FBO_AMD0002_RFQ_45310019Q0016_signed.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Questionnaire From Vendors – RFQ 45310019Q0016

1. This solicitation appears to be requesting “to obtain contractor services to develop and deliver…” two training courses, however the two course descriptions appear to be identical to the two courses announce in the Press Release dated 10-4-17, titled: EEOC Launches New Training Program On Respectful Workplaces, subtitled: Trainings Focus on Harassment Prevention and Creating Respectful Workplaces for All (https://www.eeoc.gov/eeoc/newsroom/release/10-4-17.cfm). In this press release the two courses are called “Leading for Respect (for supervisors) and Respect in the Workplace (for all employees)”. The press release also says, “The trainings were designed by Fran Sepler, of Sepler and Associates, under a contract with the EEOC.” As per this solicitation there is a specific statement assigning the copyright for the created courses to the Government, the question is does the EEOC own the copyright to the two original courses? NO.

2. This solicitation appears to be requesting “to obtain contractor services to develop and deliver…” two training courses, however the two course descriptions appear to be identical to the two courses announce in the Press Release dated 10-4-17, titled: EEOC Launches New Training Program On Respectful Workplaces, subtitled: Trainings Focus on Harassment Prevention and Creating Respectful Workplaces for All (https://www.eeoc.gov/eeoc/newsroom/release/10-4-17.cfm). In this press release the two courses are called “Leading for Respect (for supervisors) and Respect in the Workplace (for all employees)”. The press release also says, “The trainings were designed by Fran Sepler, of Sepler and Associates, under a contract with the EEOC.” The question is since it appears that the EEOC already owns the two training courses and the milestones deliverables time line does not actually provide time for a supplier to develop two new courses is the expectation that the supplier will simply be required to give the EEOC the two training courses they already own?

NO, THE EEOC DOES NOT OWN THE PRIOR MODULES. If this is true then will the EEOC give the supplier the two training courses so that they can give it back? NO—NOT APPLICABLE. If these two courses requested are to be completely new courses will the EEOC provide copies of the current courses they own so that the supplier can make them align? NO, EEOC DOES NOT OWN CURRENT COURSES.

3. This solicitation appears to be requesting “to obtain contractor services to develop and deliver…” two training courses, however the two course descriptions appear to be identical to the two courses announced in the Press Release dated 10-4-17, titled: EEOC Launches New Training Program On Respectful Workplaces, subtitled: Trainings Focus on Harassment Prevention and Creating Respectful Workplaces for All (https://www.eeoc.gov/eeoc/newsroom/release/10-4-17.cfm). In this press release the two courses are called “Leading for Respect (for supervisors) and Respect in the Workplace (for all employees)”. The press release also says, “The trainings were designed by Fran Sepler, of Sepler and Associates, under a contract with the EEOC.” Also, on the EEOC internal training webpage that discusses “Harassment Prevention and Respectful Workplaces Training” https://www.eeoc.gov/eeoc/newsroom/release/10-4-17.cfm https://www.eeoc.gov/eeoc/newsroom/release/10-4-17.cfm

(https://eeotraining.eeoc.gov/profile/web/index.cfm?PKwebID=0x25479b9f&varPage=attendee) there are two course outlines. The question is can the supplier simply submit the two published outlines saying the that the course will follow this work and that the provided trainer(s) will teach the two courses that the EEOC already owns? NO. THE SUPPLIER MUST SUBMIT

THEIR OWN OUTLINES, ALONG WITH THE SUPPLIER’S COURSES. THE

REQUIREMENT REFERENCED IN THE PRESS RELEASE WAS FOR INTERNAL

TRAINERS TO CONDUCT SESSIONS AT OTHER AGENCIES AND ENTITIES,

EXTERNAL TO EEOC. THIS REQUIREMENT IS SPECIFICALLY TO PROVIDE

TRAINING INTERNALLY TO EEOC EMPLOYEES.

4. This solicitation appears to be requesting “to obtain contractor services to develop and deliver…” however under the scope of work, line “c) Provide technical assistance and material modifications to EEOC ‘internal trainers’ and other EEOC staff on the training modules for the duration of the performance period” seems to indicate that there will be EEOC internal personnel that will teach the courses. Does this mean that the courses will be taught by internal resources?

INTERNAL TRAINERS MAY TEACH SOME OF THE COURSES, BUT NOT ALL OF

THE COURSES.

5. In the introduction the EEOC states that they have approximately 2,200 employees.

Approximately how many of those employees have already been provided the training at the three locations discussed? 367. Approximately how many employees will be required to take the leaders level course? APPROXIMATELY 316 (Includes HQ Leaders) Approximately how many employees will be required to take the employee level course? APPROXIMATELY 830.

