellence Program" guidelines

ii. Interior Design services

iii. High end public spaces (finishes)

iv. Designing project of high complexity involving multiple trade and customer phasing,

v. Sustainable design, use of the U.S. Green Building Council LEED System including descriptions of waste reduction techniques and energy efficiency in facilities designed by the team, and familiarity with use of recovered material on construction contracts per FAR clause 52.223-9.

i. Familiarity with security criteria for the safety of personnel in Courthouses, Federal Facilities, and LPOEs, and associated mitigation measures in design and construction, including, but not limited to, standoff distances, blast resistant design and prevention of progressive collapse.

vi. Preparation of Building Evaluation Study or Project Development Study.

vii. High performance energy efficient buildings.

viii. Performance of independent Building Commissioning services as the Commissioning Agent, consistent with LEED requirements, including design phase, construction phase, turnover, and measurement and verification (M&V) phase services.

ix. Commercial programming & workplace strategy studies, interior design services, change management, post occupancy analyses, and furniture, fixtures and equipment (FF&E) design.

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x. Experience with historic preservation, use of the Secretary of the Interior's Standards, and conservation of historic material.

i. Experience in mechanical, structural, HVAC, electrical, civil, interior designer estimating, Spatial Data Management/CAD, fire safety, elevator/ escalator, historic preservation, asbestos, acoustical, seismic, environmental, energy, telecommunication, cost estimating, surveying/mapping and geotechnical.

Submission Requirements: Utilizing the same five (5) projects on the SF330, the firm shall submit information relevant to Evaluation Criteria 1 that illustrate the above criteria and experience relative to this contract scope. In addition to Form F of the SF 330, each project submission may include up to five (5) additional pages for photos or other information relevant to this evaluation criteria. Relevant projects are defined as A/E services for construction projects between $150,000 and $5,000,000 which demonstrate experience with architectural, structural, civil, Geo-technical, mechanical and electrical engineering, landscape architectural, sustainable architectural, elevator and security planning/design, life-safety/fire protection, cost estimating, interior design, courts consulting, historic preservation, hazardous-material abatement, site-surveys/investigations, and building commissioning, checking of shop drawings/materials submittal, construction inspection services, feasibility studies, prospectus development studies, and material testing. Experience with federal buildings, historic buildings, the GSA PBS P-100, and projects involving occupied space, may be evaluated more favorably.

Submit a maximum five (5) page narrative for each project, including any photographs and drawings as applicable, for a total of five (5) projects that illustrate specialized experience of projects completed. Projects submitted may be for both renovations as well as new construction.

More weight may be given for firms who submit projects reflecting the A/E firms specialized experience with interior design services, "Design Excellence" projects for GSA, high end public spaces (finishes), and security requirements in Courthouses, Federal Facilities, and LPOE's. A/E firms MUST submit five (5) projects total for this factor, no more and no less.

Criteria 2 - Past Performance (25%) - Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules will be evaluated. Points of contact provided in other criteria may be contacted. A firm with no record of past performance information shall be evaluated neither favorably nor unfavorably.

Submission Requirements: For each project submitted under Criteria 1 and the SF330, firms shall provide references with points of contact, along with a list of key team members who worked on the project. In addition, firms may provide documentation of design awards and letters of appreciation and/or commendation to demonstrate successful past performance. Provide past performance on contracts with Government agencies and private industry should address the following:

a) The A/E's approach to design and project management. Documents the A/E's ability to handle projects with multiple end-users and complex requirements;

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b) The team's organization. Describes the extent of the A/E's previous experience with the proposed consultants and its demonstrated ability to effectively manage the prime-consultant relationship.

c) The team's QC processes for checking and verifying plans and specifications for errors, omissions and quality, documenting design decision, and incorporating and tracking review comments.

d) The team's ongoing communication plan.

e) Projects are provided which demonstrate satisfactory past performance on projects that may include the following:

i. "Design Excellence" projects for GSA completed in accordance with the "GSA Design Excellence Program" guidelines

ii. Interior Design services

iii. High end public spaces (finishes)

iv. Sustainable design, use of the U.S. Green Building Council LEED System including descriptions of waste reduction techniques and energy efficiency in facilities designed by the team, and familiarity with use of recovered material on construction contracts per FAR clause 52.223-9.

