SDM 3D IDIQ Solicitation July 12 2024.pdf

General Services Administration (GSA PBS)

Public Buildings Service (PBS)

Office of Portfolio Management and Customer Engagement (PTD)

National Spatial Data Management (SDM) 3D Imaging and Digital Twin Development Services IDIQ

An Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Contract

Solicitation #47PB0124R0002

June 17, 2024

Updated: July 12, 2024

National Contract for Spatial Data Management - Statement of Work 3D Imaging & Digital Twin Development Services IDIQ

Table of Contents

1.0 INTRODUCTION

1.1 Purpose

1.2 Objective

1.3 Background

2.0 SCOPE OF WORK

3.0 SPECIFIC REQUIREMENTS AND TASKS

3.1. SDM Assignment Models & Drawing Management

3.2. Base Modeling

3.2.1 Base Model – Architectural (Core & Shell)

3.2.2 Base Model-Interior

3.2.3 Base Model- Structural

3.2.4 Base Model - SDM Site Model

3.2.4.1 GIS Information

3.3 Mechanical, Electrical and Plumbing (MEP)

3.3.1 Mechanical Equipment Rooms

3.3.2 Mechanical Equipment within Risers, Chases or Furring

3.3.3 Mechanical Equipment Placed in Ceilings & Walls

3.3.4 Mechanical Equipment above Ceilings

3.3.5 Mechanical Equipment on Roof

3.3.6 Building Equipment on Site

3.4 Building Information Management (BIM) Maintenance

3.5 Spatial Data Management (SDM) Audits

3.5.1 Phase 1 – Field Work: Spatial Audit and Measurement

3.5.2 Phase 2 - Correction and Data Entry

3.6 SDM Training and Other Technical Support

3.6.1 Training

3.6.2 Other Technical Support

4.0 GEOGRAPHIC INFORMATION SYSTEM (GIS) MAPPING SERVICES

4.1 Special Notices regarding Unmanned Aircraft Systems (aka ‘Aerial Drones’)

5.0 LABOR REQUIREMENTS

5.1 Labor Category 1: Project Manager/Program Manager

5.2 Labor Category 2: BIM Modeler

5.3 Labor Category 3: GIS Professional (GISP)

5.4 Labor Category 4: Project Engineer

5.5 Labor Category 5: CAFM Engineer

5.6 Labor Category 6: CAFM Technician

5.7 Labor Category 7: Trainer

5.8 Labor Category 8: Scanning/Imaging Technician

6.0 CREATING A TASK ORDER QUANTITY

7.0 DELIVERABLES

8.0 LEVEL OF EFFORT

9.0 UNREASONABLE FAILURE TO AGREE

10.0 GOVERNMENT RECORDS

11.0 ORGANIZATIONAL CONSULTANT CONFLICTS OF INTEREST

12.0 PLACE AND PERIOD OF PERFORMANCE

13.0 TRAVEL

14.0 CONTRACTOR FURNISHED EQUIPMENT (CFE), GOVERNMENT FURNISHED EQUIPMENT (GFE),

GOVERNMENT FURNISHED INFORMATION (GFI)

14.1 Contractor Furnished Equipment (CFE) and associated software and licensing must be used for all scanning activities, modeling and model creation, and other deliverable creation activities

14.2 Government Furnished Equipment (GFE) and Government Furnished Information (GFI) will be provided to the Contractor during the period of performance of the contract, under the following conditions:

15.0 SECURITY

15.1 Homeland Security Presidential Directive (HSPD-12) and Background Investigations Requirements

15.2 Privacy Act

15.3 Protection of Information

15.4 Non-Disclosure Agreements

15.5 Organizational Conflict of Interest

15.6 GSA PBS IT Security

15.7 Rights in Data and Copyrights

16.0 ADMINISTRATION

16.1 CONTRACT ADMINISTRATION

16.2 CONTRACTING OFFICER (CO)

16.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

16.4 CONTRACTOR’S REPRESENTATIVE

16.5 CHANGES OR REVISIONS

16.6 PROCEDURES FOR TASK ORDER(S)

(l) Quarterly Summary Reports

16.7 Post Award Notices and Debriefings

16.8 DELEGATION TO GSA PBS CONTRACTING OFFICERS

16.9 GSA PBS Electronic Invoicing

16.10 Invoicing

16.11 Inspection and Acceptance

16.12 FAR/ GSAM Clauses

FAR Clauses

17.0 GOVERNMENT POINTS OF CONTACT

18.0 INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS/BIDDERS

Clause Number Clause Title Date

FAR 52.216-1 - TYPE OF CONTRACT (APR 1984)

MAXIMUM ORDER LIMITATION

MINIMUM ORDER LIMITATION

Telecopier or Facsimile Submissions, or Modifications of Proposals

Required Post-award Orientation Conference

19.0 PROPOSAL PREPARATION AND OFFEROR SUBMISSIONS

PROPOSAL PREPARATION

VOLUME I: Price Proposal

VOLUME II: Technical Proposal (Technical Capability, Past Experience; Past Performance; Key Personnel) 40

GENERAL

EVALUATION PROCESS

TECHNICAL EVALUATION

PRICE EVALUATION

FAR 52.217-5 Evaluation of Options (Jul 1990)

CONTRACT AWARD

STATEMENT OF WORK

1.0 INTRODUCTION

The U.S. General Services Administration (GSA), Public Buildings Services (PBS) is one of the largest real estate organizations in the world.

