472-25324-ABG Chippewa Surge Tank - Addendum 1.pdf
PDF 720 KB Posted
- Solicitation number
- RFQ 171 250000000561 2
- Issued by
- Chippewa County, Michigan
About this file
This is an Addendum No. 1 to a Request for Proposal issued by the Michigan Department of Technology, Management and Budget (DTMB), Design and Construction Division, for the Chippewa Correctional Facility Powerplant Steam Surge Tank Replacement project (File Number 472/25324.ABG). The project involves design-build services for the replacement of an existing steam surge tank located in the powerplant at Chippewa Correctional Facility. Design-build services include Phase 500 Final Documents and Phase 600/700 Construction Administration, requiring documentation of existing conditions, LARA Plan Review Permit applications, Construction Code approval, submission of 50% and 90% design documents for owner review, and biweekly progress summary emails. The pre-proposal meeting was held on July 31, 2025, at 1:00 p.m. via Microsoft Teams, with on-site accessibility limited to that date only. Written questions must be submitted by 12:00 p.m. on August 8, 2025, to project director Alan Goschka. Proposals are due by 2:00 p.m. EST on August 20, 2025, to both the issuing office and SIGMA VSS. The Ad Hoc Advisory Committee will review proposals and award the contract by the end of August 2025, with substantial completion scheduled for June 1, 2026.
Proposals must include a $25,000 DTMB provisionary allowance in the bid, plan review fees, consultants, and testing expenses as reimbursable costs. Liquidated damages are assessed at $500 per day for delays past substantial completion and final completion. Design meetings at 50% and 90% phases will be held on-site. A critical restriction prohibits any construction activities requiring boiler or steam system shutdown during the heating season, defined as October 1 through May 15. Proposers must submit completed Bid Summary, Bid Schedule, QDV form if applicable, Certification of Michigan Based Business, and Bond forms. The project is being evaluated based on qualifications including general design-build entity information, understanding of project scope, personnel and relevant experience with similar projects, and demonstration of why the entity is best suited for the work.
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Text version
DTMB-0414 RFP (Rev 2/22)
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
State Facilities Administration Design and Construction Division
REQUEST FOR PROPOSAL
ADDENDUM NO. 1
This form identifies an Addendum to a Request for Proposal for Professional Services, and incorporates interpretations or clarifications, modifications, and other information into the Request for Proposals.
Addenda will be numbered by the Project Director and distributed through SIGMA Vendor VSS as an attachment.
TO:
ALL PROPOSERS
DATE ISSUED
08-08-2025
PROJECT NAME
Chippewa Correctional Facility Powerplant Steam Surge Tank Replacement
FILE NUMBER
472/25324.ABG
PROJECT DIRECTOR
Alan Goschka
PROPOSAL DUE DATE:
08-20-2025
ADDENDUM ITEMS: (attach additional sheets and drawings if required)
Attached is a copy of the Pre-Proposal Meeting Agenda Attached is a copy of the Pre-Proposal Meeting Attendance Record
Questions:
1. Will the 50% and 90% design meeting be virtual or on site?
Response - The design meetings will be on site.
2. Will liquidated damage assessments be associated with this project?
Yes, per the Design Build contract, Section Two, Instructions to Bidders, 18,Contract Time; Liquidated Damages are listed at $500.00 per day past substantial completion and also final completion.
3. Under “Work Description” in the Pre-Bid Information it states, “ Construction activities that require the boiler/steam system to be shut down cannot occur anytime during the heating season.” What is the designated “Heating Season”?
Response - Heating Season is from typically from October 1 to May 15
APPROVED BY:
Alan Goschka
PROJECT DIRECTOR DATE 08-08-2025
GRETCHEN WHITMER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
LANSING
MICHELLE LANGE
DIRECTOR
PRE-PROPOSAL MEETING AGENDA
MICHIGAN DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
Design and Construction Division
3111 W. St. Joseph Street Lansing, MI 48917
Project: Chippewa Correctional Facility – Powerplant Steam Surge Tank Replacement File Number: 472/25324.ABG Meeting Date and Time: Thursday, July 31, 2025, at 1:00 pm local time Meeting Place: Teams
PROJECT REPRESENTATIVES
Project Director: Field Representative:
Alan Goschka, AIA Dan Hall
DTMB-DCD DTMB-DCD
P.O. Box 30026 396 N State St Lansing, MI 48917 St Ignace, MI 49781 517-388-3489 517-256-4938 goschkaa@michigan.gov halld22@michigan.gov
Facility Representatives:
Ben Verway Jerry Thurmes Building Construction Specialist Physical Plant Supervisor Department of Corrections Department of Corrections 517-388-2171 906-495-2275 verwayb@michigan.gov thurmesj@michigan.gov
Introductions and Sign-In Sheet
A. Request for Proposals – Standard Design Build Not-to-Exceed RFP
1. Qualification format includes: General Design Build entity Information;
Understanding of the Project and how the Design Build entity will accomplish the project, including any unique conditions or issues; Personnel and resumes;
Provide experience with similar projects; How is the Design Build entity the best suited for the project.
2. Include plan review fees, consultants and testing expenses.
3. Include $25,000 for DTMB provisionary allowance in bid (under line 2 of the Bid
Schedule – Construction, Trade Labor and Subcontractors).
4. Include consultants and testing as reimbursable expenses.
5. Include filled out and signed Bid Summary, Bid Schedule, QDV form (if applicable), Certification of a Michigan Based Business and Bond forms.
6. Proposals will be evaluated by an Ad Hoc Advisory Committee.
B. Project Scope
1. Design Build services for Phase 500 Final Documents, Phase 600/700 Construction Administration. The Michigan Department of Corrections, is requesting development of design documents and replacement of the existing steam surge tank located in the powerplant at Chippewa Correctional Facility.
2. Reference the Design Build Project Advertisement and Design Build Contract for anticipated scope of work
3. Design Build services shall include, but are not limited to:
Document existing conditions in order to provide the required design documents.
Include LARA Plan Review Permit application and Construction Code approval, and all permits and standards required to be met by this project.
Submittal of 50% and 90% Phase 500 Final Documents for Owner review.
Provide a biweekly progress summary email to the project team, briefly documenting the prior 2-week’s progress by the Design Build entity and display the initial project schedule and current schedule status.
C. Site Visits
1. Accessibility to the site – today is the only date that will be allowed for Design
Build entities to be onsite.
D. Schedule
1. E-mail questions to goschkaa@michigan.gov no later than 12:00 p.m., Friday, August 8, 2025. DO NOT send questions in through SIGMA as they do not get to the project directors from SIGMA.
2. If necessary, an addendum will be posted on the SIGMA VSS website no later than COB, August 11, 2025.
3. Proposals are due on Wednesday, August 20, 2025, no later than 2:00 p.m. EST to issuing office and on SIGMA VSS.
4. Ad Hoc Advisory Committee will review proposals and award contract by the end of August.
5. Substantial Completion scheduled for June 1, 2026
E. Other Items
1. Any construction activities that require the boiler/steam system to be shut down CANNOT occur anytime during the heating season.
F. Questions
File details come from the government source that posted it. Updated .