ii. Familiarity with security criteria for the safety of personnel in Courthouses, Federal Facilities, and LPOEs, and associated mitigation measures in design and construction, including, but not limited to, standoff distances, blast resistant design and prevention of progressive collapse.

v. Preparation of Building Evaluation Study or Project Development Study.

vi. High performance energy efficient buildings.

vii. Performance of independent Building Commissioning services as the Commissioning Agent, consistent with LEED requirements, including design phase, construction phase, turnover, and measurement and verification (M&V) phase services.

viii. Commercial programming & workplace strategy studies, interior design services, change management, post occupancy analyses, and furniture, fixtures and equipment (FF&E) design.

ix. Experience with historic preservation, use of the Secretary of the Interior's Standards, and conservation of historic material.

Each A&E firm shall submit a maximum three (3) page narrative for each project, including any photographs and drawings as applicable, for a total of three Include tangible evidence such as certificates, awards, peer recognition, etc., demonstrating design performance. Projects submitted may be for both renovations as well as new construction. A/E firms MUST submit five (5) projects that are the same projects submitted in criteria 1 and the SF330, total for this factor, no more and no less.

Additionally, A&E firms MUST submit a Past Performance Questionnaire OR copy of the completed CPARS evaluation for each of the projects submitted under this Factor. The Questionnaire or CPARS evaluation pages are in addition to the three (3) page maximum narrative specified for each project. The Past Performance Questionnaire to be submitted for this factor is provided as an Attachment to this Notice.

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A firm with no record of past performance information shall be evaluated neither favorably nor unfavorably.

Criteria 3 – Professional Qualifications (25%) - Professional qualifications of the proposed team members assigned to this project.

Submission Requirements: a) Firms shall provide brief resumes of proposed key team members (at a minimum: project manager, architect/lead designer, lead inspector, and structural engineer). Resumes should indicate professional qualifications, including education, professional certification and licensure, relevant experience, any specialized expertise, and the length of service with the firm, and indicate whether the individual is part of the prime firm or a sub-consultant. b) Resumes submitted should demonstrate the qualifications necessary to successfully inspect, evaluate, and recommend and design commercial building envelope projects. The A/E must be able to provide, via in-house staff or consultants, a project designer for each state who is licensed by that state in accordance. Experience with historic buildings and Federal buildings will be evaluated more favorably.

Qualifications and experience of the prime A&E firm key personnel, including interior designer, will be reviewed first; then the overall proposed team qualifications and experience will be reviewed to ensure they will provide necessary support to the prime A&E firm to perform the required services.

Provide an organizational chart indicating office management, personnel roles, and professional qualifications of the staff assigned to the work. Reflect capability to provide qualified backup staffing for key personnel to ensure continuity of services and the ability to meet unexpected project demands. Brief Resumes are to be provided of proposed team members, for personnel in the following disciplines:

a) Project Manager/ Lead Project Architect (Individual responsible for Task Orders under the anticipated contract)

b) Designers of Record

i. Principal Architect

ii. Civil Engineer

iii. Structural Engineer

iv. Mechanical engineer

v. Electrical Engineer

vi. Plumbing Engineer

vii. Fire Protection Engineer

c) Historic Preservation Architect

d) Interior Designer

Resumes should indicate professional qualification of team member, including education, professional certification and licensure, relevant experience, any specialized expertise, and the length of service with the firm. Include and clearly identify resumes for individuals who will serve as Lead Project Architect and Lead Project Manager(s), as well as the lead designers in each discipline (whether they are a part of the prime A/E firm or a sub-consultant).

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Resumes submitted should demonstrate familiarity with new construction and/or renovation projects in occupied buildings that were completed within the last five (5) years, each having a construction value of $250,000.00 or more. Resumes should also demonstrate experience on historic buildings, interior design, design excellence on GSA projects, sustainable design, energy conservation, fire protection, hazardous material abatement, elevators, cost management, building security, seismic design, blast design, etc. A&E firms may submit a maximum of two (2) pages for each team member identified.

Criteria 4 - Capacity of the Firm and Project Team (10%) - The capacity of the firm and project teams to accomplish multiple, large and small projects simultaneously, the ability to sustain the loss of key personnel while accomplishing the work within the required time limits. Under the anticipated contract, each contract awardee must have the capability to concurrently perform design and engineering work for at least five (5) GSA projects.

