Pre-Proposal Meeting Minutes Charleston East RA SAC IDIQ.pdf

U.S. General Services Administration Mid-Atlantic – Region 03

Public Building Services - AMD 100 South Independence Mall West

Philadelphia, PA 19107

RFP: 47PD0123R0023

PRE-PROPOSAL CONFERENCE MEETING MINUTES

CHARLESTON EAST R&A SINGLE AWARD IDIQ

Region 3 Single Award Indefinite Quantity/Indefinite Delivery (IDIQ) Term Contract for Charleston East West Virginia May 23, 2023, at 1:00 PM (Teleconference)

May 25, 2023 (Meeting Minnutes)

Teleconference Meeting ID: meet.google.com/xbr-htva-xwc Teleconference Meeting Phone Number: +1 470-228-6066 Teleconference Meeting PIN: 283 610 648#

I. INTRODUCTIONS

Project Staff:

Name Compa ny Role Email

Patrick Spelman GSA Contracting Officer Patrick.Spellman@gsa.gov George Garcia GSA Contract Specialist George.Garcia@gsa.gov Michael Novick GSA SSEB Chairperson Michael.Novick@gsa.gov Rob Whittington GSA SSEB Voting Member William.Whittington@gsa.gov Phillip Robinson GSA SSEB Voting Member Phillip.Robinson@gsa.gov

II. PURPOSE

The purpose of this conference is to answer any questions and to provide the opportunity to identify ambiguities in the scope of work, related documents, or solicitation requirements.

When possible, the prospective offeror’s questions shall be answered. Those answers which require further study shall be deferred. Additional questions shall bpe emailed to General Services Administration, George Garcia at George.Garcia@gsa.gov, Patrick Spellman at Patrick.Spellman@gsa.gov.

III. AMENDMENTS

An amendment will be issued, covering pertinent questions and answers addressed during today’s pre-proposal teleconference. In the event that any questions cannot be answered today, they will also be covered in a subsequent amendment. All amendments must be acknowledged with your proposal. Amendments can be acknowledged on the SF-1442 from included in the Solicitation.

Remember to base your proposal on the Solicitation and Amendments to the Solicitation, as issued. Nothing said at this conference can be interpreted as a modification to the solicitation unless it is issued as a formal amendment.

https://meet.google.com/xbr-htva-xwc?hs=122&authuser=0 mailto:Patrick.Spellman@gsa.gov mailto:George.Garcia@gsa.gov mailto:George.Garcia@gsa.gov mailto:Patrick.Spellman@gsa.gov

The deadline for RFI questions is 05/30/2023, 2:00 PM EST.

IIV. SCOPE OF WORK

The purpose of this single-award Indefinite Delivery, Indefinite Quantity (IDIQ) term contract is to provide general construction services. In addition, design work incidental to construction as well as design-build work are included.

The Government intends to award one (1) single contract under this solicitation. The selected offeror will get the award whose proposal represents the best value after evaluation in accordance with the factors in the solicitation.

This procurement will be a total small business set-aside for 8(a) small-business.

The geographic area of work to be completed under this contract includes the following counties of West Virginia:

Raleigh, Mercer, Fayette, Nicholas, Randolph, Harrison, West Virginia, and Berkeley Counties and Ohio County in West Virginia. However, individual orders may be placed outside of this geographic area at the discretion of the Contracting Officer.

The individual orders to be placed under the contracts will range in value from $2,000 to Simplified Acquisition Threshold of $250,000 as defined in FAR 2.101. However, individual orders may be placed outside of this range at the discretion of the Contracting Officer. The contract duration will be one (1) base year with four (4) one-year options with the possibility of an extension of performance up to an additional six (6) months, in accordance with FAR 52.217-8. The anticipated aggregate Maximum Ordering Limit (MOL) for this contract vehicle is $5,000,000.00. There is no annual MOL.

V. NAICS CODE

236220 – Commercial and Intuitional Building Construction

VI. SMALL BUSINESS SIZE STANDARD

$45 Million

VII. CONTRACT TYPE

Firm Fixed-Price

VIII. CONTRACT PERFORMANCE PERIOD

The contract term will be for one (1) year with four (4) one-year options.

IX. LIQUIDATED DAMAGES

U.S. General Services Administration 100 S.

Independence Mall West Philadelphia, PA 19106 www.gsa.gov http://www.gsa.gov/

Liquidated Damages will be provided on the Task Order level.

X. DAVIS BACON

The Davis-Bacon Act is to be adhered to on this IDIQ. Contractors are required to pay the minimum wage and fringe benefits required by the applicable wage determination. The applicable wage determination will be provided on the Task Order level.

In accordance with Executive Order 12989, contractors are to comply with all immigration laws.

Any contractor who is suspected of hiring illegal aliens will be reported to the INS. Determination that the contractor has violated the above referenced Executive Order may result in suspension and debarment.

XI. REPRESENTATION AND CERTIFICATIONS

Offerors are required to complete the annual representations and certifications electronically via the System for Award Management (SAM) website at https://SAM.gov/content/entity-information.

After reviewing the SAM database information, the offeror must verify by submission of the offer that the representations and certifications currently posted electronically have been entered or updated within the last 12 months and that they are current, accurate, complete, and applicable to this solicitation.