This document provides a detailed explanation of the services and deliverables that GSA

PBS-PBS is seeking from the Contractor.

Submission schedule and project-specific deliverables shall be defined by the requesting region through a separate scope of work for each task order procured under this IDIQ contract.

1.1 Purpose

GSA PBS must provide and maintain accurate and current spatial data and building information data for responsible asset management of its real estate portfolio. The Spatial

Data Management (SDM) program’s mission is an ongoing national effort to standardize measurement, classification, and assignment of spatial data, and to maintain this information support of portfolio management. Building information for all GSA PBS buildings is stored in Building Information Models (BIM). This procurement will allow

GSA PBS to acquire technical support for spatial data management services, 3D imaging services, and digital twin development services at Central and Regional offices that allows

GSA PBS to operate our buildings more efficiently and effectively.

1.2 Objective

GSA PBS works with agencies to fulfill their space needs. To do so, an accurate cataloging of space is necessary to track occupancy, and plan for future occupancies. Historically, Computer-aided Design (CAD) has been the basis of spatial management. GSA PBS has converted 100% of our spatial drawings to 3D, Revit based, SDM Models containing the same SDM data. These SDM Models will be used in all spatial management tasks performed by the contractor. Additional services are often required for reductions, expansions, and other alterations after initial occupancy.

To support the management of existing spatial data and related business needs, the rapid collection of information-rich 3D models serves several purposes across GSA

PBS business lines, including:

● Historical documentation and restoration,

● Facility condition documentation and asset management

● Construction, as-built development, geolocation and georeferencing

● BIM development in cases where no BIM has ever existed. Services to capture existing buildings in detailed BIM documents may be required in task orders against this IDIQ.

1.3 Background

GSA PBS is seeking a recompete of the SDM and Laser Scanning National IDIQ contract to provide a cost-effective solution, by awarding multiple National IDIQ contracts to support efforts across all GSA

PBS regions.

2.0 SCOPE OF WORK

Work under this contract may be performed at the Contractors’ premises or GSA office locations within the United States and its territories.

• Region 1 - New England, Boston, MA

• Region 2 – Northeast & Caribbean, New York, NY

• Region 3 - Mid-Atlantic, Philadelphia, PA

• Region 4 - Southeast-Sunbelt, Atlanta, GA

• Region 5 - Great Lakes, Chicago, IL

• Region 6 - The Heartland, Kansas City, MO

• Region 7 - Greater Southwest, Fort Worth, TX

• Region 8 - Rocky Mountain, Denver, CO

• Region 9 - Pacific Rim, San Francisco, CA

• Region 10 - Northwest/Arctic, Auburn, WA

• Region 11 - National Capital, Washington, D.C.

Task Orders for deliverables shall be written based on the specific scope and tasks.

Pricing is based on the gross square footage of the building.

Deliverables shall be delivered directly to GSA PBS’s network via a GSA PBS-approved, secure method.

3.0 SPECIFIC REQUIREMENTS AND TASKS

Using various technologies and field collection/validation processes, the Contractor shall provide spatial data management, 3D imaging, and digital twin development services for the GSA PBS, all of which are based on the standards and policies listed below including future updates and named successor documents issued during the term of this contract.

GSA PBS Standards and Policies:

● The National Business Space Assignment Policy (NBSAP)

● Land Port of Entry Space Assignment Addendum to NBSAP

● SDM Revit Templates and SDM Models and other associated documents and digital artifacts that may pertain to a specific building.

● GSA PBS’s BIM, CDX, and COBie Standard

● GSA PBS CAD Standards https://www.gsa.gov/real-estate/design-and-construction/spatial-data-management/national-business-space-assignment-policy https://www.gsa.gov/real-estate/design-and-construction/spatial-data-management/national-business-space-assignment-policy https://www.gsa.gov/real-estate/design-and-construction/computeraided-design-standards?_gl=1*ng4n4h*_ga*MTUxODg1NTY3NC4xNjk4MzM4MTI1*_ga_HBYXWFP794*MTcxMzU0ODgwNi4xMzcuMS4xNzEzNTQ4OTgyLjAuMC4w

Using digital measurement technologies, the contractor shall provide validation, classification, and space assignment in federal buildings in accordance with the NBSAP.

Development or maintenance of models: Using various industry tools, the contractor will develop the required BIM model files and elements to produce the BIM files required in the task order. BIM model types are defined in the GSA PBS BIM National Standard. The Contractor shall maintain a working copy of the model(s) and transmit the updated model in native format to the GSA PBS POC for the Task

Order.

Data capture for maintaining GSA PBS models: contractors may use BIM, 3D photogrammetry and videogrammetry tools, LIDAR and other methodologies.

Review current models and associated data for compliance with GSA PBS standards and policies listed above.

Perform maintenance as required on either drawing sheets or models, to meet GSA PBS standards and policies listed above.

Providing miscellaneous technical services on an as-needed basis. These services may include:

1. Providing guidance and support during design reviews related to square footage measurement and space assignments.

2. Drawing or data retrieval as part of a data call or tenant request.

3. Training related to measuring buildings, and the use or interpretation of measurement standards.

4. Drawings and illustrations in support of updating policy documents.

5. Attend meetings with GSA PBS counterparts and agency representatives as needed.

6. Providing 3D imaging services with the flexibility to obtain the type of 3D deliverables that meet the needs of individual projects. Services may be performed using any/all of the following technologies:

a. Laser scanning (LIDAR), photogrammetry,

b. Videogrammetry (video-capture point cloud mapping)

Point-clouds should be included as a separate deliverable whenever used, with the file delivered in its native format on a suitable, Section 889 compliant external drive device, capable of managing their large file-size.