Submission Requirements: Firms shall provide a narrative no more than five (5) pages in length describing the firm's management approach to delivering multiple, large and small projects simultaneously throughout the geographic region (including managing consultants or sub-contractors if applicable). The narrative should include a description of how the firm will sustain the required level of effort in the event of key personnel transitions, while fulfilling contract requirements within the period of performance. It should also include the firm's present workload, to include a complete list of current commitments and active design contracts with fees greater than $50,000.00.

Criteria 5 - Quality Control (10%) - Quality Control (QC) program used by the firm to ensure quality products. Capability of team organization and ability to control budgets, schedules, and the quality of deliverables as well as the ability to handle complex projects will be considered and evaluated. Extent of firm's previous experience with proposed consultants and demonstrated ability to manage effectively the prime-consultant relationship will also be evaluated.

Submission Requirements: Firms shall provide a narrative no more than one (1) page in length describing how the firm ensures quality consistently across the entire project team, including consultants. The narrative should describe internal QC processes for checking documents for errors and omissions. It should include examples of QC process records demonstrating the effectiveness of the firm's procedures, and should also identify the person responsible for managing the firm's QC program.

Criteria 6 - Geographical Location (5%) - Location in the general geographical area of project sites and knowledge of the locality of the projects.

Submission Requirements: The firm shall provide a narrative of no more than one (1) page, describing the firm's knowledge of design approaches, construction materials, codes/ordinances, costs, the firm's ability to provide at least 35% of overall design services from an office within the geographical area, and other conditions unique to the geographical region. THE A/E OF RECORD HAS UP

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TO forty-five (45) CALENDAR DAYS AFTER AWARD OF THE CONTRACT TO

ESTABLISH A PRODUCTION CAPABILITY WITHIN THE GENERAL GEOGRAPHIC

AREA.

PHASE II - PROCESS SUMMARY:

Phase I will establish a short list of A&E firms to move on to Phase II. Phase II will have two components. The first component is the interview. The short-listed A&E firms will be interviewed and will be asked to present information on the evaluation factors listed in each firms’ submittal packets. The primary presenter must be the proposed Project Manager/ Lead Project Architect, with assistance from additional team members as necessary. All Interviews will be conducted via teleconference and held on December 13-14, 2018.

Upon completion of the interview, the final top ranked firms for each zone will be then be evaluated on the pricing/wage breakout sheets. Pricing/wage breakout sheets will be sent/submitted to the final top ranked firms and those sheets, along with certified cost/pricing data will be required. These pricing/wage breakout sheets include overhead rates, profit rates and hourly rates for the anticipated disciplines for use in negotiating fixed price task orders.

It is the A&E firm's responsibility to monitor FedBizOpps for any changes and/or conditions to this announcement.

MILESTONE DATES PHASE I

Solicitation Release Phase I RFI/Questions Due Phase I Answers to RFI Posted Phase I Qualification Package Submittals Due Phase I Short-List Release for Phase II

PHASE II

Interviews Phase II Proposal Evaluation Phase II Contract Award

November 05, 2018 November 15, 2018 November 23, 2018 December 07, 2018 December 12, 2018

December 13-14, 2018 December 24, 2018 January 2019

The complete package shall be submitted via electronic means, no later than 10:00 p.m.

EST on December 07, 2018 All submissions shall be emailed in their entirety by the closing date and time specified, to Albert C. Rumph, Jr. and Erin M. Lush at albert.rumph@gsa.gov and erin.lush@gsa.gov. Email submissions are required; no originals will be accepted by mail. Separate submissions are required for each geographic zone the A&E firms are mailto:albert.rumph@gsa.gov mailto:erin.lush@gsa.gov ErinMLush Highlight

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11 | P a g e interested in being considered for. Oral communication or faxed submissions will not be accepted. Late responses are subject to FAR 52.214-7.

