472_24127_RLO_Oaks CF_PA System-Emergency Siren_Advertisement for Bid.pdf
PDF 144 KB Posted
- Solicitation number
- RFQ-171-250000000653-3
- Issued by
- Macomb County, East Grand Rapids City, Michigan
About this file
This is a Project Advertisement from the Michigan Department of Technology, Management and Budget (DTMB), State Facilities Administration, Design & Construction Division for a technology upgrade project at the Oaks Correctional Facility in Eastlake, MI. The project involves installing a new IP-based Paging System and a Genetec access control system, with specific requirements including utilizing existing camera network switches, installing servers and software for audio distribution, configuring Ethernet networks, and integrating systems. The mandatory pre-bid conference is scheduled for October 10, 2025, at 10:00 AM, with bid responses due on October 22, 2025, at 2:00 p.m. Eastern time. Bidders must submit a LEIN check for Department of Corrections representatives and upload bid responses to SIGMA VSS.
The project requires 5% bid security and includes specific submission guidelines, such as limiting attachments to two files under 25 MB and providing proof of State Project Registration. Bidders must email questions to Bret Emerson at bids@commtechdesign.com by October 16, 2025. The licensing for the system will extend through June 31, 2029, and the contractor must provide full configuration, testing, demonstration to the owner, and submit as-built and close-out documents. The project uses NIGP codes 90903, 90977, 91200, and 90783, and documents can be obtained from the specified SIGMA VSS website.
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Text version
DTMB-0415 (R 3/25)
PROJECT ADVERTISEMENT
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
STATE FACILITIES ADMINISTRATION
DESIGN & CONSTRUCTION DIVISION
This form is required for the advertisement of all construction projects. (1984 PA 431)
DTMB FILE NO. 472/24127.RLO DATE: 9/23/2025
ADVERTISEMENT DATE
9/23/2025
BID DUE DATE
10/22/2025 @ 2:00 p.m. EASTERN time
PROJECT NAME AND LOCATION (INCLUDE STREET ADDRESS)
PA System-Emergency Siren - Oaks Correctional Facility, 1500 Caberfae Hwy, Eastlake MI 49626
WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION
A MANDATORY pre-bid Conference will be held at:
Oaks Correctional Facility – 1500 Caberfae Hwy., Manistee, MI 49660 on Monday October 10, 2025, at 10:00 AM Local Time.
LEIN CHECK (Dept. of Corrections ONLY) All contractor/vendor representatives attending a Pre-Bid Walk Through Meeting must submit a Vendor/Contractor LEIN Request five business days prior to the meeting date, (See the attached Vendor/Contractor LEIN Request form). Send the LEIN Request form, filled out and signed, by email to Daniel T. Smith & Sharon Frost at email addresses: SmithD76@michigan.gov & FrostS1@michigan.gov .The email “Subject” must include (Facility Name, Project Name, Date & Time of Pre-Bid Walk Through Meeting).
NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.
DESCRIPTION OF WORK:
Provide and install a new Paging System to support audio distribution throughout the interior and exterior of the site:
• Install all new IP based Paging System that utilizes the existing camera network switches for distribution of signal between all buildings.
• Provide and install server and software to support distribution of scheduled messages, tones and live audio and store/forward messages through any single building or configurable group of buildings and speakers.
• Utilize existing speakers and speaker cabling where it can be used.
• Fully install the IP to analog devices and microphones/paging adapters throughout the buildings see drawings.
• Configure the Ethernet network to support the new Paging VLAN. Install four (4) Temporary Ethernet switches and configure to connect to existing Ethernet switch to the temp switch. Owner will provide temp Ethernet switches.
• Install microphones and touchpanels where noted. Connect to Ethernet network.
• Fully configure the paging system with zones and grouped zones as per the discussions with the owner. Meet with the owner to demonstrate the system and set all tones, zones and scheduled messages
Provide and install a Genetec access control system at the Admin. building.
• Integrate the Access control to the existing Genetec VMS system
• Install all locks and cabling to the locks and door devices.
• Input all users and create badges. Fully configure the system to the owners’ requirements mailto:SmithD76@michigan.gov mailto:FrostS1@michigan.gov
• Provide licensing for this system thru 6/31/2029
Fully configure and test all systems.
Demonstrate to the owner each system and each device.
Provide as-builts and close out documents
Please NOTE:
• All bid responses require proof of State Project Registration from the Department of Labor and Economic Opportunity.
• Bid responses and bid attachments MUST be uploaded to SIGMA VSS.
• Contractors should only submit a maximum of two (2) attachments (both being less than 25 MB) for bid responses. One attachment is to be bid documents (Bid Summary, Bid Schedule, Bid Bond, Certification forms, Signature Authority, etc.) and if applicable, the other attachment should be Qualified Disabled Veteran (QDV) information (DD214, Proof of 51% Ownership and Proof of Service-Connected Disability)
• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your bid response.
SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the bid response has been uploaded.
• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov
• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).
• You may be asked by our contract specialists to email your bid response. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.
• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.
• Bid Responses should not be emailed to the Project Director.
5% BID SECURITY REQUIRED
NIGP CODES: 90903, 90977, 91200, 90783
ACCEPTING QUESTIONS UNTIL:
Please do not submit online questions via SIGMA VSS. ALL questions should be emailed to Bret Emerson at bids@commtechdesign.com no later than 2:00 p.m., Eastern on October 16, 2025.
Documents may be obtained from:
https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService
PSC/Agency: Commtech Design. Inc.
Address: 6585 Belding Rd NE – Suite B Rockford, MI 49341
Phone: (616) 863-8132
Attention: Bret Emerson, RCCD NTS
Email: bids@commtechdesign.com
Approved by:
mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:bids@commtechdesign.com https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService mailto:bids@commtechdesign.com
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