454244 - RFQ Document.pdf

Procurement & Property Management Division managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

November 15, 2024

BROOKHAVEN SCIENCE ASSOCIATES, LLC

BROOKHAVEN NATIONAL LABORTORY

REQUEST FOR QUOTE NUMBER 454244

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Contracts Specialist:

Name: Cassandra Smith Telephone No.: (907) 888-3142 Email: csmith2@bnl.gov

Ship to Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Note: If Foreign Shipped Item – FOB Point shall be Upton, NY (Delivered Duty Paid); all freight, duties, customs fees, freight forwarder fees, and all other taxes shall be included (door-to-door Upton, NY) in Offeror’s total price.

Anticipated Material Due Date:

Three (3) months after receipt of signed award.

Questions Due Date: Friday, November 22, 2024, at 4:00PM Eastern Standard Time

Quote Due Date: Monday, December 02, 2024, at 4:00PM Eastern Standard Time

Contract Type: Firm Fixed Price Payment Terms: Net 30 *Brookhaven National Laboratory is a tax-exempt entity.

1.0 INTRODUCTION

2.0 Brookhaven Science Associates, LLC (herein known as “BSA”), operator of

Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE), herewith solicits your quote for the fabrication of GaAs Sensors.

3.0 SCOPE OVERVIEW

Scope: The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached BNL documents.

DRAFT Award: Offeror shall thoroughly review the attached DRAFT Award and quote accordingly. The DRAFT Award is provided for preliminary review purposes and is an example of what the final Award will include. The content of the DRAFT Award is subject to change prior to execution of the Final Award.

NAICS: The North American Industry Classification System (NAICS) Code for this RFQ is code is 334413, “Semiconductor and Related Device Manufacturing”, and the applicable PSC 5961, “Semiconductor Devises and Associated Hardware”.

http://www.bnl.gov/ mailto:csmith2@bnl.gov

The stated size standard is 1,250. The stated size shall be the sole determining factor as to classification (small or large business) of an Offeror. It is the responsibility of the Offeror to affirm its Representations and Certifications and size status are accurate and up to date in System for Award Management (SAM) within the attached Quotation Pricing Sheet.

This action is being solicited for full and open competition.

4.0 BASIS OF AWARD

BSA will make an Award, if any, to the responsive and responsible Offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein.

The resultant Firm Fixed Price Award shall be subject to the Terms and Conditions as outlined in the attached DRAFT Award.

5.0 QUOTE SUBMITTAL REQUIREMENTS

General: Offeror that fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for Award. Any exceptions shall be noted accordingly; however, the Offeror shall not construe noted exceptions, if any, to be accepted by BSA.

Questions: Should Offeror have questions, all questions must be submitted in writing to Contracts Specialist by the Questions Due Date detailed on Page 1 of this RFQ.

Questions received late may not be answered. Questions and BSA’s answers will be transmitted in writing to all Offerors, if deemed pertinent.

Submission of Quote: Quotes are due by the Quote Due Date as detailed on Page 1 of this RFQ. Quotations, including their withdrawal or modification, received after the Quote Due Date shall be considered late. Such responses will only be considered if it is in BSA’s best interest to do so.

Quotes are to be submitted via email to csmith2@bnl.gov with subject line that includes “RFQ 454244”.

Quotes shall include:

• Price Quote:

1. The Offeror shall complete and return attached Quotation Pricing

Sheet. Pricing shall remain firm for sixty (60) days to allow time for review, selection, and Award. Prices shall be quoted in U.S. Dollars.

• Other Submittals:

1. System For Award Management (SAM): Please provide SAM

Unique Entity Identification (UEI) Number within attached Quotation Pricing Sheet, as well as affirm Representations and Certifications and size status are accurate and up to date in SAM.

In order to support DOE reporting requirements, BSA requires all its Contractors to be registered in the U.S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If you have not already registered, please register as mailto:csmith2@bnl.gov http://www.sam.gov/ soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly encouraged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org.

* Foreign Offerors are not required to be registered in SAM; however, must fill out the attached AMS-Form-050 (Annual Representations and Certifications).

2. Representations and Certifications:

The attached AMS-Form-050 (Annual Representations and Certifications) is only required for Offerors that are not currently active and registered in SAM. A current copy (less than 12 months prior to the date of solicitation) of AMS-Form-050 (Annual Representations and Certifications) must be on file with BSA’s Procurement and Property Management (PPM) Division before an Award can be placed. The attached AMS-Form-050 (Annual Representations and Certifications) has been included for informational purposes. At the time of Award, the successful Offeror will be asked to complete AMS-Form-050 (Annual Representations and Certifications) if form is not already on file.

3. New Vendor Forms:

The successful Offeror will be required to complete the following forms (if applicable):

• ACH Authorization Form

• W-9 Form (REV 2024)

• W-8 BEN or W-8 BEN- E Forms (in lieu of the W-9 Form

(REV 2024) if Offeror is Foreign)

5.0 REQUEST FOR QUOTE ATTACHMENTS

• DRAFT Award

• Quotation Pricing Sheet

• Statement of Work_10-23-2024

• AMS-FORM-050 (Annual Representations and Certifications)

• ACH Authorization Form

• W-9 Form (REV 2024)

• W-8 BEN Form (Foreign)

• W-8 BEN-E Form (Foreign) http://www.sam.gov/ https://www.aptac-us.org/