The 3D imaging shall include 2D images derived from the model, (plans, elevations, sections, etc.), in

Revit Sheet, .DWG and .PDF formats. and shall be delivered as CAD plans and elevations and 3D geometric models and/or BIM models required to document as-built conditions.

3.1. SDM Assignment Models & Drawing Management

GSA PBS uses 3D, Revit-based Assignment Models for all federal properties, and CAD versions of

GSA PBS Assignment Drawings (Revit Sheets) also derived from the model. Together, these document spatial information about the areas within the building and are expressed as polygons and point objects.

a. Polygons: There are 2 principal types of polygons: Gross Polygons, which describe the footprint or outline of the building's edge; and Space Polygons, which define the plan outline of occupied spaces within the gross polygon, as divided per NBSAP rules.

b. Point Objects: are zero-square foot CAD (point) objects such as parking spaces, antennas, door ID’s or door numbers, and “other” types of point objects which require tracking.

The contractor shall perform field verification of all areas in and around the building, or as described in the task order to capture space assignments accurately. Assignment data shall be attached to the space polygons.

3.2. Base Modeling

Base Models are BIM Models that represent the current state of a building, including all of its architectural, engineering, and design content. They include several common disciplines, and document all floors including Sub Basements, Mezzanines, and Roofs (note: for purposes of spatial management, roofs are considered floors).

These models are used in a variety of use-cases, planning projects, emergency management preparation, facilities management applications, appraisals, surveys, and future construction. They are produced using a number of capture methods, and using existing documentation, including existing drawings to create BIMs. Base models inherently require site visits to confirm current conditions.

Depending on the size of the building the field verification may require multiple trips to complete the documentation. The development of Base Models can be split into multiple steps to make the process easier.

All models shall be produced in accordance with the aforementioned GSA PBS standards and policies.

Model options being requested by GSA PBS shall be listed in the individual Task Order. Any additional information, including additions or deviations, must be listed in the Task Order.

3.2.1 Base Model – Architectural (Core & Shell)

The building Core and Shell architecture shall be modeled based on original construction documentation and field work.

a. Shell

1. All shell walls including the cased openings.

2. All glazing elements including the window frames, glass, and sills & headers.

3. All shell doors, their numbers, and swings.

4. All finish slabs are based on the original working drawings.

b. Core

1. All building core walls, including public corridor walls, stair walls, elevator walls, mechanical cores, plumbing chases, and restrooms are to be modeled to their finished height.

2. All building core doors, their numbers, and swings.

3. All glazing elements with their frame, glass, and sills represented.

4. All building core level changes such as ramps, steps, and handrail with up/down arrows.

5. All plumbing fixtures such as toilets, urinals, sinks, toilet partitions, doors, and drinking fountains.

6. All casework within the core of the building.

7. Ladders, and mechanical pits.

8. Tunnels to the property lines and their openings.

9. Parking striping and numbering.

c. Roofs

1. Roof configuration with all levels notated.

2. Skylights, parapet walls, roof access points, roof walkways

3. Roof fall protective devices.

4. Antennas and other communication equipment, including method of attachment.

Antennas are captured as point objects.

5. Equipment pads for scientific or communication devices

6. Cooling towers, vents, stacks, chimneys and other roof equipment

The only site information to be included in the architectural models is the information specific to the loading dock area and/or building entry area when they fall within the building line.

Models shall be delivered without extraneous components or links, and references to contractors' networks should be removed.

3.2.2 Base Model-Interior

The building's architectural interior shall be modeled based on original construction documentation and field work.

a. All interior tenant walls including cased openings.

b. All interior tenant doors, their numbers, and swings.

c. All interior tenant glazing elements with their frame, glass, and sills represented.

d. All interior tenant level changes such as ramps, steps, and handrail with up/down arrows.

e. All interior tenant plumbing fixtures such as toilets, urinals, sinks, toilet partitions, doors, drinking fountains, and stalls.

f. All casework within the interior spaces.

g. All interior tenant overhangs and overhead trapdoors.

h. Model all ceilings in the building; grids and acoustical tile should be placed with the proper orientation and layout within spaces.

i. All gyp-board and/or plaster ceilings, their articulations and details.

j. All ceiling structures shall be modeled including soffits, raised or dropped ceiling areas, lighting alcoves, skylights, floor openings, etc.

k. All overhead trapdoors, access hatches, ports, etc.

l. All wall types above the ceiling.

m. All catwalks, mechanical platforms, vaults, and above ceiling mezzanines.

3.2.3 Base Model- Structural

The building structure shall be modeled based on original construction documentation and field work.

All errors and/or noncompliant structure and information identified from the site visit shall be documented and used to update the structure model. When structure deviates from the working models, detailed measurements and documentation is required to validate the differences.

a. All structural load bearing walls are based on the original working drawings.

b. All structural columns, their alphanumeric grid, and pilasters. The column grids are based on the original working drawings.

c. All perimeter beams around slab edges, i.e., exterior edge, vertical penetration edges.

d. All structural slabs are based on the original working drawings. The waffle slabs are not included in these models.

e. All structural level changes such as ramps, steps, curbs, and stairs.

f. All structural slab openings.

g. The contractor shall ensure all components in the model are linked to appropriate floors.

