472-26527-ABG MDOC Capacity Realignment - PSC RFQ-1.pdf

File No. 472/26527.ABG 1 MDOC Capacity Realignment Project

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

STATE FACILITIES ADMINISTRATION

ARCHITECT/ENGINEER AND RELATED SERVICE QUESTIONNAIRE FOR

MAJOR PROJECTS

DTMB File Number: 472/26527.ABG

Michigan Department of Corrections (MDOC)

Capacity Realignment

- Oaks Correctional Facility

- St Louis Correctional Facility

PURPOSE:

This questionnaire will be used by the Department of Technology, Management and Budget (DTMB) and an ad hoc advisory committee for the purpose of making an initial evaluation of architectural firms interested in providing architectural/engineering services for the MDOC Capacity Realignment projects to be located at the Oaks Correctional Facility located at 1500 Caberfae Hwy, Manistee, Michigan 49660 and the St Louis Correctional Facility located at 8585 N Croswell Rd, St Louis, Michigan 48880.

Services will involve the following phases:

• Programming (confirming and updating programming provided as part of included study)

• Schematic Design (confirming and updating layouts provided as part of included study)

• Site Development

• Design Development

• Final Design Documentation including IT Design and Access Security Furniture, Fixtures, Equipment and Signage

• Construction Administration – Office

• Construction Administration- Field

The project will consist of providing a proposal for Phase 200 Programming, Phase 300 Schematic Design, Phase 400 Preliminary Design, Phase 500 Final Design, and Phase 600 and 700 Construction

Administration Office and Field Services for the MDOC Capacity Realignment projects to be located at the

Oaks Correctional Facility and the St Louis Correctional Facility.

File No. 472/26527.ABG 2 MDOC Capacity Realignment Project

Firms interested in the project are invited to complete the following questionnaire from DTMB State

Facilities Administration (SFA), Design and Construction Division (DCD). The completed questionnaire must be returned to DCD, no later than 2:00 p.m., eastern time, on Thursday, October 8, 2026.

PROJECT DESCRIPTION:

The project encompasses the development of new housing facilities at two existing correctional facility campuses with sufficient land capacity to accommodate additional structures.

At the St. Louis Correctional Facility (SLF), the proposal includes a new 176-bed Level V housing facility, consisting of four 44-bed housing units connected through a central core building.

At the Oaks Correctional Facility (ECF), multiple viable locations have been identified for the addition of a new housing building. The concept under consideration includes 240 Level IV beds.

The Michigan Department of Corrections (MDOC) continues to experience a statewide imbalance in prisoner classification levels, with a surplus of Level I–II beds and a shortage of beds for higher-risk Level

IV–V classifications.

The planned expansion aligns with MDOC’s Safe Prisons Initiative, which focuses on reducing violence through strategic realignment of housing and operational practices. By phasing out underutilized Level II units and investing in purpose-built higher-security housing, the department can better consolidate staffing resources and enhance operational effectiveness. The initiative emphasizes closer supervision and more controlled movement for individuals classified at the highest risk levels.

MDOC Objectives

The design of the new facilities supports the following goals:

• Enable closer supervision and more restricted movement for high-risk prisoners.

• Incorporate architectural features that address the needs of an aging inmate population, including enhanced accessibility.

o Eliminate bunk beds in double-occupancy cells.

o Where feasible, provide single-level housing to maximize accessibility and improve visibility from officer control stations.

o Increase the number of ADA-accessible cells beyond minimum code requirements.

• Future-proof Level IV and V housing units by transitioning away from outdated “warehousing” models and integrating adaptable, technology-forward designs that support safety, specialized management, and operational efficiency.

• Facilities to be designed and constructed as a LEED Silver level of Sustainability without registration.

• Evaluation of existing facility generator backup system capacity for incorporating the new housing units at each site by either utilizing or modifying the existing equipment, adding new equipment or replacement of the existing equipment with new.

• Construction is to take place outside of the existing secured perimeter, including potentially rerouting the existing secured perimeter to allow for the necessary construction activities.

File No. 472/26527.ABG 3 MDOC Capacity Realignment Project

A Schematic Design Report, issued on April 17, 2026, is available in SIGMA and should be downloaded and reviewed. The report outlines the proposed security classification realignment within the MDOC system as applied to new housing buildings at Oaks Correctional Facility (ECF) in Manistee, Michigan and

St. Louis Correctional Facility (SLF) in St. Louis, Michigan (Gratiot County)

Prepared at a high-level, the schematic design report provides the foundational scope and intent for the project. The Professional Services Contractor (PSC) selected for this effort will be responsible for conducting detailed site investigations and advancing the design to a more developed schematic phase.

Once approved the PSC will proceed with complete construction document development, assisting the

Construction Manager (CM) or Managers (who will be engaged shortly after the PSC contracts are awarded) in bidding and complete construction administration services.

The PSC must be able to demonstrate the capacity to complete all phases of the contract at the two separate locations both during design and also during construction.

