472_19531_MNB_Addendum 2.pdf

DTMB-0414 (Rev 6/16)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION BID ADDENDUM NO. 2_

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents.

Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

May 23, 2023

PROJECT NAME

Macomb Correctional Facility Egress Ramps and Related Infrastructure Improvements

FILE NUMBER

472/19531.MNB

472/19540.MNB

PROFESSIONAL

Richard Mann Straub Pettitt Yaste Architects

PROJECT DIRECTOR

Chris Bahjet

BID OPENING DATE:

May 31, 2023

ADDENDUM ITEMS:

Issued herewith: Drawing Sheets A0 (reissued), A2 (reissued), A3 (reissued), and A8 (issued)

1. Add brick replacement on Housing Unit 4 as indicated on Sheet A8.

2. Add a trench drain at the existing exit door of Housing Unit 7 and 6” PVC storm pipe to an existing storm structure.

3. Added an elevation of the new frost stoop and railing at the existing exit at Housing Unit 6.

4. Add general notes to Sheet A0.

Refer to Sheet A1 (not reissued)

5. Delete the note for the existing double gate to Housing Unit 4 ramp area. This gate has already been modified to permit a concrete mixer through it.

Refer to Sheet A6 (not reissued)

6. Replace existing toilet stall door with new solid plastic toilet stall door matching the existing.

7. Repair the existing toilet stall concrete masonry knee wall at the stall door location.

8. During demolition and construction, erect a dust containment partition.

9. Use a temporary fan unit to create negative air pressure during times of dust making during construction.

10. Maintain exit access to the stairs at both ends of the hall during the construction period.

11. Arrange with Facility Maintenance to get smoke detector covers which the contractor will install and remove daily during construction activities.

Issued herewith: Bid Summary Page (reissued), Bid Schedule Page (reissued), and Appendix II (reissued)

12. Bid Summary page – corrected the File Number.

13. Bid Schedule page – added Housing Unit 4 to the list for 472/19540.MNB Brick Repairs. Add description to the

Contingency Allowance.

Appendix II – Replace the Appendix II with the reissued Appendix II with updated requirements, with the exception of line item 8 which is modified to be as follows:

DOC does not require an on-site stand-by generator for this project. If power is severed, repairs are expected to be made by the contractor before concluding construction work before the end of the day. If repairs are not able to be made before the end of the day, the Contractor shall provide a back-up generator to operate the circuit(s) damaged until repairs are complete.

Attendance and Photos (issued)

14. Pre-Bid Conference attendance list is included with this file.

15. Photos of the areas of work is issued in a separate DOCX file.

Notes, Clarifications, and Questions/Answers:

16. The Contractor is to provide a Builder’s Risk Policy.

17. Any abatement will be completed prior to the contractor starting work on site.

18. The Facility does not any spare brick to use for patching. Figure all new brick.

19. The contractor will be permitted a locked gang box within the Facility for tools.

20. The Facility will provide 1 escort. Any additional escorts will need to be arranged at least 72 hours before.

21. A workday is typically 7:00 am to 4:00 pm.

22. The Facility will permit temporary storage of soils by the Maintenance Building; however, this soil will need to be either used inside or be removed from the site by the end of the project.

23. The Contractor is required to submit daily reports to DTMB and the Architect. This can be done weekly.

24. Attached is a copy of the Project Procedures which will be used and filled out during our pre-construction meeting.

25. Q: On sheet A2 the existing door shows a new frost stoop. Is the railing and steps existing or is that all new? There doesn’t seem to be a detail.

A: The old stoop will be removed and a new frost stoop installed. See Detail 1 on reissued Sheet A2.

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: Richard Mann DATE 5/23/2023

Straub Pettitt Yaste Architects

APPROVED BY:

PROJECT DIRECTOR Chris Bahjet DATE 5/23/2023

Bidding and Contract Document (R 03/22) Project Name: Macomb Correctional Facility Ramps File No. 472/19531.MNB

BID SUMMARY

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

STATE FACILITIES ADMINISTRATION

DESIGN AND CONSTRUCTION DIVISION

3111 W. St. Joseph Street Lansing, Michigan 48917

Bids must be submitted electronically through the SIGMA VSS website at https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService

FILE NUMBER

472/19531.MNB

FUNDING CODE

472MRFMaintProj

DEPARTMENT/AGENCY

Department of Corrections

CONTRACT TIME(S)

Substantial Completion: 150 Calendar Days Final Completion: 180 Calendar Days

PROJECT NAME

Macomb Correctional Facility – ADA Ramps and Related Infrastructure Improvements

LOCATION

34625 26 Mile Rd.

Lenox Township, MI 48048

BID OPENING DATE

May 31st, 2023, at 2:00 pm

ET

FOR AN EXAMINATION OF THE SITE CONTACT:

Site access is limited to May 12, 2023, immediately after the Pre-Bid Conference.

SEE SECTION 00100 INSTRUCTIONS TO BIDDERS AND SECTION 00700 GENERAL CONDITIONS PROVIDED WITH THE BIDDING DOCUMENTS.

BID: WE PROPOSE TO FURNISH, PERFORM AND COMPLETE THE ENTIRE WORK IN ACCORDANCE WITH THE CONTRACT DOCUMENTS IN

CONSIDERATION OF THE BID PRICE (S) STATED BELOW.

FIRM NAME AND COMPLETE ADDRESS TELEPHONE NUMBER and E-MAIL ADDRESS

□ Qualified Disabled Veteran

SIGMA VENDOR NUMBER

(protected information required for processing payments)

BIDDER'S SIGNATURE AND TITLE DATE WITNESS' SIGNATURE DATE

By signing this bid above, bidder certifies their enclosed Qualified Disabled Veteran and Michigan-Based Business Certifications.

BASE BID FROM BID SCHEDULE (Include specified Allowances):

____________________________________________________________________________Dollars $____________________ (use words) (in figures)

A PERFORMANCE BOND AND A PAYMENT BOND ARE REQUIRED FOR ALL BIDS OVER $50,000.00. EACH BID MUST BE ACCOMPANIED BY A FIVE (5) PERCENT BID GUARANTEE. BUILDERS RISK INSURANCE IS REQUIRED TO BE PROVIDED BY THE

CONTRACTOR UNLESS OTHERWISE INDICATED IN THE BID DOCUMENTS.

BIDDERS ARE ALSO CAUTIONED TO FAMILIARIZE THEMSELVES WITH ALL OF THE OTHER CONDITIONS OF THE CONTRACT.

Project Scope of Work:

Construct new ramps, retaining walls with galvanized steel railings, and sidewalks at 3 existing Housing Units. Replace existing sidewalk and trench drain at a fourth Housing Unit. Two of the Housing will have doors added for egress. The Facility has the doors, frames and some of the hardware. Install Owner supplied manholes and catch basins. Furnish and install storm water pipe, foundation drains, and trench drains. Deepest excavation is approximately 10 feet.

Remove and replace existing brick in soldier courses at various locations throughout the Facility. Tuck point brick at several locations.

The Bidder must figure its Base Bid on the specified, or Addendum-approved, materials and equipment only. No “or equal” or substitution proposals will be permitted after Bid opening, except as provided in the General Conditions.

Addenda: Bidder acknowledges receipt of Addenda: No. ___ dated: ________, No. ___ dated: ________ No. ___ dated: ________

Bidding and Contract Document (R 03/22) Project Name: Macomb Correctional Facility Ramps File No. 472/19531.MNB

FIRM NAME TELEPHONE NUMBER and E-MAIL ADDRESS

BID SCHEDULE

Base Bid Schedule - The Bidder will complete the Work and accept as full payment, for the Work items listed, the following Unit Prices and/or Item Bid Prices, as applicable:

Base Bid Item No.

Bid Quantity

Description

Unit Price

Item Bid Price

472/19531.MNB Egress Ramps and Related

Infrastructure Improvements, including Housing Unit 6 Interior

Work.

472/19540.MNB Brick Repairs to Housing Units 1, 2, 3, 4, 5 and Administration Building

Courtyard Wall

PROVISIONARY

CONTINGENCY

ALLOWANCE

Includes all hydro-excavation costs as well as other unforeseen costs approved by the DTMB Project

Director

100,000.00

TOTAL (This amount should equal the Base Bid amount on the Bid Summary Form) $

Base Bid (Sum of Item Bid Prices for all Base Bid Items):

__________________________________________________________________ Dollars $__________________________ (use words) (in figures)

Bidding and Contract Document (R 12/15) Project Name: Macomb Correctional – ADA Ramps File No. 472/19531.MNB

DEPARTMENT OF CORRECTIONS

The Work comprising this Project will be performed at a State of Michigan Correctional Facility and the Contractor/Professional must comply with the following special working rules, adopted December 1, 1975, as amended by the Michigan Department of Corrections.

1. Contractor/Professional must submit a LEIN request consisting of name, driver’s license number, social security number, birth date, and additional information when requested, on all persons to be employed on the Project site. Such form (Vendor/Contractor LEIN Request, CAJ-1037) must be submitted directly to the Department of Corrections Designee for approval before any person's appearance at the site for Work assignments. These employees will be required to attend Contractor/Professional orientation prior to any on site activity.

2. Contractor/Professional will be allowed to work within or on Correctional Facility confines for an eight (8) hour shift as designated by the facility. Four (4) ten (10) hour shifts will be considered. No Work is allowed to be performed on Saturdays, Sundays, or State holidays without written permission from the State Agency. The State Agency may set other time schedules as discussed during the pre-construction meeting. Consideration will be given to using alternate shifts to minimize the length of time an area is out of service.

3. All employees of the Contractor/Professional may be subject to individual body search each time they enter the Correctional Facility. Packages or containers of any kind may be opened for inspection. Lunch boxes are not permitted inside the security perimeter. All employees of the Contractor/Professional will be required to have legal picture identification card.

4. All trucks and other mobile equipment may be subject to inspection both on arrival and upon departure from the Correctional Facility. Absolutely no fraternization between inmates and Contractor/Professional's employees will be tolerated. Any attempts at same by prisoners are to be reported immediately to the escorting officer or MDOC employee.

5. No requests for visits with inmates will be granted to Contractor/Professional's employees except where such visiting originated prior to award of the Contract.

6. Contractor/Professional must follow rules pertaining to foot and vehicle traffic as established by the Correctional Facility. Contractor/Professional must observe all off-limit restricted areas beyond which no unauthorized personnel may trespass. The Contractor/Professional and their workers may not leave the assigned Work areas.

7. Heavy equipment, power tools and machinery must be removed from the inside of the security perimeter through the assigned gate at times specified by each facility. Such heavy equipment including but not limited to power shovels, compressors, welding machines, air hammers, welding equipment, etc., must be immobilized in an acceptable manner and may not remain inside unless specifically approved by the Warden. Cutting torches and cutting tools in general must be securely locked as directed by the Agency and checked out as needed. No tools, small pipe, copper, or wire will remain on the site overnight unless acceptably secured as approved by the facility. Any gas powered equipment entering the secured perimeter must be equipped with locking gas caps at all times.

8. MDOC physical plant standards require Contractors/Professionals to provide a properly sized emergency generator(s) to be onsite with all associated equipment to ensure a quick install in an event where power may be disrupted to any part of the facility. Use of the MDOC regional emergency generator may be utilized when applicable and available.

9. In the event of underground excavation work of any kind, ground penetrating radar must be used to document underground utilities, wires, cables, fiber optic, tunnels, structures etc. prior to any work being performed. When the ground must be disturbed within 6’ an underground obstacle as mentioned above, hydro-excavation must take place.

a. Any damage to an underground utility, wire, cable, fiber optic, or underground structure of any kind must be reported immediately to facility staff and a plan of action made to repair the damage immediately. Any wire, cable, or fiberoptic line that has been damaged by the Contractor/Professional, must be replaced in whole.

A splice is not an acceptable means for repair.

Bidding and Contract Document (R 12/15) Project Name: Macomb Correctional – ADA Ramps File No. 472/19531.MNB

10. There will be no exchange, loaning or borrowing of tools, equipment, or manpower between Correctional Facility personnel and the Contractor/Professional.

11. Specific Facility and MDOC requirements regarding tools & equipment will be covered during the Contractor/Professional orientation process prior to any on site activity. Topics covered include but are not limited to:

a. All tools and equipment within a work area which is not enclosed and secure must be disabled, secured, or removed from the facility if the entire construction crew leaves the work area/facility.

b. Clean up of the site shall be continuously maintained and at the end of each work shift all debris shall be removed from the site or placed into a dumpster as approved by the facility. All building and grounds shall be cleaned using a magnet or metal detector to ensure no debris remains.

c. Dumpsters for debris collection/recycle/removal are not allowed to be left inside the security perimeter unless approved by the Warden. In such cases the dumpster location and security will be specified by the Warden and may be required to be secured within a temporary fenced area or provided with a lockable cover. Removal of dumpsters is subject to coordination with the facility.

d. Tools, tool boxes, and equipment of contractors and/or workers performing services inside an institution shall be manifested, inventoried and inspected prior to entry into and exit from the institution. Staff designated to escort workers within the facility shall ensure tools are controlled with proper security and safety procedures and work activities are confined to authorized areas.

e. A list of Dangerous and Critical Tools will be provided to the Contractor as well as all policies and procedures dictating the security, control, and use of these of tools. Tool Control will be thoroughly covered during Contractor/Professional orientation prior to any on site activity.

12. The assigned gate through which materials, equipment and vehicles must be transported will be opened upon request between the hours as determined by agreement with facility operations.

13. Sanitary facilities will be assigned by the Correctional Facility authorities for the use of the employees of all

Contractors. The MDOC or facility may require placement of portable facilities as outlined in the specifications. If used and authorized, portable sanitary facilities shall be locked at all times as when not in use.

14. Guards may be assigned to the working areas. They may inspect and search areas under construction at any time, including the Contractor/Professional's equipment.

15. Areas for employee parking, tool boxes, etc., must be assigned only by Correctional Facility authorities on the site. Remove all firearms, weapons, alcoholic beverages, drugs, medicines, or explosives from vehicles before entering Facility property. Lock vehicles when not attended.

16. Accidents - The Correctional Facility infirmary is not available to Contractor/Professional's employees.

17. The Warden of this Correctional Facility retains the right to revise these "Special Working Conditions" as required to meet Facility needs.