Pre-proposal Conference 2021 08 25.pdf

CBP Port Bathroom Renovations, Full Port Refresh, and AHU Replacement

St. Albans Federal Building (VT0018ZZ) in St. Albans, VT

Solicitation 47PB0021R0053

PRE-PROPOSAL CONFERENCE MEETING MINUTES

August 25, 10:00AM

OPENING

Introduction:

The following are GSA personnel:

Contract Officer Sotheavy Khon, Sotheavy.khon@gsa.gov

COR Alan Bombardier, alan.bombardier@gsa.gov

Supervisory Property Manager Jack Darling, jack.darling@gsa.gov

Construction Rep Supervisor Wally Rogowicz, wally.rogowicz@gsa.gov

The purpose of this meeting is to gain a better understanding of the Solicitation requirements. A copy of the meeting minutes will be issued along with any forthcoming amendment(s). All discussions held today do not change the Solicitation. The questions and answers are provided as information only and do not authorize changes to the solicitation. Only changes made by the issuance of an amendment are to be considered in preparing your proposal.

CLARIFICATION OF SPECIFICATIONS AND DRAWINGS

Contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc. must request in writing by COB 08/30/2021 to allow a reply before the submission of proposal. An amendment with the answers will be posted on or about 09/02/2021.

Oral explanations or instructions given before the award of the contract will not be binding. Any information given concerning the solicitation will be furnished promptly as an amendment of the solicitation, if that information is necessary in submitting proposals, or if the lack of it would be damaging to any other Offeror.

All questions shall be e-mailed to Sotheavy.khon@gsa.gov .

SITE VISIT:

Contractors are required to wear face coverings when gaining access to and working within

GSA-controlled facilities. Exceptions may apply for reasons such as impracticality, health or other bases, and shall be approved by the Contracting Officer. Face coverings will not be provided to contractors by the Government. Contractors should maintain social distancing measures when practicable. Individuals may be required to lower their face coverings if requested when passing through security checkpoints.

mailto:alan.bombardier@gsa.gov

There will be a tour after this meeting.

ACCESSING DOCUMENTS

Pre-proposal Conference minutes will be posted to sam.gov

Documents are uploaded to sam.gov

SECURING DOCUMENTS

Please note that you are required to maintain a list of all suppliers and Subcontractors that you have provided copies of GSA documents.

SECURITY CLEARANCES

HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and

Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to

Federally-controlled facility.

CLAUSES/PROVISIONS-

Particular attention should be given to the following:

FAR Clause 52.219-14 Limitations on Subcontracting reads in part:

By submission of an offer and execution of a contract, the Offeror/Contractor agrees that in performance of the contract in the case of a contract for General Construction, the Concern will perform at least 15 percent of the cost of the contract, not including the cost of materials, with its own employees.

FAR Clause 52.228-1, Bid Guarantee which reads;

A Bid Guarantee is required with a bid in excess of $150,000. The Bid Guarantee shall be in the amount of 20% of the bid price or $3 million, whichever is less.

PERIOD OF PERFORMANCE

FAR Clause 52.211-10 Commencement, Prosecution and Completion of Work states:

The contractor shall be required to:

• Commence work under this contract within 10 calendar days after the contractor receives notice to proceed,

• Prosecute the work diligently, and

• Complete the entire work ready for use not later than 270 calendar days after the

Contractor receives the notice to proceed. The time stated for completion shall include final cleanup of the premises.

Substantial Completion is within 240 days of NTP

Contract Completion is within 30 calendar days of Substantial Completion.

INSURANCE

Provide your Certificate of Liability Insurance in accordance with FAR 52.228-5 Insurance-

Work on a Government Installation.

LABOR RATES

Davis Bacon Wage Determination VT20210026, Modification 0, dated 01/01/2021

SUBMISSION OF PROPOSALS:

PROPOSAL CONTENTS:

(1) Price Proposal (SF 1442 with Amendments Acknowledged)

(2) Technical Proposal

(3) Representations and Certifications

(4) Standard Form 24, Bid Bond

(5) GSA Form 527 – Contractor’s Qualification and Financial Information

Please be sure to submit a price breakdown with your price proposal. Please be sure to submit your CPARS and or past performance questionnaires.

PROPOSAL DUE DATE AND METHOD OF SUBMISSION

1. In order to be considered for award, proposals conforming to the requirements of the

Solicitation must be received at the following office no later than 2:00 PM on the following date and at the following address:

DATE: September 10, 2021

EMAIL: sotheavy.khon@gsa.gov

Emailed proposals are acceptable and encouraged. Proposals shall be good for a period of sixty

(60) calendar days. The bid bond may be scanned and sent with the proposal.

mailto:sotheavy.khon@gsa.gov

Please be advised that single emails with attachments of 25 megabytes or more, or attachments other than those in PDF format, may be rejected by GSA's servers.

