San_Diego_TAPS._FY_2019._RFQ3B._Attach_I.__Quotation_Response_Form.03.21.2019.docx
DOCX document 35 KB Posted
- Attached to
- OBTAIN FACILITY TO HOST THE 2019 SAN DIEGO TWO-DAY TECHNICAL ASSISTANCE SEMINAR FOR THE EEOC
- Solicitation number
- 45310019Q0019
- Issued by
-
Equal Employment Opportunity Commission
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Attachment I: Quotation Response to Solicitation Form (Pricing Format).
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ATTACHMENT I EEOC RFQ NO.: 45310019Q0019: Obtain a Facility to Host the 2019 San Diego Two-Day Technical Assistance Seminar for the EEOC
U.S. Equal Employment Opportunity Commission EEOC Training Institute
(TO BE COMPLETED BY QUOTER AND SUBMITTED WITH QUOTATION)
Quotation – Response to Solicitation No.: RFQ 45310019Q0019 Facility to Host the 2019 EEOC San Diego Two-Day EEOC Technical Assistance Seminar
Submission Date: _____________________________
Anticipated Award Date: _____________________________
Solicitation Response Submitted by:
Hotel/Training Facility: ______________________________
DUNS # ______________________________
Tax Identification Number ______________________________
Systems for Award Management (SAM) Expiration Date ______________________________ (Note: EEOC staff should always verify that quoter is currently registered in SAM. The website is https://www.sam.gov
Name of Contact Person Authorized to Sign Quotation ______________________________
Contact Person’s Title ______________________________
Contact’s Phone Number ______________________________
Contact’s Email ______________________________
Contact’s Fax Number ______________________________
Street Address ______________________________
City/State Zip ______________________________
AVAILABLE DATES FOR EVENT: FY 2019 Please Indicate (X) 1st Choice: Any two (2) consecutive days from August 12-16, 2019 (Yes): ____ (No): _____ 2nd Choice: Any two (2) consecutive days from August 5-9, 2019 (Yes): _____ (No): _____ 3rd Choice: Any two (2) consecutive days from August 19-23, 2019 (Yes): _____ (No): _____
1. CONFERENCE SPACE
(Contract Line Item Number (CLIN 0001)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 1 |
| Description: CONFERENCE SPACE (CLIN 0001): |
- Large Conference Room with a 250 person seating capacity, classroom style from 7:00 a.m. to 5:00 p.m.PDT. Stage no more than 24” high with ramp at no more than 8.3% rise ratio.
[1]
- Large Conference Room for luncheon with 250 person seating capacity in rounds from 11:45 a.m. to 1:15 p.m. PDT
- Smaller Conference rooms with 100 person seating capacity classroom style for breakout sessions from 8:30 a.m. to 5:00 p.m. PDT
[2]
- Service Fee _____(%)
- Tax ________ % [If applicable]
| $ |
| $ |
Total Meeting Room Cost For [ Two] Day(s)
Provide descriptions (maps of conference rooms, facility pictures, space dimensions, and seating capacity charts)of available meeting rooms for plenary, lunch, and breakout sessions.
Provide hours meeting space is available for setup the night before the event. ______________________________
2. AUDIO VISUAL (CLIN 0002)
ITEM NO.
(a)
SUPPLIES/SERVICES
(b)
QUANTITY
REQUESTED
(c)
UNIT
(d)
UNIT
PRICE
(e)
AMOUNT
(f)
| 2 |
| AUDIO VISUAL (CLIN 002) |
Start Date: End Date:
Plenary Room
| - 10’ x10’ Screen |
| [2] |
| $ |
| $ |
| Podium with wired mike |
| [1] |
| $ |
| $ |
| Cordless Handheld Microphone |
| [2] |
| Wired Microphone |
| [2] |
| $ |
| $ |
Mixer with sufficient tracks to amplify, simultaneously, up to [2] speakers and the audio track of a DVD or sound recording [1]
| $ |
| $ |
Lunch Room Podium with Wired Mike
Breakout Rooms
| 8’ x 8’ screen |
| [2] |
| $ |
| $ |
| Wireless Handheld Mikes |
| [2] |
| $ |
| $ |
| Wired microphones |
| [2] |
| $ |
| $ |
| AV Package |
| [2] |
| $ |
| $ |
Service Fee _____(%)
| $ |
| $ |
Tax ________ % [If applicable]
| $ |
| $ |
Technical Assistance
Total Audio- Visual Costs
3. FOOD AND BEVERAGE (CLIN 0003)
Anticipated attendees each day 200.
A. Continental Breakfast with assorted pastries,
| breakfast breads, bagels and cream cheese. | ||
| sliced fresh fruit and yogurt, freshly brewed | ||
| coffee, decaffeinated coffee, tea, hot water and | ||
| assorted fruit juices | ||
| 7:00 to 8:30 a.m. PDT – Per Person. | ______________________________ |
| B. | Morning Break - Refresher Coffee/water at Break | |
| 10:15 a.m. to 10:45 a.m. PDT | ______________________________ |
C. Hot Plated Lunch 11:45a.m -1:15 p.m. PDT (chicken or comparable entree, seasonal vegetables, a starch, coffee, tea, and dessert) - Per Person ______________________________
D. Afternoon Break with soft drinks/water and cookies/brownies/fruit. 2:15 p.m. – 2:45 p.m. PDT
- Per Person _____________________________
Total Per Person Rate for A-D _____________________________
Service Fee (percentage) _____________________________
Taxes, if applicable (percentage) ____________________________
Total Per Person Rate with Service and Taxes (if applicable) _____________________________
Total Food and Beverage for Anticipated Number of Persons for two days (200 attendees/day) with service and tax (if appropriate) _____________________________
All-Day Meal Package (per person rate) _____________________________
All-Day Meal Package (per person rate with service and taxes, if applicable) _____________________________
All Day Meal Package for Anticipated Number of Persons for two days (200 attendees/day) with service and tax (if appropriate) ____________________________
(Attach copies of continental breakfast, lunch, afternoon break, beverage, and all-day meal package options with prices per person.)
TOTAL COST TO GOVERNMENT (CLIN NOs. 0001, 0002, AND 0003: $_____________. ______________________________
Charge for fax services, if needed (per page) ______________________________
Charge for copying services, if needed (per page) ______________________________
5. OTHER REQUIREMENTS
a. Parking Rates at venue: _____________________________
b. Parking Availability for up to 200 attendees per day at venue _____________________________ c.. Lodging:
Type of Room _____________________________
Per Person Per Night Rate _____________________________
Number of Rooms to be held at this rate ______________________________
Last date rate will be guaranteed _____________________________
6. PAST PERFORMANCE REFERENCES
Please provide:
1. Name and address of government agency or other non-government client
2. Name, title, email and telephone number of Contracting Officer, or other point of contact
3. Name, title, email and telephone number of client’s program manager, if applicable
4. Contract number, period of performance, and total dollar value of contract; and
5. Description of services provided.
Provide size (# attendees), and length of event held and a general description of facility space, AV and food/beverage service provided.
1.
2.
3.
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