1. RFP 448526 (Revised 20240806).doc

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448526 for Request for Proposal for Electrical Supplies & Equipment ICPT Agreement
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448526
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This document is a Request for Proposal (RFP) issued by Brookhaven Science Associates, LLC (BSA) under a Prime Contract with the U.S. Department of Energy (DOE) for Integrated Contractor Purchasing Team (ICPT) Agreement(s) for Electrical Supplies & Equipment.

The RFP seeks proposals from small businesses under NAICS code 423610 to establish multi-year Basic Ordering Agreements (BOAs) that will leverage the buying power of the DOE contractor community. Key requirements include providing aggressive pricing discounts, staying on the cutting edge of technology, ensuring on-time delivery, and supporting continuous improvement. BSA will evaluate proposals based on technical factors such as punchout catalog capabilities, ability to provide NRTL-certified products, past performance, inventory availability/delivery, and quality assurance. Award will be made on a best value basis, with technical factors and price being approximately equal in importance. Proposals are due August 14, 2024, with an estimated award date of December 13, 2024. Payment terms are net 30 days from acceptance, FOB destination.

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Procurement & Property Management Division

Building 902B P.O. Box 5000

Upton, NY 11973-5000

Phone 631 344-3936 mnichols@bnl.gov

Managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

August 6, 2024 Interested Offerors

SUBJECT:

REQUEST FOR PROPOSAL (RFP) NO. 448526; Integrated Contractor Purchasing Team (ICPT) Agreement(s) for Electrical Supplies & Equipment Amendment 4 Brookhaven Science Associates, LLC (BSA), under a Prime Contract for the operation of Brookhaven National Laboratory (BNL) with the U.S. Department of Energy (DOE), herewith solicits your proposal for Integrated Contractor Purchasing Team (ICPT) Agreement(s) for Electrical Supplies & Equipment.

1.0 Introduction The ICPT is composed of a group of DOE Contractors with the goal of forming strategic purchasing agreements through leveraging the buying power of the DOE Contractor Community. This concept requires the Offeror to think of the DOE Contractor Community as a single entity, not as individual sites or locations, much like a corporation would place national agreements to be used by any of their locations. The team’s philosophy is to minimize duplication in the acquisition process and to establish long-term relationships with world-class suppliers.

The instrument used by the ICPT is a Basic Ordering Agreement (BOA). A BOA is not a contract and is unfunded. Any BOA awarded by the ICPT is not a mandatory source for the DOE complex. Therefore, it is in the offerors best interest to make this agreement “irresistible.” The ICPT will commit to the following:

· Provide the supplier with a listing of all DOE Contractors and their procurement point of contact,

· Support and promote the agreement within the complex,

· Provide presence on the ICPT Home Page (https://icpt.doe.gov), and

· Maintain full and open communication.

The ICPT looks to the supplier for the following commitments:

· Pricing to be aggressive with pricing discounts greater than currently available under Offeror’s GSA Schedule (if applicable), manufacturer’s List Price,

· Stay on the cutting edge of technology in their market,

· Institute continuous improvements to provide the BEST PRICING,

· Maintain on-time delivery performance,

· Provide any new market information that could enhance the DOE Contractors performance,

· Provide quarterly reports to the ICPT POC (to include site participation, dollars spent, volume, and cost savings),

· Market the agreement throughout the DOE Contractor Community,

· Work with individual sites to incorporate the agreement into site specific orders/agreements, and

· Perform all work within the scope of work as provide in the RFP.

Any BOA issued under the ICPT concept will contain the following key elements:

· Multi-year period of performance,

· Established price structure, and

· ICPT Standard Terms and Conditions.

This acquisition is a total set-aside for Small Businesses under NAICS code 423610, Electrical Apparatus and Equipment, Wiring Supplies, and Related Equipment Merchant Wholesalers, with a size standard of 200 employees.

2.0 Scope of Work (SOW) The Offeror shall furnish all labor, services, materials and equipment in accordance with the draft agreement, Enclosure 1, including the Statement of Work and Quality Assurance Requirements attached thereto.

3.0 General Information and Instructions 3.1 Schedule

BSA has established the following schedule for achieving evaluation, selection, approval, and award.

RFP / Proposal Submission Milestones
DUE DATE
Offeror to Submit all RFP Questions
July 15, 2024
BSA to provide RFP Answers
July 22, 2024
Proposals Submission
August 14, 2024 at 5PM ET
Award (estimated)
December 13, 2024

3.1.1 Proposals shall remain firm for 180 days after due date to allow time for review, selection, and award in case of delays.