GENERAL SERVICES ADMINISTRATION Page 1

SPECIAL PROVISIONS FOR INDEFINITE QUANTITY ARCHITECT- ENGINEER CONTRACTS

1. MASTER CONTRACT

2. TYPE OF SERVICES

FAR 52.216-1 - TYPE OF CONTRACT (APR 1984)

3. INDEFINITE QUANTITY CONTRACT

FAR 52.216-18 - ORDERING (OCT 1995)

FAR 52.216-19 - ORDER LIMITATIONS (OCT 1995)

FAR 52.216-22 - INDEFINITE QUANTITY (OCT 1995)

FAR 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

4. WORK ORDERS

5. UNREASONABLE REPEATED FAILURE TO AGREE

6. CONTRACT TERM

7. OPTIONS

FAR 52.217-9 - OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

FAR 52.217-8 – OPTION TO EXTEND SERVICES (NOV 1999)

GSAR 552.217-71 - NOTICE REGARDING OPTIONS (NOV 1992)

8. SUBMISSIONS

9. STANDARD SERVICES

10. KEY PERSONNEL

FAR 52.222-46 - EVALUATION OF COMPENSATION FOR PROFFESIONAL EMPLOYEES

(FEB 1993)

11. FEE AND PAYMENT

FAR 52.232-10 - PAYMENT UNDER FIXED-PRICE A/E CONTRACTS (APR 2010)

12. SCHEDULE OF BASE YEAR RATES

13. INVOICE REQUIREMENTS/PAYMENT INFORMATION

Supplemental Invoicing Instructions

14. SAFEGUARDING AND DISSEMINATION OF SENSITIVE BUT UNCLASSIFIED (SBU) BUILDING

INFORMATION

15. DRAWINGS AND OTHER DATA

GSAR 552.227-71 - DRAWINGS AND OTHER DATA TO BECOME PROPERTY OF

GOVERNMENT (MAY 1989).

16. ADDITIONAL PROVISIONS FOR ARCHITECT-ENGINEER SUPPLEMENTAL

TERM CONTRACTS - PERSONNEL RATES

17. OPTION STATE ORDERING

18. TRAVEL

19. AFFIRMATIVE PROCUREMENT PROGRAMS

20. INSURANCE

FAR 52.228-5 - INSURANCE – WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

GSAR 552.228-5 – GOVERNMENT AS ADDITIONAL INSURED (MAY 2009)

21. EVALUATING CONTRACTOR PERFORMANCE

22. STANDARD OF CONDUCT

ATTACHMENTS:

I. SUPPLEMENTARY CLAUSES FOR ARCHITECT-ENGINEER CONTRACTS.

GENERAL SERVICES ADMINISTRATION Page 2

SPECIAL PROVISIONS FOR INDEFINITE QUANTITY ARCHITECT-ENGINEER CONTRACTS

1. MASTER CONTRACT

(a) The architect-engineer shall provide the input of various disciplines (i.e., architectural, structural, civil, geo-technical, mechanical and electrical engineering, landscape architectural, sustainable architectural, elevator and security planning/design, life-safety/fire protection, cost estimating, interior design, courts consulting, historic preservation, hazardous-material abatement, site-surveys/investigations, and building commissioning, checking of shop drawings/materials submittal, construction inspection services, feasibility studies, prospectus development studies, and material testing) when it is required by work order for projects being designed, in part, by Government personnel.

(b) The A/E may provide master or all of the design services for certain projects.

2. TYPE OF SERVICES

Under this contract, the A/E may be required to provide architectural, structural, civil, fire safety, estimating, mechanical, electrical engineering services for reports, investigations, planning, programming, site surveys, design concepts, tentative design, working drawings and specifications, shop drawings review, material and related documents review, and construction inspection/observation services.

FAR 52.216-1 TYPE OF CONTRACT (APRIL 1984)

The Government contemplates award of a fixed-price contract resulting from this solicitation.

3. INDEFINITE QUANTITY CONTRACT

FAR 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award of this contract to expiration of the current contract period.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule.

FAR 52.216-19 DELIVERY-ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor:

1. Any order for a single item in excess of the contract balance.

2. Any order for a combination of items in excess of the contract balance.

3. Any series of orders from the same ordering office within one day that together call for quantities exceeding the limitation in Sub-paragraph a. or b. above.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and/or services specified in the Schedule are estimates only and are not purchased by this contract.

