441580 Combined Synopsis_Request for Information.doc

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Procurement & Property Management Division

P.O. Box 5000

Upton, NY 11973-5000 managed by Brookhaven Science Associates for the U.S. Department of Energy www.bnl.gov

Combined Request for Information and Synopsis

A. Issued By:

Brookhaven Science Associates, LLC

Brookhaven National Laboratory

P.O. Box 5000

Upton, NY 11973-5000 B. Buyer/Contracts Specialist:

Name: Maile Nichols Telephone No.: 631-344-3936 Email: mnichols@bnl.gov

C. BSA RFI No.: 445180

D. Requirement Title: Electrical Supplies Integrated Contractor Purchasing Team (ICPT) Agreement

GENERAL INFORMATION

This notice is a combined Synopsis and Request for Information open to all companies that meet all the requirements of Attachment A, Draft Scope of Work. The primary purposes of this notice are as follows:

· Conduct market research to determine if other sources are capable of satisfying the agency’s requirements exist and if commercial items or non-developmental items are available that meet the agency’s requirements.

· Improve small business access to acquisition information

· Enhance competition by identifying contracting and subcontracting opportunities

This notice is not a Request for Proposal or an Invitation for Bid. This notice is for information and planning purposes only and is not to be construed as a commitment by the U.S. Government, nor will the U.S. Government pay for information solicited. The information from this notice will help the Department of Energy (DOE) survey available resources. Brookhaven National Laboratory (BNL) reserves the right to use any and all information submitted by, or obtained from, an interested party in any manner BNL determines is appropriate, including, but not limited to, the creation of a solicitation.

SYNOPSIS

This pre-solicitation notice serves as a synopsis and is posted in accordance with FAR subpart 5.2, Synopses of Proposed Contract Actions. This is not a solicitation. Vendors shall not submit an offer until, and/or if, the solicitation is posted to the Governmentwide Point-of-Entry via www.SAM.gov.

Background:

BNL is a Department of Energy (DOE) National Laboratory multidisciplinary research facility, located on Long Island, New York.

Requirement Description:

BNL intends to solicit for Integrated Contractor Purchasing Team (ICPT) Agreement for Electrical supplies and equipment as defined in Attachment A, Scope of Work.

The ICPT is composed of a group of DOE Contractors with the goal of forming strategic purchasing agreements through leveraging the buying power of the DOE Contractor Community. This concept requires the Offeror to think of the DOE Contractor Community as a single entity, not as individual sites or locations, much like a corporation would place national agreements to be used by any of their locations. The team’s philosophy is to minimize duplication in the acquisition process and to establish long-term relationships with world-class suppliers.

The instrument used by the ICPT is a Basic Ordering Agreement (BOA). A BOA is not a contract and is unfunded. Any BOA awarded by the ICPT is not a mandatory source for the DOE complex. Therefore, it is in the offerors best interest to make this agreement “irresistible.” The ICPT will commit to the following:

· Provide the supplier with a listing of all DOE Contractors and their procurement point of contact,

· Support and promote the agreement within the complex,

· Provide presence on the ICPT Home Page (https://icpt.doe.gov), and

· Maintain full and open communication.

The ICPT looks to the supplier for the following commitments:

· Pricing to be aggressive with pricing discounts greater than currently available under Offeror’s GSA Schedule (if applicable), manufacturer’s List Price,

· Stay on the cutting edge of technology in their market,

· Institute continuous improvements to provide the BEST PRICING,

· Maintain on-time delivery performance,

· Provide any new market information that could enhance the DOE Contractors performance,

· Provide quarterly reports to the ICPT POC (to include site participation, dollars spent, volume, and cost savings),

· Market the agreement throughout the DOE Contractor Community,

· Work with individual sites to incorporate the agreement into site specific orders/agreements, and

· Perform all work within the scope of work as provide in the RFP.

Any BOA issued under the ICPT concept will contain the following key elements:

· Multi-year period of performance,

· Established price structure, and

· ICPT Standard Terms and Conditions.

BNL intends to issue a solicitation in support of this requirement. The anticipated award is for an ICPT Agreement.

Expected Delivery Date:

At this time, BNL requires site acceptance and commissioning report no later than xx weeks after award of contract.

REQUEST FOR INFORMATION (RFI):

Brookhaven Science Associates, LLC (herein known as “BSA”), operator of Brookhaven National Laboratory (BNL) under a Prime Contract with the U.S. Department of Energy (DOE) herewith requests your capabilities statements and market research responses. The information being solicited includes, but is not limited to, the following:

a) Indication of your interest in bidding on the services outlined in Attachment A, Draft Scope of Work.

b) SAM.gov Unique Entity Identifier (UEI) number.

c) A brief Statement of Capabilities detailing how your company meets the requirements outlined in Attachment A, Draft Scope of Work.

d) A completed version of Attachment B, Electrical Buy Categories. Offeror shall follow the instructions noted in Attachment B.

e) Answers to the following two (2) questions:

1. Provide details on the ability to sell and distribute electrical supplies and equipment, as well as provide support for the following geographical locations. If your entity is a large business, this should include details regarding small business partners/resellers.

a.

Batavia, IL b.

Jackson, SC c.

Richland, WA d.

Los Alamos, NM e.

Princeton, NJ f.

Menlo Park, CA g.

Livermore, CA h.

Panhandle, TX i.

Kansas City, MO j.

Oak Ridge, TN k.

Idaho Falls, ID l.

Upton, NY m.

Berkley, CA n.

Golden, CO o.

Lemont, IL p.

Cambridge, MA q.

Alburquerque, NM r.

Amarillo, TX s.

Austin, TX

2. Provide details regarding prior experience with punchout/roundtrip catalogs, as well as catalog quality and functionality.

Submittals must be received by BSA no later than the date and time specified in Box G. of page 1. Any information received after this date and time may not be considered.

BSA requires electronic submissions of information. Electronic submissions must include the information noted above and shall be sent to the point of contact (POC) listed in Box B. of page 1 with the BSA RFI number listed in Box C. of page 1 in the subject line.

We trust that the information contained herein is sufficient to permit your company to prepare a submittal outlining your capabilities, however, should you have any questions, please submit questions in writing to the POC listed in Box B. of Page 1.