3.2 Form of Proposal and Manner of Submission

3.2.1 A complete written proposal must be received by BSA no later than the due date noted herein. Award is estimated to be made on or about the date as noted herein. Proposals, including their withdrawal or modification, received after the closing date shall be considered late. Except as otherwise specifically provided in this solicitation, such responses may be considered for award if the PPM Manager or designee determines that the award is in BSA’s best interest. Proposals will be opened in private.

3.2.2 The Offeror shall submit a technical proposal (Volume 1), Business/Price Proposal (Volume 2), including Enclosure (2), Pricing sheet. One (1) copy of the technical proposal and One (1) copy of the business and price proposal are to be submitted, via email. The technical and business/price proposals shall be submitted as separate volumes. The Offeror shall clearly delineate which documents are part of its technical proposal (Volume 1) versus its Business/Price Proposal (Volume 2). The proposal and all supporting documentation which the Offeror believes will fully describe the proposed capability should be submitted with the contents clearly identified.

Contact Information:

Name:

Maile Nichols

Title:

Contractual Representative

E-Mail:

mnichols@bnl.gov

Phone: (631) 344-3936

3.2.3 Proposals must be complete in all respects. Failure to respond or follow the instructions regarding the organization, content, layout, or format of the proposal may result in the Offeror’s proposal being deemed non‑responsive. Proposals that are incomplete or partial in any material respect affecting the responsiveness of the proposal may not be considered. BSA reserves the right to postpone the date of submission, and to amend this request as it considers necessary. Proposals may be withdrawn by email request, at the address noted above, received prior to the time fixed for receipt of the proposal. Modifications to proposals previously submitted must be in written hardcopy in the same number required in 3.2.2 above and received prior to the time fixed for receipt.

3.3 Explanation of Proposal Documents Should an Offeror find any discrepancies in, or omissions from, any of the documents, or be in doubt as to the meaning of any document, it should immediately advise BSA in writing, or by email to mnichols@bnl.gov, no later than five business days prior to the proposal due date in order to allow time for responses to be received by all prospective Offerors. Oral explanations or instructions given before the award of a contract are discouraged and will not be binding. Any information given to a prospective Offeror concerning this solicitation will be furnished to all other prospective Offerors as an amendment to the solicitation if that information is deemed necessary by BSA to submitting proposals or if the lack of it would be prejudicial to other prospective Offerors.

4.0 Contents of Proposal

4.1 General Information

The proposal shall be concise and clear in every instance, and restricted to relevant information only. The response shall clearly and fully demonstrate the Offeror’s capability, knowledge, and experience with regard to the technical requirements described herein. Stating that the Offeror understands and will comply with the technical requirements is not sufficient, nor is a simple affirmative restatement of the requirements. Similarly, phrases such as “standard procedures will be employed,” or “well-known techniques will be used,” without explanatory detail will be considered inadequate.

4.1.1 Disclosure of Proposals Proposals provided to BSA in response to this RFP will not be disclosed except to appropriate BSA personnel, employees of any DOE laboratory, BSA contractor consultants involved in reviewing responses to this RFP, and/or U.S. Government personnel.

Offerors that include in their proposals data that they do not want disclosed to the public for any purpose, or used by BSA except for evaluation purposes shall:

(1) Mark the title page with the following legend:

“This proposal includes data that shall not be disclosed except to appropriate BSA personnel, its subcontractor consultants involved in reviewing responses to the RFP, and/or U.S. Government personnel and shall not be disclosed, in whole or in part, for any purpose other than to evaluate this proposal. If, however, a contract is awarded to this Offeror as a result of/or in connection with the submission of this data, BSA shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract. This restriction does not limit BSA’s right to use information contained in this data if it is obtained from another source without restriction. The data subject to this restriction are contained in sheets [insert numbers or other identification of sheets]”; and

(2) Mark each sheet of data it wishes to restrict with the following legend:

“Use or disclosure of data contained on this sheet is subject to the restriction on the title page of this proposal.”

4.2 Technical Proposal – Volume 1

Provide 1 (one) electronic (e-mail) copy of the technical portion of your proposal and any amendments thereto. Do not include the Business Proposal in this volume. Volume 1 shall contain technical information only and shall be legible, clear, coherent, and individually tabbed (by section) in accordance with the sections noted below. Each proposal will be evaluated and point-scored in accordance with the associated categories and their points as noted herein. Offerors must provide specific detailed descriptions and capabilities for the main and sub-categories which support how the Offeror plans to perform the SOW.