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(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitation on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue order requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 240 days of its expiration. (End of Clause)

IDENTIFICATION OF MAXIMUM: The term “maximum” as used in paragraph (b) of FAR 52.216-22 (above) refers to a quantity of services with a total value of $1,000,000.00 per year, for a maximum value of $5,000,000.00. However, any unused balance of each completed year may be brought forward to succeeding years. The Contracting Officer may exceed the anticipated maximum annual fee limitation of $1,000,000.00 by 50%, up to a total cumulative fee of $1,500,000.00 per year, but may not exceed the maximum ordering limit with a value of $5,000,000.00.

IDENTIFICATION OF MINIMUM: The term “minimum,” as used in paragraph (b) of FAR 52.216-22 (above), refers to a quantity of services with a value of at least $1,500.00 for the base year. This base year minimum is the contract minimum required by Federal Acquisition Regulation (FAR) 16.504. No further guarantees are made regarding the amount of work ordered under any option year. In the event the contract minimum is not met in the base year, the contract may be terminated and the Contractor compensated in accordance with the FAR

FAR 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

The Government may elect to award a single delivery order contract or task order contract, or to award multiple delivery order contracts or task order contracts for the same or similar supplies or services to two or more sources under this solicitation.

4. WORK ORDERS

(a) As projects arise, the Government issues to the architect-engineer a draft work order, with all project requirements, under cover of a request for proposal.

(b) The architect-engineer shall submit a proposal for performing required services with cost or pricing information on Standard Form 1411, Contract Pricing Proposal Cover Sheet, with detailed cost data on GSA Form 2630. Architect-Engineer Cost Estimate.

(c) If agreement is reached on the services to be performed, the fee, and the time for completing the work, a work order shall be executed.

(d) The contracting officer may issue a separate work order for preliminary investigation or study services, including cost estimating services, (services excluded from the statutory fee limitation) pending final negotiation of work order for design services. At the option of the contracting officer, these work orders may be issued on a cost reimbursement basis, not-to-exceed a stated dollar amount, consistent with FAR 16.3. However, these work orders must be superseded by a definitive work order or terminated after 30 calendar days.

5. UNREASONABLE REPEATED FAILURE TO AGREE

If, in the opinion of the contracting officer, the architect/engineer has unreasonably failed to agree during negotiations to the level of effort, price, or other terms and conditions for work orders, the Government may terminate the contract under FAR clause 52.249-7, Termination (Fixed-Price Architect-Engineer).

6. CONTRACT TERM

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Work orders under this contract may be issued by the Contracting Officer at any time within the one year period or option periods of this contract, provided that the maximum contract amount for any one year period is not exceeded. Actual performance of work may extend beyond the one year period.

7. OPTIONS

The following clause applies to the exercise of the Option Years of this contract:

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of clause) The following clause applies to extensions of the contract in circumstances where the contract would otherwise expire. Note: There are no prevailing labor rates supplied by the Department of Labor for this contract.

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration. (End of clause)

GSAM 552.217.71 NOTICE REGARDING OPTION(S) (NOV 1992)

The General Services Administration (GSA) has included an option to purchase additional quantities of supplies or services and to extend the term of this contract in order to demonstrate the value it places on quality performance by providing a mechanism for continuing a contractual relationship with a successful offeror that performs at a level which meets or exceeds GSA's quality performance expectations as communicated to the Contractor, in writing, by the Contracting Officer, or designated representative. When deciding whether to exercise the option, the Contracting Officer will consider the quality of the Contractor's past performance under this contract in accordance with 48 CFR 517.207 (End of Provision)

8. SUBMISSIONS

(a) Each work order will establish a schedule for submissions. Failure by the architect-engineer to diligently prosecute the work to meet the required delivery dates is grounds for contract termination under FAR clause 52.249-7, Termination (Fixed-Price Architect-Engineer).

(b) The completion dates may be extended if performance is delayed due to causes beyond the control and without the fault or negligence of the architect-engineer as determined by the contracting officer.

