46-DNCR-27-2180 IFB REPOST Bid Addendum 4 Revisions and Response to a Vendor Question.pdf
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- Solicitation number
- Doc2429563239
- Issued by
- Richmond County, North Carolina
About this file
This Solicitation Addendum, issued by the North Carolina Department of Natural and Cultural Resources, modifies IFB 46-DNCR-27-2180 for Fire Alarm Testing and Inspections at the North Carolina Zoo. The solicitation requests annual testing and inspection services for 39 fire alarm systems, approximately 500 portable fire extinguishers in various classes and sizes, and fire sprinkler system testing and inspections across multiple buildings. All work must comply with NFPA standards, North Carolina State Fire Prevention Code, and manufacturer recommendations, with services performed during specified Zoo business hours (9:00 a.m. to 5:00 p.m. ET April through October; 9:00 a.m. to 4:00 p.m. ET November through March). The addendum revises the bid opening from the original date to 2:00 p.m. ET on November 5, 2026, due to technical issues with NC eProcurement. The deadline for vendors to submit written questions is 12:00 p.m. ET on October 30, 2026, with the State providing responses by 4:00 p.m. ET on November 2, 2026. A site visit was held on October 21, 2026, at 11:00 a.m. ET. The contract term is three years from March 6, 2027, through March 5, 2030, with the State reserving the right to extend after the final active term. Contract award will be made to the responsive bid offering the lowest price meeting specifications.
Vendors must hold a current Fire Alarm/Low-Voltage License from the North Carolina State Board of Examiners of Electrical Contractors and register with the NC Secretary of State prior to contract execution. The addendum addresses a vendor question regarding the pricing form, clarifying that vendors must include all costs for testing and inspections of fire alarm systems, including backflows and fire pumps, in Item 1 pricing. All work must be submitted through the Ariba Sourcing Tool, and late bids will be automatically disqualified. Vendors are required to submit the Pricing Form and complete all required attachments, including customer references, financial condition certification, and worker location documentation. Emergency repair services are required beyond regular hours with one-hour response and 24-hour on-site service commitments. The State does not guarantee minimum or maximum purchase quantities and reserves the right to award to multiple vendors or cancel the IFB if deemed advantageous.
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Text version
North Carolina Solicitation Addendum Version Date: 11/2021
Page | 1
SOLCITATION ADDENDUM
THIS BID ADDENDUM IS REQUIRED TO BE SUBMITTED WITH THE VENDOR BID
RESPONSE.
1. The Solicitation is hereby modified as follows:
A. All occurrences of the Bid Opening are revised to 2:00 PM ET on
November 5, 2026. There are technical issues with NC eProcurement which impact Vendors’ ability to access the system.
B. Section 2.4 IFB Schedule is revised. The deadline for Vendors to Submit Written Questions is revised to 12:00 PM ET on October 30, 2026. The deadline for the State to Provide Responses to Questions is revised to 4:00 PM ET on November 2, 2026.
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event Responsibility Date and Time Issue IFB State October 16, 2026 Hold Site Visit State October 21, 2026, at 11:00 AM ET Submit Written Questions Vendor October 30, 2026, by 12:00 PM ET Provide Response to Questions
State November 2, 2026, by 4:00 PM ET
Submit Bids Vendor November 5, 2026, at 2:00 PM ET Contract Award State To Be Determined
Issuing Agency: Department of Natural and Cultural Resources Solicitation Number: 46-DNCR-27-2180 IFB REPOST Solicitation Description: Fire Alarm Testing and Inspections for the North Carolina Zoo Solicitation Opening Date and Time:
November 5, 2026, at 2:00 PM ET
Addendum Number: 4 Addendum Date: October 29, 2026 Purchasing Agent: Dwayne Alston
SOLICITATION NUMBER: Error! Reference source not found.
ADDENDUM NUMBER: Error! Reference source not found.4
North Carolina Solicitation Addendum Version Date: 11/2021
Page | 2
The Department of Natural and Cultural Resources will be conducting live bid openings over conference call. Below is the call-in information for this procurement’s bid opening scheduled for Thursday, November 5, 2026, at
2:00 PM ET.
Call-in telephone number: 1-984-204-1487
Phone Conference ID number: 584 123 806#
2. The following is a question received about the Solicitation and the State’s response to the question. The question and response are included on the next page.
Question # Document Section
Vendor Question State’s Response
1 Attachment A: Pricing
Form
On pricing sheet there is no spot for backflows and fire pump which are stated to be part of this bid. Do you want that pricing included with other product lines such as sprinkler?
Vendors are to include the price for testing and inspections of the fire alarm systems on Item 1. All costs are to be included in the price.
Check ONLY ONE of the following options and return one properly executed copy of this Addendum prior to the Solicitation opening time and date.
☐ A response was submitted prior to this Addendum. An updated response has been submitted to address the changes resulting from this Addendum.
☐ A response was submitted prior to this Addendum. NO CHANGES have resulted from this Addendum.
☐ A response was not submitted prior to this Addendum. ANY CHANGES resulting from this Addendum are included in our response.
ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME
Authorized Signature Date
Printed Name Title
SOLCITATION ADDENDUM
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