Tab 1 – General Overall Summary (0 points) Tab 1 will consist of an overall general summary on how the Offeror plans to manage and oversee sourcing, vendor management, logistics, catalog capabilities, and delivery of the electrical supplies and equipment to the various lab locations pursuant with the Statement of Work. This is a non-detailed overview and will not be point scored.

Tab 2 – SOW Compliance Matrix (0 points) The Offeror shall provide a paragraph-by-paragraph compliance matrix for each section of the Statement of Work (SOW) that clearly shows the Offerors acceptance.

A. Offerors shall list each SOW section by letter paragraph and explain how they will comply with all requirements. Detailed explanation of how compliance is to be achieved is required; a list of sections indicating compliance only is insufficient.

Any exceptions shall be clearly documented, and the Offeror shall provide a detailed explanation why the exception is being taken and any alternative recommendations. The compliance matrices will not be point scored.

Tab 3 – Punchout Catalog Quality, Scope and Functionality (10 Points, tab total)

3.1 Scope - Strategic Completeness

The Offeror shall describe its approach towards integrating its catalog through different punchout technology connections (i.e., OCI, cXML, etc.) and discusses its experience with varying formats.

The Offeror shall explain its ability to provide products from preferred manufacturers on its catalog, whether it is via punch-out or double punch-out capabilities.

Evaluation Method for Tab 3.1 The Offeror’s proposal will be evaluated on its comprehensive approach towards integrating catalog through different punchout technology connections (i.e., OCI, cXML, etc.) and its experience with varying formats. The Offeror’s proposal will be evaluated on its ability to provide products from preferred manufacturers (whether it is via punch-out or double punch-out capabilities).

3.2 Quality - Catalog Support

The Offeror shall describe its plan to support any catalog-related issues or inquiries throughout the lifetime of the agreement. This includes description of its dedicated account manager/customer service representative, technical support representative, and other points of contact for resolving any support-related issues.

The Offeror shall describe its approach towards managing set-up, testing, and implementation of punchout catalogs.

Evaluation Method for Tab 3.2 The Offeror’s proposal will be evaluated on how it plans to dedicate resources towards supporting catalog‑related orders, accounts, training, and any support-related issues. The Offeror’s proposal will be evaluated on its approach towards managing the set-up, testing, and implementation of punchout catalogs.

3.3 Functionality – Website

The Offeror shall describe its website’s ability to:

1. Recognize the customer;

2. Provide customer-specific pricing that remains compliant with ICPT Agreement pricing;

3. Provide manufacturer’s product specifications and/or descriptions,including a complete listing of the product’s features (manual(s) to be included, if readily available);

4. Provide the “in-stock” or item availability status of items (including expected lead time);

5. Generate quick and easy search results;

6. Filter for products in a variety of ways; and,

7. Restrict user’s view as defined by the customer.

The Offeror shall describe and expound upon any additional website/catalog capabilities that are not mentioned in response to previous criterion.

Evaluation Method for Tab 3.3 The Offeror’s proposal will be evaluated on confirmation of ability to perform the listed items in the instructions. The Offeror’s proposal will not be scored on additional capabilities – This is an opportunity for the Offeror to share additional functionality that they believe elevates the user experience.

Tab 4 – NRTL-provided products (25 points) The Offeror shall explain and detail its process and procedures for continuous verification of NRTL certification. Please expound upon your entity’s supplier evaluation program and review in relation to ensuring that all products received are NRTL-certified and compliant.

OSHA requires NRTL approval for electrical equipment operating above 50 volts. NTRL is highly recommended for equipment below 50 volts, when available. Products are expected to be labeled or marked with the registered certification mark of the NRTL. The NRTL issued certification requirements for a product is covered within the scope of testing standards of which OSHA has recognized, and identifies NRTL certification from an OSHA‑approved NRTL.

The NRTL Program requirements are contained in 29 CFR 1910.7. Organizations should reference the NRTL Program Directive, as well as the NRTL Application Guidelines. Refer to requirements listed in 29 CFR 1910.303.

Evaluation Method for Tab 4 The Offeror’s processes and procedures will be evaluated for its robustness for identifying and ensuring subcontractor/manufacturers capable of providing NRTL-certified products.

