464, 465 ADDENDUM 01.pdf

Department of Military affairs Fort Pickett 464, 465 Restoration Project

ADDENDUM NO:001 TO ALL OFFERORS:

Reference : Invitation for Bids:

Date issued:

For delivery to:

Attn:

Proposal Due Date:

Project # 26-122346 August 25, 2026 Virginia Department of Military Affairs Thomas Shell, Department of Public Works, Building 234 Fort

Pickett,Blackstone, VA 23824 September 3, 2026 no later than 2:00pm

PREVAILING WAGE- applies to bids over 250,000

BONDS- of 5% is REQUIRED. No other forms of security, including certified checks, will be accepted. Failure to include a standard bid bond constitutes a non-responsive bid. Successful bidder will be required to submit

Performance Bond & Standard Labor and Material Payment Bond for projects over $250,000

BUY AMERICA ACT-Applies on this project

ADDITIONAL SITE VISIT-

PRE-BID QUESTIONS THAT WERE SUBMITTED:

• Could you please advise whether a dumpster will be provided by your team, or if the contractor is responsible for arranging one?

Answer- see bid packet division- Selected demolition

• Could you please confirm which rooms have asbestos-containing flooring and, if available, provide the flooring measurements or square footage for each of those rooms?

Answer-Per Stantec's asbestos survey in the bid package at building 465 the bathrooms have previously been abated ( bathroom floors to remain) but all other flooring is believed to have 9x9 floor tile still in place. Building 464 there is no known asbestos material remaining in the building. Gathering floor measurements will be the bidding contractors responsibility. I have an addition site visit date if any one needs to revisit the site to take measurements.

• Can you tell what the sqft of each floor is at 464 and 495,? Do we have the sqft in rooms 1,3 and 5?Are we installing new VCT only in the repaired floor areas or the entire floors.

Answer-Gathering floor measurements will be the bidding contractors responsibility. Per the scope all subfloors and VCT should be taken out through out the building with the exception of the restrooms.

August 27th at 10:00am

CHANGES IN SCOPE

1. Construction will need to be scheduled for one building at a time. We will start at building 464

2. The wood under the skirting needs to be reworked and rotten areas replaced.

3. Chimney demo:Brick and Mortar Shall be weighed at Ft. Pickett recycling and hauled to Ft. Pickett Quarry by the contractor.

• Please Confirm whether or not a second site visit to buildings 464 and 465 will be allowed and, if so, the date and time?

Answer-August 27th at 10:00am

• Within the bid documents section titled 'furniture moving' states, "contractor to move anything in the way of work END OF SECTION." During the pre-bid meeting, it was discussed that some of the furniture would be moved into a connex box, and most of the furniture discarded.

Please confirm what furniture disposal is the responsibility of the contractor and whether a contractor connex should be included.

Answer- No connex box will need to be provided by the contractor. The few pieces of furniture that will be kept will be removed by DPW before the project starts.

• Please confirm whether the new Type K seamless gutter system should installed on both sides of building 464, or just on the front side as implied by the diagram.

Answer- Just on the front side as implied by the diagram.

• Please confirm how many phases are required to complete the project. At the prebid meeting, it was stated that the project would need to be broken into two different phases with Phase I being 465 because of the asbestos abatement and phase II being 464 to allow for one building to be operational while the other is renovated. If this is the case, will the anticipated time for completion be extended due to the subcontractors having to mobilize twice?

Answer- 464 will be the first Phase and 465 will be Phase II. The time for completion will stay the same. If it is determined later in the project that more time is needed we can do a time extension if necessary.

• Please confirm material specifications for the proposed perforated underpinning.

Answer- Exterior grade, perforated vinyl underpinning.

• Please confirm whether new roof underlayment, ridge vents and boots should be installed for the roofs. the current "scope of work" only specifies installing new shingles, but the specifications state that submittals for these are required, implying that they need to be installed.

Answer- Roof underlayment, ridge vents and boots should be installed. The divisions go into greater detail than the scope.

• The bid documents states "strip and apply 3 coats of wax on the bathroom VCT tile. within the scope of work for billeting 464 it states "upon completion strip and apply 3 coats of wax."

please confirm whether stripping and waxing the bathroom floors are included in the project.

