Attachment 4 - Workspace Resource Reservation System - Phased Evaluation (DRAFT).pdf

Technical Evaluation:

The evaluation will consist of multiple phases, progressively reducing the number of Contractors being considered for contract award. This multi-phased evaluation process will be conducted as follows:

1. During Phase 1, the Government will evaluate the quotes for responsiveness and assess a “Go”/”No-Go”. Then, we will eliminate from further consideration any Contractors that received a “No-Go”. (NOTE: To be considered for Phase 2, Contractors must receive a “Go” rating.)

2. During Phase 2, the Government will evaluate the technical proposals and prior experience to determine the acceptability of each offer in accordance with the solicitation. Then, we will eliminate from further consideration any Contractors the least technically qualified offerors.

(NOTE: To be considered for Phase 3, Contractors must receive a consensus rating of “Good” or better.)

3. During Phase 3, Contractors shall conduct oral presentations/demonstrations on their proposed solution to illustrate its ability to meet the technical requirements described in Attachment XX.

Oral presentation/demonstration criteria and instructions are described in Attachment XX.

(NOTE: This information only applies to those Contractors receiving a consensus rating of “Good” or better during Phase 2.)

Phase I (Go/No-Go) Review VPAT

Phase II Technical Approach (inclusive of PWS and implementation schedule) and Past Experience

Phase III (2 parts) Oral Presentations (60 minutes) - Part 1

● Technical Solution

● Mandatory Scenario

● Optional Scenario

● Q&A (15 minutes)

Demo Instructions Offerors shall present the demo with the following instructions:

● The Contracting Officer will schedule one-hour oral presentation with the Offeror via video conferencing

○ The oral presentation will be 45 minutes long, followed by 15 minutes of Q&A

○ The oral presentation should be structured in the following segments:

■ Introduction (5 min)

■ Company and its proposed teaming partners

■ Qualifications of the following key personnel:

● Project Manager

● SME

○ Demonstrate the scenario provided to you using your proposed approach (20 min). Scenarios are divided into mandatory and optional scenarios. Offerors are required to demonstrate all 3 mandatory scenarios and any 2 optional scenarios.

■ Mandatory Scenario #1:

■ Mandatory Scenario #2:

■ Mandatory Scenario #3:

■ Optional Scenario #1:

■ Optional Scenario #2:

■ Optional Scenario #3:

■ Optional Scenario #4:

Usability and Accessibility - Part 2

1. Government users will test basic functionality (i.e. making a reservation) in the vendor’s test environment

2. Section 508 team will test solution to determine accessibility compliance (VPAT Confirmation)

The technical evaluation shall consist of a minimum of three (3) technical (non-price) factors.

Technical proposals shall be evaluated based on the following evaluation factors will be listed in descending order of importance. The evaluation factors for award may include, but are not limited to:

- Technical Approach

- Past Experience

- Recorded presentation

- User, UI/UX and 508 sandbox testing for compliance

Offerors shall note the aforementioned technical evaluation factors are subject to change.