Tab 5 – Prior experience and past performance (20 Points, tab total) The Offeror shall detail its experience in performing just-in-time contracts or other contracts of comparable or higher complexity requiring repetitive, long-term deliveries (whether scheduled or in response to purchase orders), including any work for Government or DOE lab entities. The Offeror shall identify any such contracts now in effect and the three (3) most recently completed. For each identified contract, the Offeror is required to provide the name of the customer, the period of performance, the types and annual quantities of commodities delivered, and the name, email, and telephone number of the customer's points-of-contract (POCs) with whom they have dealt. For each identified contract, the Offeror is required to provide information (a) about reliability of customer service, (b) ability to minimize and resolve incorrect or late deliveries, (c) ability to maintain accurate catalogs, and (d) ability to provide technical information and assistance. In addition, indicate the number of years of experience of your proposed key subcontractors and indicate your experience (years, number, and complexity of projects) working with all subcontractors your company intends to include in your proposal.

Evaluation Method for Tab 5 The Offeror’s proposal will be evaluated as to how recent, frequent, and how successful the past performance has been, including (but not limited to) its technical capabilities as it relates to Tabs 3 & 4 and schedule performance as described in Tab 6. The Offeror’s proposal will be evaluated on its past performance experience in performing comparable or higher complexity contracts requiring repetitive, long-term deliveries from an extensive supplier network.

Tab 6 – Inventory Availability and Delivery (30 Points, tab total)

The Offeror shall identify the locations at which its inventory (or its distributors) are now maintained. Additionally, the Offeror shall list its existing manufacturers of which they are authorized resellers. The Offeror shall identify and explain its plan to address any regional distribution restrictions/geographical limitations for resale. The Offeror shall describe its methodologies and practices to ensure smooth delivery from critical suppliers to the Offeror’s warehouse, including visibility into its own supply chain. The Offeror is required to discuss the physical layout, the amount of space now devoted to commodities inventory, and method of processing orders. The Offeror is required to identify the number of commodities product lines and the quantity of commodities items in each line usually kept at the inventory location and demonstrate its inventory control procedures and delivery process as well as its ability to trace and identify the most used items. The Offeror is required to discuss its plans for delivery to various DOE Contractor sites and identify its means for delivery. The Offeror is required to describe its current regular delivery schedule (if any), provide a description of its delivery tracking system, ability to minimize and correct inaccurate deliveries, and its proposed return policy.

Evaluation Method for Tab 6

The Offeror’s proposal will be evaluated on the completeness and adequacy of its proposed approach for maintaining adequate inventory levels (inclusive of the Contractor and any proposed suppliers/subcontractors as well as its existing manufacturer relationships of which they are authorized resellers), processing and fulfilling orders, accomplishing timely delivery to the various DOE sites, monitoring and resolving any delivery issues or returns, and its return policy.

Tab 7 – QUALITY ASSURANCE (15 points)

The Offeror shall detail its documented and implemented quality program or system. The offeror shall provide documented evidence of assessment of the quality program or system with acceptable results (e.g. customer satisfaction, customer approval, third party certification, etc.). The offer shall provide a description of the methods used to assure adequate protection of material and equipment during shipment and while in storage, the means to communicate all product recall alerts, product bulletins, or safety alerts to the buyer, the system to assure that all end items (including spares) are of the proper configuration, the process to notify the Buyer of any significant changes (those that may affect form, fit, function, reliability, safety, or interchangeability) in product design, fabrication methods, materials, or processing, the Suspect / Counterfeit Items program, the process used to assure products that are not purchased directly from the Original Equipment Manufacturer (OEM)/Original Component Manufacturer (OCM) are purchased only from a franchised/licensed distributor of the product being offered and to assure traceability of all products to the Original Equipment Manufacturer (OEM)/Original Component Manufacturer (OCM).

Evaluation Method for Tab 7

The Offeror’s proposal will be evaluated based on the robustness of the documented and implemented quality program or system. The offeror will be evaluated on Quality Program or System Certification (e.g. ISO 9001) by an accredited Registrar, Quality Program or System approval by their customer(s) and / or customer satisfaction levels. Offeror’s that provide verifiable evidence of a certified Quality Program or System by an accredited Registrar and can demonstrate high customer satisfaction ratings and / or customer approval(s) of the Quality Program or System should be considered best in class. The offerors will also be evaluated based on the descriptions of the methods, means, processes and programs to address the quality aspects described in Tab 7.

4.3 Business / Price Proposal - Volume 2

Provide one (1) electronic copy via email of the business/price portion of your proposal and any amendments thereto. Do not include the Technical Proposal in this volume. Volume 2 should be prepared simply and economically, be legible, clear, coherent, and individually tabbed in accordance with the sections noted below.