3.2.4 Base Model - SDM Site Model

An SDM Site Model represents the as-maintained conditions of the site, but is not a site survey per se.

The site plan includes graphical representations of changes in materials or levels such as steps, ramps, sidewalks, curbs, permanent security enhancements, retaining walls, loading docks, planting beds, adjacent streets, and parking spaces. Site plans are created from a combination of the original working drawings and legal descriptions (printed files and CAD files) and field verifications. Site plans are required if they do not exist; if a site plan does exist, then it will need to be validated. Refer to the individual Task Order, which may also include the following:

a. A polyline boundary/bounding box around the entire site that should include the complete extents of the property the building sits on, and all site features described below. The polyline should be placed such that the centerline of all adjoining streets is included within the bounding box. Street names should be clearly marked and also within the drawing boundary.

b. The striping and numbering of the surface parking spaces adjacent to or associated with the building.

c. The parking point objects are to be assigned to each of the parking spaces.

d. The building outlines the building's entrances and loading docks.

e. The major changes in grade level such as retaining walls, stairs, landings, ramps and platforms.

f. Changes of materials or paving surfaces, if appropriate

g. Trees within the building’s property line (larger than 2” caliper, or any tree placed in a planting grate), as well as street trees that are outside the property line, but contiguous to the property, and which have shared materials (sidewalks, driveways, etc.)

h. Permanently affixed street furniture

i. Identify and document the placement of any easements based on the original site plan.

j. Identify the position for the Survey Point based on the original site plan.

k. Identify the position of the Project Base Point for the buildings.

l. A label will be placed in the model that contains the following information:

1) Building ID

2) Official Building Name

3) Gross Square Footage, based on the Architectural Model.

4) Footprint Square Footage, based on the Architectural Model.

5) Site Acreage, based on the property line in the Site Model.

6) Site Square Footage, based on the property line in the Site Model.

3.2.4.1 GIS Information

Latitude and Longitude data for the building location, for use in GIS systems and for georeferencing

BIMs, CAD drawings, and other GIS artifacts, taken at three locations, as follows:

a. Direction Points: The main direction point shall be taken at the centerline of the main entrance-door of the building, immediately outside the exterior surface of that door. This data will be entered as the official address of the building in the National Address Locator (NAL).

Additional principal entries to the building may be taken, and should be located by a point, annotated with the name of that point (i.e. ‘Loading Dock, Sally Port, Exit Door). See item 3) below.

b. Reference Elevation: taken at the same location as the main direction point, the Reference

Elevation defines the floor level of the building represented as feet above sea level.

c. Reference Point and Bearing Point, a set of 2 (two) latitude/longitude (Lat/Long) points that define a line. The first of these, the Reference Point, is to be taken at the southwestern-most corner of the building. This point should be used as the point of origin in all modeling and

CAD documentation. The second point is the Bearing Point and should be taken 25 feet away from the Reference Point, along face of the building at that corner. Together with the

Reference Point, the Bearing Point defines the line of the building’s footprint, and thus allows the alignment of the building to true north, and the georeferencing of existing building features in GIS systems.

d. All Lat/Long coordinates should be measured to eight (8) decimal places Z-axis heights

(altitudes) shall be expressed as decimal feet calculated to four (4) decimal places above sea level.

Site models shall be modeled based on original construction documentation and/or field work. All errors and/or noncompliant site and information identified from the site visit shall be documented and used to update the site model.

The property boundary data and easement data are to be based on the original working documents, field work, available public records, and additional supporting documents found on site.

3.3 Mechanical, Electrical and Plumbing (MEP)

Mechanical, Electrical and Plumbing elements of the building may be modeled as a single multidisciplinary model, or as individual model depending on the complexity because they are often concealed within walls, or located in crowded, complex mechanical rooms. Modeling under this IDIQ should be done using current means and including: LIDAR scanning, 3D photography and its photometric view-products, point mapping using video metric capture techniques Methodology of capture should be tailored to the situation and discussed with GSA PBS prior to execution of a Task

Order on this IDIQ.

The equipment, ducts, piping, lighting, panels will all be family based. The data associated with these families will follow the GSA PBS National BIM Standard and the GSA PBS Common Data Exchange

(GSA PBS/CDX) specifications.

Refer to Level of Detail within the scope for the artifact size within this model. This detail will need to be evaluated on a case-by-case basis within the model depending on the equipment and connections to the equipment.

3.3.1 Mechanical Equipment Rooms

The building mechanical equipment rooms shall be modeled based on original construction documentation and field work. These rooms include telephone closets, and electrical closets on each of the floors.

a. All mechanical equipment shall be modeled families with appropriate connections.

b. All panels shall be modeled families with appropriate connections.

c. All controllers shall be modeled families with appropriate connections.

d. All disconnects shall be modeled families with appropriate connections.

e. All ducts shall be modeled families with appropriate connections.

f. All piping shall be modeled families with appropriate connections.

g. All conduits shall be modeled families with appropriate connections.

h. All lighting shall be modeled families with appropriate connections.

The contractor shall ensure that items modeled are only the existing components of the model. The contractor shall ensure all components in the model are linked to appropriate floors. Refer to Level of

Detail within the scope for artifact size.

3.3.2 Mechanical Equipment within Risers, Chases or Furring

The building risers shall be modeled based on original construction documentation and field work.