6. The leader level course is expected to include up to 20 employees. The number of course offerings requested is up to 12 sessions in each of the 12 districts which would amount to up to 144 classes which could accommodate 2,880 individuals which is more than the stated approximate number (2,200) of employees of the EEOC. This requirement also includes the wording, “or an agreed-upon number of consolidated sessions as determined by the EEOC and the contractor.” What is the actual requirement, to provide training to the actual number of leaders or to provide up to 144 leader level classes? THE REQUIREMENT IS TO OFFER A

LEADER SESSION FOR EACH OF THE IDENTIFIED 12 DISTRICTS, WHICH IS A

TOTAL OF 12 SESSIONS.

7. The employee level course is expected to include up to 35 employees. The number of course offerings requested is up to 17 sessions in each of the 12 districts which would amount to up to 204 classes which could accommodate 7,140 individuals which is more than the stated approximate number (2,200) of employees of the EEOC. This requirement also includes the wording, “or an agreed-upon number of consolidated sessions as determined by the EEOC and the contractor.” What is the actual requirement, to provide training to the actual number of employees or to provide up to 204 employee classes? THE REQUIREMENT IS TO OFFER

A TOTAL OF 17 SESSIONS FOR ALL OF THE IDENTIFIED 12 DISTRICTS

COMBINED.

8. The solicitation requests “up to a total of 15 days for employees and supervisors in each of the main District Offices”. This would be up to 180 days of facilitation time which would provide up https://eeotraining.eeoc.gov/profile/web/index.cfm?PKwebID=0x25479b9f&varPage=attendee to 360 possible classes being provided. Based on the two classes sized (20 & 35) this would provide between 7,200 and 12,600 employees with training which is more than the stated approximate number (2,200) of employees of the EEOC. This requirement also includes the wording, “or an agreed-upon number of consolidated sessions as determined by the EEOC and the contractor.” What is the actual requirement, to provide training to the actual number of employees and supervisors or to provide up to 180 days of classes? THE REQUIREMENT IS

TO OFFER A TOTAL OF 15 DAYS OF CLASSES FOR ALL OF THE IDENTIFIED 12

DISTRICTS COMBINED. MULTIPLE SESSIONS WILL BE HELD ON EACH DAY IN

ORDER TO COMPLETE THE TRAINING IN 15 DAYS.

9. What is the approximate head count for employees at each of the 12 district locations: Atlanta, Birmingham, Charlotte, Dallas, Houston, Indianapolis, Los Angeles, Memphis, New York, Phoenix, San Francisco, and St. Louis?

• Atlanta (73), Birmingham (48), Charlotte (79), Dallas (74), Houston (70), Indianapolis (96), Los Angeles (74), Memphis (58), New York (77), Phoenix (67), San Francisco (59), and St. Louis (55)

10. What is the approximate head count for leaders at each of the 12 district locations: Atlanta, Birmingham, Charlotte, Dallas, Houston, Indianapolis, Los Angeles, Memphis, New York, Phoenix, San Francisco, and St. Louis?

• Atlanta (11), Birmingham (14), Charlotte (15), Dallas (13), Houston (12), Indianapolis (17), Los Angeles (18), Memphis (16), New York (14), Phoenix (10), San Francisco (12), and St. Louis (9)

11. The solicitation indicates that it says, “EEOC will reimburse allowable travel expenses in accordance with the Federal Travel Regulation (FTR)…”. Does this mean that the quote should not include travel costs? THE QUOTE SHOULD INCLUDE TRAVEL COSTS.

12. A page total is given for “sample outlines and materials from previous contracts” to not exceed 10 pages. What is the page limit for Factor 1 – Technical Capability, Factor 2 – Management Approach, and Factor 3 – Past Performance? THE PAGE TOTAL FOR YOUR

SUBMISSION IS NOT TO EXCEED 25 PAGES.

13. When we submit our cost, should we include the cost of the travel to the various training locations? If so, should we include that cost as an ODC line item? YES, THE COST OF

TRAVEL SHOULD BE INCLUDED AS PART OF THE COST ESTIMATE. (SEE

RESPONSE TO QUESTION #9 AND #10 FOR LOCATIONS AND HEADCOUNT)

14. Could you please tell me if this is a new requirement, or if there is a current or previous contractor who has performed similar services? THIS IS A NEW REQUIREMENT.

HOWEVER, ANOTHER CONTRACTOR PERFORMED SIMILAR SERVICES ON A

SMALLER SCALE LAST YEAR.

15. If available, can you please send along the incumbent contract or task order number? THE

PREVIOUS CONTRACT WAS FOR SIMILAR SERVICES, BUT ON A MUCH

SMALLER SCALE. AS SUCH, THIS SOLICITATION DESCRIBES A NEW

REQUIREMENT FOR AGENCY-WIDE TRAINING.