4.3.1 Tab A: Corporate Profile and Financial Capability

Provide a corporate profile of your organization, as well as a current SAM UEI Number.

BSA requires all its vendors/contractors to have an active registration (or display evidence of an active registration in-process) in the U.S. Government supplier database entitled System for Award Management (SAM). It can be accessed at www.SAM.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration. When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration, free of charge, from the Association of Procurement Technical Assistance Centers (APTAC) https://www.aptac-us.org/, or by contacting the Federal Help Desk at 866-606-8220. By signing the attached Quotation Pricing Sheet, AMS Form-043, you are certifying that you are registered in SAM.

4.3.2 Tab B: Price / Milestone Schedule

The Offeror shall provide pricing information in strict accordance with this RFP. Any exceptions should be noted accordingly.

Note: Only pricing in U.S. dollars will be accepted.

4.3.4 Tab C: Delivery

The Offeror shall clearly note its acceptance in full of the proposed delivery schedule as set forth in Article 3 of Enclosure 1, Draft ICPT BOA.

4.3.5 Tab D: Payment Terms and Freight (if applicable)

Payment terms shall be FOB (Free on Board) destination, “DAP” Delivered At Place, Net 30 from acceptance, as set forth in Articles 3 and 10 of Enclosure 1, Draft ICPT BOA. The Offeror shall review and clearly note its acceptance in full. Any exceptions shall be noted accordingly

4.3.9 Tab E: Warranty The Offeror shall clearly note its acceptance in full of the proposed Warranty period as set forth in Article 5 of Enclosure 1, Draft ICPT BOA.

4.3.10 Tab F: Buy American Act

This requirement is subject to FAR Part 25, Buy American Act. The Contractor shall provide if the proposed item(s) are or are not domestic end products. If foreign end products are proposed, the Offeror shall provide the country of manufacture.

4.3.11 Tab G: Locations Supported

Offeror shall clearly identify which of the following geographical locations it is able to sell and distribute electrical supplies and equipment, as well as provide support for:

a.

Batavia, IL b.

Jackson, SC c.

Richland, WA d.

Los Alamos, NM e.

Princeton, NJ f.

Menlo Park, CA g.

Livermore, CA h.

Panhandle, TX i.

Kansas City, MO j.

Oak Ridge, TN k.

Idaho Falls, ID l.

Upton, NY m.

Berkley, CA n.

Golden, CO o.

Lemont, IL p.

Cambridge, MA q.

Alburquerque, NM r.

Amarillo, TX s.

Austin, TX

5.0 Procurement Type, Evaluation Methodology and Criteria 5.1 Type of Procurement

This is a “Best Value” procurement. BSA intends to award multiple Basic Ordering Agreements resulting from this solicitation to the responsive, responsible Offeror(s) whose proposal represents the best value after evaluation in accordance with the factors, subfactors, and provide fair and reasonable pricing as noted in this solicitation. BSA may award for all, some, or none of the Electrical Buy Categories proposed by the Offeror. Offerors need not be able to support all location and buy categories to be considered for award. Award will notate locations supported. The utilization of this procedure is expected to provide the greatest overall benefit to BSA. Best Value employs a trade-off process that permits award to other than the lowest priced offeror or to the highest technically rated offeror. The trade-off process associated with Best Value involves a comparative weighing of the evaluation factors and sub-factors identified in the RFP. Specifically, the trade-off process involves selecting the most advantageous offer based on an integrated assessment of both technical factors and price. Price will not be rated or scored, but will be a significant factor in the Best Value analysis.

An award may be made without discussion or negotiation of proposals received; therefore, proposals should be submitted on the most favorable terms which can be submitted in response to this request. BSA reserves the right to conduct pre-selection site visits to assess the Offerors’ capabilities, to hold fact-finding discussions, and/or to negotiate with any one or all of the Offerors on any aspect of this solicitation prior to making an award; or to make an award without further discussion or negotiation at any time during this process. BSA may request such supplementary information as determined sufficient, in the opinion of BSA, to assure that an Offeror’s technical competence, business and technical organization, facilities, and financial resources are adequate to successfully perform the contemplated work. BSA reserves the right to reject any or all proposals, or to accept any proposal. BSA will not be obligated to award all or any part of the work solicited, and in any event will not be responsible for the Offeror’s cost of proposal preparation or any other cost incurred in connection with this RFP.

5.2 Methodology

It is the practice of BSA, in making an overall evaluation of proposals received, to establish a Source Selection Board (SSB) that will evaluate the proposals so as to give due consideration to performance and price. The final evaluation assessment is derived from the composite reviews. As explained in 5.1 above, this procedure is intended to result in selection of the most advantageous proposal, considering price in determining the Best Value trade-off.

5.2.1 Proposals will be initially evaluated on responsiveness to the RFP requirements in all aspects. The technical proposals will be point-scored by technical members of the SSB in accordance with the criteria as set forth in Section 5.3 herein.

5.2.2 If a selection cannot be made and discussions are required, the SSB will then recommend to the Source Selection Official (SSO) which proposals are within the competitive range based on results of scoring and analysis of the technical evaluation criteria, along with the proposed prices. The competitive range determination will then be made by the SSO. Those proposals with a reasonable chance of being selected for award, including those that are acceptable as submitted or that could reasonably be made so after clarifications and correction of deficiencies, will be considered in the “competitive” range. Fact-finding discussions and/or site visits may be held with those Offerors in the competitive range. Best and final offers may be solicited at the conclusion of fact finding.

The tradeoff process permits tradeoffs among price and non-price factors (i.e. Technical Factors) and allows BSA to accept other than the lowest priced proposal, or other than the highest technically rated offeror. Under a tradeoff process, the perceived technical benefits of the higher priced proposal shall merit the additional cost in order to receive award. In conducting the tradeoff analysis for this procurement, the Technical Factors, when combined, are equal to price. Offerors are advised, however, that as the range of the overall Technical scores among Offerors narrows, the more important price will become in making the award decision. An independent estimate, historical pricing data, competitive pricing, and other price analysis techniques will be used in the consideration and analysis of price.

5.3 Technical Evaluation Criteria

Each proposal will be evaluated based on how well it meets or exceeds the requirements of this RFP. The proposals will be evaluated in accordance with the following evaluation criteria and more fully explained in Section 4 above:

1. Punchout Catalog Quality, Scope and Functionality (10 Points)

2. NRTL-provided products (25 points)

3. Prior experience and past performance (20 Points)

4. Inventory Availability and Delivery (30 Points)

5. Quality Assurance (15 points)

Each Offeror’s strengths, weaknesses, and deficiencies will be addressed accordingly in each resultant technical evaluation.

To be considered technically responsive to the RFP, each Offeror must score a total of sixty-five (65) percent of the points of the proposal overall. Any proposal that fails to achieve this parameter shall be deemed technically non-responsive and will be excluded from further evaluation.

5.4 Final Selection Process

After completion of discussions, if necessary, with Offerors in the final competitive range and receipt of Best and Final offers, if required, the SSB will recommend to the SSO which Offeror(s) the SSB has determined to represent the “Best Value” to BSA based on the evaluation of technical capabilities of the Offerors and the prices being offered. The SSO will subsequently use all Source Evaluation analysis and evaluations as guidelines in making the final selection.

5.5 Basis of Award

Award of the resulting agreement(s) will be based on the SSO’s evaluation of the SSB’s recommendation. The SSO will select the Offeror or Offerors whose proposal represents the overall Best Value to BSA/the best combination of technical evaluation results and price.

At the time of award, the successful offeror(s) will be asked to complete the following BSA forms:

• Bank Information Form, Enclosure 3

• W-9 Form, Enclosure 4

• Organizational Conflicts of Interest Disclosure, Enclosure 5

To conduct work with other Department of Energy (DOE) Contractors and authorized Subcontractors, Offeror(s) may be required to complete additional, site-specific forms.

6.0 Performance and Financial Responsibility It is understood that any contract resulting from this request shall be on the basis that the Offeror who undertakes the work represents and guarantees that it possesses the necessary skills, means of performance, and financial resources to complete the effort. Inability to perform, including loss of key personnel or facilities, will not excuse default.

7.0

CLOSURE

BSA believes the information contained herein is sufficient to permit you to prepare a complete and definitive proposal; however, should there be any questions, please contact the undersigned. All questions must be submitted in writing via e-mail; replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

If for any reason you are unable to submit a proposal, kindly reply in writing and return this letter with all of the attachments.

Sincerely, Maile Nichols

Senior Contracts Specialist Enclosure 1 – Draft ICPT Basic Ordering Agreement

Enclosure 2 – Electrical Buy Categories Pricing Spreadsheet Enclosure 3 - Bank Information Form

Enclosure 4 - W-9 Form

Enclosure 5 - Organizational Conflicts of Interest Disclosure

PAGE

Rev. 2.12 Jun 2021

File details come from the government source that posted it. Updated .