SOW_for_Harassment_Training_-022719.pdf

STATEMENT OF WORK

Workplace Civility/Anti-Harassment Training for EEOC Employees

Office of the Chief Human Capital Officer

I. Introduction and Background

The U.S. Equal Employment Opportunity Commission (EEOC) is charged with the administration, interpretation and enforcement of federal laws prohibiting employment discrimination. The Agency employs approximately 2,200 employees at 53 locations nationwide which are organized into 15 district offices that include field, area and local offices and one Headquarters location in Washington, DC.

On June 20, 2016 Commissioners Chai R. Feldblum and Acting Chair Victoria A. Lipnic released their Report on Harassment Prevention. The Report recommended that employers conduct anti-harassment compliance training for employees with additional training for managers and supervisors on how to respond to harassing conduct in the workplace. The report also directed employers to consider workplace civility training as part of a holistic harassment prevention program. As a federal employer, the EEOC is required to conduct this training for its own workforce and leadership team.

The Office of the Chief Human Capital Officer is responsible for the coordination and oversight of the EEOC’s internal Harassment program. This includes training all EEOC employees on how to recognize and report harassment in the workplace.

II. Scope of Work

Training Requirements

1) The contractor will deliver in person training to all Senior Executives, managers, supervisors and non-supervisory staff in the identified localities on anti-harassment compliance and workplace civility.

2) The session in Washington DC will focus exclusively on the duties of supervisors and managers to create a civil workplace in the Equal Employment Opportunity Commission, and on their responsibilities to ensure all employees understand their rights and protections in a workplace free of harassment.

3) The sessions in the following 12 Districts will train managers in those District offices on their responsibilities in the workplace and will provide them with the tools they require to proactively create a civil, respectful, and harassment-free workplace:

a. Atlanta, Birmingham, Charlotte, Dallas, Houston, Indianapolis, Los Angeles, Memphis, New York, Phoenix, San Francisco, and St. Louis

The training will give managers and supervisors easy to understand and realistic methods for identifying and dealing with harassment conduct that they observe or that is reported to them. The module will stress the affirmative duties of all supervisors to respond to harassing behavior, even in the absence of a complaint and the consequences of failing to do so.

4) The vendor will also conduct training for non-supervisory staff in the District Offices identified, which will clarify what conduct is and is not acceptable in the workplace. It will focus on workplace norms and establish clear expectations of civility and respect across the EEOC. It will also educate employees about their rights and responsibilities if they experience or witness conduct that is not acceptable in the workplace, including how to report harassing conduct and the right to be free from retaliation. The training will also explain how the EEOC’s formal complaint process operates and will include a skills-based component, focused on interpersonal skills and conflict resolution.

Period of Performance

The period of performance under the resulting task order is from the effective date of award through September 30, 2019.

Place of Performance

1) Up to 12 sessions for supervisors in the identified District Offices, or an agreed-upon number of consolidated sessions as determined by the EEOC and the vendor

2) Up to 17 sessions for employees in the identified District Offices, or an agreed-upon number of consolidated sessions as determined by the EEOC and the vendor

3) Up to a total of 15 days for employees and supervisors in each of the main District Offices, or an agreed-upon number of consolidated sessions as determined by the EEOC and the vendor

Government Furnished Property

The EEOC will provide appropriate training space for the vendor to conduct sessions. We will also provide the required audio/visual equipment such as screens, projectors and laptops so the vendor can share slides with the class.

Contractor Furnished Materials

The contractor will share written course materials, PowerPoint presentations, and/or videos with EEOC in twelve identified Districts. The contractor will include sample checklists, tip sheets, posters and other materials for EEOC to use in their offices.

Contracting Officer's Representative (COR)

The Government individual designated at time of task order award that is responsible for guiding the technical aspects of the project and for general surveillance of the work performed. The COR will provide interface between the Government and the contractor and will monitor progress of the project and ascertain, for purposes of approval for payment, the performance of the contractor is acceptable with respect to content, quality and services and materials. The COR will not be authorized to make commitments or change any contract terms and conditions.

DeAndrea Peters is designated as the COR. The COR telephone number is (202) 663-4163 or by email at deandrea.peters@eeoc.gov.

Invoice Instructions

The contractor shall submit one comprehensive invoice each month that addresses the work performed. Each invoice shall contain, at a minimum, the following information: total dollar amount and hours; dollar amount and hours previously billed; dollar amount and hours remaining; and dollar amount of other direct costs by type. The invoice receipt date will be considered to be the date that a proper invoice is received by the payment office. A proper invoice must reference the task order number. The contractor must also include receipts for travel for reimbursement. Total invoices submitted cannot exceed $75,000.

Method of Payment:

Electronic copies of invoices shall be uploaded to the electronic invoicing system portal via www.ipp.gov, the U. S. Department of the Treasury's Invoice Processing Platform System (IPP), in accordance with the attached custom clause. See attached vendor notification letter for additional instructions.

The contractor shall submit a duplicate invoice to the COR by mail or email to:

Equal Employment Opportunity Commission

Office of the Chief Human Capital Officer

131 M Street, N.E. 4th Floor

Washington, DC 20507

Attn: De Andrea Peters

DeAndrea.Peters@EEOC.Gov mailto:deandrea.peters@eeoc.gov http://www.ipp.gov/ mailto:DeAndrea.Peters@EEOC.Gov

Type of Contract

The Agency is entering into a firmed, fixed price contract with Sepler and Associates.

Basis for Award

The Agency intends to award this contract as a sole source procurement.

Quotation

The contractor proposal is attached.