When the chases or furring’s are not accessible to document the risers, the piping and ducts placement is based on original construction documentation knowledge.

a. All ducts shall be modeled families with appropriate connections.

b. All piping shall be modeled families with appropriate connections.

c. All conduits shall be modeled families with appropriate connections.

3.3.3 Mechanical Equipment Placed in Ceilings & Walls

The building equipment placed in ceilings & walls shall be modeled and placed by leveraging the information found during development of the architectural model. All errors and/or noncompliant placed equipment identified from the site visit shall be documented and used to update the MEP model.

When the building equipment in the ceilings deviates from the working drawings, detailed measurements are required to validate the differences.

a. All diffusers shall be modeled families with appropriate connections.

b. All lighting shall be modeled families with appropriate connections.

c. All exit signs shall be modeled families with appropriate connections.

d. All fans shall be modeled families with appropriate connections.

e. The contractor shall ensure all components in the model are linked to appropriate floors.

f. Refer to Level of Detail within the scope for artifact size.

3.3.4 Mechanical Equipment above Ceilings

The building equipment placed above ceilings shall be modeled based on original construction documentation and field work.

a. All mechanical equipment shall be modeled families with appropriate connections.

b. All disconnects shall be modeled families with appropriate connections.

c. All ducts shall be modeled families with appropriate connections.

d. All piping shall be modeled families with appropriate connections.

e. All conduits shall be modeled families with appropriate connections.

3.3.5 Mechanical Equipment on Roof

The building equipment placed on Roof shall be modeled based on original construction documentation and field work, and placed on a Mechanical Roof Plan:

a. All mechanical equipment shall be modeled families with appropriate connections.

b. All disconnects shall be modeled families with appropriate connections.

c. All ducts shall be modeled families with appropriate connections.

d. All piping shall be modeled families with appropriate connections.

e. All conduits shall be modeled families with appropriate connections.

f. The contractor shall ensure all components in the model are linked to appropriate floors.

g. Refer to Level of Detail within the scope for artifact size.

3.3.6 Building Equipment on Site

Building equipment placed on Site shall be modeled based on original construction documentation and field work, and shall be placed on a Mechanical Site Plan

a. All mechanical equipment shall be modeled families with appropriate connections.

b. All disconnects shall be modeled families with appropriate connections.

3.4 Building Information Management (BIM) Maintenance

The Contractor may be tasked with maintenance or updates to the models and/or spatial data. This is maintenance to source documentation in the form it exists in the model.

Changes include, but not limited to:

a. Changes in space categories or class

b. Commitments of vacant space

c. New tenants or tenants vacating space.

d. New Space is released.

e. Space is under construction.

f. Space alterations (walls, doors, space expansions and reductions, etc.,); and

g. Updates to existing models to reflect changes in the buildings or to have models conform to standards and policies in section 3.0 SPECIFIC

REQUIREMENTS AND TASKS of this document.

The updated and current information shall be submitted via a secure GSA PBS approved delivery method.

The GSA PBS Contractor Officer's Representative (COR) will notify the Contractor via e-mail when they can proceed with work. The COR will monitor the process, and be involved as necessary, to ensure maintenance is conducted timely and properly. The contractor shall submit an estimate in fifteen-minute increments (e.g. 0.25 hours or 0.50 hours), for the time to complete each action back to the COR via email. After an estimate is approved the contractor can proceed with the work.

3.5 Spatial Data Management (SDM) Audits

SDM Audits are part of national SDM Maintenance processes, performed as periodic walk- throughs of the entire building, or parts thereof, conducted to ensure that GSA PBS’s base and assignment information is accurate.

Audits are used for the correction of architectural elements in tenant areas and the correction of space assignments throughout the entire building. Correcting the shell and core of a building during an Audit is limited to correcting errors, such as, but not limited to: correcting typos, placing or updating known dimensions, updating classifications or assignments on drawings and other minor model clean-up.

SDM Audits can assess the whole building or may be limited to specific areas, but they only update what has changed. In nearly all cases, existing Base and Assignment models exist and will be the basis of the audit.

Auditing processes have two (2) phases which can generally be categorized as “Field Work” and “Office

Work”. The CO in conjunction with the COR may place 1, or both phases on a Task Order. The 2 phases are detailed below.

3.5.1 Phase 1 – Field Work: Spatial Audit and Measurement

The first phase of the SDM Space Audit is a physical verification visit of the building and its site.

Verification compares the space within the building to what the current SDM Base and Assignment models represent. The models shall be compared to the building in situ, to verify that current space configurations match those shown in current SDM Model and that Assignment models are correct.

Audits also ensure that spaces shown in current records are properly tagged with the correct: ASA, AB

Code, Space Type, Space Category, SPID, Door Number(s), and ANSI/BOMA category. Any differences shall be noted in red on the models, and areas of change shall be highlighted (clouded) in color.

The Audit shall be performed on the rentable square footage within the building (or within a limited, described space). When there is ‘Structured Parking’ or ‘Unsuitable for Occupancy’ square footage within a building, these square footages shall be included within the building’s Audit square footage.

This allows for the parking striping and numbering along with any unsuitable for occupancy space to be documented properly.

Task Orders will be based on the rentable, structured parking, and unsuitable for occupancy square footage of the building.

3.5.2 Phase 2 - Correction and Data Entry

The second phase of the audit process is the correction of the SDM Models with the information captured during the Phase 1 site visit. The Contractor shall submit a proposal to the CO to update the models with an estimated date of completion, within seven days of the field measurement. The proposal shall be based on the number of hours required to update the models and SDM data, at a stated hourly rate for each building, plus the number of Contractor personnel that shall participate in the updates and shall include the total proposed cost.

The CO may approve the proposal and modify the order for the Contractor to update the models.

After receipt of notice to proceed, the Contractor shall update the models and SDM data.

When the update process is completed and ready for review by the Government, the COR shall be notified.

3.6 SDM Training and Other Technical Support

The SDM program involves many business processes, and applications of new technology. Because of these new processes and applications, GSA PBS’s work force may require training.

The Contractor must have staff or a sub-contractor available to conduct training. The key training personnel must be knowledgeable of all phases of the SDM process including, but not limited to, inspecting space to determine tenants by Agency Bureau Codes, Space Types and Space Classifications, measuring space according to ANSI/BOMA measurement standards, using and implementing 3D Spatial

Program Models as a building owner while always including and using the most recent SDM Standards, policies and guidelines. The Contractor shall be knowledgeable on how to transfer this information to

3D BIM models.

3.6.1 Training

When a training need is identified, GSA PBS-PBS will develop a written description of the need, the target audience for the training, and the anticipated venue of the training. The contractor’s proposal in response to a training request shall include a description of the planned training, the length of the training, and the handouts to be developed for the training.

GSA PBS-PBS will monitor training to ensure it is meeting the needs of the audience.

Training may be required for GSA PBS employees and/or contract employees.

Training will be recorded and posted on our internal GSA PBS website for use by other GSA PBS employees.

3.6.2 Other Technical Support

GSA PBS may require other services similar to or closely related to those previously specified in this contract. Services of this type may consist of the following items:

a. Special field measurement and/or measurement comparison. (For example, doing measurements to the commercial ANSI-BOMA standards and doing a comparison to the NBSAP).

b. Project related CAD and BIM support, in addition to drawing and illustration support related to updating policy documents; SDM data or drawing extraction/reporting through query development.

c. Analysis of extracted data using common spreadsheet tools.

d. Management or input into other SDM/facilities management/related database software products. Any required work of this type will be requested on a task basis.

e. Prospectus design review services, which may include providing guidance and recommendations during design reviews related to square footage measurement and space assignments, and interpretation of measurement standards.

4.0 GEOGRAPHIC INFORMATION SYSTEM (GIS) MAPPING SERVICES

In addition to the BIM-based 3D building models options captured, this Task can be used to further identify any additional tasks related solely to 3D Imaging and Mapping services. Since technology is changing so rapidly, the actual tools and practices will only be mentioned generically as 3D imaging and

3D mapping. Additional services could be required in the design and implementation of new scanning and other ‘reality-captures' (possibly in conjunction with BIM). The costs for these services shall be priced using labor categories hourly rate times number of hours. These services include, but are not limited to the following:

a. Exterior & Interior 3D imaging of spaces, equipment and furniture using non-BIM technology and processes.

b. 3D imaging-based analysis & applications including, but not limited to:

1) Visualization

2) Constructability analysis

3) 4D and 5D analysis

4) Photo-recognition processes

5) Photo-meshes and other 3D artifacts.

c. BIM data population based on walkthroughs, observations, and equipment nameplates.

d. Integration of multiple 3D Imaging Data, BIMs, GIS & analyses

e. 3D Imaging Implementation Support, including:

1) Development of 3D Imaging assessment and project implementation plans

2) Support to project design and construction firms.

3) Review of BIM models & analysis completed by other service providers.

f. Development of Best Practice Guidance and Procedures

g. Development of long- & short-term 3D imaging implementation strategies,

h. Development of benchmarking and measurement standards and programs

i. 3D Imaging and Modeling Training, including:

1) Software specific training

2) Best Practices

4.1 Special Notices regarding Unmanned Aircraft Systems (aka ‘Aerial Drones’)

GSA PBS is not authorized to own or exclusively lease any kind of aircraft, including aerial drones, and

GSA PBS Employees may not operate such aircraft. Use of Aerial Drones for tasks awarded under this contract will require review and approval by the CO for each proposed use.

UAS shall be operated by employees of the Contractor.

UAS shall be proposed, cleared for use, and operated in accordance with GSA PBS Unmanned Aircraft

Systems (UAS) Policy OAS 5615.1 (current version).

The UAS hardware and the software that operates the UAS and transmits data collected shall be reviewed and accepted for use via the GSA PBS-IT GEAR approval process via the UAS Operator

Approval/Recertification Form. Hardware and Software for UAS must also meet requirements for IT hardware in effect under Section 889 Policies of the FAR.

5.0 LABOR REQUIREMENTS

The Contractor shall dedicate personnel who exhibit a professional history of implementing technical solutions and effectively communicating verbally and in writing, including the use of email, word processing, spreadsheet, and presentation tools. Technical writing skills are necessary to support specific areas of the requirements in this task.

The Contractor shall identify personnel deemed “Key” to execute this task with a professional history of working on technical teams. All Team members should exhibit a successful history of working on technical projects for at least three (3) consecutive years.

Proposed Key personnel must provide resumes demonstrating the knowledge, skills and abilities described in the applicable labor categories below. The Offeror must have 80% of the proposed personnel with an active HSPD-12 clearance (Tier 2 security clearance) by the end of the transition period of the task.

• Require 100% of Key Personnel to be security cleared.

• GSA PBS CO has the right of refusal of contractor personnel by vendors.

