4720-0-2018-BO Solid Repair Sleeves.pdf
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- Attached to
- Solid Repair Sleeves
- Solicitation number
- 4720-0-2018-BO
- Issued by
- Wisconsin
About this file
This Request for Quotation (RFQ #4720-0-2018-BO) is issued by the City of Madison, Wisconsin, through its Finance Department Purchasing Services on behalf of the Water Utility. The City seeks quotations for solid repair sleeves compatible with cast iron pipe, with acceptable models including Ford FCI Flex Coupling, Smith-Blair (Rockwell) 441, and Powerseal 3501. The required specifications include Class 52 ductile iron for center and end rings, stainless steel bolts, and conductive rubber gaskets. The solicitation specifies four line items with varying quantities: one 6" x 4" reducer (1 unit), 6" sleeves with 5 bolts (40 units), 8" sleeves with 6 bolts (7 units), and 12" sleeves with 8 bolts (7 units). Questions were due Monday, April 2, 2018, with answers provided by Friday, April 6, 2018. The quotation deadline was Wednesday, April 11, 2018, at 1:00 PM CST. No pre-bid conference or site visit is mentioned. Quotations must remain firm for ninety days after the due date, with the City reserving the right to award to the responsive and responsible bidder whose bid is most advantageous considering factors such as cost, quality, warranty, delivery, and past performance.
Pricing must be delivered with all shipping charges included, FOB Madison. Delivery is required via open truck to Madison Water Utility at 110 South Paterson Street, with twenty-four hours' notice required prior to delivery. No payment is issued until the total shipment is received; if delivery is not made as promised, the Water Utility reserves the right to purchase on the open market and back-charge the vendor. The City of Madison has adopted a local vendor preference policy providing scoring preference to registered local suppliers as of the bid due date. Bidders must submit pricing on Form A and bidder information on Form B, along with manufacturer details and specifications for any substitute items proposed. The solicitation references City of Madison Standard Terms and Conditions and applicable purchase contract terms available through the City's website and purchasing office.
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| File | Type | Posted |
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| 4720-BID SUMMARY.pdf |
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Rev. 07/20/2015-4720-0-2018 Solid Repair Sleeves.doc Page 1
Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing
REQUEST FOR QUOTATION
RFQ #: 4720-0-2018-BO
For: Solid Repair Sleeves
Released Date:
Questions Due Date:
Answers Due Date:
Friday, March 23, 2018
Monday, April 2, 2018
Friday, April 6, 2018
Quotation Due Date: Wednesday, April 11, 2018 @ 1:00 PM CST
City Agency: Water Utility
Method of Delivery Options
Email Quotation to: bids@cityofmadison.com
Mail Quotation to: Brittany O’Donnell
210 Martin Luther King Jr. Blvd.
Madison, WI 53703 Attn: 4720-0-2018-BO
Fax Quotation to: 608-266-5948
1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS
1.1 Applicable Terms and Conditions
• Products or Equipment. All quotations for supplies and/or equipment must be submitted in accordance with the specifications contained in this solicitation and City of Madison Standard Terms and Conditions.
• Services. All quotations for services must be submitted in accordance with; the specifications contained in this solicitation, City of Madison Standard Terms and Conditions, and Purchase of Services Contract.
• Copies. Copies of above-referenced forms are available from the Purchasing Office or from the following links:
www.cityofmadison.com/finance/documents/STC.pdf www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf www.cityofmadison.com/attorney/documents/posContract.doc mailto:finance@cityofmadison.com http://www.cityofmadison.com/finance/purchasing mailto:bids@cityofmadison.com http://www.cityofmadison.com/finance/documents/STC.pdf http://www.cityofmadison.com/finance/documents/ConditionsofPurchasePO.pdf http://www.cityofmadison.com/attorney/documents/posContract.doc
REQUEST FOR QUOTATION RFQ # 38TWednesday, April 11, 201838T
4720-0-2018 Solid Repair Sleeves.doc Page 2
1.2 Delivered Prices Only
Prices quoted must include shipping charges, FOB Madison.
1.3 Substitutes
If offering a substitute item, include manufacturer, number, model, specifications and product literature.
The City will evaluate substitutes and make the final determination of equivalency.
1.4 Partial Order
Unless otherwise noted, it will be assumed that bidder will accept an order for all or part of the items priced.
1.5 Award
The City will award the bid to the responsive and responsible bidder whose bid is most advantageous to the City. In determining the most advantageous bid, the City will consider criteria such as, but not limited to, cost, quality/workmanship, compatibility, standardization, major and minor exceptions to our specifications, superior design features, warranty, delivery, past experience, installation, equality, discount, customer satisfaction, bidder’s past performance and/or service reputation, and service capability. The City may opt to establish alternate selection criteria to protect its best interest or meet performance or operational standards. After the due date, no quotes may be withdrawn for a period of 90 days or as otherwise specified or provided by law.
2 CONTACTS
Technical: For questions regarding technical specifications.
Kelly Miess City of Madison Water Utility
(608) 261-9640 kmiess@cityofmadison.com
Buyer: For questions regarding instructions, terms & conditions.
