Amendment No. 0006 RFI Responses and Due Date Extension.pdf

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No.

Question GSA Response Responded via

Amendment No.

1a There is a date and time to submit the project.

Per the solicitation, ALL SUBMISSIONS ARE DUE by 3:00 PM EST / 4:00 PM AST on February 9, 2021.

1b

I did not see what format you would like the submission. Hard copy/ies or an electronic submittal?

Qualification Submissions shall be sent in Portable Document Format (PDF) to the Contracting Officer, Hillary Gonzalez, at email address hillary.gonzalez@gsa.gov .

1c

Is there any MWBE or SDVOB requirements for this term contract?

There are no Minority and Women-owned Business Enterprises or Service Disabled Veteran Owned Business requirements.

The solicitation notes that this is a total small-business set aside with a Small Business Size Standard of $8 million.

Does this mean that all consultant firms on the proposing team must be registered Small Business Concerns and fulfill this requirement?

In accordance with FAR 52.219-14 Limitations on Subcontracting, the FAR limits the amount of subcontracting that can be done on a service contract for solicitations that are set aside for small business competition. The requirement is that at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the prime contractor.

Under the section ‘Submission Requirements’ the solicitation states “The SF330 shall be limited to 50 pages.” Could you please verify if Part II’s are included in the 50 page limit?

Additionally, will the cover, dividing tabs, or other such pages be included toward the 50 page limit?

The 50-page limit is a requirement. The cover, tabs/dividers and Part IIs will not count towards the 50-page limit. Past Performance Questionnaires will count towards the limit.

Request for Information Multiple Award IDIQ for A/E Services in Upstate New York

Solicitation No. 47PC0321N0001

After reviewing the requirements included within the Upstate New York – Architect-Engineer Services IDIQ Solicitation we would ask that the government adjust the lookback period from 6 years to 7 or 10 years to allow for the Small Business Community to best represent their capabilities of their firm. As the solicitation is directed to the small business community, many firms don't necessarily have projects within the “City Limits” as defined by the requirements of having to show one of their 3 projects within Buffalo, Rochester, Syracuse, Binghamton, Utica, or Albany. Expanding the lookback period of project completion will be helpful to meet these requirements.

The solicitation is amended as follows:

Evaluation Factor No. 1: Specialized Design Experience and Evaluation Factor 4: Past Performance is hereby amended to extend the project completion window from 6 years to 7 years, as follows:

Factor No. 1: Specialized Design Experience (20%) The A/E firm/joint venture shall complete Part 1, Section F & H of the Standard Form 330 for example projects which best illustrate the proposed team’s experience for this contract. The AE firm/joint venture shall submit three (3) projects for which construction is completed not more than 6 years prior to the submission due date of the RFQ, as described…cont.

Amended Factor 1: Specialized Design Experience (20%) The AE firm/joint venture shall submit three (3) projects for which construction is completed not more than 7 years prior to the submission due date of the RFQ, as described…cont.

Factor No, 4: Past Performance (20%) *Other project references may be considered. Note that GSA will not limit its reference contacts to those provided by an A/E firm, instead GSA may choose to contact references independent of those provided. GSA will use government-wide past performance evaluation systems such as CPARS (not to exceed 6 years back), etc

Amended Factor No, 4: Past Performance (20%) *Other project references may be considered. Note that GSA will not limit its reference contacts to those provided by an A/E firm, instead GSA may choose to contact

In specialized design experience, it says that at least one project must be located in the cities of either Albany, Utica, Binghamton, Syracuse, Rochester, or Buffalo. A higher rating will be given to firms that demonstrate extensive experience in Region 2’s Upstate New York area. We noticed that Ithaca wasn't on the list of cities and were wondering if work there within the last six years would also be acceptable.

Work in Ithaca within the minimum years would be acceptable as a 2nd or 3rd project, but it will not count towards the one project that must be in the required areas.

Can you advise if there are any incumbent contractors for this work

There are no incumbent firms. This is a first-time procurement for GSA, PBS Region 2.

Is there a place I can look to see who was awarded this contract the last time it was awarded?

Refer to Question & Response # 6. There are no incumbent firms.

Can you please clarify for Factor No. 3 Professional Qualifications if you would like the descriptions of Key Team Lead Personnel to follow section E (resumes) of the SF330 with an additional narrative? Or does the “narrative” stated in the solicitation mean Section E resumes? Further, are the three pages for project experience also typically put into the SF330 form, or as a separate narrative?

Factor No. 3 Key Team Lead Members (Program Executive, Lead Architectural Designer and Lead MEP Engineer) using Form 330 Part I, Section E format to provide: education, qualifications, professional registrations and certifications, and professional experience, advanced degrees, awards, commendations, and peer recognition.

