472-26527-ABG MDOC Capacity Realignment - Project Statement.pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

472/26527.ABG

PROPOSAL DUE DATE

Thursday, November 5, 2026

CLIENT AGENCY

Michigan Department of Corrections

PROJECT NAME AND LOCATION

Capacity Realignment at Oaks Correctional Facility and St Louis Correctional Facility PROJECT ADDRESS (if applicable) Oaks Correctional Facility located at 1500 Caberfae Hwy, Manistee, Michigan 49660 St Louis Correctional Facility located at 8585 N Croswell Rd, St Louis, Michigan 48880

CLIENT AGENCY CONTACT

Trever LeBarre

TELEPHONE NUMBER

517-643-6518

DTMB - DCD PROJECT DIRECTOR

Alan Goschka

TELEPHONE NUMBER

517-388-3489

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

NO MANDATORY PRE-PROPOSAL MEETING will be conducted by the Issuing Office for this Request for Proposal.

MANDATORY (Check box if Mandatory)

LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).

PROJECT DESCRIPTION/SERVICES REQUESTED:

Short Listed PSCs are, in alphabetic order: Abonmarche Consultants, Inc

Partners in Architecture, PLC TowerPinkster

The project encompasses the development of new housing facilities at two existing correctional facility campuses with sufficient land capacity to accommodate additional structures.

At the St. Louis Correctional Facility (SLF), multiple viable locations have been identified for the addition of a new housing building. The concept under consideration includes a new 176-bed Level V housing facility, consisting of four 44 bed housing units connected through a central core building.

At the Oaks Correctional Facility (ECF), multiple viable locations have been identified for the addition of a new housing building. The concept under consideration includes 240 Level IV beds.

PSC proposals:

Bidders shall provide a complete PSC Proposal for all required Professional Services for the project. The consulting services shall be in compliance with the State of Michigan, Department of Management and Budget Contract for Professional Services and DMB Facilities Administration, Design and Construction Division policies and procedures (DTMB 430) for the development of Contract Bid Documents and Construction Administration.

Proposals shall include Phase 200 Program Analysis, Phase 300 Schematic Design, Phase 400 Preliminary Design, Phase 500 Final Design, Phase 600 Construction Administration – Office Services and Phase 700 Construction Administration – Field Services.

PSC services shall include but are not limited to:

1) Phases 200, 300, 400 and 500 services to develop complete existing facility planning, design, contract document development, permitting and assisting CM with bidding in parallel at both sites and meeting with two separate distinct user groups throughout the project - Oaks and St Louis.

2) Phases 600 and 700 services while construction is occurring parallel at both sites – Oaks and St Louis.

3) Preparation and submission of all required permit applications and permit application fees including but not limited to LARA plan review and SESC Permitting.

4) The PSC shall be responsible for gathering and verifying all base as-built information required for the proper design of the project including site surveying and utility documentation.

5) Submittal of 50% and 90% contract documents for owner review for design Phases 200, 300, 400 and 500.

6) Provide a bi-weekly progress summary email to the project team briefly documenting the prior two week’s progress by the PSC and display the initial project schedule and current schedule status.

7) A graphic bar chart schedule (in weeks) indicating the PSC’s proposed timeline for services based on a proposed PSC contract start date. Two distinct schedules shall be prepared for each site – Oaks and St Louis. Site assessment and data collection work can begin as soon as possible after contract is awarded and approved by DTMB, anticipate mid to end of November. For scheduling purposes, assume fourteen (14) calendar days each of Owner review for 50% and 90% submissions.

8) Clear documentation of the number of meetings proposed during each Phase, indicating whether the meetings are proposed to be on-site, face to face, by telephone, or in specific electronic format.

Two distinct meeting schedules shall be prepared for each site – Oaks and St Louis. While some project team meetings may be considered in the form of computer-based meetings (e.g., GoToMeetings, Teams, Zoom, etc.), key review meetings shall be in person. For all meetings being held for document review, all required review information shall be submitted electronically ten (10) days prior to the meetings. At a minimum, meetings will be required at key project intervals including the project planning kick off meeting, 50% reviews and 90% reviews.

9) Maintaining an inclusive, transparent, and informative relationship with DTMB and MDOC.

10) RFP Schedule:

Issued RFP to selected PSCs 10-16-2026 Questions due 10-28-2026 Addendum issued (as required) 10-29-2026 RFP responses due 11-05-2026 In-Person PSC presentations 11-12-2026

Please NOTE:

Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

Please enter the total cost for all phases as the bid amount.

Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

Please remember that attachments can be no larger than 25mb.

Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

Responses should not be emailed to the Project Director.

Attachments - Schematic Design Report, issued on April 17, 2026

NIGP CODES

90607, 90610, 90638, 90644, 90652, 90656, 92507, 92517, 92531, 92533, 92539, 92567, 92583, 92584, 92586, 92588,92595

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Alan Goschka at goschkaa@michigan.gov address no later than 3:00 p.m., Eastern on October 28, 2026

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431)