INQUIRIES:

Questions must be in writing and directed to Alan Goschka at goschkaa@michigan.gov. Do not submit online questions via SIGMA VSS. All inquiries must be submitted no later than 2:00 p.m., eastern time, on Thursday, October 1, 2026. If needed, addenda will be posted on SIGMA.

INFORMATION:

An ad hoc advisory committee will evaluate all returned questionnaires. Only those firms determined to be best qualified for the project will be invited to submit a technical proposal.

The committee will make a numerical evaluation of questionnaires based on each firm's experience, knowledge, and organization.

DEFINITIONS:

"Branch Office" is a satellite, or subsidiary extension, of a headquarters office of a company, regardless of any differences in name or legal structure of such a branch due to local or state laws. Branch offices are normally subject to the management decisions, bookkeeping, and policies of the main office.

"Parent Company" is that firm, company, corporation, association or conglomerate which is the major stockholder or highest-level owner of the firm completing this questionnaire, I.E., Firm A is owned by Firm

B which is, in turn, a subsidiary of Corporation C. The parent company of Firm A is Corporation C.

"Joint Venture" is a collaborative undertaking of two or more firms or individuals for which the participants are both jointly and individually responsible.

File No. 472/26527.ABG 4 MDOC Capacity Realignment Project

INSTRUCTIONS FOR FILING:

Submit your original questionnaire to:

• Questionnaires MUST be uploaded to SIGMA VSS. Please enter $1.00 as the bid amount.

• Please remember that individual attachments can be no larger than 25mb.

• Please do not wait until just before the 2:00 p.m., EASTERN solicitation deadline to submit your bid response. SIGMA VSS will not allow a proposal response to be submitted after 2:00 p.m., EASTERN, even if a portion of the proposal response has been uploaded.

• If you experience issues or have issues regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., EASTERN solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749.

You may also contact the SIGMA Help Desk by emailing sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (watrosa@michigan.gov ) and Don Klein (kleind4@michigan.gov )

• Our contract specialists may request that you email your proposal response. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to the 2:00 p.m., EASTERN deadline to be considered responsive and responsible.

• Proposal responses should not be emailed to the Project Director.

(Numbers 1 through 9 below correspond to numbers contained on the form):

1. a. Type complete name, address, and zip code of submitting firm.

b. Indicate whether questionnaire is being submitted on behalf of a parent firm, a branch office, or a joint venture, and year established.

c. Branches or subsidiaries of larger or parent companies, or conglomerates, should insert name and address of highest-level owner.

d. List not more than two principals from submitting firm who may be contacted. Listed principals must be empowered to speak for the firm on policy and contractual matters. Principals will be required to seal plans.

2. Enter type of ownership, or legal structure, of firm (sole proprietor, partnership, corporation, etc.)

(For statistical purposes only.)

a. Beginning with the submitting office, list name, location, telephone numbers, and total number of personnel for all associated or branch offices which provide professional services. Show total personnel in all offices. (Should be sum of all personnel, all branches or joint venture.)

b. If submittal is from a joint venture, identify each firm.

mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-procurement-helpdesk@michigan.gov mailto:watrosa@michigan.gov mailto:kleind4@michigan.gov

File No. 472/26527.ABG 5 MDOC Capacity Realignment Project

3. a. Show total number of employees to be assigned to this project by discipline, IN-HOUSE AND

CONSULTANT. While some personnel may be qualified in several disciplines, each person should be counted only once in accordance with his or her primary function. Include clerical personnel as "administrative." Write any additional disciplines - geologists, hydrologists, etc., -and number of people in each in the blank spaces.

b. List of total personnel employed by the firm.

4. Provide brief resumes of key personnel expected to participate on this project. Care should be taken to limit resumes to only those personnel and specialists who will have major project responsibilities.

Each resume must include: a) title of each key person and specialist; b) the project assignment or role that person will be expected to fulfill in connection with this project; c) the highest academic degree achieved and the discipline covered (if more than one discipline rate highest, list both), the year received, and the particular technical/professional discipline which that individual will bring to the project; d) if registered as an architect, engineer, surveyor, etc., show only the field of registration and the year that registration was first acquired, if registered in states other than Michigan, list states;

and e) a synopsis of experience, training, or other qualities which reflect an individual's potential contribution to this project. Include such data as: familiarity with state regulatory agency procedures, similar type of work performed in the past, management abilities, familiarity with the general area of the project, etc. Please limit synopsis of experience to directly relevant information.

5. Show the range of architectural/engineering fees in the space provided.

6. Describe projects of the firm that best illustrate experiences applicable to this project. Describe your firm's responsibility or role in the project. Briefly describe the purpose, use, and operation of each such facility; the approximate areas in net and gross square feet; and approximate completion date of construction. Indicate the preconstruction budget and final construction budget for each. Indicate contracted completion date and actual completion date.

7. Indicate your firm's present architectural/engineering workload: projects in design, projects in construction and new projects that have not started.

8. Provide, through narrative discussion, reasons why the firm is especially qualified to undertake the project. Information provided should include, but not be limited to, such data as: experiences with energy management systems or related operations. Any awards or recognition received by the firm or individuals for similar work, special approaches or concepts developed by the firm appropriate to this project, financial capacity, etc. Respondents may say anything they wish in support of their qualifications.