Brittany O’Donnell City of Madison Purchasing Services
(608) 243-0529 bodonnell@cityofmadison.com
3 BID DISTRIBUTION NETWORK
Please note that the City no longer maintains an in-house bidders' list. Notification of bid opportunities, addenda, tabulations and awards will only be made to subscribers via these networks.
State of Wisconsin VendorNet System:
State of Wisconsin and local agencies bid network. Registration is free.
http://vendornet.state.wi.us/vendornet
DemandStar by Onvia: National bid network – Free subscription is available to access bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in
WAPP.
Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm
Home Page: www.demandstar.com
To Register: www.onvia.com/WAPP mailto:bodonnell@cityofmadison.com http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ http://www.onvia.com/WAPP
REQUEST FOR QUOTATION RFQ # 38TWednesday, April 11, 201838T
4720-0-2018 Solid Repair Sleeves.doc Page 3
4 LOCAL VENDOR PREFERENCE
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
www.cityofmadison.com/business/localPurchasing
5 SPECIFICATIONS
SOLID REPAIR SLEEVES
Solid Repair Sleeves – required product specifications:
• Center ring and end rings shall be Class 52 ductile iron.
• Bolts shall be stainless steel.
• The sleeve and gaskets shall be compatible with varying outside diameters of cast iron pipe.
• Rubber gaskets shall be conductive.
Acceptable models:
• Ford FCI Flex Coupling
• Smith-Blair (Rockwell) 441
• Powerseal 3501
Delivery: F.O.B. via open type truck to: Madison Water Utility
110 S. Paterson Street
Twenty-four (24)-hour notice of delivery is required. Call 608-266-4790.
No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.
http://www.cityofmadison.com/business/localPurchasing
Rev. 07/20/2015-4720-0-2018 FormA-PriceProposal.doc
Form A: Price Proposal
RFQ #: 4720-0-2018-BO Solid Repair Sleeves This form must be returned with your response.
Complete the requested information and return via instructions on Page 1 of RFQ. Bidder hereby offers:
SOLID REPAIR SLEEVES
Solid Repair Sleeves – required product specifications:
• Center ring and end rings shall be Class 52 ductile iron.
• Bolts shall be stainless steel.
• The sleeve and gaskets shall be compatible with varying outside diameters of cast iron pipe.
• Rubber gaskets shall be conductive.
Acceptable models:
• Ford FCI Flex Coupling
• Smith-Blair (Rockwell) 441
• Powerseal 3501
Item Quantity Description Manufacturer Unit Price Volume Discount Extended Price
1. 1
6” x 4” Reducer – 8 bolts, 4 1/2” length, O.D. Range: 6.90 – 7.22 O.D. Range: 4.80 - 5.10
2.
6” – 5 bolts, 6” length, O.D. Range: 6.90 – 7.22 $ $ $
3. 7 8” – 6 bolts, 6” length, O.D. Range: 9.05 – 9.45 $ $ $
4. 7 12” – 8 bolts, 6” length, O.D. Range: 13.20 – 13.50 $ $ $
Total $
Days to Delivery After Receipt of Order: _____________
Is price firm for one year from date of bid? Yes ______ No ______
If No, price firm for ________ days.
Term Discount: _________________ (i.e. 1% if paid in 15 days, net 30, etc.)
Delivery: F.O.B. via open type truck to: Madison Water Utility
110 S. Paterson Street
Twenty-four (24)-hour notice of delivery is required. Call 608-266-4790.
Rev. 07/20/2015-4720-0-2018 FormA-PriceProposal.doc
No payment until total shipment is received. If shipment is not made as promised, Water Utility will buy on open market and back charge against your quote.
Above bid submitted by:
COMPANY NAME
Rev. 07/20/2015-4720-0-2018 FormB-BidderInfo.doc
Form B: Bidder Information
RFQ #: 4720-0-2018-BO Solid Repair Sleeves This form must be returned with your response.
BIDDER INFORMATION
COMPANY NAME
ADDRESS CITY STATE ZIP
BIDDER’S NAME TITLE
SIGNATURE TELEPHONE NUMBER
DATE FAX NUMBER
LOCAL VENDOR STATUS
The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.
CHECK ONLY ONE:
Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing
No, we are not a local vendor or have not registered.
http://www.cityofmadison.com/business/localPurchasing
| 4720-0-2018 Solid Repair Sleeves |
| 1 GENERAL CONDITIONS AND INSTRUCTIONS TO BIDDERS |
| 1.1 Applicable Terms and Conditions |
| 1.2 Delivered Prices Only |
| 1.3 Substitutes |
| 1.4 Partial Order |
| 1.5 Award |
| 2 CONTACTS |
| 3 BID DISTRIBUTION NETWORK |
| 4 LOCAL VENDOR PREFERENCE |
| 5 SPECIFICATIONS |
| 4720-0-2018 FormA-PriceProposal |
| Form A: Price Proposal |
| RFQ #: 4720-0-2018-BO Solid Repair Sleeves |
| 4720-0-2018 FormB-BidderInfo |
| Form B: Bidder Information |
| RFQ #: 4720-0-2018-BO Solid Repair Sleeves |
| BIDDER Information |
| Local Vendor Status |
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