NOTE: Any proposal received after the time and date specified above will be considered late and may be rejected.

THE CONTRACT

The estimated award date is 09/28/2021 and the estimated Notice to Proceed date is 10/12/2021.

ESTIMATED PRICE RANGE

The estimated price range for the Project is between $1,000,000 and $5,000,000.

Method of Award

EVALUATION OF PROPOSALS

The Government intends to award a contract resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value from the selection of responsive proposals.

Award will be made on the basis of the best valued proposal. The non-price technical factors are:

Factor 1: Company’s Past Performance – 23%

Factor 2: Construction Management Plan – 23%

- Subfactor 2.1 Coordination and Management – 13%

- Subfactor 2.2 Schedule and Quality Control – 10%

Factor 3: Relevant Experience of Key Personnel Qualifications – 23%

Factor 4: Company’s Relevant Experience – 23%

Factor 5: HUBZone Socioeconomic Status - 8%

Non-priced factors, when combined, are approximately equal in importance to Total Evaluated

Price.

AMENDMENTS

Amendment 0001 was issued on 08/16/2021 to include the AHU drawings and Specs.

Amendment 0002 to be issued and will revise Key Personnel Qualifications from on-site electrical superintendent to on-site construction superintendent.

Questions and answers will be posted as an amendment.

1. What is the schedule for the project?

ANS: Please reference Volume I, The Agreement, I.C. Period of Performance is 270 Calendar

Days from Notice to Proceed. NTP is estimated to be issued mid October.

2. Who is the contractor providing service for the sprinkler system in the building?

ANS: Firetech Sprinkler Corp. 340 Hegeman Drive, Colchester, VT 802-655-1800

3. Is there any way of finding out what company, if any, has the warranty on the roof for this project?

ANS: GenFlex Roofing Systems, Inc. Job # QA4938. Warranty # GH100573. Rep. Bob Holmes

413-657-8452

4. Who is the controls contractor for this building?

ANS: Alliance Mechanical

5. Where do dumpsters go?

ANS: The awarded contractor shall coordinate with the City of St. Albans to place a dumpster in parking spaces along Stebbins Street.

6.What is being done with the items currently located in room 157, 158 & 158a?

ANS: The awarded contractor will be responsible for the moving of the items within these rooms. Room 157 is a locker room and this room will be moved to room 134. Rooms 158 and

158a, items will be relocated to the basement into rooms B38 and B45a.

7. Can you please confirm if you will be installing cabinets in 205B and 211 and if yes what are the specs needed for upper and/or lower cabinets.

ANS: 205B and 211 are for the mens and womens showers. There are no cabinets being installed in these 2 spaces.

8. Who is providing the Lockers in rooms 205B and 211? If the GC, is there a model and specification for these that can be provided?

ANS: 205B and 211 are the mens and womens showers. There are no lockers in these spaces.

Rooms 205A and 209 and the locker rooms. The contractor is to provide lockers as listed in drawing A 4 02. Product basis of design per CBP: Tiffin Airflow Wardrobe Locker with securable compartment, drawer base, 18" wide by 72" tall and 24" deep.

https://tiffinmetal.com/airflow-locker/

9. Could I get some help with a model or specification for what you are looking for on the padded wall? Reference Attachment A The Drawings 2021 07 26, Drawing A-1-03 note 14.

ANS: Basis of Design is “Resilite The Mat Company”. Model: Guardian - Conventional”

Thickness: 2 inch.

WORKING HOURS

Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 7 AM to 5 PM.

The Contractor working hours shall be generally established to occur during Government

Occupied Hours with the exceptions noted on the phasing drawings.

PARKING FACILITIES

https://tiffinmetal.com/airflow-locker/

There will be no parking onsite.

PROJECT SUMMARY OF THE WORK

The U.S. Government has a requirement for the United States General Service Administration at the Saint Albans Federal Building in Saint Albans, Vermont for Air Handler Replacement, Bathroom Renovations and CBP Port Refresh.

Base Work: Modify the existing HVAC system to make the system more efficient and easier to maintain as well as bringing them up to current code. The work involves removing multiple constant volume air handler units and replacing them with more modern air handler units utilizing VFD's and VAV's. The existing boilers and hydronic components will remain. Major reconfiguration of some existing ductwork will be required and the system will need to be integrated into the existing building automation system.

Option 1: Option work includes CBP Port Renovations, Lead and Asbestos abatement, Ceiling work and the Bathroom renovations, all which are included in the CBP Port Renovations Design and Specifications.