XII. PROPOSAL SUBMISSION

The offer is due no later than 06/14/2023, 2:00 P.M. Eastern Time to the following email addresses:

Proposal Due Date & Time: Wednesday, June 14, 2023, at 02:00 P.M. EST E-mail Addresses: George.Garcia@gsa.gov and Patrick.Spellman@gsa.gov.

It is strongly suggested that the offeror confirm receipt of their offer submission via read receipt.

Please be advised that due to email system constraints, attachments cannot exceed a total of

25MB.

Offerors are to submit an email with the subject line: “[Company Name] PROPOSAL – 47PD0123R0023 – Charleston East Repair and Alteration – Single Award IDIQ Construction Project”.

All proposals must be received before the Proposal Closing Date/Time.

The proposals shall be submitted in PDF format.

The Technical Proposal and the Price Proposal must be submitted as two separate PDF documents. Refer to attached Revised C201 Solicitation for further details.

What to submit with your proposal:

U.S. General Services Administration 100 S.

Independence Mall West Philadelphia, PA 19106 www.gsa.gov https://sam.gov/content/entity-information mailto:George.Garcia@gsa.gov mailto:Patrick.Spellman@gsa.gov

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

1. Signed Standard Form 1442 with all the amendments acknowledged

2. Price Proposal – Signed Bid / Offer Spreadsheet (For the 1 Locality Bid Factors)

3. Technical Proposal

4. Project Experience Information Worksheet

5. Experience Workbook Spreadsheet (excel)

6. Past Performance Questionnaire

7. GSA Form C301, Representations and Certifications

8. GSA Form 527, Contractor’s Qualifications and Financial Information

9. If applicable, Joint-Venture Agreement and any Mentor-Protégé Agreements

10. If applicable, SF LLL – Pages 1 and 2

11. The information required under FAR 52.215-1(c)(2)

12. Any other required by the solicitation

In accordance with the solicitation, the Technical Proposal must address the following technical factors, listed in descending order of importance:

1. Prior Experience on Relevant Projects

2. Approach & Management Plan

3. Past Performance on Relevant Projects

The maximum page limit for the technical proposal submission is 14 pages. If more than 14 pages are submitted, only the first 14 pages will be evaluated. - THIS WILL BE INCREASED.

XIII. PRICE PROPOSAL INSTRUCTIONS

Submit the Attachment 01 Bid Sheet for the Pricing Proposal. See Section II.C. Price Proposal of the Solicitation.

XIV. LATE PROPOSALS

Any proposals received after the time set for proposal closing are subject to Late Proposal provisions.

XV. BONDING REQUIREMENTS

There are not bonding requirements for the base IDIQ proposal.

Prior to commencement of work on an awarded task order, the contractor will be required to provide Performance and Payment Bonds or alternate payment protection, as follows:

(1) Orders less than or equal to $35,000: No additional protection required

(2) Orders over $35,000 but less than or equal to $150,000: Alternate payment protection in accordance with FAR 52.228-13, Alternative Payment Protections

(3) Orders over $150,000: Bid Bond: 20% of the proposed price. Performance Bond:

100% of the awarded delivery order amount. Payment Bond: 100% of the awarded

U.S. General Services Administration 100 S.

Independence Mall West Philadelphia, PA 19106 delivery order amount.

When additional bonding is required, the provisions of FAR 28.102-2(b)(1) and FAR 28.102-2(b)(2) shall apply.

XVI. INSURANCE REQUIREMENTS

After contract award, the contractor must furnish the Contracting Officer with a current Certificate of Insurance, listing the Government as co-insured party and meeting the requirements specified in this solicitation. The contractor may not begin actual work on site until this certificate has been received and found acceptable.

See Solicitation No. 47PD0123R0023 C101 The Agreement Section III.F. Insurance Requirements for more information.

XVII. AWARD

The approach to source selection for this procurement will be pursuant to the best value tradeoff concept as identified in FAR Part 15.101-1 and FAR Part 15.3. It is the government’s intention to award a contract to the selected offeror whose proposal conform to the RFP requirements and is considered to be most advantageous to the government, price and technical factors being considered. Competitive proposals shall be evaluated and assessed based on the factors specified in this solicitation. For this solicitation, the combined weight of the technical evaluation factors is more important than price.

The Government intends to evaluate proposals and award a contract without discussions with offerors (other than exchanges conducted for the purpose of minor clarifications). However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Therefore, each initial offer should contain the offeror's best terms from a price and technical standpoint. The Government reserves the right to conduct negotiations if necessary.

XVIII. SECURITY REQUIREMENTS

See Solicitation No. 47PD0123R0023 C101 The Agreement Section III.H - Administrative Matters.

XIX. QUESTIONS & ANSWERS

Upcoming Amendment: GSA has revised C201 Solicitation Technical Factor 2: Approach & Management Plan by removing the requirement of submitting Bonding letter (part ii) and Certificate of insurance (Part iii.) GSA will be providing a revised C201 Solicitation with the upcoming Amendment 001.

U.S. General Services Administration 100 S.

Independence Mall West Philadelphia, PA 19106