9. STANDARD SERVICES

(a) The architect-engineer shall:

(1) Furnish progress reports of the work;

(2) Prepay shipping charges on all charts, sketches, drawings and documents sent to the contracting officer;

(3) Closely coordinate the A/E's work with the related work of Government staff personnel;

(4) Promptly report to the contracting officer any ambiguities or discrepancies found in the project requirements, criteria, or documents, involving the A/E's work or the work of the Government;

(5) Assist GSA in conferring with and coordinating the work with State and local government agencies;

(6) Visit the project sites; hold conferences and discussions with the Government representatives, and take other action found necessary or required by the contracting officer to obtain data necessary for the

GENERAL SERVICES ADMINISTRATION Page 5 design development, and to coordinate and complete the required services and documents under each work order;

(7) When relevant to a work order, check and recommend for Government approval or rejection shop drawings, samples, equipment lists, and data, related to the architect-engineer's part of design work during the construction period;

(8) Prepare any additional explanatory drawings required for the architect-engineer's part of the design during the construction period.

(9) Adhere to GSA's current CAD Deliverables Policy as noted on http://www.gsa.gov/midatlanticcadpolicy

(b) The Government will furnish:

(1) A work order specifying the services to be performed by the architect-engineer;

(2) Public Buildings Service handbooks, design data, guide specifications, and other required information.

(3) GSA Form 2630, Architect-Engineer Cost Estimate, and 2631, Architect-Engineer Cost Estimate Summary.

(c) The Government will:

(1) Review all material submitted by the architect-engineer;

(2) Duplicate approved working drawings and specifications required and;

(3) Obtain bids, award contracts, approve material and samples and administer and inspect the construction when required.

10. KEY PERSONNEL

The architect-engineer must employ the professional personnel identified in Part I, Section E of Standard Form 330 to perform the services required under this contract. A substitution may not be made without approval of the contracting Officer. An increase in salary rates is not allowed when substitute personnel are authorized.

FAR 52.222-46 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES (FEB 1993)

(a) Re-competition of service contracts may in some cases result in lowering the compensation (salaries and fringe benefits) paid or furnished professional employees. This lowering can be detrimental in obtaining the quality of professional services needed for adequate contract performance. It is in the Government's best interest that professional employees, as defined in 29 CFR 541, be properly and fairly compensated. As part of their proposals, offerors will submit a total compensated plan setting forth salaries and fringe benefits proposed for the professional employees who will work under the contract. The Government will evaluate the plan to assure that it reflects a sound management approach and understanding of the contract requirements. This evaluation will include an assessment of the offeror's ability to provide uninterrupted high-quality work. The professional compensation proposed will be considered in terms of its impact upon recruiting and retention, its realism, and its consistency with a total plan for compensation. Supporting information will include data, such as recognized national and regional compensation surveys and studies of professional, public and private organizations, used in establishing the total compensation structure.

(b) The compensation levels proposed should reflect a clear understanding of work to be performed and should indicate the capability of the proposed compensation structure to obtain and keep suitably qualified personnel to meet mission objectives. The salary rates or ranges must take into account differences in skills, the complexity of various disciplines, and professional job difficulty. Additionally, proposals envisioning compensation levels lower than those of predecessor contractors for the same work will be evaluated on the basis of maintaining program continuity, uninterrupted high-quality work, and availability of required competent professional service employees.

Offerors are cautioned that lowered compensation for essentially the same professional work may indicate lack of sound management judgment and lack of understanding of the requirement.

(c) The Government is concerned with the quality and stability of the work force to be employed on this contract.

Professional compensation that is unrealistically low or not in reasonable relationship to the various job categories since it may impair the Contractor's ability to attract and retain competent professional service employees, may be viewed as evidence of failure to comprehend the complexity of the contract requirements.

(d) Failure to comply with these provisions may constitute sufficient cause to justify rejection of a proposal. (End of Provision)

11. FEE AND PAYMENT

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FAR 52.232-10 PAYMENTS UNDER FIXED-PRICE ARCHITECT-ENGINEER CONTRACTS (APR 2010)

(a) Estimates shall be made monthly of the amount and value of the work and services performed by the Contractor under this contract which meet the standards of quality established under this contract. The estimates, along with any supporting data required by the Contracting Officer, shall be prepared by the Contractor and submitted along with its voucher.

(b) After receipt of each substantiated voucher, the Government shall pay the voucher as approved by the Contracting Officer or authorized representative. The Contracting Officer shall require a withholding from amounts due under paragraph (a) of this clause of up to 10 percent only if the Contracting Officer…