442-CHY-SPS-SOW-Steridate Label Systems.docx
DOCX document 19 KB Posted
- Solicitation number
- 36C25925Q0358
About this file
This Statement of Work (SOW) is for the Cheyenne VA Health Care System's procurement of a Sterile Processing Label System. The requirement seeks a comprehensive labeling solution with specific technical capabilities, including durable non-porous surfaces, customizable label configurations, barcode generation, database storage, automated time/date stamping, and compatibility with multiple sterilization modes. Key system requirements include a self-service kiosk that connects to Bluetooth printers, supports Windows OS, offers predictive search, and provides color-coded labels for easy identification.
The federal contract opportunity is a sole-source firm-fixed-price contract intended to be awarded to Med Vantage Inc. for implementing the Sterile Processing Label System. The procurement is managed by the Department of Veterans Affairs Network Contracting Office 19, with a planned period of performance from June 1, 2025, to May 31, 2026. Potential alternative contractors may submit written responses demonstrating their capability to meet the requirements by April 11th at 14:00 Mountain Time, though the government retains discretion to proceed with the sole-source award. Delivery is specified for the Cheyenne VA Medical Center's Sterile Processing department, with delivery hours between 8 AM and 3 PM, excluding recognized US federal holidays.
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STATEMENT OF WORK CHEYENNE VA HEALTH CARE SYSTEM
Background: The Cheyenne VA Medical Center Sterile Processing is requesting the addition of SteriDate Label Systems ts for Sterile Processing Service Preparation/Sterilization Section, Northern Colorado Outpatient Clinic Sterile Processing Service Preparation/Sterilization Section, and Endoscopy Section
Objectives/Scope: The objective of the request is to purchase of Sterile Processing Labels System.
The C&A requirements do not apply, and that a Security Accreditation Package is not required.
Salient Characteristics:
· Shall offer units with a durable nonporous surface, for ease of cleaning and disinfecting of the surface areas and its peripheral device.
· Shall offer a customizable formats of label configurations. Allowing accommodation of various label displays for different modes of sterilization, loaner tray identification, and other requirements.
· Shall offer capability to generate and print barcodes.
· Shall offer a database capability that stores item information to prevent user from repeatedly manually inputting instrument information, maintaining standardized uniformity, and reducing error potentials.
· Shall offer an automated time/date stamping removing human error, to guarantee precise documentation of information for the integrity of processes and ensure patient safety.
· Shall offer labels that are compatible with all modes of sterilizations, and able to adhere to most surfaces.
· Shall offer scope hang tag printout that includes scope model #, date and times, HLD, employee initials, machine serial #, load number, pass/fail results and hangtime expiration date.
· Shall offer self service kiosk that can connect to at least 2 Bluetooth printers and shall work with windows OS.
· Shall offer predictive search.
· Shall offer an assortment of colors for labels for ease of identifying purpose of labels.
Deliverables or Delivery Schedule The equipment shall be delivered to following address:
Cheyenne VA Medical Center ATTN: Sterile Processing 2360 E. Pershing Blvd.
Cheyenne, WY 82001
The vendor will have delivered by designated carrier who has extensive training on how to best handle the complex equipment needs and ensure safe and timely delivery of the products. During Duty hours will be 8 AM to 3 PM. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.
Pickup
NA
Performance Requirements:
The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications:
The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new washer/disinfector from the manufacturer until final acceptance by the RMD Coordinator.
1. Provide maintenance manuals for product specified.
SERVICES
Contract Tasks/Requirements
1. The product must not be placed into production without clearance from the POC.
1. The contractor shall track delivery schedule and communicate with POC of estimated completion date by email.
The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.
File details come from the government source that posted it. Updated .