Answer- The division is not correct DMA will require all VCT tile that is installed to be stripped and apply two coats of wax. Bathroom floors to remain as is.

4. PTAC wall sleeves shall be replaced sealed and new trim installed.

5. Contractor Shall contract the services of a 3rd party roof inspector to be on site at all times during roof installation. Contractor shall provide a submittal for inspection services for DPW's review.

Agenda for Pre-Bid Conference

PROJECT: Ft. Pickett 464, 465 Restoration Project Fort Pickett, Blackstone, VA Project Number: 26-122346

OWNER: Commonwealth of Virginia Department of Military Affairs Facilities Engineering and Management (VAFM-AE/PRN-160) Building 234, Fort Pickett Blackstone, VA 23824

LOCATION: Fort Pickett, Blackstone, Va.

DATE/TIME: August 13, 2026 @ 1:00 pm

PURPOSE: Mandatory Pre-Bid Conference for Referenced Project

Bid documents to be handed out to non-document holders in accordance with the requirements established in the Invitation for Bids.

INTRODUCTIONS:

OWNER’S REP: Thomas Shell, DMA Project Manager (Point of Contact) William “Billy” Cole Chief EP&S Manager

RECORD OF ATTENDEES: All attendees present should sign the Pre-Bid Conference “Record of Attendees” sign in sheet before the end of the conference. Note: This is a mandatory pre-bid conference. Bid proposals will only be accepted from those bidders who attend this conference. Each attendee may represent only one bidder. Each attendee shall legibly sign in and provide accurate contract information including a working email address for distribution of future communications regarding the project. It is the contractor’s responsibility to provide accurate contact information and to follow-up with the A/E firm as necessary regarding issuance of addenda and other communications.

ALL ADDENDA WILL BE SENT TO THE EMAIL ADDRESS PROVIDED ON

THE SIGN IN SHEET.

THE FOLLOWING ITEMS SHALL BE COVERED:

INVITATION FOR BID

Sealed Bids received electronically through eVA only website listed in IFB.

The deadline for submitting bids is 2:00 pm on September 3, 2026, All regarding bid submission is listed in the Invitation for Bids (IFB).

MANDATORY PRE-BID CONFERENCE MEETING MINUTES AND SIGN-IN SHEET

1. The Pre-Bid included reading of attached agenda and a site visit.

Bids will be opened and read aloud at 2:00 pm on September 4, 2026, on TEAMS or in person at Building 229, Fort Pickett, Blackstone, VA 23824.

Microsoft Teams meeting

Join:

https://dod.teams.microsoft.us/meet/993948909499?p=kKZiTlYEaErzFT poLI

Meeting ID: 993 948 909 499

Passcode: jz7QS3yz

INSTRUCTIONS TO BIDDERS

eVA Business Vendor Registration: All bidders must be registered prior to award

Bid Bond of 5% is REQUIRED. No other forms of security, including certified checks, will be accepted. Failure to include a standard bid bond constitutes a non-responsive bid. Successful bidder will be required to submit Performance Bond & Standard Labor and Material Payment Bond for projects over $250,000

Conditions at the site. In accordance with the Invitation for Bids, prospective bidders may not re-visit the areas of the proposed work after today.

Preparation and Submission of Bids: Bidders must have a valid Virginia Contractor Class “A” License No. to qualify as a bidder.

The Buy America Act is effective on all DMA projects

Receipt of Bids: Factors to take into account so your bid is on time:

Bids must be electronically delivered within eVA to the Bid Officer. Bid Officer must have bids submitted by date and time or they will be marked LATE and SHALL NOT be considered.

All potential bidders shall clearly identify all bids within eVA. Any bids that are received late due to improper information by the contractor shall be marked as late and shall not be considered.

