BNL RFQ No.4453300 - Solicitation - Renewable Energy Credits.pdf

November 2023 AMS-Template-002 Rev. 3

Procurement & Property Management Division

Building 902 P.O. Box 5000

Upton, NY 11973-5000 Phone 631-344-5539 vcostanzo@bnl.gov managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

DATE: 4/16/2024

REQUEST FOR QUOTE NUMBER 445300

DESCRIPTION: Renewal Energy Credits for FY’ 2024

Issued By:

Brookhaven Science Associates, LLC Brookhaven National Laboratory P.O. Box 5000 Upton, NY 11973-5000

Contracts Specialist:

Name: Vincent M. Costanzo Telephone No.: 631-344-5539 Email: vcostanzo@bnl.gov

Ship To Address:

Brookhaven National Laboratory Receiving: Bldg. 98 Rochester Street Upton, New York 11973-5000

Anticipated Freight Terms:

FOB Destination, Freight Prepaid

Anticipated Period of Performance:

Through September 30, 2024

Questions Due Date: 4/18/2024, 5:00 PM

EST

Quote Due Date & Time: 4/25/2024, 5:00 PM

EST

Contract Type: Firm Fixed Price Payment Terms: Net 30 Days

*Brookhaven is a tax-exempt entity.

1.0 INTRODUCTION

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract (DE-SC0012704) with the U.S. Department of Energy (DOE) herewith solicits your quote for Twenty Thousand, Four Hundred (20,400) Renewable Energy Credits (REC’s) as outlined in the Draft Purchase Order No.445300 (Enclosure A).

This procurement is being solicited for full and open competition.

2.0 SCOPE OF WORK

The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order No.445300 (Enclosure A).

CAUTION TO OFFERORS: BSA is not responsible for locating or securing any information that is not furnished with the offer. Accordingly, the Offeror must furnish as part of the offer all descriptive material (such as cuts, illustrations, drawings, or other information, as may be applicable) necessary for the Offeror to (i) determine whether the product offered meets the salient characteristics requirements of the solicitation, and (ii) establish exactly what the Company would be binding itself to purchase by making an offer.

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2.1 QUALIFIERS

As specified in Enclosure A hereto and the Attachment (A), “Technical Specification for Renewable Energy Credits” thereto.

3.0 BASIS OF AWARD

BSA will make award to the responsive and responsible offeror who submits the lowest total price and who meets all of BSA’s technical requirements, as stated herein. Total price will be evaluated to determine lowest price.

The resultant award shall be subject to the terms and conditions of Enclosure A.

An offeror that takes exceptions to BSA terms & conditions or fails to provide all requirements of this RFQ may be deemed non-responsive and may not be considered for Award.

4.0 FORMS OF QUOTATION AND MANNER OF SUBMISSION

A complete quotation, including the signed Quotation Pricing Sheet (Enclosure C), must be received by BSA no later than the due date and time listed on page 1 of this RFQ. Any offer received after this time and date may not be considered. Quotations will be opened in private. Quotations, including their withdrawal or modification, received after the closing date shall be considered late. Such responses will only be considered for award if it is in BSA’s best interest to do so.

BSA will only accept email submissions of formal quotations.

Email submissions must include the signed Quotation Pricing Sheet

(Enclosure C). Emails will be sent to Contract Specialist listed on page 1 of this RFQ with the BSA RFQ Number in the Subject Line.

All questions must be submitted and received via email by 5:00 PM EST, April 18, 2024. Replies to questions will be provided in writing and, if considered to be of general interest, will be transmitted to all other offerors.

5.0 PRICING AND SUPPORTING DOCUMENTATION

5.1 Pricing Quotation and Supporting Documentation.

The offeror shall complete and return the Quotation Pricing Sheet (Enclosure C) attached to this document. Prices shall be all inclusive and quoted in U.S.

dollars, FOB, Brookhaven National Laboratory, Upton, Long Island, New York (freight included) including any Import Duties, customs, and associated costs, if applicable.

5.2 System For Award Management (SAM):

In order to support DOE reporting requirements, BSA requires all its vendors/contractors to be registered in the U. S. Government supplier database entitled System for Award Management (SAM) with their Unique Entity ID number (UEI#). Registration can be performed online at www.sam.gov. If not already registered, please register as soon as possible since failure to do so may preclude BSA from doing business with your organization. Please note that there is no charge for SAM registration.

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When registering, you are strongly urged to copy and paste www.sam.gov onto your browser address rather than utilizing your search engine. Utilizing your search engine may redirect you to an erroneous site. You may obtain assistance in completing your registration by contacting the Federal Help Desk at 866-606-8220 or by contacting your local Procurement Technical Assistance Center (PTAC), which can be found at https://www.aptac-us.org

*Foreign vendors are not required to be registered in SAM but must fill out the AMS-Form-050 (Enclosure B).

5.3 Representations and Certifications.

AMS-Form-050 (Enclosure B) is only required for vendors that are not currently active and registered in SAM.gov. A current copy (less than 12 months prior to the date of solicitation) of Supplier Specific Representations & Certifications AMS-Form-050 (Enclosure B) must be on file with BSA’s Procurement and Property Management Division before a purchase order/contract can be placed. The attached AMS-Form-050 (Enclosure B) has been included for informational purposes. At the time of award, the successful offeror will be asked to complete AMS-Form-050 (Enclosure B) if it is not already on file.

6.0 Other Required Forms and Documents:

The successful offeror will be required to complete the following forms (if applicable):

Vendor Bank Information ACH Authorization Form, Enclosure D.

W-9 Form, Enclosure E.

Enclosures: A. Draft Purchase Order No.445300 B. AMS-Form-050 Reps and Certs C. AMS-Form-043 Quotation Pricing Sheet D. Vendor Banking Information ACH Authorization Form E. W-9 Form