Limit the Section E response to a single page. In addition, provide three project examples for each Key Team Lead Member, with a three page limit. Each Key Team Lead Member is therefore limited to four pages total, one page of qualifications and three pages for the three project examples For each of the Key Team Members (a through

h) use Form 330 Part I, Section E format to provide:

education, qualifications, professional registrations and certifications, and professional experience, advanced degrees, awards, commendations, and peer recognition.

Limit the Section E response to a single page per Key Team Member.

9a

Can the structural/blast engineer of the team be two separate people (one in structures and the other in blast engineering) or are they required to be the same person?

The structural/ blast engineer may be two different individuals.

9b

Will GSA accept existing PPQs/CPARS if the user/client does not respond in time to our request to use the provided PPQ form, or are we required to use the provided PPQ form? This will change which projects we can reasonably try to include on the project

PPQs will be evaluated in conjunction with CPARS. The past performance questionnaire must be the one included with this RFQ. Please follow all instructions included in the past performance factor of the RFQ.

9c

In light of COVID-19 protocols and the difficulty of arranging teaming agreements and reaching out to clients for PPQs, can the deadline for submission be extended?

The submission due date of February 9, 2021 at 3:00 PM EST, remains unchanged.

10a

Is Part II required for subcontractors? If so, are they excluded from page count?

Disciplines/sub-consultants are required for Part II. 0006

10b

In Evaluation Factor 3 – Section H , “Project Management Plan and Org Chart are 4 page count max” are mentioned. Please clarify that Org Chart should be in Section D and Section H? Please clarify the 4 page limit is for a portion of Section H titled “Project Management Plan” only – and/or clarify a page limit for Section H?

Evaluation Factor No. 3 Professional Qualifications does not refer to a Project Management Plan or Organization Chart. Evaluation Factor No. 5, Capacity to Accomplish Work does refer to both. As stated, "the A/E Firm/joint venture shall provide an attachment, under Section ‘D’ of the Standard Form 330, which best illustrates the Organizational Chart of the proposed Team for this contract. All roles, responsibilities and lines of communication shall be defined, clear and efficient.

Additionally, the A/E Firm/joint venture shall provide a Project Management Plan, under Section ‘H’ of the Standard Form 330...cont. The Organizational Chart and Project Management Plan shall not exceed four (4) 8-1/2” x 11” single-sided pages (single-spaced, with a minimum 11 point Arial font).” It would be acceptable for the Org Chart to be composed of (2) 8-1/2” x 11” single-sided pages, but that would limit the Management Plan to (2) 8-1/2” x 11” since the total for the Organizational Chart and Project Management Plan shall not exceed four (4) 8-1/2” x 11” single-sided pages.

10c

Please clarify if PPQs, Front and Back Cover, separator pages , Part II are excluded from page count?

The page limit includes all materials submitted for Factors No. 1 through 6 including the PPQs, with the exception of the Standard Form 330 Part II information. The page limit also includes any supplemental materials that might contribute to Factors No. 1 through 6, including, but not limited to; a letter of interest or additional text, information, images or photographs presented in a format outside Factors No. 1 through 6. The page limit excludes a cover page, table of contents, and blank divisional pages (company logos are acceptable on blank pages, but not project images).

10d

In Evaluation Factor 1 – Specialized experience- 1 Master Plan/Design/ Construction Study project>$800k- Should the Master Plan/Study Report be submitted and will be omitted from page count?

Per Factor No. 1, "The description for each project shall consist of a narrative describing the specific design approach for the project. The narrative must have sufficient detail to allow an understanding of how some items such as the client’s program, function, image, mission, budget, schedule, local conditions, sustainable strategies and operations and maintenance objectives were satisfied by the overall design/planning solution (maximum of two single-sided pages per project)."

I am writing in regard to the above-mentioned solicitation. Due to the extreme snow event in the northeast, would GSA PBS be willing to grant an extension to the submission deadline?

Many of our staff and our team members have been challenged with the internet, snow clean-up, and coordination obstacles which we anticipate to continue through tomorrow. Thank you very much for your consideration.

The submission due date is extended from Tuesday, February 9, 2021 at 3:00 PM EST to Tuesday, February 16, 2021 at 3:00 PM EST. RFIs remain closed (closed Tuesday, February 2, 2021).

12a

Would a completed NAVFAC/USACE

PAST PERFORMANCE

QUESTIONNAIRE (Form PPQ-0) be acceptable for our submission?

Refer to question and response 9b. 0006

12b

Also, are the signed addenda part of the page count? Do we need to include each page of each addendum or just the first page that will be signed?

Solicitation Amendments will not count towards the page limitation.