36C25925Q0358.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111

POINT OF CONTACT*

Peyton Wilkerson Contract Specialist peyton.wilkerson@va.gov 303-712-5831

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

REQUIREMENT: Sterile Processing Label System

CONTRACTOR: MED VANTAGE INC.

The Department of Veterans Affairs (VA) Network Contracting Office (NCO) 19 intends to award a sole source firm-fixed-price (FFP) contract to MED VANTAGE INC., 230 West Passaic ST Maywood, New Jersey 07607-1267.

THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirement for the estimated period of performance. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. The Government will not be responsible for any costs incurred by responding to this notice. Contractors must be registered in the System for Award Management (SAM) at www.sam.gov at the time of the response due date.

Responses are due by Friday April 11th, 14:00 (local Mountain Time). All responses shall be submitted via e-mail to peyton.wilkerson@va.gov. Telephone requests will not be accepted.

A Justification and Approval (J&A) will be executed by the Contracting Activity for the contract and will be posted to Contract Opportunities, as required by the Federal Acquisition Regulation (FAR) 6.303-1(a).

The estimated Period of Performance for this requirement is June 1, 2025 to May 31, 2026.

Please see the attached Statement of Work.

Sources Sought Notice – Sterile Processing Label System

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Response Instructions:

1. Do not provide more than 8 pages, including cover letter page.

1. Submit your response via email to peyton.wilkerson@va.gov

1. Submit your response NLT 14:00 (MST) on Friday, April 11, 2025;

1. Mark your response as “Proprietary Information” if the information is considered business sensitive.

1. VA has identified the appropriate North American Industry Classification System (NAICS) Code as 339113 – Surgical Appliance and Supplies Manufacturing with a Small Business size of 800 Employees. Please identify and explain any NAICS codes your company believes would better represent the predominated work included in the attached Statement of Work draft / Salient Characteristics List;

Information Requested from Industry:

1) In response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses accordance with the Statement of Work draft / Salient Characteristics List.

Vendor Name:

SAM UEI #:

Name of Manufacturer:

Manufacturer Address:

Estimated Delivery Time:

SAC FSS contract number

Vendor Point of Contract (POC) Name

POC Phone Number:

POC Email Address:

Objectives/Scope: The objective of the request is to purchase of SteriDate Sterile Processing Labels System.

The C&A requirements do not apply, and that a Security Accreditation Package is not required.

Salient Characteristics:

· Shall offer units with a durable nonporous surface, for ease of cleaning and disinfecting of the surface areas and its peripheral device.

· Shall offer a customizable formats of label configurations. Allowing accommodation of various label displays for different modes of sterilization, loaner tray identification, and other requirements.

· Shall offer capability to generate and print barcodes.

· Shall offer a database capability that stores item information to prevent user from repeatedly manually inputting instrument information, maintaining standardized uniformity, and reducing error potentials.

· Shall offer an automated time/date stamping removing human error, to guarantee precise documentation of information for the integrity of processes and ensure patient safety.

· Shall offer labels that are compatible with all modes of sterilizations, and able to adhere to most surfaces.

· Shall offer scope hang tag printout that includes scope model #, date and times, HLD, employee initials, machine serial #, load number, pass/fail results and hangtime expiration date.

· Shall offer self service kiosk that can connect to at least 2 Bluetooth printers and shall work with windows OS.

· Shall offer predictive search.

· Shall offer an assortment of colors for labels for ease of identifying purpose of labels.

Deliverables or Delivery Schedule The equipment shall be delivered to following address:

Cheyenne VA Medical Center ATTN: Sterile Processing 2360 E. Pershing Blvd.

Cheyenne, WY 82001

The vendor will have delivered by designated carrier who has extensive training on how to best handle the complex equipment needs and ensure safe and timely delivery of the products. During Duty hours will be 8 AM to 3 PM. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

Performance Requirements:

The contractor shall provide and be responsible for the technical assistance, development, and generation for final specifications:

The contractor shall: Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new washer/disinfector from the manufacturer until final acceptance by the RMD Coordinator.

1. Provide maintenance manuals for product specified.

SERVICES

Contract Tasks/Requirements

1. The product must not be placed into production without clearance from the POC.

1. The contractor shall track delivery schedule and communicate with POC of estimated completion date by email.

The Government maintains the option to modify the normal work week, days and hours, as necessary for the accomplishment of VHA mission.

See attached document: 442-CHY-SPS-SOW-Steridate Label Systems.

Special Notice