The following Key Personnel shall at minimum be on-staff to perform as follows:

5.1 Labor Category 1: Project Manager/Program Manager

The Contractor’s Project/Program Manager shall be GSA PBS’s primary point of contact (POC) with vested authority and accountability. As the Contractor’s lead, the Project/Program Manager is the person responsible for the overall management of the Contractor’s activities, projects, and tasks under this contract. The Project/Program Manager attends all major meetings, manages and resolves problems concerning projects and tasks, and monitors the quality of the services provided by the Contractor. The

Contractor’s Project/Program Manager assumes general responsibility on behalf of the Contractor, for ensuring timely submission of work, availability of qualified work teams, and the quality of the

Contractor services. Expertise of at least 5 years in managing a spatial-survey program and managing a

CAFM and CIFM program is required. Expert knowledge of and experience interpreting and applying

GSA PBS National Business Space Assignment Policy (current edition) or ANSI/BOMA area measurement standards and modeling.

5.2 Labor Category 2: BIM Modeler

The BIM Modeler shall be familiar with all references and standard information exchanges. The contractor shall use the versions/ revisions in effect as of the effective date of each task order issued under this contract, and the contractor is required to comply with the policies and procedures set forth in all such references. Contractor must possess knowledge must include not only an expert command of 3D

Laser Scanning/Imaging principles and methods, but domain expertise. Contractor shall have extensive expertise of at least 5 years in the domain of the required modeling, including, but not limited to:

Architecture, Interior Design, Structural and Geotechnical, Civil, HVAC, Plumbing, Fire Safety, Elevator, Electrical (Power and Lighting), and Construction. Expert knowledge with Revit area and room space calculations.

5.3 Labor Category 3: GIS Professional (GISP)

The scope of this IDIQ requires considerable technical skill in GIS technologies, workflows, and methods and procedures. Contractor shall provide in their proposal the GIS technical certifications of proposed staff that will complete the work.

a. Contractor shall have dedicated GIS personnel whose primary function is to perform GIS tasks and workflows.

b. A GISP certification from GISCI (GIS Certification Institute) is preferred. Other certifications may include Cybersecurity Certification (ISC or equivalent), or GIS certifications from major academic institutions.

c. Please provide certification number and expiration date for each staff member proposed to work on this project.

5.4 Labor Category 4: Project Engineer

The Project Engineer shall possess the ability to manage multiple on-going projects and the ability to communicate effectively using oral and written communication. Expertise and experience of at least 5 years in performing and managing facility spatial surveys and managing the use and maintenance of

CAFM and CIFM data is required.

5.5 Labor Category 5: CAFM Engineer

The CAFM Engineer must have expertise of at least 3 years in conducting facility surveys using the

ANSI/BOMA Z65 measurement standards; have expert knowledge in architecture, engineering and construction; have expertise in reading and interpreting building construction drawings and in using laser measuring devices; and possess expert CAD software skills and database management skills. The

CAFM Engineer must have expertise in CAD, CAFM, CIFM technologies.

5.6 Labor Category 6: CAFM Technician

The CAFM Technician must have experience of at least 1 year in conducting facility surveys using the

ANSI/BOMA Z65 measurement standards; have familiarity with architecture, engineering and construction; have the ability to read and interpret building construction drawings, use laser measuring devices; possess CAD software skills and database management skills. The CAFM Technician must be able to efficiently use CAD, CAFM, CIFM technologies to either generate drawings or some data entry into these systems.

5.7 Labor Category 7: Trainer

The Trainer must have experience of at least 2 years in preparing course material on the subject area of building measurement and conducting site and facility surveys. In addition, the Trainer must have experience in teaching adult students this material in either a classroom or webinar setting. Familiarity with the ANSI/BOMA measurement standards.

5.8 Labor Category 8: Scanning/Imaging Technician

The Contractor’s Scanning/Imaging Technician shall have experience of at least 3 years and expert command in the areas of 3D laser scanning and/or 3D imaging both building exterior and interior locations, creating BIM models from scan data, QA/QC principles to ensure accurate data. The

Contractor shall have been the principal 3D Laser Scanning/Imaging service provider for at least three projects of comparable size, type, scope, and complexity as typical GSA PBS projects. Contractor must possess knowledge and must include not only an expert command of 3D Laser Scanning and/or 3D

Imaging principles and methods, but domain expertise. Contractor shall have expertise in the domain of the required modeling, including, but not limited to: Architecture, Interior Design, Structural and

Geotechnical, Civil, HVAC, Plumbing, Fire Safety, Elevator, Electrical (Power and Lighting), and

Construction.

6.0 CREATING A TASK ORDER QUANTITY

The COR will estimate the percentage of the building needing measurement (i.e. 30% of total

S.F.) or will specify that the entire building is to be measured and will request a task order describing the needed tasks. The estimated measurement must be included in the task order for the Audit. If additional measurement is identified after a task order is issued, a contract modification will be needed to capture and describe the additional measurement following the instructions below:

a. The measurement proposal will be reviewed. The CO may approve the proposal, give a verbal notice to proceed, and shall modify the Task Order for the Contractor to capture the measurements while still onsite.

b. If the measurement proposal is approved and the Contractor is given a notice to proceed, the

Contractor shall be solely responsible for conducting all measurements.

c. When a building audit and/or field measurement is completed, the Contractor shall submit original marked up copies, or color copies of the marked-up drawings of their fieldwork, at the

Contractor’s expense, to the GSA PBS SDM Regional Program Managers, within 14 days of the audit, and/or field measurement.