16. Under Factor 3- Past Performance- the RFQ states "Quoter must provide sample outlines and materials from these contracts, not to exceed ten pages in total." Is this limit regarding the past performance section, a single past performance example, or the entire RFQ submission? THE

LIMIT IS REGARDING THE PAST PERFORMANCE SECTION.

17. What is the page number limit for responses? 25 PAGES.

18. Do you have requirements for fonts, font sizes, page margins, or other formatting details? THE FONT SHOULD BE NO SMALLER THAN 12 POINTS AND MARGINS

SHOULD BE 1 INCH ON ALL SIDES.

19. Are title pages, tables or contents, charts, etc. included in the total page count? NO.

20. Should Technical and Pricing be submitted as separate Volumes? The procedures under the “Submission of Quotations” shall be changed to the following in AMD0002:

Quotations shall be submitted in three (3) separate volumes as follows: Volume 1 - Technical Capability and Management Approach; Volume 2 - Past Performance; and, Volume 3 - Price. Pricing must be submitted using the line item structure in the above Schedule of Supplies and Services of this RFQ.

21. Do you need additional information about how we’ve estimated pricing or should we just list a total for each CLIN? JUST LIST A TOTAL FOR EACH CLIN.

22. What is your requirement for providing FAR confirmations? Should these be included as a separate volume or submitted within the technical proposal? [Clarification from vendor, 03/13/2019- I would like to know if you prefer the FAR representations section as a separate volume, or included within the technical or price volumes, or shared in another way.] VENDOR

SHALL INCLUDE THE FAR REPRESENTATIONS WITH THE PRICE VOLUME.

23. What is the total number of managers and employees left to be trained?

APPROXIMATELY 1,146

24. Will the EEOC staff members get certified to teach the course material? THIS IS NOT A

REQUIREMENT.

25. What portion of the classes will the vendor facilitate if EEOC staff members are certified?

THE VENDOR WILL FACILITATE FULL SESSIONS.

26. Is it possible to get an outline or overview of the respectful workplace training that the 3 districts have already received? NO, THE EEOC DOES NOT HAVE THE RIGHTS TO

THE PRIOR TRAINING.

27. Is there a date/timeline established for the first training class? YES. THE FIRST CLASS IS

CURRENTLY SCHEDULED FOR APRIL 11-12, 2019, AT EEOC HEADQUARTERS

FOR HQ SUPERVISORS.

28. Will there be an ordering process to specify when each office will be conducted? AFTER

AWARD, A TRAINING PLAN WILL BE AGREED UPON.

29. Is there a training schedule for each office or is this to be determined after award? THIS

WILL BE AGREED UPON AFTER AWARD.

30. Will an award be made for all of the sessions upon completion of evaluation? YES

31. Do you only want a daily rate per session for each CLIN? PLEASE PROVIDE A DAILY

RATE AND A HALF-DAY RATE FOR EACH CLIN.

32. Will travel not be evaluated in consideration of award? NO, TRAVEL WILL BE

EVALUATED IN CONSIDERATION OF AWARD.

33. Is there an incumbent? If so, could you kindly share the name of the company and the size of the contract.

THE PREVIOUS CONTRACT WAS FOR SIMILAR SERVICES, BUT ON A MUCH

SMALLER SCALE. AS SUCH, THIS SOLICITATION DESCRIBES A NEW

REQUIREMENT FOR AGENCY-WIDE TRAINING.

34. The RFQ states that 3 districts have already received training. Could you kindly share who conducted this training. Additionally, would the awardee have access to these courses and the feedback received from participants? FRAN SEPLER, OF SEPLER AND ASSOCIATES, CONDUCTED THE PRIOR TRAINING UNDER A SEPARATE CONTRACT. NO, AWARDEE WILL NOT HAVE ACCESS TO THESE COURSES, AS THE AGENCY

DOES NOT OWN THE COPYRIGHT.

35. Would EEOC be willing to extend the deadline for this RFQ so contractors have sufficient time to review the responses to the questions and offer a tailored response, approach, and pricing to the requirements? YES, WE WILL EXTEND THE CLOSING DATE THROUGH

MONDAY, 3/18/19, AT 3 P.M.

36. Is it possible to remove/waive the copyright requirement of the solicitation? NO.

NOTE:

TRAVEL DETAIL WORKSHEET

DISTRICT OFFICE TOT. HEAD COUNT TOT. MAX TRAVEL

Atlanta DO

St. Louis DO

Charlotte DO Dallas DO Houston DO Indianapolis DO Los Angeles DO Memphis DO

Birmingham DO

GRAND TOT. (TRAVEL)

Travel totals should be calculated using the maximum allowable expense for each location according to the GSA Travel Regulations. Not to exceed $20,000.00

New York DO Phoenix DO San Francisco DO

Acquisition Services Division 131 M Street, NE, 4th Floor Washington, D.C. 20507 Attn: Doreen Starkes