A principal of the firm, preferably the chief executive officer, should sign the completed questionnaire.

Additional data, brochures, etc., SHOULD NOT accompany this form.

Firms responding to this questionnaire shall not seek the identity of or attempt to contact committee members.

Failure to conform to the above instructions may result in disqualification.

Version 08/22

Major Questionnaire

Department of Technology, Management and

Budget State Facilities Administration

3111 West St. Joseph

Street Lansing, MI

48917

File Number: 4 7 2 / 2 6 5 2 7 . A B G

INSTRUCTIONS: Firms shall complete the following information in the form provided. A separate sheet may be used if additional space is needed; please key the continuation paragraphs to the questionnaire. Answer questions completely and concisely to streamline the review process. Failure to provide this information may result in not being considered for the award of a contract (Authority P.A 431 of 1984, as amended).

1: BUSINESS ORGANIZATION

Full Name: Click or tap here to enter text.

Address: Click or tap here to enter text.

Telephone and Fax: Click or tap here to enter text.

Website: Click or tap here to enter text. E-Mail: Click or tap here to enter text.

SIGMA Vendor ID: Click or tap here to enter text.

If applicable, state the branch office(s), partnering organization or other subordinate element(s) that will perform, or assist in performing, the work: Click or tap here to enter text.

If awarded a contract, state the specific SIGMA business address which you would like associated for all communication (Contracts, Contract Order, Contract Modifications and

Payments)? Click or tap here to enter text.

Please list all person(s) authorized to receive and sign a resulting contract. Please include not more than two (2) principals to contact. Please include person’s name, title, address, email and phone number. Click or tap here to enter text.

2. CHECK THE ARPPROPRIATE STATUS:

Individual firm Association Partnership Corporation, or Combination

Explain: Click or tap here to enter text.

If you operate as a corporation, include the state in which you are incorporated and the date of incorporation: Click or tap here to enter text.

Include a brief history of the Professional’s firm: Click or tap here to enter text.

Provide an organization chart depicting all personnel and their roles/responsibilities.

Provide an organization chart depicting key personnel and their roles for a typical assigned project. Include generic supporting staff positions.

Has there been a recent change in organizational structure (e.g., management team) or control (e.g., merger or acquisition) of your company? If the answer is yes: (a) explain why the change occurred and (b) how this change affected your company. Click or tap here to enter text.

Provide a four-year rate schedule per position.

3: NUMBER OF PERSONNEL BY PRINCIPLE

A. Identify personnel using the table below. Use I for In-house and C for Consultant.

I C I C I C

Administrative Drafters Accounting

(Secretarial/Clerical) Architects Superintendents

Engineers Estimators Quality Control

Project Managers Interior

Designers

Specification

Writers

Construction

Inspectors

Landscape

Architect

Planners (Urban

/ Regional)

Technicians Surveyors Other

B. Total Personnel

4: RESUMES

Please provide a brief resume of key personnel, specialists and individual consultants or subcontractors anticipated for this project.

Duplicate these fields as needed.

A. TITLE ONLY A. TITLE ONLY

B. PROJECT ASSIGNMENT B. PROJECT ASSIGNMENT

C. EDUCATION : DEGREE(S) / YEAR /

SPECIALIZATION

C EDUCATION : DEGREE(S) / YEAR /

SPECIALIZATION

D. ACTIVE REGISTRATION: YEAR FIRST

REGISTERED / DISCIPLINE

D. ACTIVE REGISTRATION: YEAR FIRST

REGISTERED / DISCIPLINE

E. EXPERIENCE AND QUALIFICATIONS

RELEVANT TO THE PROPOSED PROJECT

E. EXPERIENCE AND QUALIFICATIONS

RELEVANT TO THE PROPOSED PROJECT

5: SUMMARY OF FEES RECEIVED

Please enter index number using table below.

2022 2023 2024 2025 2026

Direct State of Michigan

Service

All Other Services

Index: Range of Fees

1. Less than $1 million

2. $1 million to $5 million

3. $5million to $10 million

4. Greater than $10 million

6: SIMILAR EXPERIENCE

Please list at least three projects of similar scope that best illustrate your firm’s capabilities.

Briefly describe the purpose. size, use and operation of each project and the approximate completion date. Indicate the initial budget and final budget for each project. Describe your firm’s responsibility or role in the projects. Click or tap here to enter text.

7: CURRENT WORKLOAD

Please show your current workload as follows

NUMBER DOLLAR VALUE*

Projects in Design

Projects in Construction

New Projects – Have not started construction

* Dollar Volume for A / E Services

8: ADDITIONAL

What special factors qualify your firm to be considered for this project? Click or tap here to enter text.

9: IDENTIFICATION / CERTIFICATION

I certify that the information contained in this questionnaire is true and complete and I agree and understand that any falsification of material facts will result in my forfeiting any rights to consideration for this project. Please show your current workload as follows

Name Date

Title