Rev. 07/28/2016-4733 RFQ.doc Page 1

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

REQUEST FOR QUOTATION

RFQ #: 4733-0-2018-BO

For: Textiles

Released Date: Tuesday, May 22, 2018

Due Date: Tuesday, June 12, 2018 @ 2:00 PM CST

City Agency: Fire Department

Method of Delivery Options

Email Quotation to: bids@cityofmadison.com

Mail Quotation to: Purchasing Services

City-County Building, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703 Attn: 4733-0-2018-BO

Fax Quotation to: (608) 266-5948

1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS

1.1 Applicable Terms and Conditions

• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.

• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.

• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:

www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc

1.2 Delivered Prices Only

Prices quoted must include shipping charges, FOB Madison.

mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc

REQUEST FOR QUOTATION RFQ # 4733-0-2018-BO

4733 RFQ.doc Page 2

1.3 Substitutes

If offering a substitute item, include manufacturer, number, model, specifications and product literature.

The City will evaluate substitutes and make the final determination of equivalency.

1.4 Partial Order

Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.

1.5 Award

The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.

2 CONTACTS

Technical: For questions regarding technical specifications.

NicoleMarie Hall City of Madison Fire Department

(608) 266-4777 nmhall@cityofmadison.com

Buyer: For questions regarding instructions, terms & conditions.

Brittany O'Donnell City of Madison Purchasing Services

(608) 243-0529 bids@cityofmadison.com

3 BID DISTRIBUTION NETWORK

Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: www.onvia.com/WAPP mailto:bids@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP

REQUEST FOR QUOTATION RFQ # 4733-0-2018-BO

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4 LOCAL VENDOR PREFERENCE

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

www.cityofmadison.com/business/localPurchasing

5 SPECIFICATIONS

The City of Madison Fire Department is requesting quotes for various textile products.

• The exact product specifications are given in Form A. All products must conform exactly to the stated specification.

• Quantities listed on Form A are an estimate of the City’s needs for the next 12 months. Quantities are subject to change.

• City will order items in batches equal to the minimum quantity.

• Bidders must list the minimum quantity per order (if any) for each item; price must be based on this minimum order.

• Colors for bedspreads and blankets will be selected by City upon placing an order.

• Lowest bidder will be required to submit samples of all products for evaluation. Lowest bidder will have the opportunity to offer replacements for any products deemed unsatisfactory. If lowest responsible bidder is unable to meet the City’s specifications, the City will move on to the next lowest bidder.

• This is a solicitation for the purchase of textiles. This is not a solicitation for textile rental.

http://www.cityofmadison.com/business/localPurchasing

4456-0-2015-JA Form A

Form A: Price Proposal

RFQ #: 4733-0-2018-BO Textiles This form must be returned with your response.

Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:

Item Item Description Est.

Qty

Min Qty Per

Order

Price per Minimum

Qty Notes

Baker’s Pad Size: 8-1/2” x 11” Details: No strap, Steam Barrier

Dish Cloth Size: 15” x 19” Details: Waffle weave

Apron Size: 36” Material: Poly-Cotton Super Twill Details: Bib style

Flour Sack Towel Size: 30” x 38” Details: Hemmed

Oven Mitt Size: 17” Material: Teflon

Pot Holder Size: 8” Material: Teflon

Bath Towel Size: 24” x 50” Material: Poly/Cotton Details: 10.5 lb.

Color: Beige

Wash Cloth Size: 12” x12” Material: Poly/Cotton Color: White

Shower Curtain Size: 48” x 72” Material: Vinyl Details: Hospi-Tel Aquaguard or equiv.

Color: Champagne

4456-0-2015-JA Form A

Form A: Price Proposal

Shipping charges (per order):

Maximum change in price from year 1 to year 2 %

Maximum change in price from year 2 to year 3 %

Above bid submitted by:

COMPANY NAME

Item Item Description Est.

Qty

Min Qty Per

Order

Price per Minimum

Qty Notes

Bedspread Size: Twin Size (76” x 110”) Material: 100% Fortrel polyester Details: Flat woven ribcord Color: Dark blue

Fleece Blanket Size: 66” x 90” Material: Polyester Details: Self-hemmed Color: Tan

Mattress Pad Size: 39” x 80” Material: Cotton/Poly Details: Quilted, fitted

Pillowcase Size: 42” x 34” Material: Poly/Cotton Details: 180 Thread Count

Sheets Size: 66” x 115” Material: Poly/Cotton Details: 180 Thread count

Pillow Size: 20” x 26” Material: Siliconized Poly Fiber Fill Details: Spiral spun, hollow core

Rev. 07/28/2016-4733 Form B.doc

Form B: Bidder Information

BIDDER INFORMATION

COMPANY NAME

ADDRESS CITY STATE ZIP

BIDDER’S NAME TITLE

EMAIL

SIGNATURE TELEPHONE NUMBER

DATE FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing