468889 - RFQ Document_COMBO.pdf

February 2025 AMS-Template-003 Rev. 4

Procurement & Property Management Division Building SUSC 101 P.O. Box 5000

Upton, NY 11973-5000 Phone (631) 344-2762 bclemmer@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

September 11, 2025

COMBINED SYNOPSIS/REQUEST FOR QUOTE (RFQ) NUMBER 468889

DESCRIPTION: Uninstall and decommission a Milli-Q 7000 and a Milli-Q Direct 8. Replace all with Milli-Q 7005 Systems.

Issued By:

Brookhaven Science Associates, LLC for Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

BSA Contractual Representative:

Name: Blake Clemmer Telephone No.: (631) 344-2762 Email: bclemmer@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

North American Shipments:

• FOB Destination, Freight Prepaid

International Shipments:

• DAP (Delivered at Place)

Anticipated Delivery Date: Contract Award + Two (2) Months

Questions Due Date: Tuesday, September 16, 2025, at 12:00 PM Noon ET

Quote Due Date & Time: Friday, September 26, 2025, at 12:00 PM Noon ET

Contract Type: Firm-Fixed Price Payment Terms: 30 (Net 10 for Small Business)

*Brookhaven is a tax-exempt entity. Quote Validity: Quotes shall remain valid for 30 days.

1.0 INTRODUCTION

This is a combined synopsis/solicitation for commercial material notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for Milli- Q® IQ 7005 water purification systems as well as uninstalling (old systems)/installing, decommissioning (old systems)/commissioning, and servicing as outlined in the DRAFT Contract (Enclosure A).

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is 334516 – Analytical Laboratory Instrument Manufacturing. The stated size standard is 1,000 employees. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications, and size status are accurate

AMS-Template-003 Combined Synopsis/Request for Quotation (RFQ)

February 2025 2 of 4 AMS-Template-003 Rev. 4 and up to date in System for Award Management (SAM) within Quotation Pricing Sheet (Enclosure C).

This action is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached DRAFT Contract (Enclosure A).

3.0 BASIS OF AWARD

BSA will make an award to the responsive and responsible Offeror who submits the lowest total price and meets all of BSA’s technical requirements and RFQ Qualifiers as stated herein. Any Offeror failing to provide information demonstrating compliance with all technical requirements will be deemed non-responsive.

3.1 Qualifiers:

The Offeror shall provide Yes/No answers as well as evidence/documentation supporting its Yes/No responses to each of the following questions:

1. Is the Offeror an authorized distributor of Milli-Q Water Purification

Systems?

If yes, offeror shall provide documentation showing authorization from the manufacturer to distribute Milli-Q water purification systems.

2. Does the Offeror have installation technicians who are trained and authorized to install, commission, and service Milli-Q Water Purification Systems in addition to uninstalling and decommissioning them?

If yes, offeror shall provide documentation showing authorization from the manufacturer to uninstall and decommission existing Milli-Q water purification systems as well as authorization from the manufacturer to install, commission, and service Milli-Q water purification systems along with documentation of service training from the manufacturer.

The resultant Firm-Fixed Price award shall be subject to the terms & conditions of Draft Contract (Enclosure A). The Offeror shall clearly note its acceptance in full.

An Offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), shall be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be

February 2025 3 of 4 AMS-Template-003 Rev. 4 considered for award if it is in BSA’s best interest to do so. The anticipated award date is on or before September 30, 2025.

BSA will only accept email submissions of formal quotations:

• Email submissions shall include the signed Quotation Pricing Sheet

(Enclosure C). Emails will be sent to Contractual Representative listed on page 1 of this RFQ with the BSA RFQ Number 468889 in the Subject Line.

All questions shall be submitted in writing by the due date and time listed on page 1 of this RFQ. Responses to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other Offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation:

The Offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. All prices shall be quoted in U.S. dollars and shall be all-inclusive, including all applicable freight charges.

For North American shipments, the freight terms shall be FOB Destination, Freight Prepaid to Brookhaven National Laboratory, 98 Rochester Street, Upton, Long Island, New York. Under FOB Destination, Freight Prepaid terms, the Offeror is responsible for all freight charges and delivery to the destination.

For international shipments, the freight terms shall be DAP (Delivered at Place) to Brookhaven National Laboratory, 98 Rochester Street, Upton, Long Island, New York 11973-5000. Under DAP terms, the Offeror is responsible for all costs and risks associated with delivering the goods to the specified location, excluding import duties, taxes, and customs clearance, which remain the responsibility of BSA.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its Contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI #). Registration can be performed online at www.SAM.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.SAM.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at (866) 606-8220 or by contacting your local APEX Accelerator Representative (formerly known as the Procurement Technical Assistance Center (PTAC), which can be found at https://napex.us.

Note: Foreign vendors are not required to be registered in SAM and can fill out AMS-Form-050 (Enclosure B) in lieu of.

http://www.sam.gov/ http://www.sam.gov/ https://napex.us/

February 2025 4 of 4 AMS-Template-003 Rev. 4

5.3 Representations and Certifications:

AMS-Form-050 (Enclosure B) is only required for Contractors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of AMS-Form-050 must be on file with BSA’s Procurement and Property Management (PPM) Division before an award can be placed. The attached AMS-Form-050 has been included for informational purposes. At the time of award, the successful Offeror will be asked to complete AMS-Form-050 if it is not already on file.

6.0 PLACE OF MANUFACTURE

This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products as defined at FAR 25.003, Definitions. If foreign end products are proposed, the Offeror shall provide the country of manufacture within Quotation Pricing Sheet (Enclosure C).

9.0 OTHER REQUIRED FORMS AND DOCUMENTS

The successful Offeror will be required to complete the following forms (if applicable):

• Vendor ACH Authorization Form (Enclosure D).

• W-9 Form (Enclosure E).

• W-8 Form (Enclosure F) will need to be completed in lieu of the W-9

Form if Vendor is foreign.

10.0 ENCLOSURES

A. DRAFT Contract B. AMS Form 050 Representations & Certifications C. Quotation Pricing Sheet D. Vendor ACH Authorization Form E. W-9 Form (Domestic Contractors) F. W-8 Form (Foreign Contractors)