CWMD RPM Install West Sites RFIs Final.pdf

Number Question Answer

1 SF 1442 states 45 days POP

Bid Schedule indicates: 10/27/2022 ‐

11/30/2022 POP

I.C. Period of Performance indicates

10 weeks from NTP for POP

(1) Commencement. The Contractor shall commence performance of the

Work within 10 days after the

Contractor receives the Notice to

Proceed (NTP).

(2) Substantial Completion. The

Contractor shall achieve Substantial

Completion of the Work, as that term is defined in this Agreement, no later than 10 weeks from issuance of

Notice to Proceed (NTP).

(3) Contract Completion. The

Contractor shall achieve Contract

Completion, as the term is defined in this Agreement, within 30 calendar days of Substantial Completion

•1.7. PROJECT SCHEDULE

The overall Period of Performance shall be no greater than 80 calendar days from Notice To

Proceed

(NTP) to Project Closeout, based on the following:

NTP to Substantial Completion 60 calendar days after NTP

Project Closeout 20 calendar days after

Substantial Completion

2 Cold weather concrete spec needed? No. There is no separate concrete spec for cold weather. However, the contractor shall take all required precautions as specified in

"SECTION 03 3000 CAST‐IN‐PLACE CONCRETE"

of the Design Specifications document associated with for each of site.

3 Bollard depth adequate for freeze? The engineer of record has determined that frost heave for minor structures such as bollards and vis masts is not of concern.

4 Is testing required (concrete and compaction)?

Yes, testing is required as specified in

"SECTION 03 3000 CAST‐IN‐PLACE CONCRETE"

of the Design Specifications document associated with for each of site.

RPM West (Sweet Grass, Pembina, Portal) Sites Installation RFIs

47PA0322R0021

5 Can GSA passes be processed in time

(within the POP)?

HSPD‐12 not a requirement for this contract’s duration. Local CBP contractor security clearance is required, which will include providing individual information at least one week prior to any site work. The same forms used for site walk will be used prior to site mobilization.

6 Will an extension for the POP be granted if material lead times are an issue?

The POP start will be discussed in relation to material lead times as necessary.

7 Can GSA passes be processed in time

(within the POP)?

Will GSA badges be required to work on site?

HSPD‐12 not a requirement for this contract’s duration. Local CBP contractor security clearance is required, which will include providing individual information at least one week prior to any site work. The same forms used for site walk will be used prior to site mobilization.

8 What will day‐to‐day security requirements entail for contractors working on‐site?

Vendor responsible for securing owned, rented, borrow property. Site manager (PNNL) will be on site daily for oversight. Once vendor’s personnel are cleared by local CBP, vendor personnel are able to work on site within the designated and approved hours.

9 Can as‐builts be provided for all locations?

No. It is the contractor’s responsibility to verify conditions both visually as well as by using non‐invasive techniques such as GPR prior to commencing actual construction work.

10 Can Product data and shop DWG for new equipment be provided?

DWG files and shop drawings will not be made available, however the installation manual for the new Smiths RPM system (RS‐484) will be provided.

11 RPM location for Sweet Grass – RPMS are currently positioned behind the inspector booths, does the owner wish to relocate (in front of inspector booth) for proper inspection processes?

No.

12 Can a winter exclusion period be included in solicitation (Nov 15 – May

15)?

Weather is difficult to predict, should winter weather delay the progress of the work, a contract modification may be issued at that time (post‐award).

Indicate staging areas for equipment/materials. Equipment will need to be on‐site prior to construction for deliveries; will remain on‐site until demobilization phase.

Once awarded, equipment and staging bed down areas will be coordinated with local CBP and GSA property managers. Areas will most reasonably not impede day to day operations.

14 Can new conduit runs be surface mounted on buildings, or will they need to be ran underground?

In general, the designs provided to the contractor have factored in the use of surface mounted conduits and, only when not practicable (e.g., snowplow areas, pedestrian walkways, etc.), below grade conduits are recommended.

15 What is the weight of existing and new RPMS?

Each Smiths RPM stand weighs approximately

3500 lbs.

16 Can contractor use A500 tubing sch.

40 pipe size US made in lieu of A53 grade B?

A500 Grade A, B, or C tubing may be substituted for the A53 Grade B with the following caveat. For bollards, the outside diameter should be the same as A53 and the wall thickness shall not be less than 10% of the A53 tubing called for in the design.

17 If concrete plants are unavailable during winter months due to cold conditions, what is the contractor expected to do with trenches/pads/bollards that require concrete?

Communicate any probable limitations or constraints well in advance to the

Government and stakeholders so that the best course(s) of action may be reviewed and determined to minimize damage or impact to construction progress.

18 Will the contractor be responsible to facilitate shipping existing RPM’s off site?

The contractor will be responsible for palletizing, banding, temporarily staging, and loading (i.e. with a forklift) the decommissioned RPMs on to the truck. PNNL will arrange for shipping and will coordinate with the truck driver and contractor to arrange a time for loading the truck.

19 Will the contractor be responsible to cover freight expenses for new and existing RPM shipments?

No

20 When will new RPM’s and accessories be delivered? Contractor will need to know delivery date for each location.

GFE delivery dates are flexible and will be adjusted to meet the contractor schedule.

PNNL requires 3 weeks advanced notification from the contractor for requested GFE delivery dates.

Will equipment supplier be contracted through the government to assist with commissioning of new systems?

RPM vendor will be contracted by others to support system startup and testing.

22 Will the equipment supplier be required to certify/commission new systems once installed?

RPM vendor will approve system installation and commissioning will be the responsibility of others.

23 Do LPOE locations have capability to redirect traffic to other lanes/rmp systems other than what the contractor will be replacing?

Operations for each LPOE will be confirmed post‐award. The LPOE operations staff is aware of this requirement and have contingency plans in place when RPMs are replaced.