Option 2: Option work includes the additional HVAC related work and additional select interior demolition required if Option 1 is exercised. Pricing for Option 2 shall factor in the reduced effort for acoustical ceiling systems as this effort is carried in option 1.

Option 3: Option work includes the replacement of air handler unit 1 which feeds the 1st floor space of the original 1937 section of the building. All work to be completed as detailed in the design.

DISCSSUION POINTS

• The Historic Lobby must be protected at all times from all construction activities. This is clearly defined in the Design & specifications. Any damage to the historic Lobby and or the Murals will need to be repaired by a GSA approved Conservator.

• Vault Demolition - The Vault Demolition must be completed after hours or on

Weekends. Must be scheduled at least 2 weeks in advance.

• Deliveries to the site - All deliveries are made in the Street as the building does not have a loading dock.

• Base Bid and Options:

o Base Bid is the Air Handler Replacement which is the 2 units within the attic space. Labeled Base bid on the AHU Replacement Design.

o Option 1 is the CBP Renovations & Restroom renovations as detailed in the CBP

St. Albans Port Renovations design documents o Option 2 is additional HVAC related work listed as Option 2 in the AHU

Replacement design. This would be awarded if Option 1 is awarded as the two options are tied together. If option 1 is not awarded, option 2 will also not be awarded.

o Option 3 is the replacement of 1 additional AHU on the 1st floor of the bldg., (currently listed as Option 1 of the AHU Replacement design but to be revised via amendment)

CLOSING

Please remember that anything stated here today, would not bind the government unless it is incorporated into the solicitation by a written amendment.

All questions should be sent to Sotheavy Khon at Sotheavy.khon@gsa.gov.

A list of attendees will be included in the posted meeting minutes.

Attendees: (Please print legibly and sign or initial to the typed name)

Name Title Organization Phone Number Email Address

Jack Darling Supervisory Property Manager GSA 802-527-9638 jack.darling@gsa.gov

Alan Bombardier Contracting Officer's Representative GSA 802-524-3960 alan.bombardier@gsa.gov

Brian Fuller Regional Program Coordinator GSA 802-951-6365 brian.fuller@gsa.gov

Sotheavy Khon Contracting Officer GSA 617-565-8892 sotheavy.khon@gsa.gov

William Moore Estimator Stewart Construction, Inc. 802-879-0500 bmoore@stewart-construction.com

Don Stewart Stewart Construction, Inc. dstewart@stewart-construction.com

Charles Kanouff PM/Estimator

Construction & Telecommunication Services, Inc. 978-777-3344 ckanouff@c-t-s-inc.com

Norman Montgomery Abide International Inc.

Jim Patterson Catamount Environment 802-464-2754

James Levesque Project Manager KMK Construction Inc. 207-604-2027 jlevesque@kmkconstruction.com

David Laurie Sheetmetal Specialists

SIGN-IN SHEET

Walk Through

47PB0021R0053

CBP Port Bathroom Renovations, Full Port Refresh, and AHU Replacements at the St. Albans Federal Building

August 25, 2021 10:00AM

Attendees: (Please print legibly and sign or initial to the typed name)

Name Title Organization Phone Number Email Address

SIGN-IN SHEET

Walk Through

47PB0021R0053

CBP Port Bathroom Renovations, Full Port Refresh, and AHU Replacements at the St. Albans Federal Building

August 25, 2021 10:00AM

Brett Norman President L&N Interiors 802-876-1110 brett@lninteriors.net

Bruno Gubetta President Alpine Restoration 802-244-1789 Bruno@AlpineRestorationVT.com

Michael Horn Account Manager Control Technologies 802-764-2206 mvanhorn@controltechinc.com

Alex Nunes Estimator Phelan Construction, LLC 978-296-3327 anunes@phelanconstruction.com

Tyler Kibling Estimator Bread Loaf Corporation 802-388-9871x215 tkibling@breadloaf.com

Dhawal Patel Project Manager P&S Construction, Inc. 978-452-3782x132 DPatel@psconstruction.net

Tim Gillespie MEI Electrical Contractors 802-988-9670 info@mei-vt.com

Neil Valley PM Ouellette Plumbing and Heating 802-735-6912 nvalley@ophcorp.com

George Hunt PM E+S Electrical 802-448-3489 georgehunt@eselectriccompany.com

Sean McCabe PM Vermont Electrical Contracting 802-557-1141 sean@vermontelec.com

Curtis Butler Manger Phelan Construction Safety 603-903-9369 cbutler@phelanconstruction.com

Norm Yandow Manger Alpine Sprinkler 802-951-5909 norm@alpinesprinkler.com

Eddie Field PM Campbell Construction 978-879-9817 eddie@campbellgroupllc.com

Gene Atwood Estimator E+S Electrical 802-448-3485 geneatwood@eselectriccompany.com