7.0 DELIVERABLES

All deliverables under this contract become Government property and may be publicly released under applicable law, including the Freedom of Information Act (FOIA). The most common deliverables for this contract are identified below and will be further detailed in the individual Task Orders issued by the regions. Task Orders may include one or more of any of the following:

a. Revit Sheets - 3D-based CAD Drawings, e.g. Base, Assignment, or SDM Site plan shall comply with the current version of the PBS CAD standards and policies.

b. Field notes; original marked up copies, or color copies of the marked-up drawings showing fieldwork, including notes.

c. 3D BIM Models (BIM deliverables shall be in both native and IFC file formats). All BIM deliverables shall comply with the GSA PBS standards and policies.

d. BIM Modeling Plans and Reports.

e. BIM Quality Control Plans and Reports.

f. BIM-analyses reports and native analyses files.

g. 3D Images (from 3D Laser Scanning or other Imaging methods)

a. Point Clouds shall comply with nation requirements.

h. Pre- and Post- Processing Plans (for 3D Laser Scanning)

i. 3D visualization in freely available formats & viewers (e.g., pdf, dwf)

j. Figures and/or Illustrations for use in GSA PBS standards and policies.

8.0 LEVEL OF EFFORT

While the Contractor is totally responsible for its performance and deliverables, the Government may require work to be accelerated at certain times to preserve its obligations for accomplishment of the projects. If necessary, this may include issuing Task Orders/Task Order Modifications to the Contractor which entail a given number of man-hours for specific Labor Categories and Extended Contract Man-

Hour Rates.

9.0 UNREASONABLE FAILURE TO AGREE

If the CO determines that the Contractor has unreasonably failed to agree during negotiations on two or more Task Orders, the Government may terminate this contract.

10.0 GOVERNMENT RECORDS

The Contractor and its subcontractors or consultants shall not disclose any information or data that is proprietary to the Government. All such information or data is reserved exclusively for use between the

Government and the Contractor, including employees of the Contractor's firm. When deemed appropriate, the Government may authorize the release of certain information or data necessary for use by the Contractor in performance of contract work, and in such cases, specific written authorization must be given in advance. Such data so released shall not be further disseminated and shall not be released into the public domain. The Contractor shall ensure that this clause is included in all tiers of subcontracts.

11.0 ORGANIZATIONAL CONSULTANT CONFLICTS OF INTEREST

The Contractor shall comply with the regulations under FAR Part 9.5, Organizational and Consultant

Conflicts of Interest. When the Contractor suspects that there will be a conflict of interest with any task order under this contract, he/she must notify the procuring CO immediately. The Contractor shall always be conscious of Organizational and Consultant Conflicts of Interests as defined under FAR Subpart 9.5.

Due to the sensitive nature of the information placed on these facility drawings and models, the work

(such as drafting or modeling) cannot be subcontracted to non-U.S. firms. Only U.S. Citizens, or persons having legal status to work in the U.S., and who also receive a favorable adjudication of their Tier 2

(formerly MBI) clearance level, can have access and work on these GSA PBS drawings and models.

12.0 PLACE AND PERIOD OF PERFORMANCE

Work shall be performed from the contractor’s work location or virtually within the jurisdiction of GSA

PBS Regional Locations. Core hours will generally be 6:00 AM through 6:00 PM, Monday through

Friday. All contract personnel assigned to this contract are expected to conform to customer Agency normal operating hours.

The Period of Performance (PoP) will be one (1) base year and four (4) option years, each with a duration of twelve (12) months. The anticipated period of performance will be August 05, 2024, through August 04, 2029.

Base Period: August 05, 2024 – August 04, 2025

Option Period 1: August 05, 2025 – August 04, 2026

Option Period 2: August 05, 2026 – August 04, 2027

Option Period 3: August 05, 2027 – August 04, 2028

Option Period 4: August 05, 2028 – August 04, 2029

13.0 TRAVEL

Travel will not be reimbursed except as provided in the following paragraphs:

(a) Projects can be nationwide. There shall not be any reimbursement for travel to projects within a

50-mile radius of any local office areas of the Contractors. (Note: Local offices are defined as established branch and/or home offices of the Contractor's firm.)

(b) Any travel to be allowed must be authorized by the COR in advance. The allowable travel reimbursement per visit to sites in cities or locations outside of the Contractor's local office areas shall be fixed based on allowable fares and per diem cost that shall not exceed the rates set forth in the

Federal Travel Regulations (FTR) and Federal Acquisition Regulations (FAR) in effect at the time the contract task order is negotiated. In addition, all travel by privately owned vehicle outside of the local office areas will be reimbursed based on FTR mileage rates. Travel costs that cannot be established per

Federal Travel Regulations shall be negotiated between the appropriate GSA representative and the

Contractor and confirmed through contract modifications issued under the “Changes” clause.

(c) No travel reimbursement shall be authorized unless the Contractor provides sufficient written evidence of costs incurred, including receipts, vouchers, or other information as may be required by the

Government.

14.0 CONTRACTOR FURNISHED EQUIPMENT (CFE), GOVERNMENT FURNISHED

EQUIPMENT (GFE), GOVERNMENT FURNISHED INFORMATION (GFI)

14.1 Contractor Furnished Equipment (CFE) and associated software and licensing must be used for all scanning activities, modeling and…