Building Permits: No building permit required. Project is not required to be submitted to DEB. All other permits are the responsibility of the Contractor.

https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fdod.teams.microsoft.us%2Fmeet%2F993948909499%3Fp%3DkKZiTlYEaErzFTpoLI&data=05%7C02%7Cthomas.d.shell.nfg%40army.mil%7C29319e2d75f24971b0cd08def2ed150a%7Cfae6d70f954b481192b60530d6f84c43%7C0%7C0%7C639215297234286015%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3e0J%2FLBMzWUfhWVgAqbxRvo87qfJw8n3Tq%2Bu73DghN8%3D&reserved=0 https://usg01.safelinks.protection.office365.us/?url=https%3A%2F%2Fdod.teams.microsoft.us%2Fmeet%2F993948909499%3Fp%3DkKZiTlYEaErzFTpoLI&data=05%7C02%7Cthomas.d.shell.nfg%40army.mil%7C29319e2d75f24971b0cd08def2ed150a%7Cfae6d70f954b481192b60530d6f84c43%7C0%7C0%7C639215297234286015%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=3e0J%2FLBMzWUfhWVgAqbxRvo87qfJw8n3Tq%2Bu73DghN8%3D&reserved=0

PRE-BID QUESTION FORM

All written questions must be submitted on the Pre-Bid Question form and sent electronically no later than 4:00 pm on August 21, 2026. All questions related to this IFB shall be directed to: thomas.d.shell.nfg@army.mil

If responses are in the Contract Documents, the questions and responses will not be included in the Addendum.

BID FORM

Contract will be awarded on the Total Base Bid Amount.

Time for Completion is 240 calendar days to Substantial completion. Final Completion shall be within 30 days after the date of Substantial completion.

Bid Form shall be filled out completely and signed and dated. Failure to date the bid form is cause for being declared “non-responsive” on all DMA bids.

Failure to acknowledge receipt of any addenda is cause for being declared “non-responsive” on all DMA bids.

GENERAL CONDITIONS DGS-30-54 (CO-7) 3/22 Edition applies to this project Read the SUPPLEMENTAL GENERAL CONDITIONS.

REVIEW SPECIFICATION DIVISIONS

Bidders shall carefully review all of the Statement of Work.

Prevailing wage applies to projects over $250,000.00

Access to work is limited to the work schedule of the facility. Hours of operation are Monday through Friday 7:00 am to 4:30 pm.

Temporary Construction Facilities

Water – Will be furnished by the Owner.

Electricity – Will be furnished by the Owner.

Temporary Sanitary - Will be furnished by the Contractor.

GENERAL REVIEW OF STATEMENT OF WORK

Review project site limitations and access Review the other aspects of the project Discuss sequence of construction- Awarded contractor shall supply at Pre-con.

QUESTION AND ANSWER PERIOD

Responses to questions that may impact the scope of work and / or a bid price proposal must be made in an Addendum to the Bidding Documents. Responses that only involve finding information that is already in the Bidding Documents may be made verbally during this Q&A period.

An addendum will be issued that will include these meeting minutes, any questions from the Pre-Bid Question form, and a copy of the attendee sign-in sheet.

VISIT TO THE AREAS OF THE PROPOSED WORK:

PRE-BID SIGN IN

PROJECT: Fort Pickett 464, 465 Restoration Project

MEETING DATE: August 13, 2026 - 1:00pm

LOCATION: Building 229 Fort Pickett, Blackstone, VA

NAME COMPANY PHONE EMAIL

George Stish Lee Building Co. 434-973-1321 gstish@lee-bc.com

Shiraz Gillani Atlas General Contractors 804-908-5166 gillanis@atlasgc.org

Evy Brunelle GECO 757-652-8500 ebrunelle@gecova.com

Noah Hill GECO 434-808-3568 nhill@gecova.com

David Ahrens Barracks Construction 434-534-1457 barracksconstructioninc@gmail.com

Robert Lipscomb Lipscomb Electric 804-347-8880 robert@lipscombelectric.com

John Mahaney Kenbridge Construction 434-676-8221 estimating@kenbridge.com

Mary Dayton Kenbridge Construction 434-676-8221 estimating@kenbridge.com

Cristian Ramos Insulation Specialists, Inc. 804-591-6943 cramos@isigsi.com

Gary Satterfield Insulation Specialists, Inc. 804-513-2471 gsatterfield@isigsi.com

-- END OF ADDENDUM 001–

Thomas Shell, Project Manager, Department of Military Affairs Fort Pickett, Blackstone Va.

Email: thomas.d.shell.nfg@army.mil

IFB Addendum 001 August 25, 2026